HomeMy WebLinkAbout20173863.tiffRESOLUTION
RE: APPROVE GRANT APPLICATION FOR JUVENILE DIVERSION PROGRAM AND
AUTHORIZE ELECTRONIC SUBMITTAL
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Grant Application for the Juvenile
Diversion Program from the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, on behalf of the 19th Judicial District Attorney's Office,
to the Colorado Division of Criminal Justice, commencing July 1, 2018, and ending June 30, 2019,
with further terms and conditions being as stated in said grant application, and
WHEREAS, after review, the Board deems it advisable to approve said grant application,
a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Grant Application for the Juvenile Diversion Program from the County
of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County,
on behalf of the 19th Judicial District Attorney's Office, to the Colorado Division of Criminal Justice,
be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that Kirsta Britton, be, and hereby is,
authorized to electronically submit said grant application.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 13th day of November, A.D., 2017.
BOARD OF COUNTY COMMISSIONERS
WELD CO),JNTY, COLQRADO
ATTEST: dirjuvo jelgio: ei
Weld County Clerk to the Board
BY.
ty Clerk to the Board
ounty Attorney
Date of signature: I a 1$ I
Steve Moreno, Pro-Tem
Sean P. Conway
Freeman
arbara Kirkmeyer
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2017-3863
DA0026
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
RE: Division of Criminal Justice Juvenile Diversion Continuation Application
DEPARTMENT: District Attorney DATE: 10/30/2017
PERSON REQUESTING: Kirsta Britton
Brief description of the problem/issue:
The DCJ Juvenile Diversion grant has funded the District Attorney's Office Juvenile Diversion Program since
2006. For consideration is the continuation application for the second year of funding in a three-year grant
cycle. The funds being requested would cover salaries, supplies, and travel for July 1, 2018 -June 30, 2019.
There is an increase in the amount requested from previous years to cover any potential COLA and scheduled
step increases to occur during that time. In addition, as a response to new sexting legislation, the Director will
shift time devoted to this project to better reflect the workload. There is a 25% cash match required for the
grant. The requested amount from the state is $107,016. The required county cash match would be $35,672.
What options exist for the Board? (Include consequences, impacts, costs, etc. of options)
Please provide consent to move these items to a Board agenda for authorization for signatures.
Recommendation:
Approve
Recommendation
Sean P. Conway
Julie A. Cozad, Chair
Mike Freeman
Barbara Kirkmeyer
Steve Moreno, Pro-Tem
Schedule
Work Session
Other/Comments:
2017-3863
0Aoo aG
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Colorado Division of Criminal Justice
Office of Adult and Juvenile Justice Assistance
2017-2020 State Juvenile Diversion Program & Marijuana Tax Cash Funds
9/14/2017 deadline
District Attorney's Office, 19th Judicial District
2018-DV-18-20015-19/Weld County Juvenile Diversion Program (copy)
$ 107,016.00 Requested
Project Contact
Kirsta Britton
kbritton@co.weld,co.us
Tel: 970-4004775
Additional Contacts
cdps_dcj_oajjagrants@state.co.us,michele.lovejoy@state.co.us,Gary. Fugo@state.co.us,Lyndsay.Clelland@state.co.us.Lindsey.Johnson@state.co.us
Organizational Details
1. Applicant Doing Business As (DBA) under a parent company/unit of government?
✓ Yes
i- No
District Attorney's
Office, 19th Judicial
District
Telephone970-356-4010
Fax 970-392-4572
915 10th St. Web http://www.co.weld.co.us/Departments/DistrictAttorney/
Greeley, CO 80631- EIN 846000813
1117
United States
Chair of the Board
Julie Cozad
jcozad(&weldaove.com
2. Legal Entity Name
Enter the Legal Entity Name here. If your agency is a DBA, the Legal name will be different than the Applicant Name. If your agency is NOT a DBA, then the Applicant Name and Legal Entity Name will be the same.
