HomeMy WebLinkAbout20172042.tiffNOTICE OF
FINAL READING OF ORDINANCE
Pursuant to the Weld County Home Rule Charter, Ordinance Number 2017-05 was introduced on
first reading on July 10, 2017, and a public hearing and second reading was held on July 31, 2017.
A public hearing and final reading was completed on August 21, 2017, with no change being
made to the text of said Ordinance, and on motion duly made and seconded, was adopted.
Effective date of said Ordinance is listed below.
Any backup material, exhibits or information previously submitted to the Board of County
Commissioners concerning this matter may be examined in the office of the Clerk to the Board of
County Commissioners, located within the Weld County Administration Building, 1150 O Street,
Greeley, Colorado, between the hours of 8:00 a.m. and 5:00 p.m., Monday thru Friday, or may be
accessed through the Weld County Web Page (www.co.weld.co.us). E -Mail messages sent to
an individual Commissioner may not be included in the case file. To ensure inclusion of your
E -Mail correspondence into the case file, please send a copy to egesick@co.weld.co.us.
ORDINANCE NO. 2017-05
ORDINANCE TITLE: IN THE MATTER OF REPEALING AND REENACTING, WITH
AMENDMENTS CHAPTER 2 ADMINISTRATION AND CHAPTER 5 REVENUE AND FINANCE,
OF THE WELD COUNTY CODE
EFFECTIVE DATE: September 4, 2017
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
DATED: August 25, 2017
PUBLISHED: August 30, 2017, in the Greeley Tribune
L0 /7— o2A S --t
Affidavit of Publication
NOTICE OF
FINAL READING OF ORDINANCE
Pursuant to the Weld County Horne Rule Charter, Ordinance
Number 2017-05 was introduced on first reading on July 10,
2017, and a public hearing and second reading was held on July
31, 2017. A public hearing and final reading was completed on
August 21, 20i 7, with no change being made to the text of said
Ordinance, and on motion duly made and seconded. was;adopt.,
ed. Effective date of said Ordinance islisted below. Any backup
material, exhibits or information previously submitted to the •
Board of County Commissioners concerning this matter may be
examined in the office of the Clerk to the Board of County Com-
missioners, located within the Weld County Administration
Building, 1150 O Street, Greeley, Colorado, between the hours
of 8:00 a.m. and 5:00 p.m., Monday thru Friday, or may be ac-
cessed through the Weld County Web Page
(www.co.weld.co.us). E -Mail messages sent to an individual
Commissioner may not be included in the case file. To ensure
inclusion of your E -Mail correspondence into the case file, please
send a copy to egesick@co.weld.co.us.
ORDINANCE NO. 2017-05
ORDINANCE TITLE: IN THE MATTER OF REPEALING AND
REENACTING, WITH AMENDMENTS CHAPTER 2 ADMINIS-
TRATION AND CHAPTER 5 REVENUE. AND FINANCE, OF
THE WELD COUNTY CODE
EFFECTIVE DATE: September 4, 2017
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO •
DATED: August 25, 2017
PUBLISHED: August 30, 2017, in the Greeley Tribune
The Tribune
August 30, 2017
STATE OF COLORADO
County of Weld,
I Kelly Ash
of said County of Weld, being duly sworn, say
that I am an advertising clerk of
THE GREELEY TRIBUNE,
55.
that the same is a daily newspaper of general
circulation and printed and published in the City of
Greeley, in said county and state; that the notice or
advertisement, of which the annexed is a true copy,
has been published in said daily newspaper for
consecutive (days): that the notice was published in
the regular and entire issue of every number of said
newspaper during the period and time of
publication of said notice, and in the newspaper
proper and not in a supplement thereof; that the
first publication of said notice was contained in the
Thirtieth day of August A.D. 2017 and the last
publication thereof: in the issue of said newspaper
bearing the date of the
Thirtieth day of August A.D. 2017 that said The
Greeley Tribune has been published continuously
and uninterruptedly during the period of at least six
months next prior to the first issue thereof
contained said notice or advertisement above
referred to; that said newspaper has been admitted
to the United States mails as second-class matter
under the provisions of the Act of March 3,1879, or
any amendments thereof; and that said newspaper
is a daily newspaper duly qualified for publishing
legal notices and advertisements within the
meaning of the laws of the State of Colorado.
