HomeMy WebLinkAbout20174268.tiffPRIVILEGED AND CONFIDENTIAL
MEMORANDUM
DATE: December 19, 2017
TO: Board of County Commissioners — Pass -Around
FR: Judy A. Griego, Director, Human Services
RE: Colorado Department of Human Services Agreement with Equifax
Verification Services (EVS) for the Work Number
Please review and indicate if you would like a work session prior to placing this item on the Board's agenda.
Request Board Approval to Extend the Colorado Department of Human Services Agreement with
Equifax Verification Services (EVS) for the Work Number. The Colorado Department of Human Services
fully executed an agreement with Equifax Verification Services (EVS) in October 2016 in order to offer
statewide access to the Work Number, the largest proprietary database of up-to-date employment and income
data. Due to delayed contract execution for 2018, the State is requesting approval via email from each county
to extend the current agreement term through February 2018, maintaining the existing cost per transaction of
$5.53. The State is requiring email approval from the counties by Friday, December 22, 2017.
I do not recommend a Work Session. I recommend the Director to send approval for extension via email to the
State.
Sean P. Conway
Julie A. Cozad, Chair
Mike Freeman
Barbara Kirkmeyer
Steve Moreno, Pro -Tern
Approve Schedule
Recommendation Work Session
Other/Comments:
2017-4268
Pass -Around Memorandum; December 19, 2017 — Not in CMS
/02_„CV— /
Page 1
Stephanie Frederick
From:
Sent:
To:
Subject:
Attachments:
Importance:
Expires:
Tobi Vegter
Thursday, January 04, 2018 10:27 AM
Stephanie Frederick
FW: URGENT: Work Number Contract Extension - Weld County Response
Email Contract extension for 2018.docx; ATT00001.htm
High
Friday, January 19, 2018 12:00 AM
From: Susan Bjorland
Sent: Friday, December 22, 2017 8:48 AM
To: Barry.pardus@state.co.us
Cc: Judy Griego <griegoja@weldgov.com>; HS Contract Management <HS_Contract_Management@co.weld.co.us>
Subject: URGENT: Work Number Contract Extension - Weld County Response
Importance: High
On behalf of Judy Griego, Director of Human Services, Weld County approves to extend the current agreement with EVS
and maintain the same price per transaction ($553) for the first two months into 2018.
Please contact me if you need additional information.
Susan Bjorland
Organization Support and Development Manager
Weld County Department of Human Services
315 N. 11th Ave. Bldg. B
P.O. Box A
Greeley, CO 80632
www. weldpov. corn
Direct Line 970-400-6506
Main Line 970-352-1551
FAX 970-353-5215
Happy Friday!
Thank you.
Please see the attached document regarding the Work Number contract extension for the first
two months of 2018.
We need your county's email approval no later than Friday, December 22, 2017.
Thanks!
Barry J. Pardus
Deputy Director
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COLORADO
Office of Economic Security
Department of Human Services
P 303.866.3726 I C 720.333.4521
1575 Sherman St, 5th Floor, Denver, CO 80203
barry.pardus@state.co.us I www.colorado.gov/cdhs
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Background
As you are aware, the Department of Human Services fully executed an agreement with Equifax
Verification Services (EVS) in October 2016 in order to offer statewide access to the Work
Number. Securing a statewide agreement enables a discounted price, via economies of scale,
compared to what any individual county would likely secure.
Simultaneous with signing the Work Number agreement, in 2016 the Department initiated
Intergovernmental Agreements (IGAs) with all counties using the Work Number under the
contract.
The Work Number is the largest proprietary database of up-to-date employment and income
data, providing real-time searches for income or employment status among millions of
employment records from more than 4,300 employers nationwide. In Colorado, the Work
Number is a tool available to county workers to verify applicant and participant income for public
programs (including Colorado Works, Adult Financial, Food Assistance, Medicaid, LEAP, Child
Care Assistance, Child Support Programs, and Child Welfare IV -E) enabling counties to serve
customers more efficiently and effectively. Counties using the Work Number under this
statewide contract are charged $5.53 for each search that returned income or employment
information relevant to a case file. The Department pays the monthly EVS invoice on behalf of
the counties, who are charged for their discrete program usage through the monthly settlement
process.
2018: Next Steps
Given the delayed 2018 contract execution, EVS has agreed to extend the current agreement
and maintain the same price per transaction ($5.53) for the first two months into 2018 (January
and February). This extension will give the counties and the state time to complete rate
negotiations with EVS and secure a signed contract for calendar year 2018.
