HomeMy WebLinkAbout780570.tiff RESOLUTION
RE: AUTHORIZE WELD COUNTY SHERIFF TO SUBMIT REQUEST FOR L.E.A.A
FUNDS FOR CLASSIFICATION SYSTEM.
WHEREAS, the Board of County Commissioners of Weld County,
Colorado, pursuant to Colorado statute and the Weld County Home
Rule Charter, is vested with the authority of administering the
affairs of Weld County, Colorado, and
WHEREAS, the Weld County Sheriff ' s Department has requested
authorization to submit a request for L.E.A.A funds for a three
(3) year matching grant for a classification system for the Weld
County Sheriff 's Department, and
WHEREAS, said system would allocate inmates of the Weld
County Jail to spaces in the jail according to their needs , thus
encouraging the safety and well-being of all prisoners and
WHEREAS, the cost of the grant would be $59 ,222 .00 of which
$2 , 961. 00 would be Weld County ' s share for the first year. The
grant monies would pay for the salaries of four (4) employees
and office equipment, and
WHEREAS, after careful consideration of the matter, the
Board of County Commissioners deems it advisable and in the best
interests of Weld County to authorize the Weld County Sheriff to
submit the request for said funds .
NOW, THEREFORE, BE IT RESOLVED by the Board of County Com-
missioners of Weld County, Colorado , that the Weld County Sheriff
is hereby authorized to submit the request for L.E.A.A. funds for
a three (3) year matching grant for a classification system of
inmates of the Weld County Jail , and futher that the Chairman of
the Board is hereby authorized to sign said request.
The above and foregoing Resolution was , on motion duly made
and seconded, adopted by the following vote on the 14th day of
June, A.D. , 1978 .
'1/4� �' • BOARD OF COUNTY COMMISSIONERS
ATTEST: " {. /)F. LL, f. e(nµ+� WELD COUNTY, COLORADO
Weld County Clerk and Recorder - - ,,
a Clerk to the d
Deputy County erk
APPROVED AS TO FORM:
43/4-N AL P. to-c-
Asst. County lAttbr ey
Date Presented: June 19 , 1978
LJ..,J k.
I-- State of Colorado j
Division of Criminal Justice APPLICATION FOR LEAA FUNDS
419 State Centennial Suikcirr, Page 1
Denver,Colorado 20203
1. Date Submitted for A•55 Review:
Local: June 12, 1978
Application is hereby made for a yrr;r: I State,Soc l: June 23, 1978
under Section 301 of the Omnibus Cr;:r e May 10, 1978_
2. Date Submitted to Regional Planner:
Control Act of 196E !Public Lay/.05-351), v June 21, 1978 3. Date of Regional 3oard Action:
as amended, in the amount and for the 4. Region Number:
II
purposes set forth in :his application. - Maag
u: Assigned Planner:
G. :ley;on Control No:
LEAVE BLANK FOR DiVISiON OF CR;MiNALJUSTICE USE ONLY. DCJ PROJECT NO. • •
7. GCo Control Number: 8. Date Officially Received:
9. Date of Review by State Councii on 1:r. Council Action:
• .
Criminal Justice: ❑ Approved. ❑ Denied
• 11. Amount of Funds Awarded: Duration of Project: • to
12. Signature of Authorization:
Director,Division of Criminal Justice
I 7.-..-...-=-
13. Short Title of Project: (Do rot exceed forty characters.;
. Weld County Intake and Classification Unit
it 4. Type of Application: (Check One)
i 0r;g;nai ❑ Continuation of Grant Number(s): E:. Supplemental to Grant Number: .
:•
15. Comprehensive Plan Under Which Proposal is Submitted: •
' Part C Funds LX Part E Funds ❑ Juvenile Justice 1978 Year 10-C Program Area
53 3��i
16. Congressional District: 4th I17. Project Duration: 12 Months 13. Federal Aid Request:$
I
19. State Agency or Local Government: 120. Project Director or Contact Person: ; '
Agency: WP1d CQunty, Colorado i Name: Steven Thomas
{ Street: ____.9.15._..lilth_Str.eet I Title: _Captain
City,State,Zip: Greeley, Colorado 80631 Agency: Weld County Sheriffs Department
Telephone: ( ) 356-4000 Street: 910 10th Avenue P.O. Box 759
City,State,Zip: Greeley, Colorado 80631
. Telephone: ( ) 356-4000 Ext. 500
21. Financial Officer: 22. Authorized Government Official:
• Name: Tom Dority u ( Name: Ed Dunbar
Title: Director, Office or Management Title: _Chairman
Agency: and Budget, Weld County I Agency: Weld County Board of Commissioners
Street: 915 10th Street I street: 915 10th Street
city,state,zip: Greeley, Colorado 80631 1 City,State,Zip: Greeley, Colorado 80631
Taiephone: ( ) 356-4000 Telephone: ( 1 356-4000
THE APPLICANT, through the following signatories,understands and agrees that any grant received through the Division of Criminal
Justice as a result of this project proposal shall be subject to and incorporate the statements made herein. "The signatories certify
that we have read instructior '.oms 20, 7 and 22, -. are ' cognizant of our duties and responsibilities for this project."
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/� � ,
23. Project Director: e r Datec...76-3--t e d
i (s- t e) '
24. Financial Officer: / / K�� c Dew ' 4L( f S 7
25. 4.+.tcarized Gov,r.ment A / �� : /) /Gff;c;„l: • _ /[ Date C/
• iS;mature)
State of Colorado APPLICATION FOR LEAA FUNDS •
Division of Criminal Justice Page 1 Instructions
I. Date Submitted for A-95 Review: The A-95 review is to be completed by regional planner or state agency. If applicant is a unit
of local government (city or county), tnu ngionei planning office v✓ill submit for the appropriate A-95 Review. Applicants are
also required to submit the application for revie>v by the State A-95 Clearinghouse (Form Soc 1 on Page 8). If applicant is a state
agency, the requesting a.,;.0.ucy must submit inc application to the Division of Planning for the A-95 Review.
2. through 6. These items are to be completed by :he regional planning office.
7. through 12. These items are to be completed by the Division of Criminal Justice.
13. Short Title of Project: Enter a brief descriptive title,not to exceed 40 spaces.
14. Type of Application: Check whether this is the first (original application for this project) or a supplemental or continuation of a
previously LEAA-funded grant. If previously funded or if a supplemental, indicate the current or previous grant number(s).
i5. Comprehensive Plan Under Which Application is Submitted: Applicant is to enter the fiscal year State Comprehensive Criminal
Justice Plan, type of funds and program area under which this application is made. The program areas are listed in the current
Grant Guide.
16. Congressional District: Enter the number of the proponent's Congressional District.
17. Project Duration:Show the anticipated project length in months.
18. Federal Aid Requested: Enter the total amount of LEAA (federal monies) funding requested to conduct the project. This may
not exceed the maximum amount indicated for the particular program area in the Comprehensive Criminal Justice Plan. This
information is found in Part Ill,section entitled 'ZEAA Funds by Comprehensive Plan"of the Grant Guide.
19. State Agency or Local Government: Enter the official name, address and telephone number of the state or local government
agency that will administer the project.
20. Project Director: The project director is the individual who will be in direct charge of the project. This should be a person who
combines knowledge and experience in the project area with ability in administration and supervision of personnel and will be
expected to devote a major portion of his/her time to the project.
