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Home My WebLink About20170937.tiffRESOLUTION RE: APPROVE MODIFICATION OF PARTICIPATING AGREEMENT FOR NOXIOUS WEED TREATMENT AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board was presented with the Modification of Participating Agreement for Noxious Weed Treatment among the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Weld County Department of Public Works, Weed Division, and the United States Department of Agriculture, Forest Service; Arapaho National Forest; Roosevelt National Forest; and the Pawnee National Grassland, and WHEREAS, the Board deems it advisable to approve said modified agreement, commencing upon full execution of signatures, and ending December 31, 2017, with further terms and conditions being as stated in said agreement, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Modification of Participating Agreement for Noxious Weed Treatment among the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Weld County Department of Public Works, Weed Division, and the United States Department of Agriculture, Forest Service; Arapaho National Forest; Roosevelt National Forest; and the Pawnee National Grassland be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said agreement. Cc:Pc,c)CTS) 2017-0937 EG0025 MODIFICATION OF PARTICIPATING AGREEMENT FOR NOXIOUS WEED TREATMENT - UNITED STATES DEPARTMENT OF AGRICULTURE, FOREST SERVICE, ARAPAHOE AND ROOSEVELT NATIONAL FORESTS AND THE PAWNEE NATIONAL GRASSLAND PAGE 2 The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 3rd day of April, A.D., 2017. BOARD OF COUNTY COMMISSIONERS WELD CONTY, COLOF3ADO ATTEST: Wedwiti uld.0;44 Weld County Clerk to the Board BY: D AP 0014� County - ttorney �� ' '-� //J/1L-gylit-- •46.* Barbara Kirkmeyer Date of signature: q(9O/l"1 Julie A. Cozad, Chair c Sean P. Conway Steve Moreno, Pro-Tem Mike Freeman 2017-0937 EG0025 Coniros,r (oct4 BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW/ WORK SESSION REQUEST RE: USFS Pawnee Buttes National Grassland Partnership DEPARTMENT: Public Works DATE: February 7, 2017 PERSON REQUESTING: Tina Booton Brief description of the problem/issue: In 2015 Weld County entered into a five year working partnership with the USFS Pawnee National Grassland. This partnership allows both parties to work together on weed issues on USFS lands. This original agreement did not include any money transferring between the two parties. In 2016, the USFS Pawnee National Grassland transferred to Weld County Weed Division $4500 for our help in making treatments on the USFS Pawnee National Grassland to address noxious weeds that we are trying to eradicate in northern Weld County. Those species included diffuse knapweed, and Dalmatian toadflax. The USFS Pawnee National Grassland would like to do this again for 2017. In 2017, the USFS will increase the amount to $9700. A modification to the agreement from last year needs to be signed to allow this transfer to happen. The annual operating plan is attached indicating the work load and allotments being addressed. The financial plan shows the transfer of USFS Pawnee National Grassland funds coming to Weld County along with Weld County's match. Weld County's match is coming from the Colorado Dept of Agriculture Noxious Weed Fund Grant that was submitted in early 2017 and is in the process of being reviewed at the state level. What options exist for the Board? (Include consequences, impacts, costs, etc. of options) Option A- Sign the Modification of Agreement. Option B- Do not sign the Modification of Agreement. Recommendation: Option A- Sign the Modification of Agreement. Approve