HomeMy WebLinkAbout20173366.tiffRESOLUTION
RE: APPROVE MEMORANDUM OF UNDERSTANDING FOR MEDICAID ELIGIBILTY
DETERMINATION AT SCHOOL -BASED HEALTH CENTERS AND AUTHORIZE CHAIR
TO SIGN - WELD COUNTY SCHOOL DISTRICT 6
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Memorandum of Understanding for
Medicaid Eligibility Determination at School -Based Health Center between the County of Weld,
State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf
of the Department of Human Services, and Weld County School District 6, commencing July 1,
2017, and ending June 30, 2018, with further terms and conditions being as stated in said
memorandum of understanding, and
WHEREAS, after review, the Board deems it advisable to approve said memorandum of
understanding, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Memorandum of Understanding for Medicaid Eligibility Determination
at School -Based Health Center between the County of Weld, State of Colorado, by and through
the Board of County Commissioners of Weld County, on behalf of the Department of Human
Services, and Weld County School District 6 be and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said memorandum of understanding.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 27th day of September, A.D., 2017, nunc pro tunc July 1, 2017.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: dr /, GC ;ok
Weld County Clerk to the Board
County Attorney
Date of signature: IC ((O 1 I
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Cozad, Chair
rbara Kirkmeye
Steve Moreno, Pro -Tern
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2017-3366
HR0088
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PRIVILEGED AND CONFIDENTIAL
MEMORANDUM
DATE: September 15, 2017
TO: Board of County Commissioners - Pass -Around
FR: Judy A. Griego, Director, Human Services
RE: Weld County Department of Human Services' Assistance
Payments Memorandum's of Understanding (MOU's) with Weld
County School District 6 (WCSD6) and Sunrise Community
Health Center (Sunrise)
Please review and indicate if you would like a work session prior to placing these items on the Board's agenda.
Request Board Approval of the Departments' Assistance Payments Memorandum's of Understanding
(MOU's) with Weld County School District 6 (WCSD6) and Sunrise Community Health Center
(Sunrise). The Department and WCSD6 continue to commit to providing eligibility determination functions at
School Based Health Centers, supporting family health insurance needs. This outreach will consist of three (3)
days per week and support all District 6 students. The cost of salary and benefits will be the responsibility of
Human Services. WCSD6 shall reimburse Human Services at a cost not to exceed $31.42 per hour and the
agreement total will not exceed $24,000.00 during the period of July 1, 2017 through June 30, 2018.
Services will be provided at the Sunrise Clinic located in WCSD6 buildings. Sunrise has requested an
additional Memorandum of Understanding for this site. There will be no monetary exchange associated with the
Sunrise MOU.
I do not recommend a Work Session. I recommend approval of these MOU's.
Sean P. Conway
Julie A. Cozad, Chair
Mike Freeman
Barbara Kirkmeyer
Steve Moreno, Pro -Tern
Approve
Recommendation Work Session
Schedule
Other/Comments:
2017-3366
Pass -Around Memorandum; September 15, 2017 — CMS ID 1451 & 1452 Page 1
°Vz-i
DocuSign Envelope ID: 7D5F0EA9-7EC6-4E09-A9E2-E63572A7458E
MEMORANDUM OF UNDERSTANDING
BETWEEN
WELD COUNTY SCHOOL DISTRICT 6 AND
WELD COUNTY DEPARTMENT OF HUMAN SERVICES
This Agreement is made and entered into between Weld County School District 6 hereinafter referred
to as "District 6" and Weld County Department of Human Services, hereinafter referred to as "WCDHS".
Whereas, WCDHS has trained personnel and computer programming to complete Medicaid
applications; and
Whereas, District 6 has families in need of enrollment and immediate verification of eligibility of
Medicaid services; and
Whereas, District 6 has received grant monies to assist in Medicaid enrollment;
Now Therefore in consideration of the mutual promises set forth herein, the parties hereto agree as
follows:
Agreement
1. One part-time Medicaid Intake Specialist to be assigned to work at the School Based Health Center at
Centennial Elementary School and work at identified schools regularly supporting family health insurance
up to 3 days per week for the months of July 2017 to June 2018.