Weld County
3. Legal Entity Physical Address
Enter the Legal Entity Street Address, City, State. Zip + 4 (e.g. 700 Kipling Street, Suite 1000. Lakewood, CO 80215-8957)
1150 0 Street
Greeley, CO 80631-9596
4. Applicant Type
F For Profit
• Not for Profit
V Public / Government
5. Entity Sub -Type
P City / Town
• Corporation / Partnership
P County
✓ District Attorney
P Faith Based Organization
▪ K-12 Education
F olitical Subdivision of the State
I— Public Charity
E. Special District
P Tribe
F DCJ use only - do not select
P Evaluation
6. Enter the district information for the physical address of your organization
4 Colorado US Congressional District (01-07)
13 State Senate District (01-35)
50 State House District (01-65)
19 Colorado Judicial District (01-22)
TOTAL
7. Are you a State of Colorado Agency?
✓ No
E yes
8. Entity Function
(check all that apply)
P
r
1
P
P
P
P
r
Law Enforcement
Public Defense
Education
Treatment/Substance Abuse
Courts
Youth Services
Treatment/Mental Health
Prosecution
Probation
Social Services
DCJ use only - do not select
Evaluation
9. Is Entity a District Attorney's Office or formally designated by the District Attorney's Office?
If you are not a District Attorney's Office, provide a DA Certification in the Documents section
r No
✓ Yes
Statement of Work & Application Questions
Some answers will not be presented because they are not part of the selected group of questions based on the answer to #3. I
Project Duration
1. Project Start Date
MM/DD/YYYY
07/01/2018
2. Project End Date
MM/DD/YYYY
06/30/2019
Application Type
3. Select the Application Type that you would be completing.
F 2017-2018 State Juvenile Diversion Funds
F 2017-2018 State Marijuana Tax Cash Funds
P DCJ Grant Manager Only - Administration DV
(- DCJ Grant Manager Only - Administration MJ
be 2018-2019 State Juvenile Diversion Funds (Y2)
f 2018-2019 State Marijuana Tax Cash Funds (Y2)
(— OMNI Institute
Project Officials
4. Project Director: Name
Enter salutation, first, last. title, agency (e.g. Mrs. Sally Smith, Program Coordinator, ABC Company)
Ms. Kirsta Britton, Director of Diversion. Weld County District Attorney's Office
5. Project Director: Email Address
kbritton@co.weld.co.us
6. Project Director: Phone Number
970-400-4775
7. Financial Officer: Name
Enter salutation. first, last, title, Agency (e.g. Mr. John Doe. Senior Accountant. ABC Accounting Services)
Ms. Barbara Connolly, Controller, Weld County Accounting
8. Financial Officer: Email Address
bconnolly@co.weld.co.us
9. Financial Officer: Phone Number
970-400-4445
10. Signature Authority: Name
Enter salutation, first, last, title, agency (e.g. Ms. Jane Austen, County Commissioner Chair, ABC Company).
Julie Cozad
11. Signature Authority: Mailing Street Address
1150 O Street
12. Signature Authority: City, State, Zip
Greeley, CO 80632
13. Signature Authority: Email Address
jcozad@co.weld.cous
14. Signature Authority: Phone Number
970-356-7204
Statement of Work
15. Project Summary:
Provide a three to four (3-4) sentence description of the proposed project. It should be clear, succinct, and suitable for a press release. See instructions for further information.
The Weld County District Attorney's Juvenile Diversion Program works to divert first-time, non-violent juvenile offenders from the traditional court system into restorative programming to address the juvenile's needs and community safety:
repairing the harm caused and encouraging their future endeavors. Approximately 150 juveniles aged 10-17, who face a first time criminal case will be served at a cost to the state of approximately $704 per person.
16. Problem Statement
See instructions for either the Juvenile Diversion or Manjuana Tax Cash fund instructions, as appropriate, for further information.