• 21. Financial Officer: The financial officer is the person who will be responsible for fiscal matters relating to the project and in
ultimate charge of accounting, management of funds, verification of expenditures and grant financial reports. This must be an
individual other than the project director.
22. Official Authorized to Sign Application: This is the individual authorized to enter into binding commitments on behalf of the
requesting unit of government. In local units of government, this individual will normally be a city manager,mayor and/or
commissioner. At the state level, this individual will be a department or division head.
23. through 25. Signatures: All signatures must be original and written by the individual whose name appears in the appropriate
block. Signatures completed by an individual's superiors or secretary are not acceptable.
DCJ Fonn5 2
State of Colorado APPLICATION FOR LEAA FUNDS
Division of Criminal Justice Page 2— GRANT CONDITIONS
26. Standard Grant Conditions: -
The applicant hereby assures and certifies that he/she will comply with all federal and state regulations, policies, guidelines and
requirements, including but not limited to OMB Circulars Nos. A-87, A-95 and A-102, as they relate to the application,
acceptance and use of federal funds for this federally assisted project. The applicant further understands and agrees that any grant
received, directly or through its state law enforcement planning agency (designated under P. L. 90-351, as amended) as a result of
this application, shall be subject to and incorporate the grant conditions set forth in the Statement of Grant Award (DCJ Form 9)
and contained in the LEAA Guideline Manual, "Financial Management for Planning and Action Grants" and in the Division of
Criminal Justice Financial Guide. The applicant also assures and certifies with respect to the grant that:
a. Discrimination Prohibited
•
Pursuant to grants awarded under P. L. 90-351,as amended,the grantee declares that the requesting agency is an "equal oppor-
tunity employer" and is in compliance with local, state and federal guidelines of the Equal Employment Opportunity Commis-
sion (EEOC), and:
•
(11 It will comply with Title VI of the Civil Rights Act of 1964 (P. L. 88-352),and in accordance with Title VI of that Act, no
person shall, on the ground of race, color, religion, sex or national origin, be excluded from participation in, be denied the
benefits of or be otherwise subjected to discrimination under any program or activity for which the applicant receives
federal financial assistance and will immediately take any measures necessary to effectuate this agreement.
•
(2) It will comply with Title VI of the Civil Rights Act of 1964 (42 USC 2000d) prohibiting employment discrimination
where:
(a) The primary purpose of a grant is to provide employment,or
(b) Discriminatory employment practices will result in unequal persons who are and should be benefiting from the grant-
aided activity.
(3) Title VII,Civil Rights Act of 1964, as amended by the EEO Act of 1972.
(4) Notwithstanding the provisions currently contained relating to civil rights compliance, this grant is expressly subject to the
provisions contained in the Division of Criminal Justice Equal Employment Opportunity Policy, a copy of which is avail-
able upon request.
(5) The personnel employed through this grant hereby consent to appear when requested at any administrative hearing,
conference or meeting conducted by the Division of Criminal Justice.
b. Inspection and Audit
The Division of Criminal Justice and the Comptroller General of the United States shall have access for purposes of audit and
examinations to any books,documents, papers and records of the grantee and to relevant books and records of subgrantees and
contractors, as provided in Section 521 of P. L. 90-351:as amended. A notice to this effect shall appear in all subgrants and
other arrangements for implementation of this project. In addition, all required records shall be maintained for three years
after completion of a project or longer if an audit is in progress and/or the findings of a completed audit have not been resolved,
c. Third Party Participation
No contract or agreement may be entered into by the grantee for execution of project activities or provisions of services to
grant project (other than purchase of supplies or standard commercial or maintenance services) which is not incorporated in
the approved proposal or approved in advance by the Division of Criminal Justice,
d. Special Conditions
In addition to the general conditions and conditions applicable to fiscal administration to which this grant is subject, it is also
conditioned upon and subject to compliance with the following special conditions:
DUE Form S
State of Colorado APPLICATION FOR LEAA FUNDS
Division of Criminal Justice Page 2 — GRANT CONDITIONS
(1) Requests fur Proposal (REP) or invitations for bid issued by the grantee or a subgrantee to implement the giant or sulk
grant project are to provide notice of prospective bidders that the LEAA organizational conflict of interest provision is
applicable in that contractors that develop or draft specifications, requirements, statements of work and/or RFPs for a
proposed procurement shall be excluded from bidding or submitting a proposal to compete for the award of such procure-
ment. (LEAA Guideline Manual M7100.1A,Chapter 3, Paragraph 49e.)
(21 It is the policy of the Law Enforcement Assistance Administration that the locations of meetings for LEAA-funded
projects be determined on a cost/benefit basis. That is, meeting sites selected by grantees or recommended by contractors
should represent those most cost advantageous not only to LEAA hut also to those state and local agencies which support
our efforts by releasing employees from duty in order that they may participate in project activities.
(a) In selecting or recommending sites for project meetings, grantees and contractors should use the official duty station
or participants as the basis for identifying an optimal location in terms of travel and per diem costs. This is not to say
that all meetings must be held at the same location. As a general rule, however, average costs for all meetings during
the project period should approximate the costs of meetings conducted at such an optimal-location.
(b) In instances where meeting sites are predetermined by the nature of the project or where it can be specifically shown
that significant program benefits will be derived from selection of a particular location despite some additional cost,
the general rule may be infrequently waived by the government project monitor with the concurrence of the respon-
sible office head.
(c) As a general rule, locations which reasonable persons would refer to as "resort areas"will not be selected for LEAA-
funded gatherings, except where all participants reside within the specific geographic area and the site can be proved
to be most cost-advantageous to the government.
e. Environmental Impact
Applicant hereby declares that no significant environmental impact, as defined by the National Environmental Policy Act of
1969 and LEAA Guidelines, may result from implementation of this program. Further, the applicant hereby declares that
implementation of this program will have no adverse effect on properties listed in the National Register of Historic Places.
Where this Declaration cannot be made, the applicant must attach an Environmental Impact Analysis and proceed in accord-
ance with OMB Circular A-95 clearance procedures and appropriate LEAA Guidelines.
f. Part E Funding
If Part E funding is requested, the applicant agrees to all Part E assurances as set forth in the State Comprehensive Criminal
Justice Plan.
g. Clean Air Act — Federal Water Pollution Act
The Clean Air Act, USC 1957 et, seq., as amended, by P. L. 91-604;and Executive Order 11602, require that grants, suhgrants
or contracts will not be made to parties convicted of any offense under the Federal Water Pollution Control Act. Applicant
hereby declares that it has not been convicted of any offense under the above federal Acts.
h. Additional Provisions
The applicant will comply with the provisions of the Hatch Act, the Fair Labor Standards Act and the Uniform Relocation
Assistance and Real Property Acquisition Policy Act of 1970 (P. L.91-646).
i. Criminal Penalties
"Sec. G51. Whoever embezzles, willfully misapplies, steals or obtains by fraud or endeavors to embezzle, willfully misapply,
steal or obtain by fraud any funds, assets or property which are the subject of a grant or contract or other form of assistance
pursuant to this title, whether receives, conceals or retains such funds, assets or property with intent to convert such funds,
assets or property have been embezzled, willfully misapplied, stolen or obtained by fraud, shall be fined not more than
$10,000 or imprisoned for not more than five years or both. .