August 30, 2017
Total Charges: $10.84
30th day of August 201
1
My Commission Expires 2/14/2019
Nota
Public
JERILYN L. MARTINEZ
NOTARY PUBLIC
STATE OF COLORADO
NOTARY ID 20074006708
MY COMMISSION EXPIRES FEBRUARY 14, 2019
0
NOTICE OF
SECOND READING OF ORDINANCE
Pursuant to the Weld County Home Rule Charter, Ordinance Number 2017-05 was introduced on
first reading on July 10, 2017, and a public hearing and second reading was held on July 31, 2017,
with changes being made as listed below. A public hearing and third reading is scheduled to be
held in the Chambers of the Board, located within the Weld County Administration Building, 1150
O Street, Greeley, Colorado 80631, on August 21, 2017. All persons in any manner interested
in the next reading of said Ordinance are requested to attend and may be heard.
Please contact the Clerk to the Board's Office at phone (970) 400-4225, or fax (970) 336-7233,
prior to the day of the hearing if, as a result of a disability, you require reasonable accommodations
in order to participate in this hearing.
Any backup material, exhibits or information previously submitted to the Board of County
Commissioners concerning this matter may be examined in the office of the Clerk to the Board of
County Commissioners, located within the Weld County Administration Building, 1150 O Street,
Greeley, Colorado, between the hours of 8:00 a.m. and 5:00 p.m., Monday thru Friday, or may be
accessed through the Weld County Web Page (www.co.weld.co.us). E -Mail messages sent to
an individual Commissioner may not be included in the case file. To ensure inclusion of your
E -Mail correspondence into the case file, please send a copy to egesick@co.weld.co.us.
ORDINANCE NO. 2017-05
ORDINANCE TITLE: IN THE MATTER OF REPEALING AND REENACTING, WITH
AMENDMENTS, CHAPTER 2 ADMINISTRATION AND CHAPTER 5 REVENUE AND FINANCE,
OF THE WELD COUNTY CODE
DATE OF NEXT READING: August 21, 2017, at 9:00 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
DATED: August 4, 2017
PUBLISHED: August 9, 2017, in the Greeley Tribune
w+*x**+
CHANGES MADE TO CODE ORDINANCE #2017-05 ON SECOND READING
Amend Sec. 5-5-1906. Personal expense claim form to read as follows:
B. The personal expense claim is completed and supporting receipts are attached to an input
document and forwarded to the Department of Accounting for processing. If itemized receipts or
digital images supporting the expenses are not attached, no reimbursement will be allowed.
Exception to this will be for parking and fuel for vehicles, a notarized statement verifying the
expense will be accepted. In the event there is a catastrophic incident and receipts are not
available, the Board of County Commissioners may approve the reimbursement. A statement of
the circumstances will need to be submitted to the Controller, along with the expenses.
02017- oZo+t,2--
Affidavit of Publication
NOTICE OF
SECOND READING OF ORDINANCE
Pursuant to the Weld County Home Rule Charter, Ordinance
Number 2017-05.was introduced on first reading on July 10,
2017, and a public hearing and second reading was held on July
31•, 2017, with changes being made as listed below. A public
hearing and third reading is scheduled to be held in the Cham-
bers of the Board, located within the Weld County Administra-
tion Building, 1150 O Street, Greeley, Colorado 80631, on Au-
gust 21, 2017. All persons in any manner interested in the next
reading of said Ordinance are requested to attend and may be
heard. Please contact the Clerk to the Board's Office at phone
(970) 400-4225, or fax (970) 336-7233, prior to the day of the
hearing if, as a result of a disability, you require reasonable ac-
commodations in order to participate in this hearing. Any backup
material, exhibits or information previously submitted to the
Board of County Commissioners concerning this matter may be
examined in the office of the Clerk to the Board of County Com-
missioners, located within the Weld County Administration
Building, 1150 O Street, Greeley, Colorado, between the hours
of 8:00 a.m. and 5:00 p.m., Monday thru Friday, or may be ac-
cessed through the Weld County Web Page
(www.co.weld.co.us). E -Mail messages sent to an individual
Commissioner may not be included in the case file. To ensure
inclusion of your E -Mail correspondence into the case file, please
send a copy to egesick@co.weld.co.us.