The Weld County District Attorney's Office diverts first time, low level offenders from the criminal justice system. While the 19th Judicial District covers the same geographical area as Weld County, approximately 75% of juvenile cases
come from Greeley, the urban county seat. In part, this is a result of a lack of a municipal court in the City of Greeley with jurisdiction over juvenile cases. As such, cases that in other municipalities around the state would be handled
locally, are instead referred for a district level filing. In order to lessen the impact of a district level adjudication on a juvenile's record, the Diversion program aims to divert these cases. Looking at data from the Greeley Police Department in
2015 as reported in Crime In Colorado, the Greeley Police Department reported 181 cases of juvenile larceny. Larceny accounted for nearly 25% of juvenile arrests by Greeley PD in 2015, the single most represented offense. The Weld
County DA Juvenile Diversion program diverted 73 theft cases in 2015, with 71 of these theft cases originating with the Greeley Police Department. Absent Diversion in Weld County, low level first time offenders would have the collateral
consequences associated with a district level adjudication solely because of where in the state the offense took place, even though a similarly situated juvenile in another district would not, as a petty theft case would potentially be handled
at the municipal level.
A further need for Diversion programming in Weld County was created with HB17-1302, the juvenile sexting bill. This legislation will be implemented January 1, 2018 and provides multiple different charging options for juvenile sexting
offenses. The bill strongly encourages DA's to divert these cases. In the past, these offenses would only be handled by charging a juvenile with a class three or class six felony. Our office made a determination that we would not charge
those juveniles with a felony that required sex offender registration, therefore, up until now, those have been handled at the school level. We have been working diligently with community partners regarding what the response will be to these
offenses once we have more reasonable charging options after January 1. We do plan to divert these juveniles however, we don't have a good sense of how many cases we will be looking at as these have all been tracked differently by
different police agencies. Our working group has been meeting since June 2017 on this topic and the collective best guess is that we could add an additional 100 cases to our Diversion case load once this legislation goes into effect.
In addition to benefiting the juvenile offender, the cost savings to the State is significant. Weld County has a courtroom devoted to juvenile offenses. In the first 9 months of 2017. the Weld County Juvenile Diversion Program has handled
18% of all juvenile cases presented to the District Attorney's Office by police agencies for prosecution. Because the Weld County Juvenile Diversion Program occurs at the pre -file stage, the case is never presented to the Court. To increase
the judicial case load by nearly 20% would be a significant challenge. That would increase the expense of the Magistrate, Court Clerks, and Probation staff. Through DCJ Juvenile Diversion funds, these cases can be handled start to finish
for a cost of approximately $704 each. For Probation supervision alone, the State Court Administrators Office budgets $2,265 per juvenile served for regular probation. Based on 150 youth served annually, the cost savings just for post
disposition supervision alone is $235,000 just for Weld County. That number doesn't take into account all of the other players in a juvenile Court filing. The cost savings to the state increases dramatically once we begin diverting sexting
cases, particularly if our guess is correct and we divert approximately 100 additional cases per year.
The District Attorney's Office receives all reports from police agencies and makes a determination regarding whether or not the case will be filed with the Court. Because the DA's Office makes filing decisions, they are uniquely situated to
make a pre -filing diversion determination. When Diversion has been available in Weld County, it has always been offered through the District Attorney's Office.
17. Project Description:
See instructions for either the Juvenile Diversion or Manjuana Tax Cash fund instructions, as appropriate, for further information.
A.) The Weld County District Attorney's Office Juvenile Diversion Program seeks to match first time offenders with the appropriate level of services upon their first contact with law enforcement. The program philosophy is that providing the
proper services as soon as possible will best address a juveniles needs and therefore, be a preventative measure in eliminating future law violations. Through understanding the juvenile and the communities' needs, not all juveniles are
appropriate for the low level of supervision that Diversion provides; therefore, the program does not accept all juveniles referred to the program. Diversion sanctions strive to repair the harm done to the juveniles' community, including their
school, neighborhood, trust with parents or guardians, and the victim. Diversion participants receive case management and appropriate referrals to community -based programs, which could include Restorative Justice. The Model Programs
Guide recommends basic case management and restorative justice principles for this population.