Sec. 652. Whoever knowingly and willfully falsifies, conceals or covers up by trick, scheme or device, any material fact in any
application for assistance submitted pursuant to this title, whether received directly or indirectly from the administration shall
be subject to the provisions of Section 371 of Title 18 United States Code."
j. Privacy Certification
Any grant containing a research-or statistical component in which information identifiable to an individual is collected, must
submit a Privacy Certificate in compliance with Section 524(a) of the Crime Control Act of 1973, as amended. Contact the
Division of Criminal Justice for any further explanation and a sample certification.
DCJ Form 5
State of Colorado APPLICATION FOR LEAA FUNDS
Division of Criminal Justice Page 3
PROJECT TITLE: Weld County Intake and X FIRST YEAR
Classification Unit - CONTINUATION OF GRANT(S) NUMBER:
SPONSORING UNIT IMPLEMENTING
OF GOVERNMENT: Weld County, Colorado AGENCY: _ Weld Count _Sheriffs Department
27. Project Summary: ISee Instructions)
NOTE: For a continuation application, provide a summary of progress toward accomplishment of project goals and objectives.
•
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28. Budget Summary and Source of Funds:
a. Personnel land Fringe Benefits) $ 53,604.00 h. Total Percent by Source:
h. Supplies and Operating 2,942.00 Federal Funds $ 53,300. 90
c. Travel —0— Sub grantee Match 2,961. = 05 ^g
d. Equipment _2,676.00 Buy-In 2,961. - 05
e. Construction —0— Other (List:)
f. Professional Services —0- _ _ %
g. TOTAL: $ __59,222_.00
TOTAL: $ _59,222. = 100 %
Sid te of Colorado APPLICA t ION FOR LEAA FUNDS
Division of Criminal Justice Page 3 Inslrnelions
d he iufunr;,inon pr otig/nri ntr this pgye will Iry used by the Division of Cnminal .htslice for various reports and resource documents.
Since this is a summary of your project and project budget, it will he easier to complete this section after completing the rest of the
application.
In the blocks provider), please enter the project title and indicate if this is a first year(original) or continuation application (and give
grant mothers for all prior years of funding). Also enter the sponsoring unit of government and the implementing agency.
27. Project Stutunarr:Please provide an abstract of your project which-covers only the period for this application. Applicants for con-
tinuation funding should also summarize progress toward achieving the previous year's goals and objectives and identify major
ehanges in project focus, if any.
The summary for new project applications should briefly describe these major features of your project that are fully described in
items 47 through 45 of this application. The following questions should be answered by your project summary:
a. Wiry is this project needed?
h. What are the project's objectives?
c. What methods will the project use to achieve these objectives?
d. What agency will actually operate the project?How many staff will the project employ?
e. In what city and county (what section of a city, if applicable) will the project he located?
f What client population will the project serve?
IS- Burke! Sununnry and Source of hinds:
a. To complete the column on the left, transfer category totals from items "a" through "f,"page 4, and the total project cost,
item "y,"page 4.
b. To complete item "h. Total Percent by Source,"transfer the figures provided in item "h,"page 4.
DCJ Form 5 4
State of Colorado APPLICA1 iON FOR LEAA FUNDS
Division of Criminal Justice Page 4
29. Detailed Project Budget: Include the estimated cost of all resources needed to undertake the project. Round off all figures to
the nearest dollar. Show the total budget including federal funds,subgrantee match,buy-in and other funds.
CATEGORY
TOTAL TOTAL
a. Personnel (Employees).
(1) Salaries (list each position with salary rate and percentage of time devoted)
Ser_ cant 13,788 /YR 100 % $ 13,788.
Deputy.. II__..... ..___-- �•._ ___-- 11,892 /YR 100 % 11,892.
Deputy I . 10 512 /YR 100 % 10,512. _
Secretary_IV 10,020 /YR 100 % 10,020_
/YR %
Subtotal of Personnel $ 46,212.
(2) FICA, Retirement, Fringe, Benefits,etc. ' 16 % 7,392.
Total Personnel Costs $ 53,604. - $ 53,604.
b. Supplies and Other Operating Expenses (communications, reproduction)
.See_Bndget_ Narrative for Itemized BreakdQSeui ___— $ 2,
Total Supplies and Operating Expense $ 2,942. .$ 2,942.
c. Travel (itemize transportation and subsistence)
•
Total Travel Costs
d. Equipment (itemize)
B adgat._Narratiy_e for Itemized Breakdown $ 2,676.
Total Equipment Costs $ 2,676. $ 2,676.
•
e. Construction Contracts MATCH
Total Construction Costs
I. Professional Services (itemize individuals and organizations)
•
Total Professional Services Costs $ $
;. TOTAL PROJECT COST $ 59,222.
•
h. Total Percent by Source
(1) Federal Funds S 53,300. = 90•
(2) Subgrantee Match $ 2,961. = 05
(3) Buy-In $ 2,961. 05 %
• (4) Other State Funds $ . = ,_.. % •
TOTAL $ 59,222. 100%
•
30..Budget Narrative: Explain and justify the project budget and relate the item budgeted to project activities (use continuation
sheets).
• State of Colorado APPLICA i iON FOR LE AA FUNDS
Division of Criminal Justice. i Par 4 Instructions
29. /hullo/ Project Budget: The budget form must be completed in detail with amounts rounded to the nearest whole dollar. It must
be accompanied by a separate narrative (page 4 of the application) which provides justification and details the basis for deter-
mining the cost of the items included in each budget category.
The budget must cover the entire project period. The budget form has separate columns to show total cost, category costs (total
line items in that category)and the total project cost.
a. Personnel -
(1) Salaries: List each position by title (and name of employee if available);if two individuals have the same title, list it twice.
Show the annual salary rate for the employee and the percentage of time to be devoted to the project by the employee.
Budgets should take into account time needed to acquire new staff and changing demands for personnel during the course
of the project.
(2) Employee Benefits: Indicate each type of benefit included and the total cost allowable to employees assigned to the
project.
b. Supplies and Other Operating Expenses
List items within this category by major type (e.g., office supplies, training materials, research forms, telephone, tuition.
postage, etc.) and show the basis for computation (i.e., "X" dollars per month for office supplies, "V"dollars per person for
training materials, telephone-base charge plus long distance at "Z"dollars per month, etc.). Large items should be listed and
identified (e.g., unusual supply items,special printing, etc.).
c. Travel
•
Itemize travel expenses of project personnel by purpose (e.g., to attend training session, to transport clients, etc.) and show
basis for computation. Indicate if the travel is in-state or out-of-state. Show airfare,ground transportation, automobile, lodging
and meals. State travel rates are the maximum allowed. Generally, these allowable rates are:
(1) S.14 per mile for use of personal vehicle
(2) Lodging
(a) In-state is$18 per night ($20 per night effective July 1, 1978)
(b) Out-of-state is most reasonable rate
(3) Meals
•
(a) Breakfast, $2.50 ($2.75 effective July 1, 1978)
Or Lunch, $3.50 ($3.75 effective July 1, 1978)
(c) Dinner, $5.50 ($7 effective July 1, 19781
Exceptions to these rates are listed and explained in the Division of Criminal Justice Financial Guide. Tuition and registration
fces,_and vehicle gas and maintenance on grant or government owned vehicles are operating expenses not travel.
d. Equipment
List separately each type of item to be purchased, with unit cost. This category should include all items costing$100 or more
and having a useful life of one year or more and items of a specialized nature, such as calculators, which may cost less than
$100 but must be inventoried. All equipment must be purchased through competitive bid or established purchasing procedures.
e. Construction Contracts _
Indicate the type of services to be performed and the estimated contract price. Further contract cost data must be supplied in
the budget narrative. Construction items must be matched at 50 percent, except for projects using Part E funds. Remodeling of
an existing facility should also be included in this category. Minor remodeling requires the same match as the rest of the
proposal.
