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Home My WebLink About20172304.tiffRECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO JULY 17, 2017 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, July 17, 2017, at the hour of 9:00 a.m. Ei ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Julie A. Cozad, Chair Commissioner Steve Moreno, Pro -Tern Commissioner Sean P. Conway Commissioner Mike Freeman Commissioner Barbara Kirkmeyer Also present: County Attorney, Bruce Barker Acting Clerk to the Board, Stephanie Frederick Controller, Barbara Connolly • MINUTES: Commissioner Kirkmeyer moved to approve the minutes of the Board of County Commissioners meeting of July 12, 2017, as printed. Commissioner Moreno seconded the motion, and it carried unanimously. • READ ORDINANCE BY AUDIO: Commissioner Kirkmeyer moved to read Code Ordinance #2017-06 by audio. Commissioner Conway seconded the motion, which carried unanimously. • CERTIFICATION OF HEARINGS: Commissioner Conway moved to approve the Certification of Hearings conducted on July 12, 2017, as follows: 1) USR17-0023 - DCP Operating Company, LP, 2) USR17-0010 — William Booth, c/o Booth Motors, LLC, and 3) USR17-0007 - Mark Villarreal and Alma Garcia. Commissioner Moreno seconded the motion, which carried unanimously. • AMENDMENTS TO AGENDA: Commissioner Kirkmeyer moved to add the following to New Business:12) Consider Temporary Construction Easement for Certain Improvements to CR 9.5 and authorize Chair to sign necessary documents. Commissioner Freeman seconded the motion, and it carried unanimously. • CONSENT AGENDA: Commissioner Kirkmeyer moved to approve the Consent Agenda as printed. Commissioner Freeman seconded the motion, and it carried unanimously. 48"l`c' 017 Minutes, July 17, 2017 Page 1 2017-2304 BC0016 PRESENTATIONS: • 1) PRESENTATION OF THE FAIR BOOK BY WELD COUNTY FAIR ROYALTY: Madison LaBorde, Fair Royalty, presented the calendar of Fair events and shows. Rachel Dumm, Fair Royalty, stated this is her fourth year with 4H and thanked the Board for their support. Lindsey Leafgren, Fair Queen, stated this is her eleventh year participating in 4H and listed off the events that Fair Royalty has been involved with the past year and presented a pin that they wear in honor of Ashley Dolittle, former rodeo royalty. Each one of the Commissioners thanked them for being leaders for the youth of Weld County and urged each of the girls to continue to work hard to represent the County well. (Clerk's Note: The meeting was paused for a photo opportunity.) ▪ PUBLIC INPUT: No public input was given. 1) CONSIDER DESIGN -BUILD CHANGE ORDER #2 FOR REMODEL AT LAW ADMINISTRATION BLDG. (BID #B1700030) AND AUTHORIZE CHAIR TO SIGN — GROWLING BEAR COMPANY: Toby Taylor, Director of the Department of Buildings and Grounds, presented the change order to initiate the second phase of the remodel for the amount of $524,509.00. Commissioner Freeman moved to approve said change order #2 and authorize Chair to sign. The motion was seconded by Commissioner Moreno, and it carried unanimously. ▪ 2) CONSIDER LICENSE AGREEMENT FOR USE OF PLAZA AREA (822 7TH STREET) AND AUTHORIZE CHAIR TO SIGN - SENIOR RESOURCES: Mr. Taylor presented the agreement with Senior Resources, to allow them use of the plaza area on July 22, 2017. Commissioner Conway moved to approve said agreement and authorize the Chair to sign. Seconded by Commissioner Kirkmeyer, the motion carried unanimously. • 3) CONSIDER TEMPORARY ASSEMBLY PERMIT - THE WILD ANIMAL SANCTUARY, LLC: Frank Haug, Assistant County Attorney, presented the application for the Temporary Assembly Permit, noted there are no concerns and recommends approval. Commissioner Moreno moved to grant said permit. The motion, which was seconded by Commissioner Kirkmeyer, carried unanimously. 4) CONSIDER AUTHORIZING ASSIGNMENT TO THE COLORADO HOUSING AND FINANCE AUTHORITY OF A PRIVATE ACTIVITY BOND ALLOCATION OF WELD COUNTY PURSUANT TO THE COLORADO PRIVATE ACTIVITY BOND CEILING ALLOCATION ACT: Bruce Barker, County Attorney, presented the terms of the assignment. Chair Cozad stated the bonds were authorized for a project in the Town of Frederick and funding is no longer needed, so it is being moved to different projects within Weld County. Commissioner Conway moved to authorize assignment of bond allocation. The motion was seconded by Commissioner Freeman, and it carried unanimously. • 5) CONSIDER EXTENSION OF OIL AND GAS LEASE COVERING CERTAIN PROPERTY OWNED BY WELD COUNTY, COLORADO - S11, T4N, R67W: Esther Gesick, Clerk to the Board, stated Great Western Oil and Gas Company is requesting to extend the terms of the lease, under the allowed one-time six (6) month extension. Commissioner Kirkmeyer moved to approve said extension of lease. Seconded by Commissioner Moreno, the motion carried unanimously. 