ORDINANCE NO. 2017-05
ORDINANCE TITLE: IN THE MATTER OF REPEALING AND
REENACTING, WITH AMENDMENTS, CHAPTER 2 ADMINIS-
TRATION AND CHAPTER 5 REVENUE AND FINANCE, OF
THE WELD COUNTY CODE
DATE OF NEXT READING: August 21, 2017, at 9:00 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
DATED: August 4. 2017
PUBLISHED: August 9, 2017, in the Greeley Tribune
**a ****
CHANGES MADE TO CODE ORDINANCE #2017-05 ON SEC-
OND READING
Amend Sec. 5-5-190B. Personal expense claim form to read as
follows:
B. The personal expense claim is completed and supporting re-
ceipts are attached to an input document and forwarded to the
Department of Accounting for processing. If itemized receipts or
digital images supporting the expenses are not attached, no re-
imbursement will be allowed. Exception to this will be for park-
ing and fuel for vehicles, a notarized statement verifying the ex-
pense will be accepted. In the event there is a catastrophic
incident and receipts are not available, the Board of County
Commissioners may approve the reimbursement. A statement
of the circumstances will need to be submitted to the Controller,
along with the expenses.
The Tribune
August 9, 2017
STATE OF COLORADO
County of Weld,
I Kelly Ash
SS.
of said County of Weld, being duly sworn, say
that I am an advertising clerk of
THE GREELEY TRIBUNE,
that the same is a daily newspaper of general
circulation and printed and published in the City of
Greeley, in said county and state; that the notice or
advertisement, of which the annexed is a true copy,
has been published in said daily newspaper for
consecutive (days): that the notice was published in
the regular and entire issue of every number of said
newspaper during the period and time of
publication of said notice, and in the newspaper
proper and not in a supplement thereof; that the
first publication of said notice was contained in the
Ninth day of August A.D. 2017 and the last
publication thereof: in the issue of said newspaper
bearing the date of the
Ninth day of August A.D. 2017 that said The
Greeley Tribune has been published continuously
and uninterruptedly during the period of at least six
months next prior to the first issue thereof
contained said notice or advertisement above
referred to; that said newspaper has been admitted
to the United States mails as second-class matter
under the provisions of the Act of March 3,1879, or
any amendments thereof; and that said newspaper
is a daily newspaper duly qualified for publishing
legal notices and advertisements within the
meaning of the laws of the State of Colorado.
August 9, 2017
Total Charges: $18.24
tc--\
9th day of August 20 7
My Commission Expires 2/14/2019
ub is
I
JERLYN L.MARTINEZ
PUca
BLIC
UBLIC
STATE OF COLORADO
NOTARY HO 20014008706 $:
MY COMMIS ION PXP:PSG FEBRUARY 14 2019 >
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NOTICE OF
FIRST READING OF ORDINANCE
Pursuant to the Weld County Home Rule Charter, Ordinance Number 2017-05 published below,
was introduced and, on motion duly made and seconded, approved upon first reading on
July 10, 2017. A public hearing and second reading is scheduled to be held in the Chambers of
the Board, located within the Weld County Administration Building, 1150 O Street, Greeley,
Colorado 80631, on July 31, 2017. All persons in any manner interested in the reading of said
Ordinance are requested to attend and may be heard.
Please contact the Clerk to the Board's office at phone (970) 400-4225, or fax (970) 336-7233,
prior to the day of the hearing if, as the result of a disability, you require reasonable
accommodations in order to participate in this hearing.