As a participating county, the state needs your county's email approval to execute the
contract extension.
Please email Barry Pardus (Barry.pardusastate.co.us) as quickly as possible with your
approval to extend the current agreement and maintain the same price per transaction
($5.53) for the first two months into 2018, no later than 12:00 noon on Friday, December
22nd.
We -are excited to be able to continue to provide economies of scale through a statewide
agreement that supports your processes and connects people with vital resources to meet their
families' needs quickly.
If you have any questions about the Work Number or instructions contained in this email, please
contact:
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Barry Pardus, Deputy Director
Barry.pardus(a�state.co.us
303-866-3726
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Esther Gesick
From:
Sent:
To:
Subject:
Attachments:
Judy Griego
Tuesday, December 19, 2017 11:31 AM
Esther Gesick; Susan Bjorland
FW: BOCC Agenda for Wednesday, December 20, 2017
Ag 122017.pdf
I have a request — extension of a Work Number Agreement — that I need approval from the Board. The Colorado State
Department of Human Services needs an email from me by this Friday to approve the extension. I spoke to
Commissioner Kirkmeyer and she agrees that I need to add it on for tomorrow's agenda.
Judy A. Griego, Director
Weld County Department of Human Services
315 N 11th Avenue BLDG B
Greeley, CO 80631-2014
970.352.1551, extension 6510
Fax 970.353.5215
griegoia@weldgov.com
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From: Stephanie Frederick
Sent: Tuesday, December 19, 2017 11:22 AM
To: Aleksei Churyk <achuryk@weldgov.com>; Amy Joseph <ajoseph@weldgov.com>; Baker Geist
<bgeist@weldgov.com>; Barb Connolly <bconnolly@weldgov.com>; Barbara Kirkmeyer <bkirkmeyer@weldgov.com>;
Ben Frissell <bfrissell-durley@weldgov.com>; Bethany Pascoe <bpascoe@weldgov.com>; Bob Choate
<bchoate@weldgov.com>; Bruce Barker <bbarker@weldgov.com>; Cameron H. Parrott <cparrott@weldgov.com>; Carol
Gessner <cgessner@weldgov.com>; Cecilia Moreno <cgarcia-moreno@weldgov.com>; Charles Simons
<csimons@weldgov.com>; Chloe Rempel <crempel@weldgov.com>; Chris Gathman <cgathman@weldgov.com>; Chris
Woodruff <cwoodruff@weldgov.com>; Christie Peters <cmpeters@weldgov.com>; Clayton Kimmi
<ckimmi@weldgov.com>; Curtis Hall <chall@weldgov.com>; Dawn Anderson <dranderson@weldgov.com>; Deb
Adamson <dadamson@weldgov.com>; Debbie Drew <ddrew@weldgov.com>; Deon Harris <dharris@weldgov.com>;
Devin Traff <dtraff@weldgov.com>; Diana Aungst <daungst@weldgov.com>; Diane Beckman
<dbeckman@weldgov.com>; Dianna Campbell <dcampbell@weldgov.com>; Don Dunker <ddunker@weldgov.com>;
Don Warden <dwarden@weldgov.com>; Donnie Patch <dpatch@weldgov.com>; Doug Erler <derler@weldgov.com>;
Duane Naibauer <dnaibauer@weldgov.com>; Elizabeth Relford <erelford@weldgov.com>; Esther Gesick
<egesick@weldgov.com>; Eva Jewell <ejewell@weldgov.com>; Evan Pinkham <epinkham@weldgov.com>; Francie
Collins <fcollins@weldgov.com>; Frank Haug <fhaug@weldgov.com>; Hayley Balzano <hbalzano@co.weld.co.us>; Jacob
Mundt <jmundt@weldgov.com>; Jacqueline Hernandez -Barrow <jhernandez-barrow@weldgov.com>; Jacquie
Higinbotham <higinbjj@weldgov.com>; Jamie Ulrich <ulrichjj@weldgov.com>; Jay McDonald
<jmcdonald@weldgov.com>; Jennifer Finch <jfinch@weldgov.com>; Jennifer Oftelie <joftelie@weldgov.com>; Jerry
Joseph <jjoseph@weldgov.com>; Jim Flesher <jflesher@weldgov.com>; John Lefebvre <jlefebvre@weldgov.com>; Josh
Holbrook <jholbrook@weldgov.com>; Judy Griego <griegoja@weldgov.com>; Julie Cozad <jcozad@weldgov.com>; Julie
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