HomeMy WebLinkAbout20170017.tiffRESOLUTION
RE: APPROVE EXPENDITURE AUTHORIZATION FOR GOVERNOR'S SUMMER JOB
HUNT (GSJH) AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Expenditure Authorization for the
Governor's Summer Job Hunt (GSJH) between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Human Services, Employment Services Division, and the Colorado Department of Labor and
Employment, commencing January 1, 2017, and ending December 31, 2017, with further terms
and conditions being as stated in said expenditure authorization, and
WHEREAS, after review, the Board deems it advisable to approve said expenditure
authorization, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Expenditure Authorization for the Governor's Summer Job Hunt
(GSJH) between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, Employment
Services Division, and the Colorado Department of Labor and Employment be, and hereby is,
approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said expenditure authorization.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 4th day of January, A.D., 2017, nunc pro tunc January 1, 2017.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: drithiv rift4;va
Weld County Clerk to the Board
BY:
uty Clerk to the Board
�R�OED
County Attorney
Date of signature: I /
rbara Kirkmeyer
, r
Julie A. Cozad, Chair
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Steve Moreno, Pro-Tem
Sean P. Conway
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14.
ke Freeman
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O9O3/ 1-7
2017-0017
HR0088
by6-0,Q)- TY-F
MEMORANDUM
DATE.: December 9, 2016
TO: Board of County Commissioners — Pass -Around
FR: Judy A, Griego, Director, Human Services
RE: Department of Human Services' Employment Services of
Weld County (ESWC) Submission of an Expenditure
Authorization (EA)
Please review and indicate if you would like a work session prior to placing this item on the
Board's agenda.
Request Board Approval of the Departments' Employment Services of Weld County
(ESWC) Submission of an Expenditure Authorization (EA). The funding streams, programs,
and activities are subject to the laws and regulations of the Workforce Innovation and
Opportunity Act (WIOA). Governor's Summer Job Hunt (GSJH) will provide job fairs,
workshops, labor market information, assessment testing, job placement services and
employment opportunities to youth seeking unsubsidized jobs for the summer. The Expenditure
is as follows:
Funding
Year
Program
PY16
WP10%
SUMMER JOB HUNT
Performance Period
Amount
01/01/2017-12/31/2017
$40,000.00
I do not recommend a Work Session. I recommend approval of this Expenditure.
Approve Request
BOCC Agenda Work Session
Sean Conway
Steve Moreno
Barbara Kirkmeyer
Mike Freeman
Julie Cozad
2017-0017
Pass -Around Memorandum; December 9, 2016 - ID TBD Page 1
f NFA# WE16-04
Local Area:
WDP Agreement CMS#:
EXPENDITURE AUTHORIZATION (EA)
This Expenditure Authorization (EA) covers the following Funding Streams:
ENTITY
NFA
#
#
WE 16-04
5230
AGR #(s)
O
89950
054599
GAE
#(s)*
►;1077
0421
NEW ALLOCATION
Attachment 2
Weld
54599
❑ NEW ADDITIONAL ALLOCATION ❑MODIFICATION
Funding
Year
e
Program
Performance
Period
Program
Code
Amount
Formula
CFDA#
PY16
SUMMER
WP10%
JOB
HUNT
01/01/2017-
12/31/2017
2S56
$40,000.00
NO
17.207
This Expenditure Authorization has been reviewed and approved by the following parties and will be
incorporated into the Workforce Development Programs (WDP) Agreement as an attachment and is subject to
the provisions of the executed WDP Agreement referenced above. This Expenditure Authorization is not valid
until it has been approved by the State Controller or designee.
By: C1tL4J (� &?'yJ JAN 0 4 2017 By:
Julie A. Cozad
Date
1 -fl -
/7
William B. Dowling, Di
L r . tr, tsoaro of Weld County Commissioners
1/3/17
Dave Thompson Date
Chair, Weld Workforce Development Board Title:
. . .
ctor Date
..