Any backup material, exhibits or information previously submitted to the Board of County
Commissioners concerning this matter may be examined in the office of the Clerk to the Board of
County Commissioners, located within the Weld County Administration Building, 1150 O Street,
Greeley, Colorado, between the hours of 8:00 a.m. and 5:00 p.m., Monday thru Friday, or may be
accessed through the Weld County Web Page (www.co.weld.co.us). E -Mail messages sent to
an individual Commissioner may not be included in the case file. To ensure inclusion of your
E -Mail correspondence into the case file, please send a copy to egesick@co.weld.co.us.
ORDINANCE NO. 2017-05
ORDINANCE TITLE: IN THE MATTER OF REPEALING AND REENACTING, WITH
AMENDMENTS, CHAPTER 2 ADMINISTRATION AND CHAPTER 5 REVENUE AND FINANCE,
OF THE WELD COUNTY CODE
DATE OF NEXT READING: July 31, 2017, at 9:00 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
DATED: July 14, 2017
PUBLISHED: July 20, 2017, in the Greeley Tribune
WELD COUNTY
CODE ORDINANCE 2017-05
IN THE MATTER OF REPEALING AND REENACTING, WITH AMENDMENTS, CHAPTER 2
ADMINISTRATION AND CHAPTER 5 REVENUE AND FINANCE, OF THE WELD COUNTY
CODE
BE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF
WELD, STATE OF COLORADO:
WHEREAS, the Board of County Commissioners of the County of Weld, State of
Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with
the authority of administering the affairs of Weld County, Colorado, and
a7-o2Pyp.,
WHEREAS, the Board of County Commissioners, on December 28, 2000, adopted Weld
County Code Ordinance 2000-1, enacting a comprehensive Code for the County of Weld,
including the codification of all previously adopted ordinances of a general and permanent nature
enacted on or before said date of adoption, and
WHEREAS, the Weld County Code is in need of revision and clarification with regard to
procedures, terms, and requirements therein.
NOW, THEREFORE, BE IT ORDAINED by the Board of County Commissioners of the
County of Weld, State of Colorado, that certain existing Chapters of the Weld County Code be,
and hereby are, repealed and re-enacted, with amendments, and the various Chapters are
revised to read as follows.
CHAPTER 2
ADMINISTRATION
Amend Sec. 2-6-40. Use of County -owned motor vehicles.
The following rules shall apply to the use of County -owned motor vehicles:
A. through E. — No change.
F. All take-home or daily assigned vehicles will be required to be marked with Weld County logo
and individual identification number, except for investigation/under-cover vehicles.
Remainder of section — No change.
Amend Sec. 2-6-190. Miscellaneous County -owned motor vehicle policies.
A. Driver's license. All drivers of County vehicles shall show proof of a valid driver's license, of
the class required for the type of vehicle driven.
B. Vehicle access. Hours of access to all vehicles in the main shop will be from 6:00 a.m. to
6:00 p.m., Monday through Friday. Special arrangements, including early departure, late
arrival and assignment of vehicles to employees whose positions require after-hours
availability of County vehicles, must be made with the appropriate department head to utilize
vehicles after working hours.
C. Agreement for use of soil for road purposes. Prior to the County using its equipment to
remove earth material from other than County property and easements for the construction
of County roads, the County and the owner of the property will complete an "Agreement for
Use of Soil for Road Purposes," which will include the total estimated quantity of material to
be removed; a project number; the legal description of the property; and any other provisions
agreed to by the owner and the County. Said agreement shall be forwarded to the Clerk to
the Board for inclusion in the official records of the County.
Amend Sec. 2-12-90. Use of private automobile.