DC.I Form 5
State of Colorado APPLICATION FOR LEAA FUNDS
Division of Criminal Justice Page 4 Instructions
L Professional Services
List each type of consultant or service with proposed fee(by clay or hour)and the amount of time to he spent on such services.
Rates for individual professional services cannot exceed $16.87 per hour or $135 per eight-hour day. This is a maximum rate
and should not be considered a normative rate.
g. Total Project Costs
The "Total Project Cost"is the sum of the "Category Totals."
h. Total Percent by Source
In this section, the applicant should indicate how much of the total project costs in item "g"above are federal, subgrantee
match,buy-in or other funds. The ratios for three years of funding are as follows:
Federal Match
Year One 90% 10%
Year Two 75% 25%
Year Three 50% 50%
Year Four 100%
See Part I of the Grant Guide for an explanation of matching funds and consult your regional planner to determine if buy-in or
other matching funds are available for your project The federal amount cannot exceed the limits shown above. See item "e"
above for an explanation of matching requirements for construction grants. The match categories must total 100 percent. For
example, if the federal amount is 90 percent, the buy-in is five percent, then the subgrantee match must be five percent. The
"Other"category refers to match appropriated by the legislature for local projects, such as community corrections. The total
in item "h"should always equal the total project cost in item "g"
30. Budget A'arrative: The applicant must provide a justification and explanation of the budget items on page 4. If continuation pages
are necessary, these should be numbered 30-1, 30-2, et cetera. The budget narrative should use the same category subheadings as
used on page 4 (e.g., a. Personnel,b. Supplies and Other Operating Expenses, etc.).
The budget narrative should contain the criteria used to compute budget figures. All budget figures should be justified and
explained clearly so as to be easily understood. The budget narrative should show the relationship between category amount and
proposed project operations. For example, if this were a training project, explanation of the professional services budget category
amount Should include an explanation of the need for consultants to provide training.
Project income should be clearly identified, estimated and explained in all budget categories. Project income is earnings by the
subgrantee realized from grant supported activities. Such earnings excludes interest income and may include, but is not limited to,
income from services fees, sale of commodities, usage or rental fees, sale of assets purchased with grant funds and royalties on
patents and copyrights. These funds must be used for project purposes or to reduce the amount of the federal award. Project
income is subject to the same guidelines and restrictions as grant funds. Use of project income for costs not included in the
approved project budget must be approved by the Division of Criminal Justice.
The following is specific information required for specific budget categories:
a. Personnel
Explain how the salary rate for each position was determined. Provide evidence to show that the proposed salary is one which
is paid for equivalent positions and employee qualifications in your area. Include the qualifications required for each position
and a specific job description. If salaries are increased from one project year to the next indicate the percentage increases for
each position and justify.
h. Supplies and Operating
Explain how the costs were determined and justify the need for the various line items.
c. Travel
Explain the relationship of each cost item to the project, (e.g., if conference expenses are requested, explain the topic of the
conference and its relationship to the project).
State of Colorado APPLICATION FOR LEAA FUNDS
Division of Criminal Justice Page 4 Instructions
d. Equipment
Explain why the proposed equipment is essential to conducting the project. Provide justification that purchase is more reason-
able than rental or leasing of the equipment.
e. Construction Contracts
Further contract cost data must be supplied which includes, but is not limited to, at least three competitive bids (itemized in
detail) and drawings or blueprints of the proposed construction. The Division of Criminal Justice will decide if proposed
expenditures of less than$5,000 constitute remodeling or construction;for expenditures in excess of$5,000, L EAA will make
the determination.
/. Professional Services
Explain why proposed consultant services cannot or should not be provided by project staff. Explain how the rate was deter-
mined. For each consulting organization, indicate the number of people to be assigned to the project, number of hours per
person per day to be spent on the project, and a breakdown of the contract price by major cost item. Professional services
should be procured competitively. Sole source contracts must he justified and are subject to approval by the Division of
Criminal Justice. All contracts for professional services must be reviewed and approved by Division of Criminal Justice prior
to being signed.
State of Colorado % APPLICA'ION FOR LEAA FUNDS
Division of Criminal Justice Page 5
31. Multi-Jurisdictional Grantees: Are other;gambles or local governments included as grantees?
Yes, __ No II yes,please complete the following. Use continuation sheets if necessary.)
STATE AGENCY(S) OR LOCAL CHIEF EXECUTIVE STATE AGENCY(S)
GOVENNME:NT(S) PAH1ICIPATING OR LOCAL GOVERNMENTIS)
a.
MATCH: $ __. _.. SIGNATURE/DATE:
b.
MATCH: S SIGNATURE/DATE:
c.
MATCH. S - SIGNATURE/DATE:
d.
MATCH: S SIGNATURE/DATE:The chief executive of the agency(s) or local government(s),by his signature hereby agrees, "there is a reasonable agreement and concurrence by local
political subdivisions or units of government to participate in this project. This participation implies that said units of government may be willing to
contribute to this project"
32. Intent to Appropriate Cash Match:
Weld County,— ,intends to Colorado appropriate the required cash match for this program in the amount of
(State Agency or Unit of Local Government)
$ 2_961.00 ,upon approval of the program by the State Council on Criminal Justice.
-_. _-- _.-------.-- Chairman
(Signature of Chief Executive) (Title Date)
33. Other Private or Public Agencies Support: Have other private or public agencies been contacted for financial assistance on this project?
Yes, �_ No (If yes,identify and explain.)
34. Federal Support: Will other federal support be available 35. Federal Submissions: Have other federal agencies been contacted
for any part of this project? for assistance on this or sirnilar projects?
Yes, X No (If yes, identify and explain:) _ Yes, X No (If yes,identify and indicate status0
36. Certification of Non Supplanting: This section is intended to fulfill the requirement that federal funds cannot supplant state or local funds pursu-
ant to Section 303 11 1) of the Crime Control Act of 1973.The state or local authorizing official Ed Dunbar
(Name)
hereby certifies for Weld County, Colorado •
(State Agency or Local Government—Page 1, Item 19)
(Check One) •
a. X That the grantee's expenditures for law enforcement for the annual period are as great as for the preceding year plus the average annual
increment in such expenditures for the past two, three, four or five years (the length of the averaging period to be left to the grantee's
option);or
b. Where the certification (a.) cannot be made and there is a reduced or unchanged local investment,then the grantee shall give an explana-
nation demonstrating that the grantee's reduced or unchanged commitment would have been necessitated even if federal financial
support under Title I had not been made available.Please define the explanation in the space below.