llivision of i mpioyment and (-raining
Colorado Dept. of Labor and Employment
By:_
By: , ,17 By:
Tanii rant Date
li
,vision Head, Employment Services of Weld County Title:
Date
Date
ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER
CRS 24-30-202 requires that the State Controller approve all state contracts. This contract is not valid until the
State Controller, or such assistant as he may delegate, has signed it. Subject to the provisions of the executed
WDP Agreement, the contractor is not authorized to begin performance until the contract is signed and dated
Page 1 of 8
o2D/7- Ob/76/
NFA# WE16-04
1 b-04
i
Local Area:
Attachment 2
Weld
WDP Agreement CMS#: 54599
below. If performance begins prior to the date below, the Slate of Colorado may not be obligated to a for the
goods and/or services provided. pay
By
STATE CONTROLLER:
ROBERT RoS, CI'A, MBA, JD
Dat
U l49 leo l'1
Page 2of8
NFA# WE16-04
Local Area:
Attachment 2
Weld
WDP Agreement CMS#: 54599
The services provided and work performed as described in this EA document shall be completed pursuant
to the terms and conditions of the WDP Agreement and any Federal and State laws and requirements,
including, but not limited to, Federal guidance documents, relevant State -issued Policy Guidance Letters,
Program Information and Operations Manuals, and/or specifications identified in the Notice of Fund
Availability (NFA) or in the funding provisions in Section IV below.
L STATEMENT OF WORK:
A. Project Contact Information:
Program #1 NAME:
Governor's Summer Job
Hunt
Region Project Coordinator
Name: Tami Grant
Phone: 970-353-3800 x6754
CDLE Project Coordinator
Name: Steve Wright
Phone: 303-318-8237
B. The Statement of Work for this EA is as follows:
Unless otherwise noted, Budget Information and Performance Outcomes for this EA are
identified in the Budget and Program Charts in Section V. of this EA.
Services. Select and describe the services/costs applicable to this EA:
X
Governor's Summer Job Hunt
Category
Services/Costs
Participant services
Employment Services of Weld County (ESWC) will provide
for the registration of youth and encourage youth to self -
register through Connecting Colorado. Youth who complete
a registration at events will be encouraged to meet with a
Youth Case Manager to discuss job development, complete a
one-on-one job search and receive referrals to jobs. ESWC
will also provide labor market information and offer
workshops on topics such as resume writing and interviewing
skills. Assessment testing such as the TABE, Workforce
Readiness Certificate and Whole Persons Assessment will
also be offered.
Information will be provided to all Weld County high
schools to inform youth of the program as well as to notify
them of the job fairs that will be held; the largest of which is
the Annual Teen Job Fair held in conjunction with the City
of Greeley. During this time youth will also be made aware
that program updates will be provided via the eswc.org
website concerning services or activities that offer youth
training or certification programs tied with job opportunities
or other entrepreneurial activities.
ESWC will continue to use the automated emailing system to
contact youth who have registered with the workforce
Page 3 of 8
NFA# WE16-04
Local Area:
WDP Agreement CMS#:
Attachment 2
Weld
54599
system. Staff will also use the Notification of Event (NEN)
system to notify youth of special events.
Program staff will continue to contact youth by phone to
provide job referrals, and will provide job preparation
counseling during those calls. Staff will ensure that lined
entries will be documented on Connecting Colorado. The
Applicant file will be annotated by properly closing the
contact session with three specific types of results: ongoing
job search, inactivating registration records as required or
updating client records as obtained employment with the date
started, employer name, job title and rate of pay.
Training
n/a
Work Experiences/Internships
Active recruitment of employers and jobs will begin in
February and continue for the duration of the program. The
Business Services Unit will focus on employers who
traditionally hire youth for part-time or summer work but
may include work experience and internship opportunities.
Emphasis will be placed on quality job orders and referrals.
Follow-up with employers will occur on an ongoing basis, to
include but not limited to:
• Directing marketing efforts and visits to employers
throughout the county who are likely to hire youth
• Sending employers information on resources
available for hiring youth
• Scheduling/coordinating activities with all local
chambers
• Mass mailings and cold calls, either on the telephone
or one-on-one site visits
• Educating employers, and the public, on the Federal
and State rules regarding young workers
• Provide workshops for employers in the area of
applicable Child Labor Laws in 2017 if the schedule
allows
Costs not related to Participant
Services
Coordination will occur with the other appropriate programs
operated by Employment Services. This will include the
Weld County Youth Conservation Corps programs —
AmeriCorps and TIGHT.
The Youth Committee will discuss strategies to ensure that
youth populations throughout the county and the various
youth -serving agencies are aware of the Summer Job Hunt
Program. All Workforce Center partners will be informed of
the youth programs and encouraged to have their youth, as
appropriate, access the program. In addition, program staff
will attend meetings with the Greeley Youth Initiative and
other community recreation programs for outreach as needed
and appropriate.
age 4of8
NFA# WE16-04
Local Area:
WDP Agreement CMS#:
Attachment 2
Weld
54599
Supplemental Program
Activities
n/a
2. Budget Transfer. If this EA includes a transfer of funds between the Adult and
Dislocated Worker programs, describe the impact on:
Program activities
n/a
Performance outcomes
n/a
Program versus
Administration budgets
n/a
Projected Quarterly
Expenditures
n/a
3. Partnerships. Describe the strategies for coordination of services with Vocational
Rehabilitation, Adult Education, and other required partners to deliver services identified in B.I
above.