Some positions require, as a condition of employment, the use of the employee's vehicle in
conducting assigned duties. Employees will be reimbursed mileage based on two cents less than
the Internal Revenue Service mileage rate. This mileage rate covers all automobile expenses
such as fuel, maintenance, towing, repairs, tires, depreciation and insurance. No reimbursement
will be made for vehicle repair costs regardless of whether it results from the traveler's act or acts
of others. In addition to the standard mileage allowance, tolls and parking fees are also
reimbursable expenses if the use of the toll way is cost effective or necessary. Weld County will
not reimburse employees for parking tickets, fines for moving violations or vehicle towing charges.
Mileage which originates from the employee's appointed work location and returns to that location
is always measured based on actual miles driven. Mileage reimbursement where either the point
of origination or the point of return, or both is the employee's home, is measured from the
employee's home to the destination and return, or, from the employee's department address to
the destination and return, whichever is less. When two (2) or more passengers travel in one
private automobile on official county business only one employee may claim reimbursement for
mileage. Personal vehicles may be used in lieu of commercial airline travel. Mileage will be
reimbursed at the established current rate but reimbursement for mileage cannot exceed the cost
of coach/economy airfare.
Employees assigned to another work location on a temporary basis may claim mileage to
and from home and that location in an amount equal to the extra mileage than what is required
for the normal commute mileage to the permanent assigned work location.
The County is not liable for damage which may occur to the employee's vehicle while on
County business.
Amend Sec. 2-12-160. Travel, lodging, meals, rental cars.
It is the policy of Weld County to reimburse staff for reasonable and necessary expenses
incurred in connection with approved travel on behalf of Weld County.
Travelers seeking reimbursement should incur the lowest reasonable travel expenses and
exercise care to avoid impropriety or the appearance of impropriety. If a circumstance arises that
is not specifically covered in this travel policy, then the most conservative course of action should
be taken.
A. and B. — No change.
C. Meals and incidentals (conference/training). The Weld County Home Rule Charter says that
employees will be reimbursed for actual expenses incurred while on county business. This
includes, but is not limited to, the cost of meals and incidentals incurred while attending
conferences and training according to the following rules:
1. Cost of the meal is to be reasonable.
2. Tipping is reimbursed at no more than 15%, unless it is automatically added for a large
group at a higher amount.
3. Itemized receipts are required (digital image is acceptable). If an itemized receipt is not
turned in, no reimbursement will be allowed.
4. If meals are provided as part of the conference or built into the standard hotel room cost,
reimbursement will not be allowed.
5. Copy of the conference or meeting agenda (meeting schedule) must be included with the
reimbursement request.
6. Personal entertainment expenses, including in-flight movies, headsets, health club
facilities, hotel pay per -view movies, in -theater movies, social activities and related
incidental costs are not reimbursable.
7. Cost of "snacks" other than a meal will not be allowed.
8. No reimbursement for alcohol.
9. If receipt is for multiple people, names of those who have items being paid for must be
included on the receipt.
D. Meals (Single day travel). The Weld County Home Rule Charter says that employees will be
reimbursed for actual expenses incurred while on county business. This includes, but is not
limited to, the cost of meals and incidentals incurred during single day travel according to the
following rules:
1. Single day travel may be reimbursed if the employee is conducting county business during
the meal. Names of people need to be listed on the receipt.
2. Tipping is reimbursed at no more than 15%, unless it is automatically added for a large
group at a higher amount.
3. Itemized receipt must be turned in (digital image is acceptable).
4. State on the receipt the business purpose of the meal.
5. If training course, provide copy of agenda. If meal is provided no reimbursement will be
made.
Remainder of Section — No change.
CHAPTER 5
REVENUE AND FINANCE
Amend Sec. 5-5-190. Personal expense claim form.
A. — No change.
B. The personal expense claim is completed and supporting receipts are attached to an input
document and forwarded to the Department of Accounting for processing. If itemized receipts
or digital images supporting the expenses are not attached, no reimbursement will be
allowed. Exception to this will be for parking only, a notarized statement verifying the
expense will be accepted.
C. All personal expense claim forms must be submitted within sixty (60) days of the date the
expenses are incurred.
