HomeMy WebLinkAbout790539.tiff RESOLUTION
RE: SELECTION OF COMMUNICATIONS SYSTEM FOR CENTENNIAL COMPLEX AND COURT
HOUSE.
WHEREAS, the Board of County Commissioners of Weld County, Colorado,
pursuant to Colorado Statute and the Weld County Home Rule Charter, is
vested with the authority of administering the affairs of Weld County,
Colorado, and
WHEREAS, the Board of County Commissioners authorized the issuance
of a request for proposal for a new communications system to serve the
Centennial Complex and Court House, and
WHEREAS, Mountain Bell and United Business Systems submitted proposals
for the County's consideration, and
WHEREAS, the Board of County Commissioners appointed an evaluation
committee to evaluate the proposals and make recommendations to the Board
of County Commissioners, and
WHEREAS, the evaluation committee has made the attached recommendation
to the Board of County Commissioners concerning the selection of the Bell
Telephone System, and
WHEREAS, the Director of Finance and Administration has recommended
to the Board of County Commissioners that the communications system be
funded from available capital projects appropriations for 1979, with the
condition that the savings from the new communications system be used to
replace the capital funds in future budgetary years.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners
of Weld County, Colorado, that Weld County hereby selects the system pro-
posed by Mountain Bell, and
BE IT FURTHER RESOLVED that the Board of County Commissioners of
Weld County, Colorado hereby direct the Director of Communications to pro-
ceed with representatives of Mountain Bell to develop a final design of the
communications system and to proceed with the installation of the system,
and
BE IT FURTHER RESOLVED that the Board of County Commissioners of Weld
County, Colorado authorize the system to be paid for from the appropriations
in the Public Works County Buildings Fund in 1979 and that the Weld County
Director of Finance and Administration is hereby directed to take appropriate
actions in the preparation of the 1980 and 1981 budgets to insure that the
7/4.4..e, ✓ Capital Projects Funds are replaced by the savings realized from the new com-
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790539
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munications
o s system in the Centennial Complex and Court House.
The above and foregoing resolution was, on motion duly made and seconded,
adopted by the following vote on the 27th day of June, A.D. , 1979.
BOARD OF COUNTY COMMISSIONERS
LD COUNTY, COLORADOeg.4.4
.P/e,_
ATTEST: %1110.410/44a4.4e4Alation,
Weld County Clerk and Recorder
and Clerk to thheEBoa/r/d/n.
ar
/Deputy County Cle k
APPROVED S TO FORM
46 O 5&—aeep
County Attorney
DATE PRESENTED: JUNE 27, 1979
s RECOMMENDATION OF EVALUATION COMMITTEE
•
OF COMMUNICATION SYSTEM
FOR CENTENNIAL COMPLEX AND COURTHOUSE
As directed by your Board's resolution adopted on June 6, 1979, the
evaluation committee for ,a communications system in the Centennial
Complex and Courthouse have met to assess the proposals submitted by
Mountain Bell and United Business Systems. On June 8, 1979, the evalua-
tion committee met with both vendors to discuss the proposals submitted,
in order to properly assess both systems. In addition to the inter-
views, members of the evaluation committee studied both proposals to
determine which system would best meet the communication needs of Weld
County in the most efficient and cost effective way.
Based upon the detailed evaluation of both proposals the following con-
clusions were reached by the members of the evaluation committee:
1. From a technical and feature point of view the Rolm IV and Dim-
mension 4000 systems appear to be comparable.
2. In a detailed analysis, the Mountain Bell system appears to be less
expensive over the anticipated five year life of the communication
system being proposed.
3. The UBS proposal would require added features in order to accomplish
the functions specified in the request for proposal.
4. In the opinion of the evaluation committee, Mountain Bell appears
to be able to provide better maintenance services than UBS pro-
posed. Specifically, Mountain Bell could respond within 1 hour on
an emergency basis, UBS indicated a 2 hour guarantee, and on rou-
tine service calls Mountain Bell would respond within 8 hours and
UBS indicated 24 hours.
5. Both proposals would offer substantial savings to Weld County over
the five year anticipated technical life of the systems.
RECOMMENDATION
Based upon the assessment of both proposals submitted in response to
Weld County's request for proposal for a communication system for the
Centennial Complex and Courthouse, it is recommended that the Board of
• County Commissioners acquire the system proposed by Mountain Bell . The
Mountain Bell system is recommended due to the fact that their proposal
appears to be the most cost effective system, and Mountain Bell, based
upon the proposals, can provide the best and most responsive maintenance
service to the system installed. Since many of the County's operations
supported by this communications system are emergency support units, the
responsiveness to emergency service repairs is a major factor in considering
any communication system.
•
It is also the recommendation of the evaluation committee that the
Mountain Bell system be acquired a- proposed under the prepay 36 month
Tier A Plan, which would call for a capital outlay of $138,875 for
equipment and an additional $46,855, approximately, for installation for
a total of $185,730 initial outlay with on-going annual operational cost
of approximately $77,000. Final costs could vary up to 10% due to final
design considerations and tariff increases prior to installation.
JBud no ds' Ward' Carp Carpenter
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Don Wa den
Although they did not participate in the full evaluation, Mary Connell and
Bruce Forbes do concur in the above recommendation.
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