Local partners are actively involved in planning efforts through their involvement with the
Workforce Development Board and standing committees. These partners, Division of Vocational
Rehabilitation (DVR), Right to Read, Aims Community College, SER Jobs for Progress, etc.
have been integrated into Employment Services of Weld County (ESWC) strategies for a number
of years. Their input has developed strategies to increase awareness of services and various career
pathways. As a one -stop operator, Employment Services acknowledges the importance of
connecting customers to all available resources and co -enrolling to provide comprehensive
services. The Board of County Commissioners (BOCC), through the Department of Human
Services (DHS), is utilizing Community Service Block Grant (CSBG) funds to support
employment and training efforts for hard to serve target groups and ESWC serves low income
families in the EF/TANF programs.
4. Businesses. Describe the strategies used to ensure businesses are engaged with work -
based learning, career pathways, Sector partnerships, and other employer services.
Unless there is a direct employer need for a certain program, employer services are primarily
handled by our Business Services Unit. Outside of the Annual Teen Job Fair, ESWC anticipates
that any BSU engagement will primarily be funded through Wagner Peyser funds.
5. Targeted Populations. Describe the strategies used to overcome employment barriers of
targeted populations.
Youth ages 14-24 will be the targeted population for the GSJH with an emphasis on the below
populations:
Veterans and their dependents, especially recently separated Veterans, are encouraged to connect
with, and take advantage of, services in all programs. Additionally, a triage system has been put
into place that has proven to be efficient when working with Veteran's and identifying barriers.
Page 5 of 8
NFA# WE16-04
Local Area:
Attachment 2
Weld
WDP Agreement CMS#: 54599
Low income customers will continue to be referred through the TANF and EF programs. The
programs are designed to guide customers in becoming self-sufficient to the point of no longer
needing public assistance. When appropriate, customers are co -enrolled.
School district's SWAP programs and DVR participate on Workforce Development standing
committees and will continue to collaborate on services with all WIOA case managers that have
customers with disabilities. Additionally, Business Services sends the list of open jobs weekly to
DVR, school districts and community agencies so they can review and make referrals to
employment or use the list as a discussion for careers.
6. Program Integration. If this EA is for a Special Initiative, describe how services
provided are integrated with Adult, Youth, Dislocated Worker, and other partner programs, as
applicable.
N/A
7. Special Initiatives. If the Statement of Work, Budget information, and Performance
outcomes for this EA are included in the attached approved Grant Proposal, provide the reference
page numbers here:
Statement of Work
Refer to page numbers: n/a
Budget
Refer to page numbers: n/a
Performance Outcomes
Refer to page numbers: n/a
If the Budget information and Performance Outcomes are not identified in the attached approved
Grant Proposal, describe the performance outcomes for this Special Initiative here and complete
the Line Item Budget and Special Initiative Program Outcomes charts in Section V.
II. BUDGET INFORMATION:
See Section V for the Budget and Projected Quarterly Expenditure Charts.
HI. EA MODIFICATION(S): n/a
A. This EA Modifies the Statement of Work
I . The Purpose and Rationale for this modification is:
2. The Impact of this modification on the following services/costs is:
Category
Services/Costs
Participant services
Training
Work Experiences/Internships
Costs not related to Participant
Services
Supplemental Program
Activities
Page 6 of 8
NFA# WEI6-04
Local Area:
WDP Agreement CMS#:
Attachment 2
Weld
54599
3. The impact of this modification on the following strategies is:
Category
Services/Costs
Partnerships.
Businesses
Targeted Populations
Program Integration
B. Budget Transfer. If this EA includes a transfer of funds between the Adult and Dislocated
Worker programs, describe the impact on:
Program activities
Performance outcomes
Program versus
Administration budgets
Projected Quarterly
Expenditures
C. Changes to the Budget and Performance Outcomes. Unless otherwise noted, modifications to
the Budget and Performance Outcomes are shown in the updated Budget and Program Outcomes Charts
in Section V. of this EA.