B.) The Weld County District Attorney's Office Diversion program is a pre -file Diversion program with referrals coming from the Juvenile Unit of the Distnct Attorney's Office. Cases are staffed at intake and determined who will be offered
Diversion. Cases determined eligible complete a Diversion intake, case management, and referrals to community based agencies. After successful termination, the case goes into a No File status in the CDAC database Action Viewer.
Cases that are filed at intake and are later determined to be Diversion eligible can still be referred. These cases are dismissed upon intake to the Diversion program. The number of cases handled post -file and dismissed for Diversion are
increasing significantly as players in the courtroom are better versed in Diversion.
C.) At Diversion intake, juveniles complete intake paperwork, the MAYSI II and an intake interview. The AUDIT (Alcohol Use Disorder Identification Test) and CUDIT (Cannabis Use Identification Test) are used to gain more information on use
patterns, when indicated. Implementing a supplemental substance tool was a goal for January of 2016 and this AUDIT and CUDIT have been satisfactory for our needs. The intake paperwork and interview are designed to determine
suitability for service options, the level of case management needed, and what referrals might be appropriate. The MAYSI II affirms the need for treatment, and which type of treatment, will be included in the Diversion contract and referrals.
Substance and mental health treatment are referred to outside agents who complete a further assessment.
While the MAYSI II and supplemental substance screens have been incredibly helpful in making mental health and substance referrals, we desired an additional risk level screening tool. During the Center for Juvenile Justice Reform (CJJR)
Juvenile Diversion Certificate Program, the Arizona Risk/Needs Assessment Instrument was presented as a part of training. While little further information has been found, despite reaching out to people in Arizona with assistance from DCJ,
this tool really fit the exact need that we had to internally quantify the risk level of the juveniles served. Using the results of the MAYSI and Arizona tool, a matrix was established to determine risk and need level. As we've been determining
whether or not we expand eligibility, these tools have been helpful in referencing where juveniles scored on these screening tools and their ultimate outcomes.
D.) All first time offenders aged 10-17 will be considered for diversion services. Violent, drug related, or sex offenses are not eligible. Juveniles with active gang affiliation are not eligible for services. Additionally, all cases that range from a
petty offense to a class 3 felony are assessed for a referral to Restorative Justice programming.
E.) Services provided are consistent with the findings of effective programs through the on -going DCJ Diversion evaluation conducted by OMNI. Standardized screenings are used to evaluate the juvenile and their family systems. An
agreement is made based on these results. Appropriate referrals are made to a wide network of community -based services which can include evidence based programs such as Multi -Systemic therapy and Restorative Justice Conferencing.
Many aspects of the program follow the 8 Principles for Effective Interventions when appropriate, specifically when addressing the Target Interventions. Services are provided to this low -risk level cohort for a minimum of three months. All
participants receive case management, in varying degrees according to participant needs. The current goal will be to divert 150 juveniles from traditional prosecution per year. This is done at a cost of approximately $640 per juvenile per
year. Steps that Diversion program staff take to aide a juvenile case through the Diversion program include reviewing cases for acceptance, administration of mental health and substance abuse screens, creation of a Diversion contract with
a clear understanding that contract items must be completed, maintaining records in CDAC and ETO databases, case management, screening and submitting referrals for treatment needs or referral to Restorative Justice conferencing,
supervision and monitoring for compliance, and collecting and reporting data. If those juveniles were to go through the traditional judicial process requiring the time of judges. court personnel and probation officers, the cost to serve those
juveniles would be significantly higher.
F.) In 2013, Weld County was named as a pilot project site in HB 13-1254. This pilot project evaluated 4 sites statewide as they used Restorative Justice Conferencing as a component of Diversion. The DA's Office Diversion program has an
MOU with a local non-profit program, Youth and Family Connections, to offer RJ conferences to Diversion participants and reports on such to the Colorado Restorative Justice Council. Current offerings by this agency include Conference
Circles, ReStore shoplifting conferences, and substance use group conferences. Some funding for diversion program administration is provided by State RJ Council funds. Restorative Justice is wholly integrated within our processes at this
point.
