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Home My WebLink About20174081.tiffRECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO DECEMBER 4, 2017 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, December 4, 2017, at the hour of 9:00 a.m. ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Julie A. Cozad, Chair Commissioner Steve Moreno, Pro-Tem Commissioner Sean P. Conway Commissioner Mike Freeman Commissioner Barbara Kirkmeyer Also present: County Attorney, Bruce Barker Acting Clerk to the Board, Stephanie Frederick Controller, Barbara Connolly MINUTES: Commissioner Conway moved to approve the minutes of the Board of County Commissioners meeting of November 27, 2017, as printed. Commissioner Moreno seconded the motion, and it carried unanimously. AMENDMENTS TO AGENDA: There were no amendments to the agenda. la CONSENT AGENDA: Commissioner Moreno moved to approve the Consent Agenda as printed. Commissioner Freeman seconded the motion, and it carried unanimously. PRESENTATIONS: 1) RECOGNITION OF SERVICES, SHERIFF'S OFFICE — DAN HEINTZ: Chair Cozad read the certificate for the record recognizing Mr. Heintz for his outstanding service to Weld County. Steve Reams, Sheriff, presented Mr. Heintz with a plaque and pin and thanked him for his contributions to the Weld County Sheriff's Office and wished him well in his retirement. Mr. Heintz stated his fifteen years with the County have been great. Each one of the Commissioners expressed their gratitude to Mr. Heintz for his dedicated service to the citizens of Weld County and Aims Community College. (Clerk's Note: The Board paused the meeting for a photo opportunity.) IE PUBLIC INPUT: Dave Kisker, resident of Johnstown, expressed his concern of a potential appearance of impropriety since Chair Cozad retained the same law firm to represent her that Martin Marietta has. In response to Mr. Kisker, Chair Cozad stated she is paying her attorney fees. Mr. Kisker requested, Bruce Barker, County Attorney, monitor the entire process to ensure there isn't a violation of I 'o / l 3 / 0`7O l '7 Minutes, December 4, 2017 Page 1 2017-4081 BC0016 a gift ban. Mr. Kisker also addressed the frustration with the delay of Martin Marietta submitting their noise monitoring plan and because of this Martin Marietta is unable to guarantee compliance. Lastly, he stated the neighbors learned that Martin Marietta may be trying to accelerate approvals so they can get into action more quickly while the Court of Appeals mandate for voiding their permit and he would like the Commissioners to proceed in a reasonable manner with the Judge's decision. In response to Commissioner Conway, Mr. Barker explained the mandate will not occur until January 4, 2018, and presently there is a USR in place so until that date they can continue operations. He also stated Martin Marietta is working on a noise monitoring plan. Mr. Barker stated until the mandate occurs, operation may continue as normal. Commissioner Kirkmeyer clarified it is inappropriate for any County Commissioner to instruct the Director of the Department of Planning to give instruction regarding Martin Marietta's Certificate of Occupancy. BIDS: El 1) APPROVE BID #B1700143, COURT SECURITY SCREENING - SHERIFF'S OFFICE: Rob Turf, Department of Purchasing, requested a continuance of this matter. In response to Commissioner Conway, Mr. Turf stated staff needs more time to review the bids. Commissioner Conway moved to continue said matter to December 6, 2017. The motion was seconded by Commissioner Freeman and it carried unanimously. • 2) APPROVE BID #B1800009, LEASED MOTORGRADER (QTY 1) - DEPARTMENT OF PUBLIC WORKS: Mr. Turf reviewed the two (2) bids received and stated staff recommends awarding to the low bidder, 4 Rivers Equipment for a 36 -month lease. Commissioner Kirkmeyer moved to approve said low bid. The motion was seconded by Commissioner Conway and it carried unanimously. • 3) PRESENT BID #B1700145, OPENTEXT APPLICATIONXTENDER MAINTENANCE 2018 - DEPARTMENT OF INFORMATION TECHNOLOGY: Ryan Rose, Director of the Department of Information Technology, presented the two (2) bids received and stated