6) CONSIDER REQUEST TO WAIVE BID PROCEDURE CONCERNING SMALL TRACT OIL AND GAS LEASE, ACCEPT OFFER TO LEASE MINERAL ACRE, AND AUTHORIZE CHAIR TO SIGN - GRIZZLY PETROLEUM COMPANY, LLC (3.994 ACRES): Ms. Gesick reviewed the 3.994 acres and the bonus amount of $4,792.80. Ms. Gesick reported this and the following leases are various clusters of lots within the town of Milliken. Commissioner Freeman moved to waive said bid procedure, accept offer Minutes, July 17, 2017 Page 2 2017-2304 BC0016 to lease, and authorize Chair to sign. The motion was seconded by Commissioner Moreno, and it carried unanimously. 7) CONSIDER REQUEST TO WAIVE BID PROCEDURE CONCERNING SMALL TRACT OIL AND GAS LEASE, ACCEPT OFFER TO LEASE MINERAL ACRE, AND AUTHORIZE CHAIR TO SIGN - GRIZZLY PETROLEUM COMPANY, LLC (4.387 ACRES): Ms. Gesick reviewed the acreage and bonus amount of $5,264.64. Commissioner Moreno moved to waive said bid procedure, accept offer to lease, and authorize the Chair to sign. Seconded by Commissioner Kirkmeyer, the motion carried unanimously. • 8) CONSIDER REQUEST TO WAIVE BID PROCEDURE CONCERNING SMALL TRACT OIL AND GAS LEASE, ACCEPT OFFER TO LEASE MINERAL ACRE, AND AUTHORIZE CHAIR TO SIGN - GRIZZLY PETROLEUM COMPANY, LLC (3.514 ACRES): Ms. Gesick presented the acreage and bonus amount of $4,217.08. Commissioner Freeman moved to waive said bid procedure, accept offer to lease, and authorize the Chair to sign. Seconded by Commissioner Kirkmeyer, the motion carried unanimously. • 9) CONSIDER REQUEST TO WAIVE BID PROCEDURE CONCERNING SMALL TRACT OIL AND GAS LEASE, ACCEPT OFFER TO LEASE MINERAL ACRE, AND AUTHORIZE CHAIR TO SIGN - GRIZZLY PETROLEUM COMPANY, LLC (4.626 ACRES): Ms. Gesick reviewed the acreage and bonus amount of $5,551.06. Commissioner Moreno moved to waive said bid procedure, accept offer to lease, and authorize Chair to sign. The motion was seconded by Commissioner Kirkmeyer, and it carried unanimously. • 10) CONSIDER REQUEST TO WAIVE BID PROCEDURE CONCERNING SMALL TRACT OIL AND GAS LEASE, ACCEPT OFFER TO LEASE MINERAL ACRE, AND AUTHORIZE CHAIR TO SIGN - GRIZZLY PETROLEUM COMPANY, LLC (4.042 ACRES): Ms. Gesick reviewed the acreage and bonus amount of $4,850.40. Commissioner Freeman moved to waive said bid procedure, accept offer to lease, and authorize the Chair to sign. The motion, which was seconded by Commissioner Moreno, carried unanimously. 11) FIRST READING OF CODE ORDINANCE #2017-06, IN THE MATTER OF REPEALING AND REENACTING WITH AMENDMENTS, CHAPTER 19 COORDINATED PLANNING AGREEMENTS (TIMNATH), OF THE WELD COUNTY CODE: Tom Parko, Director of Planning Services, presented the new Coordinated Planning Agreement with the Town of Timnath. He stated Timnath has recently annexed three (3) parcels within Weld County. In response to Commissioner Conway, Mr. Parko stated the Town of Timnath extends into Larimer and Weld Counties. Mr. Parko stated the language specified it can be sent to the Mayor's designee, planner or administrator. He explained he sends a copy to the Mayor. No public testimony was offered concerning this matter. The motion to approve on First Reading was made by Commissioner Kirkmeyer and seconded by Commissioner Conway, and it carried unanimously. • 12) CONSIDER TEMPORARY CONSTRUCTION EASEMENT FOR CERTAIN IMPROVEMENTS TO CR 9.5 AND AUTHORIZE CHAIR TO SIGN NECESSARY DOCUMENTS: Mr. Barker presented the Temporary Construction Easement so Gateway Holdings, LLC, can get started on the project by the Southwest building. Elizabeth Relford, Department of Public Works, clarified the reason for this temporary construction easement. Commissioner Kirkmeyer stated she would like to know what benefits the County is receiving and what are the provisions are for the ditch company. In response to Commissioner Kirkmeyer, Mr. Barker stated they can have a work session on this item. Commissioner Conway moved to approve said temporary construction easement and authorize the Chair to sign necessary documents. Seconded by Commissioner Freeman, the motion carried unanimously. Minutes, July 17, 2017 Page 3 2017-2304 BC0016 PLANNING: 1) CONSIDER APPLICATION FOR SMALL BUSINESS INCENTIVE PROGRAM AND AUTHORIZE RELEASE OF ECONOMIC DEVELOPMENT TRUST FUNDS (TIER II) — COUNTRY TRUCK AND AUTO, LLC: Mr. Parko presented the Small Business Incentive request from Country Truck and Auto, and stated they have met all the criteria for the amount of $30,000.00. It is Tier II because at least 50% of the employees reside in Weld County. Commissioner Conway moved to approve said application and release of funds. Seconded by Commissioner Kirkmeyer, the motion carried unanimously. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the Consent Agenda. Code Ordinance #2017-06 was approved on First Reading. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Clerk to the Board. There being no further business, this meeting was adjourned at 9:40 a.m. ATTEST: deithit)jelat; Weld County Clerk to the Board BY Sean P. Conway ty Clerk to the Board BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ) u A. it e Cozad Chair J , Steve Moreno, Pro -Tern C ike Freeman EXCUSED DATE OF APPROVAL Barbara Kirkmeyer Minutes, July 17, 2017 Page 4 2017-2304 BC0016 Hello