G.) The structure of the Weld County Diversion program was built intentionally so that Diversion is the least restrictive level of supervision for a juvenile who has committed a criminal offense. Diversion follows the trends of the local probation
department and educates prosecutors offering pleas to ensure that Diversion remains the least restrictive option. If a juvenile were to be non -compliant with their agreement, a meeting will be held where additional sanctions will be assigned.
Frequently parents have been consulted first and parents and the case manager work to help the juvenile come up with their own graduated sanctions. If a new law violation has been committed or if despite efforts the juvenile is still non-
compliant, the case will be filed with the court and traditional prosecution ensues. As a matter of graduated sanctions, the juvenile is required to proceed through the court process and face the consequences of their initial criminal behavior
and the issue of non-compliance with the diversion program.
H.) Successful completion of the agreements are determined by the juvenile having provided proof that the conditions have been complied with during the expected time frames with no new law violations resulting in a delinquency filing. Upon
verification of successful completion. the case receives 'no file" status in the Colorado District Attorneys' Council database Action, noting completion of the Diversion Program as an explanation for why charges are not filed. Cases that do
not successfully complete sanctions or where a new law violation occurs are filed with the Court and are prosecuted accordingly.
18 Discuss the costs that will be incurred to train staff and how increased knowledge will be determined/documented.
-answer not presented because of the answer to 43-
19. If incentives will be included in the services to be provided, specifically describe the incentives, how eligibility to receive incentives will be determined, how they will be administered, and how they will be
tracked.
answer not presented because of the answer to 43-
20. Discuss how the family will be engaged in a culturally sensitive manner
answer not presented because of the answer to #3-
21 Describe any services related to substance abuse/use that will be provided to caregivers.
answer not presented because of the answer to #3-
22. Target population: Number of Juveniles Targeted to be Served
This should reflect only the total of those who will be served by this program. Complete the Target Population table with the numbers of youth that will be served by gender and race/ethnicity.
33: Males - White / Caucasian
33 Females- White / Caucasian
1 Males - Black / African American
1 Females- Black / African American
26: Males - Hispanic / Latino
50; Females- Hispanic / Latino
0; Males - Asian
0
Females- Asian
0, Males - American Indian / Alaskan Native
0 Females- American Indian / Alaskan Native
0 Males - Nat. Hawaiian / Pacific Islander
0 Females- Nat. Hawaiian / Pacific Islander
0: Males - Mixed Race
0 Females - Mixed Race
3 Males - Other / Unknown
3 Females- Other / Unknown
150 00 TOTAL
23. Level of Juvenile Justice Involvement
Choose the Level of Juvenile Justice Involvement for the youth you intend to serve (select all that apply):
F First Time Offenders
V Repeat Offenders
Sex Offenders
F Status Offenders
F Violent Offenders
24. Age Range of Target Population
Insert the percentage of the total youth to be served with Limited English Proficiency.
10-17
25. Percent of Total to be Served with Limited English Proficiency
25%
26. Narrative Description of Target Population:
Provide a narrative description of the population to be served. See instructions for further information.
Historically, the demographics of the Diversion program have closely followed the racial and ethnic demographics of Greeley/Evans School District 6. as this is the district where a large majority of Diversion referrals attend school. In fiscal
year 16-17, 53% of diversion participants in Weld County identified as Hispanic. The Weld County Diversion program gender make up is different than that of the state DCJ funded Diversion grantees in that a higher percentage of our youth
served are female (58% of youth served in the 19th are female compared to 35% statewide according to the most recent OMNI evaluation report). This is something addressed with referral agents so that we have appropriate referrals for
females needing early intervention at the Diversion level.
We serve a high rate of families with limited financial means. In Greeley/Evans School District 6, nearly 65% of students receive free or reduced lunch. Further, according to the OMNI evaluation report, 58% of youth served in Weld County
have Medicaid for health insurance compared to 42% of Diversion participants statewide. This level of financial need means that families face many obstacles such as transportation. housing, and an inability to pay for services that require a
fee for service. There are programs in the community that have been able to help assist these families on a referral basis.