L Special Initiatives. If modifications to the Statement of Work, Budget information, and
Performance Outcomes are included in the attached modified Grant Proposal, provide the reference page
numbers here:
Statement of Work
Refer to page numbers:
Budget
Refer to page numbers:
Performance Outcomes
Refer to page numbers:
If modifications to the Statement of Work, Budget information, and Performance Outcomes are not
identified in the attached approved Grant Proposal, describe the modifications for this Special Initiative
here and provide an updated Line Item Budget and Program Outcomes chart in Section V.
IV. FUNDING PROVISIONS AND OTHER SERVICES OR RESOURCES
The Local Area shall provide services pursuant to the terms and conditions of the executed WDP
Agreement and any Federal and State laws and requirements, including, but not limited to, Federal grant
agreements, Federal guidance documents, relevant State -issued Policy Guidance Letters (PGLs), Program
Information, and/or specifications identified in the provisions below.
Subject
Funding Provisions
Program
Governor's Summer Job Hunt
Date
November -2016
Page 7 of 8
NFA# WE16-04
Local Area:
Attachment 2
Weld
1. REFERENCE
WDP Agreement CMS#: 54599
• PGL WP- 2017-01 (`PGL')
2. FUNDING PURPOSE
Funding is provided for staffing, direct operating costs, and outreach and promotional activities for
Program participation by youth and business. Outreach and promotional activities are subject to the
dollar limit set forth in the PGL.
3. PROGRAM ELEMENTS
A. Youth participation is limited to ages 16-24, however, Local Areas may, as an option, also
serve youth ages 14-15 in accordance with their Local Area policies.
B. Youth eligibility is not limited by geographic boundaries, income, schooling status (in or out),
or special needs.
C. Services under the Program shall include: Recuritment of Youth, Recruitment of Businessess,
Partnership Development, Career Exploration, and Workforce Preparation.
D. Program staff shall participate in State sponsored meetings, training, teleconferences, and other
activities, including the THINK BIG Youth Conference.
E. Future funding under the Program is subject to fund availability and Local Area participation
and performance outcomes in the Program.
4. INCURRED EXPENSES
Expenses under the program may not be incurred prior to the signature date of the CDLE controller on the
Expenditure Authorization. Any expenses incurred prior to that date will not be reimbursed.
5. PROGRAM COORDINATOR
Steve Wright
Governor's Summer Job Hunt Coordinator/Youth Coordinator
steve.wright@state.co.us
303-318-8237
B. Additional Services to be provided include:
Category
Incumbent Worker Training
Transitional Services
Pay for Performance contracts
Services/Costs
C. Additional Resources or Other Program Information.
Service
Subcontracting arrangements for delivery of
services
n/a
Other Internal Financial Resources to support this
initiative
n/a
Other External Financial Resources to support the
initiative
n/a
Page 8 of 8
NFA# WE16-04
Local Area:
WDP Agreement CMS#:
Attachment 2
Weld
54599
Cost Sharing/Match Requirements
n/a
SEE SECTION V ATTACHMENT FOR ALL BUDGET AND PROGRAM OUTCOMES CHARTS
Page 9 of 8
Section V. Budget and Program Outcomes Charts NFA# WE16-04 Entity Code: 5230
Govenor's Summer Job Hunt
Original Allocation:
$ 40,000.00
Line Item Budget
Planned Expenditures
Salaries, Fringe Benefits, Travel
$33,975.00
Equipment
$0.00
Supplies
$25.00
Subcontracting arrangements
$0.00
Operating/Overhead
$6,000.00
Training & Program Related Supportive Services
$0.00
Other Participant Related Services
$0.00
Total Cumulative Expenditures
$40,000.00
Govenor's Summer lob Hunt Projected Quarterly Expenditures -
Funding Stream
1st Quarter
2nd Quarter
3rd Quarter
4th Quarter
Cost Category/Program Code
January 1 to March
31,2016
April 1 to June 30,
2016
July 1 to September
30,2016
October 1 to
December 31, 2016
Program/3215
$ 8,000.00
$ 19,000.00
$ 35,000.00
$ 37,500.00
Outreach/3215
$ -
$ 1,250.00
$ 2,500.00
$ 2,500.00
Total
$8,000.00
$20,250.00
$37,500.00
$40,000.00
Special Initiative Program Outcomes Chart- Cumulative
1st Quarter
2nd Quarter
3rd Quarter
4th Quarter
CATEGORY
January 1 to March
31, 2016
April 1 to June 30,
2016
July 1 to September
30, 2016
October 1 to
December 31, 2016
Registration Goals: Annual
Participants
800
1750
2475
2800
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