Schedule Rce mmendation Work Session Other/Comments: Julie Cozad, Chair Steve Moreno, Pro -Tern Sean Conway Mike Freeman Barbara Kirkmeyer M 11.O14MS\WorkScsslnn-passawLrid 2filo chic 2017-0937 LA( 3/i-1 EG OOO5 USDA Forest Service OMB 0596-0217 FS -1500-19 MODIFICATION OF GRANT OR AGREEMENT PAGE OF PAGES 1 1 � I. U.S. FORESTSF,RVICE GRANT/AGREEMENT NUMBER: 15 -PA -11021006-020 2, RECIPIENT/COOPERATOR GRANT or AGREEMENT NUMBER, IF ANY; 3 MODIFICATION NIIM13ER: 2 4. NAME/ADDRESS OF U.S. FOREST SERVICE UNIT ADMINISTERING GRANT/AGREEMENT (unit name, street, city, state, and zip +4): . Martin Wester Arapaho and Roosevelt National Forests and Pawnee National Grassland 2150 Centre Ave. Bldg E Fort Collins, Co 80526 5 NAME/ADDRESS OF U.S. FOREST SERVICE UNIT ADMINISTERING PROJECT/ACTIVITY (unit name, street, city, state, and zip + 4): Stephanie Magnuson Pawnee National Grassland Ranger District P.O. Box 386 115 N 2nd St. Ault, CO 80610 6 NAME/ADDRESS OF RECIPIENT/COOPERATOR (street, city, state, and zip+ 4, county): Tina Booton Weld County Public Works P.O. Box 758 Greeley, CO 80632 7. RECIPIENT/COOPERATOR'S FINS SUB ACCOUNT NUMBER (For HHS payment use only): 8. PURPOSE OF MODIFICATION CHECK ALL THAT APPLY: This modification is issued pursuant to the modification provision in the grant/agreement referenced in item no. 1, above. CHANGE IN PERFORMANCE PERIOD: �� CHANGE IN FUNDING; Adding: $9,700 NFVW ADMINISTRATIVE CHANGES: Updating contact from Randall Reichert to Stephanie Magnuson Q OTHER (Specify type of modification): Except as provided herein, all terms and conditions of the Grant/Agreement referenced in 1, above, remain unchanged and in full force and effect. 9. ADDITIONAL SPACE FOR DESCRIPTION OF MODIFICATION (add additional pages as needed): See attached AOP for full work descriptions and locations. 10. ATTACHED DOCUMENTATION (Check all that apply): Revised Scope of Work Revised Financial Plan Other: 11. SIGNATURES AUTHORIZED REPRESENTATIVE: BY SIGNATURE BELOW,'1tlL SIGNING PARTIES CE.RTIFY'ftiA'I"I'l ILY ARE THE OFFICIAL REPRESENTATIVES OF IN THEIR RESPECTIVE AREAS FOR MAT' ERS RELATED TO THE ABOVE -REFERENCED THEIR RESPECTIVE PARTIES AND AUTHORIZED TO ACT GRANT/AGREEM ENT, I I.A, S GNATURE ' "---- 4.Zei a ,,,..,,,t (\f�g.�'" I LB, DATE SIGNED APR 0 3 2117 l LC U.S. FOREST SERVICE SIGNATURE '''N L 1 (L- ) II.D. DATE. SIGNED N4nature of Signatory Official} / (Signature of Signatory Official) `>i I I E. NAME (type or print); iulib3- ozad I I.F. NAME (type or print): Monte Williams I.G TITLE (typo or print): County Commissioner 11.11. TITLE E (type or print): Forest Supervisor 12. G&A REVIEW orb/7- o r 7 S USDA Forest Service OMB 0596-0217 FS -1500-19 12.A. The authority and format of this modification have been reviewed and approved for signature by: a i J. u.s. Forest Service ants & Agreements Specialist 12.B. DATE SIGNED 3/3/2017 5 O .C y mu ^^U. 1--�I L a V v 3 c� o.. H 3 4 tu tu ry 0 V 'U Or O z Work Frnancer Work Performer C O v � J O C 0. c- .C. u c N • E U -c E v tC 4E, -a u F Target Species Notes on Site R.ange)Sections Work Areas C % G 4 C G J 7 O :f1 V1 V1 (3U y 4t. Li, "3 cn in V] II v! CA J v D D D 3 3 D GC d c c to Co C• & Z r. 7 7 C C C U U U U U -in 'r) .iacn .aEn -arn by Ti V�7 Ur LI+ U U y 59 y D 3D 3- May - July 2017 May - July 2017 v ,,,- E O Cur vX N C r-i C ^1 0 N _O el O Cs.L C ca t tn C o V O L o o .a 0 !-. f-. c.