1.1. The specialist will be responsible for determining program eligibility for Colorado Medicaid, and
entering the data into the Colorado Benefits Management Systems to complete the eligibility
determination process on site for families.
2. Employment. The Medicaid Intake Specialist shall be an employee of the WCDHS. As such, the specialist
will be subject to the policies, rules, regulations, directives and orders of the county. The specialist will be
subject to the supervision of the WCDHS, and shall work the same scheduled hours as the WCDHS
employees.
2.1. Salary and Benefits. The cost of the salary and benefits for the specialist shall be the responsibility of
WCDHS.
2.2. District 6 Financial Responsibility. District 6 will reimburse the WCDHS at a cost of $31.42 per hour
July 1, 2017 through June 30, 2018, agreement total not to exceed $24,000.00.
2.3. Workplace. District 6 will provide a confidential workplace and access to internet and phone and office
supplies. WCDHS will establish connectivity to the Colorado Benefits Management System and other
automated systems required by the specialist. A laptop and printer has been provided by the CASBHC
(Colorado Association of School Based Health Care), grantor. Periodical outreach and enrollment will
be scheduled at school sites as determined by D6. The Medicaid Intake Specialist will send out
notifications to the families of the surrounding schools for the date of outreach enrollment. D6 will
make arrangements with the school site of enrollment for date and work area.
2.4.Qualifications and selection. The specialist will be selected by the WCDHS in accordance with
Human Resource qualifications. An experienced worker will be initially placed, with the option of
MOU 18-676-019
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DocuSign Envelope ID: 7D5F0EA9-7EC6-4E09-A9E2-E63572A7458E
replacing the worker with a fully trained new worker at a later date. The specialist will be required to
speak Spanish fluently.
2.5. Tenure. At any time when District 6 and WCDHS determines it is no longer appropriate for the
assigned Medical Intake Specialist to continue working at District 6, WCDHS and District 6 shall
consult with each other to reach a mutually agreeable resolution and termination date.
3. Liability Coverage. WCDHS and District 6 shall exchange evidence of insurance showing general liability
coverage in the minimum amount of the Colorado Governmental Immunity Act for protection from claims
for bodily injury, death, property damage, or personal injury which may arise through the execution of this
agreement. Recipients of such evidence shall be the District 6 Risk Management Specialist and Director of
WCDHS. Such evidence shall be approved by each recipient prior to commencement of this agreement.
4. Termination. This agreement may be terminated without cause by either District 6 or WCDHS upon 30
days written advance notice, and in the event of such termination, District 6's financial obligation shall
cease.
4.1. Loss of funding. In the event of termination of the grant funding, District 6 will not be obligated to
continue this agreement.
5. Confidentiality. The Medicaid Intake Specialist shall comply with all federal, state and county laws and
regulations governing confidentiality, subject only to statutory exceptions applicable to criminal
investigations and proceedings.
6. Amendment of this agreement may be made only by written agreement and signed by all parties hereto.
IN WITNESS HEREOF, the parties hereto have caused their names to be affixed hereto.
WELD COUNTY SCHOOL DISTRICT 6
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Tom E. Gribble, Director of Special Education Date
Aug 31, 2017
Stz La{tt i,, 0 a k aptAititAk 0.wa kw i,c 1, 2017
Stacie Datteri, Assistant Superintendent of Academic Achievement Date
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Aug 23, 2017
Mandy Hydock, Director of Finance Date
WELD COUNTY DEPARTMENT OF HUMAN SERVICES
SEP 2.7 2017
Date
SEP 272017
Date
MOU 18-676-019
Page 2 of 2
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