It's estimated that around 25% of parents of Diversion youth require Spanish language translation and the Diversion Case Manager is Spanish speaking. She is responsible for all case management for juveniles with monolingual Spanish
speaking parents or juveniles who are more comfortable in the Spanish language.
It is unknown how the increase of sexting cases will impact the demographics and numbers in the program. For this first year. we don't anticipate changing the numbers within our goals or target population simply because we don't have a
thorough understanding of what those numbers will look like.
27 Financial Manager Submitting this record
-answer not presented because of the answer to 43
Implementing Agency
28. Implementing Agency
Is the Applicant Agency the Implementing Agency? If Yes, enter Yes below. if No, Enter the Implementing Agencies Name, Address, and Entity Function.
Yes, the Applicant Agency is the Implementing Agency.
Capacity
29. Agency Description:
Describe what your agency does and how it relates to Juvenile Diversion.
The Weld County District Attorney's Office prosecutes county and district level offenses that occur in the 19th Judicial District/Weld County. The Juvenile Diversion Program is a part of the DA's office and diverts juvenile cases prior to cases
being filed with the juvenile court. Diversion screening, case management, and evaluation are provided by the in-house program.
30. Agency Capacity:
See instructions for further information.
The Weld County DA's Office Juvenile Diversion Program has been funded through DCJ Diversion funds since 2006. The existing program has been in operation since 2005 and DCJ funds have been managed since 2006. As such, we've
been a part of all OMNI Diversion Evaluations as well.
The Director of the Program. Kirsta Britton. holds a Bachelor of Science degree in Human Development and Family Studies from Colorado State University. She has been working with the Diversion Program in Weld County first as a case
manager, starting in 2006 and becoming the Director of the program in 2008.
Erica Barraza is the Case Manager of the program and her salary is paid for entirely from DCJ funds and the required cash match. The case manager position was funded in October 2014. She was an intern with the Diversion program from
January 2013 -May of 2014 and holds a Bachelors of Arts degree in Criminal Justice from UNC. She is also bilingual Spanish speaking and is a Greeley native
31. Prior Juvenile Diversion Funding?
If No, enter none below. If Yes, list each grant this project was funded with Juvenile Diversion monies (the year the grant began) and include the year. amount of state funds awarded, grant number, project title, and grant period.
FY2017-2018, $95,359, 2018 -DV -18-20015-19. Weld County Juvenile Diversion Program - Year 1, 7.1.17-6.30.18
FY2016-2017. $90.084. 2017 -DV -17-010297-19, Weld County Juvenile Diversion Program - Year 3, 7.1.15-6.30.16
FY2015-2016. $90,082. 2016 -DV -15-005623-19, Weld County Juvenile Diversion Program - Year 2, 7.1.15-6.30.16
FY2014-2015, $65,504, 2015 -DV -14-003096-19, Weld County Juvenile Diversion Program, 7.1.14-6.30 15
Service Area for Project
32. Colorado US Congressional District (01-07). Enter Statewide or each Congressional District served by this Project separated by commas.
4
33. State Senate District (01-35). Enter Statewide or each District served by this Project separated by commas.
01, 13, 23
34. State House District (01-65). Enter Statewide or each District served by this Project separated by commas.
48. 49. 50, 63
35. Judicial District (01-22). Enter Staewide or each District served by this Project separated by commas.
19
36. Counties. Enter Statewide or list all the Counties served by this project separated by commas.
Weld County
37. Cities. Enter Statewide or List all the Counties served by this project separated by commas.
Ault, Briggsdale Dacono, Eaton, Erie, Evans. Firestone. Fort Lupton. Frederick, Galeton. Gill,Gilcrest, Greeley, Grover. Johnstown, Keenesburg, Kersey, LaSalle. Lochbuie, Longmont, Mead, Milliken, New Raymer, Nunn, Pierce, Platteville,
Severance, Windsor
38. Region
✓ Rural
F Suburban
F Tribal
V Urban
Compliance Act
39. Is the jurisdiction(s) to be served compliant with the JJDP Act?
To determine if you are currently in compliance with the JJDP Act regarding appropriate secure holding of juveniles, contact Mona Barnes at Mona.Bames@state.co.us or 303-239-4188.