- � 3 o _ o .2 .o .c °" m C '13 03 C.l n vi U V U V It O O JOtt ri w 0 Klingensmith Allotment ca Diffuse Knapweed Entire allotment Roberts Allotment O a Diffuse Knapweed Entire allotment T11NRS9WS27 4: T9N R6SW all of sections May -June 2017 Chemical Telai XP and Dalmatian Toadtlax Entire allotment trn 00 rJ 4in N5 V) N N Nrt ^ N a c� cd r+l T r 2 Owl Allotment 1/4 of sec 20 Chemical Milestone and a_ F .r rl O O 3 O C O ^C V 10 it el) el ¢ O 4 0 Tll1N R63W SE section 29 West Willow Allotment U.S. Forest Service Attachment 1. Financial Plan Matrix. USFS Agreement No Cooperator Agreement No 15 -PA -11021006-020 This Financial Plan may not be used to collect funds AND disburse funds on the same agreement. Separate agreements must be used in this situation. Agreements Financial Plan (Medium Form) Mod No OMB 0596-0217 FS -1500-17C 2 Note: All columns may not be used. Use depends on source and type of contribution(s). FOREST SERVICE CONTRIBUTIONS COOPERATOR CONTRIBUTIONS (a) Noncash (b) Volunteer Labor (In -Kind) (c) Cash to Cooperator (d) Noncash __-, (e) In -Kind (t) Other Federal COST ELEMENTS (Direct Costs) (9) TOTAL Salaries/Labor $7,553.36 $0.00 $5,070.00 $810.36 $0.00 $0.00 $13,433.66 Travel $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Equipment $0.00 $0.00 $4.430.00_ $0.00 $0.00 $0.00 $4,430.00 Supplies/Materials $200.00 $0.00 $1.000.00 $0.00 $0.00 $1.200.00 Printing $0.00 $0.00 $0.00_ $0.00 $0.00 $0.00 $0.00 Other $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Other $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Subtotal $7,753.36 $0.00 $9,500.00 $1.810.30 $0.00 $0.00 $19,063.66 Cooperator Indirect Costs $200.00 $400.00 $200.00_ FS Overhead Assessment $620.27 $620.27 Gross Total $8.373.63_ $0.00 $9.700.00 I $20.083.93 $2.010.30 $0.00 $0.00 Matching Costs Determination Total Forest Service Share = (h) (a+b+c)/(9) = (h) 89.99% Other Federal Contribution = (I) (01(g) = (i) 0.00% Total Federal Share = 0) (h+i) = (j) 89.99% Total Cooperator Share (k) (d+e)/(g) = (k) 10.01% Total (I) (j+k) = (I) 100.00% Page 1 WORKSHEET FOR FS Non -Cash Contribution Cost Analysis Column Use this worksheet to perform the cost analysis that supports the lump sum figures provided in the matrix. NOTE: This worksheet auto populates the relevant and applicable matrix cells. Cost element sections may be deleted or lines may be hidden, if not applicable. Line items may be added or deleted as needed. The Standard Calculation sections provide a standardized formula for determing a line item's cost, e.g. cost/day x # of days=total, where the total is calculated automatically. The Non -Standard Calculation sections provide a write-in area for line items that require a calculation formula that is other than the standardized formules, e.g. instead of salaries being calculated by cost/day x # of days, costs may be calculated simply by a contracted value that is not dependent on days worked, such as 1 employee x $1,200/contract= $1,200. Be sure to review your calculations when entering in a Non -Standard Calculation, and provide a brief explanation of units used to make calculation, e.g. '1 month contract,' on a line below the figures. Salaries/Labor Standard Calculation Job Description Range Tech -GS -0455-5 Bio Tech -GS -0404-4 Range Specialist -GS-0455-9 Cost/Day $175.00 $134.00 $343.34 # of Days 20 00 20.00 4.00 Total $3,500.00 $2,680.00 $1,373.36 $0.00 $0.00 Non -Standard Calculation Total Salaries/Labor Standard Calculation Cost/Trip # of Trips Total $0.00 $0.00 $0.00 $0.00 $0.00 Non -Standard Calculation Total Travel E u uipment $0.00 Standard Calculation Piece of Equipment # of Units Cost/Day # of Days Total $0.00 $0.00 $0.00 $0.00 Non -Standard Calculation Total Equipment Supplies/Materials $0.00 Standard Calculation Supplies/Materials # of Items herbicide and related supplies Cost/item 1.00 $200.00 Total $200.00 $0.00 $0.00 $0.00 Non -Standard