BE IT FURTHER ORDAINED by the Board that the Clerk to the Board be, and hereby is,
directed to arrange for Municode to supplement the Weld County Code with the amendments
contained herein, to coincide with chapters, articles, divisions, sections, and subsections as they
currently exist within said Code; and to resolve any inconsistencies regarding capitalization,
grammar, and numbering or placement of chapters, articles, divisions, sections, and subsections
in said Code.
BE IT FURTHER ORDAINED by the Board, if any section, subsection, paragraph,
sentence, clause, or phrase of this Ordinance is for any reason held or decided to be
unconstitutional, such decision shall not affect the validity of the remaining portions hereof. The
Board of County Commissioners hereby declares that it would have enacted this Ordinance in
each and every section, subsection, paragraph, sentence, clause, and phrase thereof irrespective
of the fact that any one or more sections, subsections, paragraphs, sentences, clauses, or
phrases might be declared to be unconstitutional or invalid.
Affidavit of Publication
STATE OF COLORADO
County of Weld,
I Kelly Ash
SS.
of said County of Weld, being duly sworn, say
that I am an advertising clerk of
THE GREELEY TRIBUNE,
that the same is a daily newspaper of general
circulation and printed and published in the City of
Greeley, in said county and state; that the notice or
advertisement, of which the annexed is a true copy,
has been published in said daily newspaper for
consecutive (days): that the notice was published in
the regular and entire issue of every number of said
newspaper during the period and time of
publication of said notice, and in the newspaper
proper and not in a supplement thereof; that the
first publication of said notice was contained in the
Twentieth day of July A.D. 2017 and the last
publication thereof: in the issue of said newspaper
bearing the date of the
Twentieth day of July A.D. 2017 that said The
Greeley Tribune has been published continuously
and uninterruptedly during the period of at least six
months next prior to the first issue thereof
contained said notice or advertisement above
referred to; that said newspaper has been admitted
to the United States mails as second-class matter
under the provisions of the Act of March 3,1879, or
any amendments thereof; and that said newspaper
is a daily newspaper duly qualified for publishing
legal notices and advertisements within the
meaning of the laws of the State of Colorado.
July 20, 2017
Total Charges: $94.68
DAL
20th day of July 20
My Commission Expires 2/14/2019
JERILYN L. MART EZ
NOTARY PUBLIC
STATE OF COLORADO
NOTARY ID 20074006708
MY COMMISSION MIRES FEBRUARY 14, 2019
NOTICE OF FIRST READING OF ORDINANCE
Pupuent to the Weld County Home Rule Ordh tkummber 20174)5 published below, was Introduced and, on motion duly made and seconded, approved
uppp.m ryrypet reading on JuIy 10, 2017. A , ring a�gy'}�pYaCOnd readpg is to Os held ;@ the q the wphmd+9 Wed Cpenty Admin-
attre@en-Buildh , heard. Street G ... to the oat Ai,at Alf in -422t or fa the Oitinan0ed9 r dest`edid
attend and may be heard: Please caned the Clarke the Boerda office at phone 2% fax (970)338-7239, prior to the day d the hearing If, fas the result
of a rid of you require reasonable ngthis accommodations in order to ate in this hearing. Any backup material, exhnbts or information previously submitted to the
Board County Commissioners concerning this matter may be examined in the office of the Clerk to the Board of County Commissioners, located within the Weld
County Administration Building, 1150 O Street, Greeley, Colorado, between the hours of 8:00 am. end 5:00 p.m., Monday thru Friday, or may be accessed through the
Weld County Web Page(yraw.co.weld.co.us). E -Mail messages sent to an Individual Commissioner may not be included in the case file. To ensure inclusion of your
E -Mail comeANCE NO. e into the case fie, please send a copy to egeakk@co.weld.co.ua
ORDINANCE NO. 2017-05
ORDINANCE TITLE: IN THE MATTER OF REPEALING AND REENACTING, WITH AMENDMENTS, CHAPTER 2 ADMINISTRATION AND CHAPTER 5 REVENUE
AND FINANCE, OF THE WELD COUNTY CODE
DATE OF NEXT READING: July 31, 2017. at 9:00 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
DATED: July 14, 2017
PUBLISHED: July 19, 2017, in the Greeley Tribune
WELD COUNTY
CODE ORDINANCE 2017-05
IN THE MATTER OF REPEALING AND REENACTING, WITH AMENDMENTS, CHAPTER 2 ADMINISTRATION AND CHAPTER 5 REVENUE AND FINANCE, OF
THE WELD COUNTY CODE
BE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF WELD, STATE OF COLORADO:
WHEREAS, the Board of County Commissioners of the County of Weld, State of Colorado. pursuant to Colorado statute and the Weld County Home Rule Charter, is
vested with the authority of administering the affairs of Weld County. Colorado, and
WHEREAS, the Board of Courtly Commissioners, on December 28, 2000, adopted Weld County Code Ordinance 2000-1, enacting a comprehensive Code for the
County of Weld, including the codification of all previously adopted ordinances of a general and permanent nature enacted on or before said date of adoption, and
WHEREAS, the Weld County Code is in need of revision and clarification with regard to procedures, terms, and requirements therein.