staff will bring back a recommendation on December 18, 2017. • 4) PRESENT BID #61700148, NEMOQ SYSTEM EXPANSION FOR SEW AND SWW — DEPARTMENT OF INFORMATION TECHNOLOGY/CLERK AND RECORDER: Mr. Rose presented the sole bid received and stated staff will bring back a recommendation on December 18, 2017. • 5) PRESENT BID #B1700147, LEGAL NEWSPAPER SERVICES (1/1/2018 THROUGH 12/31/2018) — CLERK TO THE BOARD: Mr. Turf presented the four (4) bids received and stated staff will bring back a recommendation on December 18, 2017. PA 6) PRESENT BID #B1800002, CNG 3/4T CREWCAB PICKUP - TOWN OF GILCREST: Mr. Turf presented the six (6) bids received and stated staff will bring back a recommendation on January 3, 2018. He explained staff is waiting to receive the Buy America Waivers. In response to Commissioner Conway, Elizabeth Relford, Department of Public Works, stated she is unsure of the timing because the Department has not received the Buy America Waiver in two (2) years. • 7) PRESENT BID #B1800003, CNG 3/4T EXTENDED CAB PICKUPS (QTY 2) - CITY OF FORT LUPTON: Mr. Turf presented the five (5) bids received and stated staff will bring back a recommendation on January 3, 2018. • 8) PRESENT BID #B1800004, CNG CREWCAB PICKUP - CITY OF FORT LUPTON: Mr. Turf presented the sole bid received and stated staff will bring back a recommendation on January 3, 2018. Minutes, December 4, 2017 Page 2 2017-4081 BC0016 irth ra 9) PRESENT BID #B1800005, CNG CREWCAB PICKUP (QTY. 2) - DEPARTMENT OF PUBLIC WORKS: Mr. Turf reviewed the details of the three (3) bids received and stated staff will bring back a recommendation on January 3, 2018. • 10) PRESENT BID #B1800006, CNG 3/4T EXTENDED CAB PICKUP W/SHELL - DEPARTMENT OF PUBLIC WORKS: Mr. Turf reviewed the details of the five (5) bids received and stated staff will bring back a recommendation on January 3, 2018. • 11) PRESENT BID #B1800007, CNG 1/2T EXTENDED CAB PICKUPS (QTY. 4) - DEPARTMENT OF PUBLIC WORKS: Mr. Turf presented the four (4) bids received and stated staff will bring back a recommendation on January 3, 2018. • 12) PRESENT BID #B1800008, LNG CONVERSION KITS (QTY. 2) - DEPARTMENT OF PUBLIC WORKS: Mr. Turf stated no bids were received and staff will use existing vehicles to meet the need of the Department. Commissioner Moreno moved to approve a no bid. The motion was seconded by Commissioner Conway, and it carried unanimously. NEW BUSINESS: 11 1) CONSIDER CONTRACT ID #1535 AGREEMENT FOR INDIVIDUAL PROVIDER CONTRACT FOR PURCHASE OF FOSTER CARE SERVICES IN A FOSTER CARE HOME AND AUTHORIZE CHAIR TO SIGN - DAWN KLAUS: Judy Griego, Director of the Department of Human Services, presented the terms for a Kinship Foster Home. Commissioner Kirkmeyer moved to approve said agreement and authorize the Chair to sign. Seconded by Commissioner Moreno, the motion carried unanimously. 2) CONSIDER CONTRACT ID #1537 EXPENDITURE AUTHORIZATION FOR VARIOUS WORKFORCE DEVELOPMENT PROGRAMS AND AUTHORIZE CHAIR TO SIGN: Ms. Griego reviewed the expenditure authorization with the Colorado Department of Labor and Employment with a variety of funding streams whose programs and activities are subject to the laws and regulations of the Workforce Innovation and Opportunity Act (WIOA). Commissioner Kirkmeyer moved to approve said expenditure authorization and authorize the Chair to sign. The motion was seconded by Commissioner Moreno and it carried unanimously. Chair Cozad expressed her appreciation of the work being done with the youth and the apprenticeship programs. • 3) CONSIDER VETERANS SERVICE OFFICER'S MONTHLY REPORT AND CERTIFICATION OF PAY FOR OCTOBER, 2017, AND AUTHORIZE CHAIR TO SIGN: Deon Harris, Veterans Office, presented the report from the month of October, 2017. He stated the office received 534 phone calls and 555 office visits. Commissioner Freeman moved to approve said report and certification of pay for October, 2017, and authorize the Chair to sign. The motion, which was seconded by Commissioner Kirkmeyer, carried unanimously. In response to Chair Cozad, Mr. Harris stated the numbers trend up during the holidays. • 4) CONSIDER REQUEST FOR RELEASE OF FUNDS AND CERTIFICATION FOR CDBG-DR GRANT FOR CR 53 BRIDGE PROJECT AND AUTHORIZE CHAIR TO SIGN: Roy Rudisill, Office of Emergency Management, presented the request for release of funds and certification to complete the environmental review which should be completed to determine whether the project might significantly affect the quality of the environment. Commissioner Kirkmeyer moved to approve said release of funds Minutes, December 4, 2017 Page 3 2017-4081 BC0016 and certification and authorize the Chair to sign. The motion was seconded by Commissioner Conway and it carried unanimously. 