Ja
State of Colorado APPLICATION FOR LEAA FUNDS
Division of Criminal Justice Page 5 Instructions
31. Multi-.lurisdirtional Grantees: Fill in appropriate blank "yes or no" to indicate whether the project is multi jurisdictional. 11
"yes,"list other agencies or units of government involved by name, the chief executive of that agency or unit of government, his/
her signature, date and the amount of cash match that unit of government is appropriating to the project, if any. If the condition
of agreement is not fulfilled, then this proposed multi-jurisdictional project will not be funded.
32. Intent to Appropriate Cash Match: Fill in the name of the state agency or local unit of government that will be "appropriating
cash monies to match LEAA funds,"the proposed amount of these funds and the signature and title of the chief executive official
of this unit of government who has appropriating authority. For a state agency, this will be the department head, for a local unit
of government, this will be the mayor,city manager or chairman of the board of county commissioners. This amount, or if multi-
jurisdictional, the sum of these amounts, must be equal to or greater than the minimum amount needed to match this grant. If
the program is multi-jurisdictional, then the multi-jurisdictional signature, item 31, and amount of cash match indicated, will
constitute this intent to appropriate for those government(s). If the source of the cash match is donations or contributions, then
a continuation page must be added (32-7) with a complete listing of the source(s) and amount(s) of these contributions.
NOTE: A certification of cash match still must be submitted to the Division of Criminal Justice prior to release of federal funds.
33. Other Private or Public Agencies Support: If the applicant plans to obtain non-federal financial support in addition to, or in place
of LEAA support, answer "yes"and fully identify the source(s).
34. Federal .Support: If other federal funds will be available for financing components of the project, the applicant should indicate
and explain. This should be interpreted broadly and include notice of any related activities supported by other federal programs
(HEW, CETA, etc.).
35. federal Submissions: Indicate other federal agencies or programs to which this proposal or a related project idea has been sub-
. omitted or offered for discussion. Indicate the status of the project in that federal agency's funding process.
36. Certification of Ann-Supplanting: Self-explanatory.
State of Colorado • APPLICATION FOR LEAA FUNDS •
Division of Criminal Justice • Page 6
37. Budget Summary and Projections of Federal Monies:
Prior Current
Budget Project Year Successive Successive
Categories Phases (See Page 5) Phase Phase TOTAL
Personnel
53, 300.00 49,500.00 36,300.00 139,100.00
(Salaries and
Benefits)
Supplies and •
Other Operating —0- -0- -0— —0—
Expenses
Travel —0- -0- -0- -0—
Equipment —0— —0- -0- -0—
Construction —0- -0- -0- -0
Professional .
Services/ —0- -0— —0— —0—
Consultants
53,300.00 49,500.00 36,300.00 139,100.00
TOTAL
State of Colorado APPLICATION IOU LEAA FUNDS
Division of Criminal Justice Page 6 lnctreel/c s
37. /locket Summary and Projections of let/eral Alludes: The applicant will complete this section regardless of the project duration.
Those projects anticipating more than one year of federal hinds should enter the amount of federal funds needed for each
12-month period. Subsequent year budgets must he computed at the following ratios:
Federal Match
Year One 90% 10%
Year Two 75% 25%
Year Three 50% 50%
Year Four 100%
h,, i oinI
State of Colorado APPLICATION FOR LEAA FUNDS
Division of Criminal Justice Page 7
38. Certification of Appropriation of Cash Match:
7Date)
Division of Criminal Justice
419 State Centennial Building
1313 Sherman Street
Denver, Colorado 80203
Dear Sir: •
•
SUBJECT: Certification of Appropriation of Cash Match
Please be advised that _ Weld County, Colorado _ ,has appropriated new funds in the amount
of S_ 2,961.00_ ,to match LEAA funds for the Intake and Classification Unit project,
number .. 78-10C—
Execution of this document represents a certification that said funds have been earmarked within the appropriation of budget
process, which by state or local government law or practice, binds the state or local unit to use such funds for LEAA purposes,
or permits such uses and the funds are actually provided for such purposes.
Sincerely,
(Signature)
_. ,Chairman
(Title)
DCJ Form 5
•
State of Colorado APPI ICATION FOR L.FAA FUNDS
Division of Criminal Justice Page 7 Ins/raeliuns
3R. ('rrigiration of Appropriation of('ash Match: Prior to binding of an approved application, the Division of Criminal Justice must
receive proof of matching funds in the form of a Certification of Appropriation of Cash Match. the form must be signed by the
authorizing official and can be submitted with the application. However, many units of government will not actually appropriate
the matching funds until the application has been approved. Therefore, the intent to appropriate (item 32)can he submitted with
the application,with the certification that the match has been appropriated submitted after approval, but prior to release of LEAA
funds.
• State of Colorado I APPLICATION FOR LEAA FONDS
Division of Criminal Justice. iPage 8
r9. `' I'' 't`' NON-STATE ASSISTANCE
•
1 2 51A'IL IDENTIFIER 3 13' CARD TYPE I COLORADO IC'IEARINGHOUSE LD.I5•22�AT£ RECD.
01 I 1 I ' 23 26
f1 APPLIcANr 28/2 Weld County, Colorado 111). /380
ADDRESS 915 1Oth Street, Greeley, Colorado 80631
CONTACT PERSON&PHONE Steven Thomas, Weld County Sheriffs Dept. 356-4OOO X 5OO
PROJECT TITLE 15 80
02 Weld County Intake and Classification Unit
PROJECT DESCRIPTION
IMPACT LOCATION Weld County, Colorado 1 .
ASSISTANCE (FUNDS - IN-KIND - ETC.) •
� FEDERAL 15 22 STATE 2330'LOCAL GOVT. 31.38'OTHER • 39461TOTAL 4751
O 03 53, 300. I 2,961. I 2,961. I • i 59,222.
2 CAT '55 59:FED PROGRAM AMOUNT&TITLE 60.67 • TYPE
_ A-NEW
PL 94-5O3 53,300. LEAA (Part E Block) I 8 -RENEWAL I 68
c--REVISIONI
Q J
CA 15 19 FEU PROGRAM AMOUNT&TITLE 23 30 I 0--CONTINUAI ION I A
w I E •AUGMENTATION
= 04 -1 F •NOTICE OF INTENT
z ,'AT 31 3'5:FED PROGRAM AMOUNT& TITLE 3946 I G •PRE APPLICATION
I- i
- REVISION REQUESTED ; '69w (:AT 47 51 FED PROGRAM AMOUNT& TITLE 5562 A INCREASE DOI.LA145 !
1-1 . 8 DECREASE DOLLARS
I- I C • INCREASE DURATION ' 70
n SOURCE OF OTHER FUNDS IN LINE 03 -------- I
D DECREASE.DURATION
w F CANCELLATION
w F OTHER I
°-- FEDERAL AGENCY TO RECEIVE REOUESI 'STATE(;RANTOR(IF APPLICABLE'
o
LEAA ' Division of Criminal Justice
z REQUIRED MATCHING PERCENTAGES STARTING DATE
a FEDERAL 15 17 STATE 18 201LOCAL 21 23•YEAR 42 43 MONTH 44 45IDAY 46 41
05 FIRST YEAR I O9O ; OO5 • I OO5 78 I O8 • O1
a FEDERAL 24 26 I 1STATE 27.29 LOCAL 30 32 ENDING DATE
SECOND YEAR I NEAR ' 48•49!MO'JTH 50 51'DAY 52 53
O75 I OO5 O2O! l ' O7 i 31
FEDERAL 33.35 STATE 3638ILOCAL JO4i INDIRECT COSTS --51-0"
THIRD YEAR •
I .050 I 4O5 O45..._._..._IOVEFi11fA1)CC)Sf!; 6665NOTICE/APPLICATION SUBMITTED TO: Division of Criminal Justice ,
STATE LEVEL: Division of Planning
DOLLAR MATCH 66/1
F(EGIONA 'METROPOLITAN CLEARINGHOUSE(SI:I_
1 . Larimer-Weld Regional Council of Governments • S-2,961. L-2;961. .
