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Home My WebLink About20170245.tiffRECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO JANUARY 23, 2017 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, January 23, 2017, at the hour of 9:00 a.m. ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Julie A. Cozad, Chair Commissioner Steve Moreno, Pro-Tem Commissioner Sean P. Conway Commissioner Mike Freeman Commissioner Barbara Kirkmeyer Also present: County Attorney, Bruce Barker Acting Clerk to the Board, Stephanie Frederick Controller, Barbara Connolly MINUTES: Commissioner Moreno moved to approve the minutes of the Board of County Commissioners meeting of January 18, 2017, as printed. Commissioner Kirkmeyer seconded the motion, and it carried unanimously. AMENDMENTS TO AGENDA: There were no amendments to the agenda. CONSENT AGENDA: Commissioner Kirkmeyer moved to approve the Consent Agenda as printed. Commissioner Freeman seconded the motion, and it carried unanimously. PROCLAMATIONS: 1) AIMS COMMUNITY COLLEGE DAY (50TH ANNIVERSARY) - JANUARY 24, 2017: Chair Cozad read the proclamation for the record recognizing the fifty (50) successful years that Aims Community College has served the residents of Weld County. Deb Kish, Vice -President of Academic Affairs with Aims Community College, extended an invitation to a launch party for the Community College. Each one of the Commissioners recognized Aims Community College for allowing thousands of Weld County residents to pursue their goals and improve their lives and thanked Aims Community College for embracing the Weld County Bright Futures Program. Each Commissioner stated they are thankful for the partnership with Aims Community College. (Clerk's Note: the meeting was paused for a photo opportunity.) Oa/13/aot Minutes, January 23, 2017 Page 1 2017-0245 BC0016 PRESENTATIONS: • 1) RECOGNITION OF SERVICE, AREA AGENCY ON AGING ADVISORY BOARD - ALICE BOYLE AND LINDA BANGHART: Chair Cozad read the certificate for the record. Eva Jewell, thanked Alice Boyle and Linda Banghart for their voluntary contributions the to Area Agency on Aging Advisory Board. Each one of the Commissioners thanked Ms. Boyle and Ms. Banghart for their time. (Clerk's Note: the meeting was paused for a photo opportunity.) 2) RECOGNITION OF NATIONAL ACCREDITATION BY THE PUBLIC HEALTH ACCREDITATION BOARD NOVEMBER 15, 2016 — DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT: Dr. Mark Wallace, Director of Public Health and Environment, presented a plaque that will be displayed in the Health Department. Each one of the Commissioners thanked the staff of the Department of Public Health and Environment for doing an outstanding job of serving the residents of Weld County. (Clerk's Note: the meeting was paused for a photo opportunity.) • PUBLIC INPUT: Steve Teets, resident of Greeley, stated he would like to also recognize Aims Community College for sponsoring events in Weld County in support of its citizens. He announced the City of Greeley is having a food tax rebate, which starts February 1, 2017. In response to Mr. Teets, Chair Cozad stated they are still working on the goals for 2017. She explained briefly some of the goals the Commissioners are working on are the budget and transportation issues. BIDS: 1) APPROVE BID #B1600189, ROOF REPLACEMENT (JAIL SECTION) - DEPARTMENT OF BUILDINGS AND GROUNDS: Trevor Jiricek, Director of General Services, referenced the seven (7) bids received and stated staff recommends awarding the low bid from Front Range Roofing Systems, LLC, for the amount of $119,524.00. Commissioner Conway moved to approve said low bid. The motion was seconded by Commissioner Moreno, and it carried unanimously. Commissioner Conway noted it is important that a local vendor was awarded the bid. NEW BUSINESS: • 1) CONSIDER VETERANS SERVICE OFFICER'S MONTHLY REPORT AND CERTIFICATION OF PAY FOR DECEMBER, 2016 AND AUTHORIZE CHAIR TO SIGN: Deon Harris, Veterans Officer, presented the report for the month of December, 2016. He stated the Veterans Office received 526 phone calls and 590 walk-in visits. Commissioner Freeman moved to approve the Report and Certification of Pay for December, 2016, and authorize Chair to sign. The motion, which was seconded by Commissioner Conway, carried unanimously. Commissioner Kirkmeyer expressed her desire to meet with Mr. Harris and Toby Taylor to set up a meeting to get more outreach to the Veterans, and after further discussion, it was suggested that a work session be scheduled with all Commissioners involved. • 2) CONSIDER CONTRACT ID #1026 BRIDGE CONSTRUCTION AGREEMENT AND AUTHORIZE CHAIR TO SIGN — LOWER LATHAM DITCH COMPANY: Clay Kimmi, Department of Public Works, stated this agreement is required when working across a ditch. He explained staff needs to construct a bridge to complete the County Road 49 project. Commissioner Freeman moved to approve said construction agreement and authorize the Chair to sign. Seconded by Commissioner Kirkmeyer, the motion carried unanimously. • 3) CONSIDER TEMPORARY CLOSURE OF CR 46 BETWEEN CRS 55 AND 57: Janet Lundquist, Department of Public Works, reviewed the details of the closure effective February 6, 2017, through February 10, 2017, to replace a culvert. She stated staff will use water for dust abatement. Commissioner Minutes, January 23, 2017 Page 2 2017-0245 BC0016 Kirkmeyer moved to approve said closure. Seconded by Commissioner Moreno, the motion carried unanimously. 