NOW. THEREFORE, BE IT ORDAINED by the Board of County Commissioners of the County of Weld, State of Colorado, that certain existing Chapters of the Weld
County Code be, and hereby are, repealed and re-enacted, with amendments, and the various Chaptersare revised to read as follows.
CHAPTER 2
ADMINISTRATION
Amend Sec. 2-6-40. Use of County -owned motor vehicles.
The following rules shall apply to the use of County -owned motor vehicles:
A. thrddgME. - No change.
F. All take-home or daily assigned vehicles will be required to be marked with Weld County logo and individual identification number, except for investigation/under-cov-
er vehicles.
Remainder of section — No change.
Amend Sec. 2-6-190. Miscellaneous County -owned motor vehicle policies.
A. Drivers license. All drivers of County vehicles shall show proof of a valid driver's license, of the class required for the type of vehicle driven.
B. Vehicle access. Hours of access to all vehicles in the main shop will be from 8:00 am. to 8:00 p.m., Monday through Friday. Special arrangements, including eaffir
depute, late arrival and assignment of vehicles to employees whose positions require after-hours availability of County vehicles, must be made with the apprwrte
department head to utilize vehicles after working hours.
C. AAgryeeeemm nt for use of soil for road purposes. Prior to the County using is equipment to remove earth material from other than County property and basements for the
contraction of County mads,4he County and the owner of the properly will complete an 'Agreement for Use of Soil for Road Purposes,' which will include the total
estimated quantity of material to be removed; a project number, the legal description of the property; and any other provisions agreed to by the owner and the County.
Said agreement shall be forwarded to the Clerk to the Board for inclusion in the official records of the County.
Amend Sec. 2-12-90. Use of private automobile. •
Some positions require, as a condition of employment, the use of the employees vehicle in conducting assigned duties. Employees will be reimbursed mileage based
on two cents less than the Internal Revenue Service mileage rate. This mileage rate covers all automobile expenses such as fuel, maintenance, towing, repairs, tires.
depreciation and insurance. No reimbursement will be made for vehicle repair costs regardless of wheeler t results from the travelers act or acts of others. In addition
to the standard mileage allowance, tolls and parking fees are also reimbursable expenses If the use of the toll way is coat effective or necessary. Weld County will not
reimburse employees for parking tickets, fines for moving violations or vehicle towing charges. Mileage which originates from the employee's appointed work location
and returns to that location is always measured based on actual miles driven. Mileage reimbursement where either the point of origination or the point of return, or both
is the employee's home, is measured from the employee's home to the destination and retum, or, from the employee's department address to the destination and
return, whichever is less. When two (2) or more passengers travel in one private automobile on official county business only one employee may claim reimbursement
for mileage. Personal vehicles may be used in lieu of commercial airline travel. Mileage will be reimbursed at the established current rate but reimbursement for mileage
cannot exceed the cost of coach/amnesty airfare.