5) CONSIDER TEMPORARY CLOSURE 48 BETWEEN CRS 51 AND 53: Elizabeth Relford, Department of Public Works, reviewed the terms of the closure effective December 11, 2017, through December 15, 2017, for the replacement of an irrigation culvert. Commissioner Freeman moved to approve said closure and authorize Chair to sign. The motion was seconded by Commissioner Conway, and it carried unanimously. • 6) CONSIDER TEMPORARY CLOSURE 64.5 BETWEEN CRS 57 AND 59: Ms. Relford presented the details of the closure effective December 11, 2017, through December 22, 2017, for an irrigation culvert. Commissioner Kirkmeyer moved to approve said closure. The motion was seconded by Commissioner Moreno, and it carried unanimously. • 7) CONSIDER APPOINTMENT OF DEPUTY DISTRICT ATTORNEY AND AUTHORIZE CHAIR TO SIGN — ALITA KING: Commissioner Conway moved to approve said appointment and authorize the Chair to sign. The motion was seconded by Commissioner Moreno and it carried unanimously. PLANNING: • 1) CONSIDER VACATION OF USE BY SPECIAL USE PERMIT, SUP -403 - NCL INVESTMENTS, LLC, C/O JOSEPH O'BRIEN: Michael Hall, Department of Planning Services, presented the request for a complete vacation of this property, which will satisfy Condition of Approval 4.A of Recorded Exemption, RECX17-0131. He further stated the Special Use Permit (SUP) for a dairy operation with up to 700 cows was never built or operated. Mr. Hall displayed slides of the SUP and how part of the parcel is located on Lot A of RE -427. No public testimony was offered concerning this matter. Commissioner Kirkmeyer moved to approve said vacation. Seconded by Commissioner Conway, the motion carried unanimously. • Commissioner Kirkmeyer requested a work session to address some of the comments made during a recent hearing and discuss creating a Charter Commission to review the Home Rule Charter. She stated it has been at least ten (10) years since the Charter has been reviewed. Commissioner Conway stated creating the Charter Review Committee was requested at least a year ago and he would like to ensure citizens and officials will be invited to the work session. Commissioner Moreno agreed with having a work session to discuss the Charter Commission. Commissioner Freeman stated the Charter needs to be reviewed because there is out -dated language. a Chair Cozad agreed it is time to review the Charter and create a Charter Committee. She announced the public will be invited to the meeting. Commissioner Conway agreed with having a work session, but doesn't want to rush the process. He stated he would like to have persons with different viewpoints and backgrounds present. After further discussion, it was decided to move forward and schedule a work session. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the Consent Agenda. No Ordinances were approved. Minutes, December 4, 2017 Page 4 2017-4081 BC0016 Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Clerk to the Board. There being no further business, this meeting was adjourned at 9:48 a.m. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: datifet) ', 9;e1 Weld County Clerk to the Board BY: • 2AVIti2i uty Clerk to the Board Julie A. C zad Chair free...,n420A--‘47— Steve Moreno, Pro -Tern Sean P. Conway ik- Freeman Barbara Kirkmeyer C - Minutes, December 4, 2017 Page 5 2017-4081 BC0016 ATTENDANCE LIST NAME - PLEASE PRINT LEGIBLY ADDRESS, CITY,ST, ZIP <414,7 x. 4Cfx .-�,' t r et L �Ctrt<#€ .�3� t' i�S S'a:r E»._ EM a� t v„ z- r r< + - �t s .x �h �rsi,itino- - A.i. COUNTY RESIDENCE? OFSPEAKING? / r , 196 '3 I rz4 p 0 02 417110 Y1 Hello