Calculation Total Supplies/Materials Printing Standard Calculation $200.00 Paper Material # of Units Cost/Unit Total $0.00 Non -Standard Calculation Total Printing Other Expenses Standard Calculation Item # of Units Cost/Unit $0.00 Total $0.00 $0.00 $0.00 $0.00 Non -Standard Calculation Total Other $0.00 Subtotal Direct Costs $7,753.36 Forest Service Overhead Costs Current Overhead Rate Subtotal Direct Costs Total 8.00% $7.753.36 $620.27 Total FS Overhead Costs $620.27 TOTAL COST $8,373.63 WORKSHEET FOR l _ FS Cash to the Cooperator Cost Analysis Column Use this worksheet to perform the cost analysis that supports the lump sum figures provided in the matrix NOTE: This worksheet auto populates the relevant and applicable matrix cells. Cost element sections may be deleted or lines may be hidden, if not applicable. Line items may be added or deleted as needed. The Standard Calculation sections provide a standardized formula for determing a line item's cost, e.g. cost/day x # of days=total, where the total is calculated automatically. The Non -Standard Calculation sections provide a write-in area for line items that require a calculation formula that is other than the standardized formules, e.g. instead of salaries being calculated by cost/day x # of days, costs may be calculated simply by a contracted value that is not dependent on days worked, such as 1 employee x $1,200/contract= $1,200. Be sure to review your calculations when entering in a Non -Standard Calculation, and provide a brief explanation of units used to make calculation, e.g. '1 month contract,' on a line below the figures. Salaries/Labor Standard Calculation Job Description Weed Technician Weed Supervisor Cost/hr # of hours 20-10 hr days $23.03 200.00 Admin/oversite $58.00 8.00 Total $4,606.00 $464.00 $0.00 $0.00 $0.00 Non -Standard Calculation Total Salaries/Labor Travel Standard Calculation Travel Expense $5,070.00 Cost/Trip Total $0.00 $0.00 $0.00 $0.00 $0.00 Non -Standard Calculation Total Travel $0.00 Equipment Standard Calculation Piece of Equipment Ranger Truck 4 x 4 truck, trailer, and UTV 1.00 # of Units 1.00 Cost/Hr $6.43 $25.00 # of Hours 28.00 170.00 Total $180.04 $4,250.00 $0.00 $0.00 $0.00 Non -Standard Calculation J Total Equipment Supplies/Materials Standard Calculation $4,430.00 Supplies/Materials # of Items Cost/Item Total Non -Standard Calculation Total Supplies/Materials Printing Standard Calculation Paper Material $0.00 j# of Units Cost/Unit Total $0.00 Non -Standard Calculation $0.00 Total Printing Other Expenses $0.00 Standard Calculation Item # of Units Cost/Unit Total $0.00 $0.00 $0.00 Non -Standard Calculation Total Other $0.00 Subtotal Direct Costs $9,500.00 Cooperator Indirect Costs Current Overhead Rate Subtotal Direct Costs Total 4.67% $9,500 00 Total Coop. Indirect Costs TOTAL COST I $9,700.00 $200 00 $200.00 i WORKSHEET FOR Cooperator Non -Cash Contribution Cost Analysis Column Use this worksheet to perform the cost analysis that supports the lump sum figures provided in the matrix. NOTE: This worksheet auto populates the relevant and applicable matrix cells. Cost element sections may be deleted or lines may be hidden, if not applicable. Line items may be added or deleted as needed. The Standard Calculation sections provide a standardized formula for determing a line item's cost, e.g. cost/day x # of days=total, where the total is calculated automatically. The Non -Standard Calculation sections provide a write-in area for line items that require a calculation formula that is other than the standardized formules, e.g. instead of salaries being calculated by cost/day x # of days, costs may be calculated