4) CONSIDER TEMPORARY CLOSURE OF CR 78 BETWEEN CRS 61 AND 65: Ms. Lundquist presented the closure effective January 30, 2017, through February 3, 2017, for a culvert replacement and stated staff will use water for dust abatement. Commissioner Freeman moved to approve said closure. The motion was seconded by Commissioner Moreno, and it carried unanimously. • 5) CONSIDER REAPPOINTMENTS TO AREA AGENCY ON AGING BOARD: Commissioner Moreno moved to approve said reappointments to the Area Agency on Aging Board. The motion, which was seconded by Commissioner Conway, carried unanimously. • 6) CONSIDER APPEAL OF DECISION BY THE FAIR BOARD - BRAD AND LORI ANDERSON: Brad Anderson, resident of Ault, explained that his daughter, Caitlyn Anderson, submitted the wrong record book to the Fair Board after selling a lamb at the Weld County Fair, which caused her to lose her good standing with the Weld County Fair. Mr. Anderson pled his case to the Commissioners stating he believes agriculture is good for the community and that his daughter works hard with her 4H projects. Caitlyn Anderson explained her mistake about turning in the wrong record book. She stated she is sorry and will be more careful in the future with regard to her record book and explained that she already took the training class. In response to Commissioner Moreno, Ms. Anderson stated she has been in 4H for over six (6) years and competes in several of the Fairs around Colorado. Janet Konkel, Fair Board, and Valerie Day and Keith Day, representatives of the Fair Board, expressed to the Board that they strictly adhered to the rule as set forth. Ms. Konkel reviewed the discussion of the Fair Board at the meeting. Chair Cozad asked whose responsibility it is to know which record book is turned in and who reminds them to turn it in by the deadline. a Commissioner Conway questioned if the language "may not" and "shall not" was discussed during the meeting. Commissioner Kirkmeyer stated she believes 4H is a leadership club and there should be consequences when rules are broken. Since Ms. Anderson hasn't had any other offenses related to the Fair Board, she would like this matter remanded back to the Fair Board to discuss the language "may" and "shall." Ms. Konkel stated the rule was put in place when there were several 4H members who didn't get their record books turned in by the deadline. El Commissioner Kirkmeyer clarified that the Fair Board doesn't need to rewrite the rule, but she would like the Fair Board to review the consequence and it's fairness. Tthe Fair Board needs to make a recommendation on the extent of the penalty for turning in the wrong record book. Commissioners Freeman and Conway feel the consequence doesn't fit the infraction and the Fair Board has already had the opportunity to review this. reCommissioner Cozad agreed with remanding this matter back to the Fair Board to discuss the language of "may not" versus "shall not". Commissioner Freeman moved to grant the appeal which was seconded by Commissioner Conway. However upon a roll call vote, the motion failed three to two with Commissioners Kirkmeyer, Moreno, and Cozad being opposed. Commissioner Kirkmeyer moved to continue the matter to February 22, 2017, and remand the discussion back to the Fair Board. Upon a roll call vote, the motion was passed three to two with Commissioners Freeman and Conway opposed. Commissioner Kirkmeyer explained to the Andersons that she would like them to present a chronological record of everything they have done presented to the Fair Board when they meet with them. PLANNING: • 1) CONSIDER VACATION OF SPECIAL USE PERMIT, SUP -327 - MARRS LAND AND CATTLE, LLP, C/O AGPROFESSIONALS, LLC: Michael Hall, Department of Planning Services, gave his presentation. Commissioner Kirkmeyer clarified if the dairy were to start up today, they wouldn't need to Minutes, January 23, 2017 Page 3 2017-0245 BC0016 pursue a Special Use Permit. Commissioner Kirkmeyer moved to grant vacation of Special Use Permit, SUP -327. The motion, which was seconded by Commissioner Conway, carried unanimously. 2) CONSIDER APPEAL OF DECISION BY PUBLIC WORKS TO DENY ACCESS PERMIT, AP16-00562 - ASPHALT SPECIALTIES COMPANY: Commissioner Kirkmeyer asked Bruce Barker, County Attorney, about a pending USR. Mr. Barker stated Commissioners should find out what the status of the Recorded Exemption is currently. a Rob Laird, resident of Henderson, stated he thought part of the process of the Recorded Exemption was to have the Access Points as a condition of approval. Mr. Barker stated this needs to be addressed at the same time as the Recorded Exemption and the USR. Commissioner Kirkmeyer moved to refer this matter back to the Department of Public Works. Seconded by Commissioner Conway, the motion carried unanimously. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the Consent Agenda. No Ordinances were approved. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Clerk to the Board. There being no further business, this meeting was adjourned at 10:37 a.m. ATTEST: daltaiv XL:4k. Weld County Clerk to the Board BY: uty Clerk to the Board BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO Julie A. Cdzad, Chair ,2z — Steve Moreno, Pro-Tem C Sean P. Conway Freeman , :arbara Kirkmeyer Minutes, January 23, 2017 Page 4 2017-0245 BC0016 N 4" Leo c� A Q° 0 Qo 140 _ ST I J L -V ..,11 CITY --,;) r i\A>-.P,31'''� _I r ADDRESS I i EMAIL NI ( J 0) . (13 v c i 6 NAME - PLEASE PRINT LEGIBLY IA4'; 1 -'. t--\`"„' •=c` � 1 ck: L2 .. Hello