2 IN KIND MATCH 14 79
3 I I.
t!';1 NVIRC)TJME N I Al. IMPACT INFO HL(HMMRf.r.)J YI S No X 'TRUE AND(FEMME I I. 1 D I III III ST(IF' MY
on;I.or API'LICAVON 10 GRANTOR G-23-78 'KNOWt.TO ANNDD1'111 1
!'Rt)JECT UNDER A 95 REQUIREMENTS, . YLS X NO iI • 6-14-7f
l'.ILL ADDITIONAL EMPLOYEES BE NEEDED? YES X NO ICT,' final Justic lanner
NAVE MA1CHING FUNDS BEEN APPROVED, YES X... NO I C RTIFYING RE PRE SE NTATIVL DATE.
AUTO I REGION COUNTY :CITY 28.33'CITY 3439'CITY 4045 U.S C(.)Nt,.DIST.
15 116 1 7 118 19 .2021 2223 2425.26 27 I I i 46 47 48 49 50 5)
06 i I I !!.� I i I I 1
d COLO SfN.' DIST. ;COLO IUOUSEDI T. 'TYPE OTHER. GRANTOR CODE, I. . . ... . .NOTICE OFi AWAR1S M1AQF _,__
? 52 53 54 55 5657 58 59 60-61 62.63 . FUNDS 6769 I 70/2 I 73 75 76 78 .I D. TAMOUKT
a I 64 66 • I
`c i I •1 . I I .
KEY WORD 15 31 KEY WORD 32 48 EKE WORD 49.65:KEY WORd 6680
07 -
SOC-1 DEC. 76 .
•
DCJ Form S
State of Colorado APPLICATION FOR LEAA FUNDS
Division of Criminal Justice Page 8 Instructions
39. 'I-95 Repieu': All proposals applying for LEAA funds which impact on local jurisdictions must he reviewed by regional A-95
review boards to ensure that the project is consistent with local priorities and to avoid duplication of effort. This review is arranged
by the regional planners. Proponents are also required to submit the application for review by the State A-95 Clearinghouse. To
facilitate this process, the applicant should complete the SOC-1 form "Non-State Assistance." The form and instructions are
included as item 39 of this application.
INSTRUCTIONS FOR PREPARATION OF FORM SOC-1
GENF('AL:
Complete only the items within heavy lines (type or print) , except that State agencies will fill out State Identifier block for
the State Clearinghouse and CIRA. The Division of Planning, Department of Local Affairs will insert State Identifier for appli-
cants other than State Aoencies.
For notices requiring clearinghouse processing, send:
Ono copy to the Etat,. Clearinghouse.
er.0. copy to each Metr peIitan/Pogiona1 Clearinghouse that will be impacted.
State agency applicants submitting proposals that do not require A-95 review should submit one copy only to the Central Informa-
tion Perception Agency (CFTA) .
When entering dollar amounts, round to the nearest whole dollar. Do not use dollar signs or punctuation.
SPECIFIC:
(Other than self-explanatory items)
02 Ccutact Ferso•t i Ekes,' -- Individual who is accessible and can answer questions pertaining to this application.
itutfro Pr .. r:otion -- A concise narrative description of the nature, purpose and beneficiaries of the project MUST APTTAP
in this block. This is not meant to replace the narrative which normally accompanies the proposal, but will give the
reviewer a general idea of the proposal. Items which are VFPy USEFUL; Effect of this proposal on the local area and
local funding sources; population to be served; administrative versus service costs; whether the proposal is only one
phase of a greater project covering many years; new jobs to be created by this project. If additional inforpation is
deemed necessary, continue on a second sheet. On certain notices, information pertaining to: organizations that sup-
port the proposal; environmental information that may be required (use SOC-5) ; source of State or Local funds used to
match: and whether or not the application is part of an approved State plan, may be of assistance in speeding the revs.
process and avoid further requests for additional information. (Can you answer: WOULD I HAVE ENOUGH INFORMATION TO
JUDGE THIS PROPOSAL?)
Lc._-f_n -- City(ies) and county(ies) of impact.
03 Lasisiesce -- Amount of assistance requested or utilized. Show total of dollars plus in-kind value by source.
TAT 5L-,9/AeLoril i'r ]. ^^ teexr cod -- Enter Catalog number, dollar amount requested from this program, and title
listed in the Catalog of Federal Domestic Assistance. If catalog number has not been assigned, list Public Law cr
other reference in space utilized for Program Title. Amount should always precede title. Leave unknown parts blank.
_ d;rl!';'ids -- ('lace applicable letter in space "68". "F" Notice of Intent should not he used once a grant has been
awarded. Use letters "B" through "E" as follows:
An extension for an additional funding/budget period for a project having no projected completion date,
but for which support must be renewed each year.
"C" . a......^n: A modification to project nature or scope which may result in funding change (increase/decrease) .
?nua' "s: An extension for an additional funding/budget period for a project the agency initially agreed to
fund for a definite number of years.
into ;;fnfi-x A requirement for additional funds for a project previously awarded fund,, in the sneer funding/hedge!
�
petiad. Project nature and scope unchanged.
04 , .rrai r v
gron Amount cud 'l'itic -- Three lines are available if more than one source of Federal Funds is applicable.
Total of all sources should equal amount under 03 Federal.
OS (' amirrir Matching Fer'ca,:tagrs -- Enter percent (rounded off) 'expressed as three (3) digits (020, 080, 100, etc.) for Federal
State or Local participation in this project. For this purpose, anything other than Federal or State is considered
Local- Entries are for the first (twelve mouths or less that this form relates to) , second or third year (wh 'n appli-
cable) . Note that "first year" does not necessarily relate to the beginning of the total project.
^char Match/Tx-Kidd Match -- Whenever matching funds are included in line 03, the total of State and Local Government funds
should be entered as "dollar" or "in-kind" in these blocks. If both State and Local Government arc applicable in one
block, place "(S)" or "(L)" in front of the appropriate amount.
rtifioatioc 3;eck -- The individual responsible for filling out this form should sign and date this block before release.
Space is, available below the signature line to enter title of person signing.
DO NOT FILL IN LINES 06 AND 07, ENTRIES WILL BE MADE BY THE CENTRAL INFORMATION RECEPTION AGENCY (CIRA).
DCJ Form 5 9�.