simply by a contracted value that is not dependent on days worked, such as 1 employee x $1,200/contract= $1.200. Be sure to review your calculations when entering in a Non -Standard Calculation, and provide a brief explanation of units used to make calculation, e.g. '1 month contract,' on a line below the figures. Salaries/Labor Standard Calculation Job Description Weed Supervisor Admin/oversite Weed Technician Admin/coordination Cost/Hour # of Hours $58.00 10.00 $23.03 10.00 Total $580 00 $230.30 $0.00 $0 00 Non -Standard Calculation Total Salaries/Labor Travel $810.30 Standard Calculation Travel Expense Employees Cost/Trip # of Trips Total $0.00 $0.00 $0.00 $0.00 $0 00 Non -Standard Calculation Total Travel Equipment $0.00 Standard Calculation Piece of Equipment # of Units Cost/hr ,# of hours Total $0.00 $0.00 $0.00 $0.00 $000 Non -Standard Calculation Total Equipment Supplies/Materials Standard Calculation Supplies/Materials Chemicals/dye/surfactant Cost/Acre Acres 25.00 40.00 $0.00 Total $1,000.00 $0.00 $0.00 $0.00 Non -Standard Calculation Total Supplies/Materials Printing $1,000.00 Standard Calculation Paper Material 1# of Units Cost/Unit Total $0.00 Non -Standard Calculation Total Printing Other Expenses Standard Calculation $0.00 $0.00 Item # of Units Cost/Unit Total $0.00 $0.00 $0.00 Non -Standard Calculation Total Other Cooperator Indirect Costs $0.00 Current Overhead R Subtotal Direct Costs Total 4.49% $1.810.30 Total Coop. Indirect Costs $200.00 TOTAL COST I $2,010.30 WORKSHEET FOR i _ Cooperator In -Kind Cost Analysis Column i Use this worksheet to perform the cost analysis that supports the lump sum figures provided in the matrix. NOTE: This worksheet auto populates the relevant and applicable matrix cells Cost element sections may be deleted or lines may be hidden, if not applicable. Line items may be added or deleted as needed. The Standard Calculation sections provide a standardized formula for determing a line item's cost, e.g. cost/day x # of days=total, where the total is calculated automatically. The Non -Standard Calculation sections provide a write-in area for line items that require a calculation formula that is other than the standardized formules, e.g. instead of salaries being calculated by cost/day x # of days. costs may be calculated simply by a contracted value that is not dependent on days worked, such as 1 employee x $1,200/contract= $1,200. Be sure to review your calculations when entering in a Non -Standard Calculation, and provide a brief explanation of units used to make calculation, e.g. '1 month contract,' on a line below the figures. Salaries/Labor Standard Calculation Job Description Cost/Day Total $0.00 $0.00 $0.00 $0.00 $0.00 Non -Standard Calculation Total Salaries/Labor Travel s 00 Standard Calculation Travel Expense Employees Cost/Trip # of Trips .Total $0.00 $0.00 $0.00 $0.00 $0.00 Non -Standard Calculation Total Travel Equipment Standard Calculation 00 Piece of Equipment 1/2 ton pickup # of Units 000 Cost/Day # of Days $0.00 0.00 Total $0.00 $0.00 $0.00 $0.00 Non -Standard Calculation Total Equipment Supplies/Materials Standard Calculation $0.00 Supplies/Materials Tordon 22K Telar (in ounces) Dye (in packets) Surfactant (in gal.) Non -Standard Calculation # of Items Cost/Item Total $0.00 $0.00 $0.00 $0.00 Total Supplies/Materials Printing Standard Calculation Paper Material # of Units Cost/Unit $0.00 Total $0.00 Non -Standard Calculation Total Printing Other Expenses Standard Calculation Item $0.00 # of Units Cost/Unit Total $0.00 $0.00 $0.00 $0.00 Non -Standard Calculation Total Other $0.00 Subtotal Direct Costs $0.00 TOTAL COST i $0.00 i Hello