Employees assigned to another work location on a temporary basis may claim mileage to and from home and that location in an amount equal to the extra mileage than
what Is required for the normal commute mileage to the permanent assigned work location.
The County is not liable for damage which may occur to the employee's vehicle while on County business.
Amend Sec. 2-12-160. Travel, lodgingg,� meals, rental cars,
it is the policy of Weld County to reimburse staff for reasonable and necessary expenses incurred in connection with approved travel on behalf of Weld County.
Travelers seeking reimbursement should incur the lowest reasonable travel expenses and exercise care to avoid impropriety or the appearance of impropriety. If a
circumstance arises that is not specifically covered in this travel policy, then the most conservative course of action should be taken.
A. and B. - No change.
C. Meals and incidentals (conference/training). The Weld County Home Rule Charter says that employees will be reimbursed for actual expenses incurred while on
county business. This includes, but is not limited to, the cost of meals and incidentals Incurred while attending conferences and training according to the following rules:
1, Cod of the meal is to be reasonable.
2. 'lipping is reimbursed at no more than 15%, unless it is automatically added for a large group ate higher amount.
3. Itemized receipts are required (digital image is acceptable). If an itemized receipt is not turned in, no reimbursement will be allowed.
4, If meals are provided as part of the conference or built into the standard hotel room cost, reimbursement will not be allowed.
5. Copy of the conference or meeting agenda (meeting schedule) must be included with the reimbursement request.
8. Personal entertainment expenses, including in-flight movies, headsets, heath club facilities, hotel pay per -view movies, in -theater movies, social activities and related
Incidental costs are not reimbursable.
7. Cost of 'snacks' other than a meal will not be allowed.
8. No reimbursement for alcohol.
9. If receipt is for multiple people, names of those who have items being paid for must be included on the receipt.
D. Meals (Single day travel). The Weld County Home Rule Charter says that employees will be reimbursed for actual expenses incurred while on county business. This
includes, but is not limited to, the cost of meals and incidentals incurred during single day travel according to the following rules:
1. Single day travel may be reimbursed if the employee is conducting county business during the meal. Names of people need to be listed on the receipt.
2. Tipping is reimbursed at no more than 15%, unless it is automatically added for a large group at a higher amount.
3, Itemized receipt must be tumed in (digital image is acceptable).
4. State on the receipt the business purpose of the meal.
5. If training course, provide copy of agenda. If meal is provided no reimbursement will be made.
Remainder of Section - No change.
CHAPTER 5
REVENUE AND FINANCE
Amend Sec. 5-5-190. Personal expense claim form.
A. - No change.
B. The personal expense claim is completed and supporting receipts are attached to an input document and forwarded to the Department of Accounting for processing.
If itemized receipts or digital images supporting the expenses are not attached, no reimbursement will be allowed. Exception to this will be for parking only, a notarized
statement verifying the expense will be accepted.
C. All personal expense claim forms must be submitted within sixty (80) days of the date the expenses are incurred.
BE IT FURTHER ORDAINED by the Board that the Clerk to the Board be, and hereby is. directed to arrange or Municode to supplemeBlt the Weld County Code with
the amendments contained herein, to coincide with chapters, articles, divisions, sections. and subsections as they cuhently exist within said Code; and to resolve any
inconsistencies regarding capitalization, grammar, and numbering or placement of chapters, articles, divisions, sections, and subsections in said Code.
BE IT FURTHER ORDAINED by the Board, if any section, subsection, paragraph, sentence, clause, or phrase of this Ordinance is for any reason held or decided to be
unconstitutional, such decision shall not affect the validity of the remaining portions hereof. The Board of County Commissioners hereby declares that it would have
enacted this Ordinance in each and every section. subsection, paragraph, sentence, clause, and phrase thereof irrespective of the fact that any one or more sections,
subsections, paragraphs, sentences, clauses. or phrases might be declared to be unconstitutional or invalid.
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