✓ Yes
r No
Collaboration
40. Short Narrative of Collaborative Efforts
Provide a short narrative of collaboration efforts between the District Attorney's Office and community -based services. See instructions for further information.
In Weld County, the Diversion program is primarily based on a pre -file system. All cases that come to the office, allegedly committed by a juvenile with 2 or few prior cases are immediately given by the intake secretary to the Diversion
Director for review. An initial determination regarding eligibility for the Diversion program is made by the Diversion Director and then the case is forwarded to the assigned juvenile prosecutor. The prosecutors determine probable cause and
whether the case would go through traditional prosecution absent Diversion. Once it's determined that prosecutorial action will occur on a case, then a staffing with the juvenile unit, consisting of Diversion staff, juvenile prosecutors,
victims/witness representative and the chief of the juvenile unit is held and determinations are made on which cases will be offered Diversion. Additionally, in some cases, we determine to prosecute a case and after the case has been filed
and seen before the judge, it's determined that Diversion makes more sense for the case. At that point, Diversion is offered and if appropriate, the case is dismissed as a result of acceptance into the program.
Case management is provided by the program but counseling or classes are not offered in-house as those programs are already offered by community partners. Youth and Family Connections offers Restorative Justice and classes specific
to juvenile needs. A formal MOU exists with Youth and Family Connections regarding the referral of Diversion youth to Restorative Justice per Colorado Restorative Justice Council funding. Restorative Justice is offered to many Diversion
youth covered by state Diversion funds but all accounting for the two programs are kept separate and do not overlap. Rigorous checks and balances have been put in place with the County Accounting Department to ensure such separation.
Additionally, North Range Behavioral Health is frequently referred to for counseling services. Many options, such as the community center or food bank, are referred to as well to best suite the participants needs.
41. Identify additional Agencies included in planning
Identify additional agencies, organizations, and planning groups that have been included in the planning and implementation of this project. See instructions for further information.
When the former District Attorney desired to create the current Diversion Program in the 19th Judicial District, he first contacted the Senate Bill 94 Juvenile Services Planning Committee (JSPC) to determine the need for a diversion program
and to learn what population the members of that group would like the program to serve. The JSPC initially offered short term funding for the program to get it started as it was such a need in the community. Since the beginning, the
Diversion Program has worked closely with the JSPC and the Director currently serves as the vice -chair of that local board. In addition to the JSPC board, the Director is a member of the JSPC Sub -Planning Committee. The Director was
also a voting member of the Community Review Board until eligibility expired, and works with the Weld County Prevention Partnership and the Restorative Justice Advisory Board. The DA's Office is a CMP partner program with the local
1451 Collaborative and reports as such in their annual reports. Diversion staff are in constant communication with the probation department and Youth and Family Connections (the juvenile assessment agency) to determine appropriate
levels of service for the identified population and to share relevant information and ideas to make juvenile services in Weld County more effective and efficient. It is in these meetings that holes in existing services are identified and shared so
that all are able to get a broad picture of the system as a whole. Many juvenile justice professionals in the community desire to be able to divert many youth.
In the past year, the Diversion Director has created a Juvenile Sexting Working Group to form a response to the upcoming sexting legislation. Many community partners including mental health practitioners, DHS, Probation, the Public
Defender, Public Health. and others are major contributors to this collaboration. Diversion was also approached by SB-94 to work together to respond to new legislation that prohibits 10-12 year olds from being detained. Diversion is working
with DHS and other partners regarding the number of juveniles placed in Congregate Care. Diversion is an integral part of the juvenile process in Weld County.
Through involvement and communication with all of the above named groups, all programs serving juveniles in Weld County can better meet the needs of our population. Collaboration with agencies helps to ensure that duplication of services
is not occurring. Through communication with these agencies, it is known that the Diversion Program is successfully meeting the needs of the intended population as it relates to the juvenile justice continuum and could expand with full
funding.