State of Colorado APPLICATION FOR LEAA FUNDS
Division of Criminal Justice Page 9.1
40. Civil Rights Compliance:
DCJ FORM 15a
DIVISION OF CRIMINAL JUSTICE
CIVIL RIGHTS COMPLIANCE CERTIFICATE
FOR APPLICANTS REQUIRED TO POSSESS
AN EQUAL EMPLOYMENT OPPORTUNITY PROGRAM
_. Weld County Sheriffs Department
Subgrantee Name:
Address: _ 910 1Oth Avenue, P.O. Box 759
Greeley, Colorado 80631
Weld County Intake and Classification Unit
Project Title:
•
May17, 1978
(date)
Ernest "Don" Bower, Sheriff (person filing application), certify that
•
the Weld County Sheriffs Department (the criminal justice agency or
other unit actually performing the grant activities, i.e., implementing agency), has:
1. Fifty employees or more;and
2. Received $25,000 or more in LEAA funds.
The implementing agency meets both the above criteria and has formulated an equal employment opportunity program for women
which is either enclosed or currently on file with the Division of Criminal Justice. For the purposes of this statement,
the Weld County Sheriffs Department utilizes the Weld County Personnel System which includes
In addition, the implementing agency (does/does not) have: an equal employment opportunity program for women
and minorities.
3. A service population with a minority representation of three percent or more.
II so, that agency has formulated an equal employment opportunity program for both women and minorities which is either
enclosed or curl ently on file at the Division of Criminal Justice.
The undersigned hereby certifies that the above mentioned equal employment opportunity program is in compliance with LEAA
regulations contained in 28 CFR 42.301,subpart E.
(Signature)
Sheriff) Weld County, Colorado
. (Title)
Richard Barrett
(Name of EEO Officer)
State of Coloraoo APPLICATION FOR LEAA FUNDS
Division of Criminal Justice Page 96
40. Civil Rights Compliance: continued
DCJ FORM 156
NOT APPLICABLE
.DIVISION OF CRIMINAL JUSTICE
CIVIL RIGHTS COMPLIANCE CERTIFICATE
FOR APPLICANTS NOT REQUIRED TO POSSESS
AN EQUAL EMPLOYMENT OPPORTUNITY PROGRAM
Suhgrantee Name: _
Address: ----
Project Title: -------.------.__-----.------- ---- --
(date)
(person filing application), certify that
(the criminal justice agency or
other unit actually performing the grant activities, i.e., implementing agency), is not required to possess an equal employment
opportunity because:
(Check One or Both)
❑ There are fewer than 50 employees within the implementing agency;and/or
Cl Law Enforcement Assistance Administration subgrants to that agency total less than $25,000.
Enclosed is a statement outlining the recruitment and selection procedures and criteria to be used in employing personnel funded
through this grant.
(Signature)
•
(Title)
DCJ Form 5. 9j'
---------------------- --
State of Colorado APPLICATION FOR LEAA FUNDS
Division of Criminal Justice Page Da and Db Instructions
40. Civil Rights LinnpRanee: The Division of Criminal Justice must ensure that personnel procedures used to hire grant-funded per-
sonnel will provide equal employment opportunities to all applicants. The applicant should complete either the DCJ Form 15a or
DCJ Form 15b which should he submitted as a part of the application.
The DCJ Form 15a should be used by those agencies with at least 50 employees and receiving$25,000 or more in LEAA hinds.
These criteria should be met by the implementing agency, not the unit of government serving the grantee. For example, if
application is to provide training in a police department, the police department must meet the criteria, not the city which would
serve as the grantee. All applicants meeting the criteria for DCJ Form 15a must submit an equal employment opportunity plan or
have one on file with the Division of Criminal Justice.
The DCJ Form 156 should he completed by smaller agencies with fewer than 50 employees and by those who have received less
than $25,000 including the present application. Although an equal employment opportunity plan will not be needed, the appli-
cant should attach to the DCJ Form 156,an outline of the procedures and criteria which will be used to hire personnel under the
grant to include:
a. The job description, qualifications and background necessary to fill the position.
b. The recruitment process including the advertising of the vacancy and the method to be used to initially screen applications;
where present personnel will be employed in the program, the applicant describe the promotion or selection procedures they
intend to follow.
c. The selection process, including the criteria and methods to be used to select the people to be interviewed, and to select final
choice(s)should be outlined.
ut,J I olio ',, iu
APPLI ION FOR t EAA FUNDS
State of Colors
PROJECT PLAN NARRATIVE
Division of Criminal Justice Page 10--
AND INSTRUCTIONS
A/I )'Meets /rust demonstrate a capability to impact upon the reduction of crime, and/or the improvement of the administration of
justice. Any project which cannot meet this requirement, will not be considered for funding. This requirement must be reflected in
items 41 to 45 below.
41. Problem Statement: Clearly describe the problem this project is addressing. Provide supporting facts and figures to document its
existence. Indicate the source of data cited (e.g., agency records, UCR data, program evaluation results). The problem statement
should be related to the target population that this project will serve. In documenting the problem statement, provide relevant
facts about the target population.
42. Project Goals and Objectives:
a. Project objectives are clear,concise statements which highlight what the project is intended to achieve.
h. Project objectives should be quantifiable (i.e., a numeric value can he attached) in order to facilitate measurement of the
changes or achievements brought about by your project.
The following are examples of measurable objectives:
(1) To provide community relations training to 50 percent of the law enforcement personnel in the department within 12
months.
(2) To increase the community relations skills of those law enforcement personnel receiving training.
c. Project objectives should include, but not be limited to, the objectives for the program area from which fields an Ii inr,
requested. These appear in the Grant Guide and the State Comprehensive Criminal Justice Plan.
d. It is understood that the project, if funded, will conform to these project objectives.
e. The objectives must be related to the problem statement in item 41 and to the project description presented in item 43.
•
43. Project Description and Workplan:
a. Provide a narrative description of the general approach or strategy you have selected for attaining each of the objectives stated
in item 42. This description should provide a clear understanding of the method which your project will use to achieve these
objectives. Discuss any major alternative approaches to meet these objectives, justifying your chosen alternative.
la. Provide a detailed workplan for the time period covered by this application. This workplan may be in chart form and, at a
minimum,should:
(11 Identify the tasks necessary to achieve each of the goals stated in item 42. Each project goal may have one or more major
activities with subtasks or may have one or more tasks.
(2) Provide a timetable for completion of each task.
(3) Identify the staff positions or consultants to be assigned to each task.
APPLIf ION FOR LEAA FUNDS • 11
State of Color`' Page 10-r1OJECT PLAN NARRATIVE
•
Division of Criminal Justice AND INSTRUCTIONS
The following is an example of a workplan done in chart for in:
EXAMPLE WORKPLAN
Person(s) or Calendar Months to be
Position(s) Spent Working on Each
Objective Responsible Task or Activity
To provide community relations training
to 50 percent of the law enforcement
personnel in the department within
12 months.
•
Task 1: To recruit and hire a Personnel July -August
fulltime community Officer •
relations trainer.
Task 2: To develop a training Community August - September
curriculum. Relations
Trainer
Task 3: To select those personnel Chief and August- September
to receive the training Supervisory
Personnel
c. Provide a complete timetable which includes all of the major activities or tasks and summarizes the time spent to complete
them.
d Staff and Other P oje,ct Resources
Indicate achievements, experience or other activities which qualify the applicant agency to conduct this project. Provide brief
biographical sketches of key staff or consultants to be involved in the project. This should include their title, education, prior
employment or experience and publications or other professional recognition. If specific staff have not yet heen identified, the
qualifications and background which will be sought for these key positions should be included. Describe the role of advisory
bodies and agencies, other than the sponsoring unit of government, that are involved in this project.Where the cooperation of
such agencies is essential to the success of this project, provide written evidence of their support (e.g., specific referral agree-
ments). Provide an organization chart summarizing lines of responsibilities and authority for the conduct of this project.
Include in this chart, staff, advisory bodies and consultants, if any.
e. Effects and Impact
Describe specifically what the project, if successful, will demonstrate or achieve. Describe how the project will address the
needs and solve the problems cited in item 41. This should include an indication of those agencies or groups that will benefit
and the level of impact expected. The impact or effect of the project on the deficiency statements, priorities, goals, objectives
and standards in the State Comprehensive Criminal Justice Plan should also be addressed.
44. Evaluation Design: The manner in which you will evaluate your project is important and should be given the same advance
planning as the project design itself. The evaluation design should provide detailed information regarding evaluation effoi is and
requiremenrts. The evaluation design must address the following five areas:
a. Project Objectives
Repeat the project objectives listed in item 42. Define all terms not previously defined. For example, if recidivism reduction is
an objective, define recidivism (e.g., rearrest, filings, convictions).
•
b. Relationship of Project Objectives to State Program Area Objectives
This section should relate the objectives stated above to the objectives for the appropriate state program area as outlined in
Part IV of the Grant Guide. The purpose of establishing this relationship is to demonstrate how the individual project will
"' contribute to the achievement of program area objectives.
APPL' DON FOR LEAA FUNDS
State of Color. Page 10 - rr2OJECT PLAN NARRATIVE
Division of Criminal Justice AND INSTRUCTIONS
E value Limn Measures
There are two types of evaluation measures — effectiveness and efficiency:
(1) Effectiveness measures: These are measures which determine the impact on the system. Effectiveness measures are used to
indicate the degree to which the project is successful in achieving the ultimate goal. The following are examples of
effectiveness measures for the objectives listed as examples.in item 42: Pre- and post-scores on the community relations
skills inventory; subjective assessment by supervisors of those receiving training, analysis of citizen complaints received
before and after training.
(2) Efficiency measures: Efficiency, or process measures, assess internal project operations or activities. Efficiency measures
indicate how well a project operated. The following is an example of an efficiency measure for the objectives listed as
examples in item 42: Number of law enforcement personnel receiving community relations training.
d. Data Needs
The following two factors must be addressed in developing data needs:
- (1) Data requirements. Identify the specific data needed to perform the evaluation, including operational definitions of the
data elements and sources of data. The data elements that are required for a starting point for the evaluation must he
defined. These facts or figures (referred to as baseline data) would describe the present or existing conditions in the area
the project is intending to affect. Your project's progress will be measured against this baseline data. In the absence of suit-
able baseline data, the applicant must provide a plan which outlines both the method and time schedule for collecting it.
Minimum data needs required for evaluation are outlined in Part II of the Grant Guide. The following are examples of data
needs for measures listed above in item 44.c.: Number of law enforcement personnel in the department. number receiving
community relations training; pre- and post-scores (median and mean) on the community relations skills inventory,
number of citizen complaints during the past six months and six months after the training.
(2) Reporting systems: The applicant must address how the data will be collected to support the evaluation design. Answers
should be provided to such questions as: Who will collect the data? How will it be collected? What will be the source of
the data (e.g., police or court agency)? What forms are necessary for data collection purposes (e.g., an "intake" form will
be used to record demographic data on all clients)?
e. Methods of Analysis
Each project applicant must present a data analysis plan. The analysis plan should summarize how the evaluation measures will
be calculated to determine project results. Answers should he provided to such questions as: With what data and using what
statistical method will each of the objectives be measured? How will the measures be calculated for project evaluation? How
will qualitative factors be measured and analyzed?Who will be responsible for the analysis?
The following are examples of methods of analysis for the evaluation measures and data needs listed as examples above:
Number of personnel provided training divided by the number in the department equals percentage of efficiency; post-test
scores minus pretest scores equals change due to training.
45. Evaluation of Past Progress for Continuation Applications: If this is a continuation project, a detailed evaluation of past activities
must accompany the application. This narrative must address, in detail,.the extent to which each of the project's goals and/or
objectives were met, with supporting data included. If a specific objective was not achieved, or only partially achieved, an explan-
ation must be provided. Piojects applying for third-year funding should provide accumulative evaluation of past progress for the
pi evious two ye=ars of funding.
J(,1 I or , ,
APPL TION FOR LEAA FUNDS
State of Color
Page 11 —CRITERIA FOR PROJECT
Division of Criminal Justice ACCEPTANCE AND INSTRUCTIONS
46. Criteria for Project Acceptance: The following are the ci lie is which the Division of Criminal Justice has established for
formal acceptance of applications. This checklist should be filled out by the regional planner or state agency. These criteria
will he used by the Grant Administrator in formally accepting or rejecting project applications for review and ultimate con-
sideration by the State Council on Criminal Justice.The criteria is as follows:
a. Original and proper signature is affixed. ❑ Yes, ❑ No
b. All sections are complete. Li Yes, ❑ No
c. The Equal Employment Opportunity form is included. Li Yes, Li No
d. A local A-95 review has been initiated (applies to local proposals unless (1 Yes, ❑ No
otherwise indicated). •
Date Initiated:
e. The state A-95 SOC-1 form has been initiated (applies to all ❑ Yes, ❑ No
applications). Date Initiated:
f. Intent to match is included. ❑ Yes, 1.7 No
y. A control copy of the application is included. ❑ Yes, ❑ No
h. The project is in the State Comprehensive Criminal Justice Plan.` U Yes, ❑ No
Difference in amount of project and what is allocated in the State
Comprehensive Criminal Justice Plan, if applicable
'If a particular project application is not contained with the State Comprehensive Criminal Justice Plan either specifically or for
competitive funds, the application will not be accepted by the Division of Criminal Justice and will be returned to the regional
planning office for consideration within the next year's State Comprehensive Criminal Justice Plan. Concept papers for applications
not within the State Comprehensive Criminal Justice Plan will be reviewed by the Division of Criminal Justice accordingly.
The items below are for Division of Criminal Justice information and are not part of the acceptance criteria:
j. Does this require an Environmental Impact Statement? If so,
is it attached? LI Yes, LI No
Is. I-las the unit of government been convicted of violating the Clean Air
and Water Pollution Act? I I Yes, I I No
Is there a need to check with the Historical Site Preservation agency? IT Yes, ; I No
rn. Is these any relocation of people under the Relocation Assistance
Policy Act? L 1 Yes, ❑ No
n. If this is an application for Part E funds, is there compliance with -
Part E requirements? ❑ Yes, LJ No
foio0 '7,3"73311cy: . i
`-7
l
June 27, 1978 .. f17-'` i'it,
Stephen J. Thomas, Captain
Weld Co. Sheriff's Dept.
910 10th Avenue, P. 0. Box 759
Greeley, Colorado 80631
Dear Captain Thomas:
The Division of Criminal Justice has received the following grant appli-
cation for review:
Grantee: Weld County
Project Title: Weld Co. Intake & Classification Unit
Control Number: 78-31
Date Accepted: June 27, 1978
We will assign a specialist to your grant application. If we need
further information either the specialist or I will contact you. If
you should have any questions, please do not hesitate to contact me.
Sin rely,
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Patricia A. Malak
Grant Administrator
PAM:ds
cc: Ed Dunbar
Michael Maag
Hello