Future Funding
42. Future Funding of Project
Describe the steps you have taken to diversify your funding sources, and/or incorporate this project into local funding sources indicating broad -based community support and sources of future funding. See instructions for further
information.
The Diversion Program has been funded by this grant opportunity since October of 2006. For fiscal year 18-19, the grant would fund 60% of the Director's position and 100% of the Case Managers position, less the 25% cash match
provided by Weld County.
In fiscal year 18-19, it is anticipated that Restorative Justice Pilot funds will cover the other 40% of the Director salary. Additional funds for Weld County Diversion have been much needed for years. In fiscal year 15-16, DCJ provided funds
for a case manager at 100%. This increase in staffing allowed us to best serve our youth, be able to have a returned survey rate of over 88%, and made time available for us to be able to evaluate data in a manner that would be helpful in
improving and advancing our program, while still meeting the needs of Diversion youth in standard Diversion programming and also those taking part in the Restorative Justice Pilot Program. These funds from DCJ have allowed our program
to finally advance in the manner that we've long desired it to progress. This includes the work on sexting, alternatives for 10-12 year old offenders, Restorative Justice integration. etc. Absent sufficient staffing for the program, we had long
been unable to devote resources to examining these greater needs and issues that we were facing. Additional funding sources outside of DCJ are often not a good fit, as those funds are frequently limited and require an amount of additional
work that doesn't necessarily allow desired expansion of pre -file Diversion.
However, it is difficult for local programs to justify using scarce dollars to fund a project that would serve youth who would otherwise be served by state Judicial funds (Probation). While Diversion is an integral component of the local juvenile
justice continuum, absent DCJ funding. it would not be a reality in Weld County.
Summary of Past Performance- Continuation grants only
43. Goals and Objective Impact
See instructions for further information. Enter "NA" if this is a new (not a continuation) grant application.
Our goal to reduce the number of juveniles who would receive juvenile delinquency filings absent a Diversion program continues to be met. For the current fiscal year, our anticipated outcome is to divert 150 youth. During the last fiscal year.
we diverted 116 youth. This is obviously far fewer than what we had been diverting in years prior, however, based on decreasing juvenile filings, we've begun looking at diverting a percentage of cases that come to the juvenile unit for
prosecution versus a set number. The 116 juveniles that were diverted in FY16-17 represent over 19% of all juvenile filings in that time period. In 2014, 157 cases were diverted, however, that only represented 16% of all juvenile cases. Due
to the new sexting legislation, we will maintain a goal of diverting 150 youth per year, but looking at the percentage can more accurately insure that the right juveniles are being diverted as the rate of juvenile offending fluctuates through the
years. For calendar year 2016, 100% of youth are being screened by the MAYSI II as that is now integrated seamlessly. Additionally, we've been using the AUDIT and/or CUDIT for substance screening.
Other objectives include providing in-house case management and referrals to appropriate services. OMNI evaluation report from fiscal years 14-15, 15-16, and 16-17 indicate that 100% of youth received case management, 68% participated
in Restorative Justice. 30% completed special projects, and 28% were referred to counseling. Our successful completion rate is 97% and we are looking at outcomes to determine if the referrals made are the best fit to prevent future
offending as well.
44. Goals and Objective Achieved
See instructions for further information. Enter "NA" if this is a new (not a continuation) grant application.
The program has continually met the goal of diverting the intended number of youth. For the last completed fiscal year. the program aimed to divert 150 youth and 116 youth were diverted. However, this is an increase in the percentage of
total juvenile cases being diverted instead of penetrating the traditional system. It also reflects a steadily decreasing juvenile filing rate, as seen around the state. Of those diverted, the outcomes that reference case management, screening,
referral to appropriate services, and successful completion were all met as well.
An important past Goal and Objective was to increase the matched survey rate. Prior to additional DCJ funding which provided the funds to appropriately staff the program, the survey rate was well below 50%. As a result of additional DCJ
funding that allows the program to have a full time case manager, the program is able to not only divert more youth but the matched -survey rate has increased to 88% for Weld as compared to an 84% matched -survey rate for the state.
Absent sufficient funds to be able to adequately staff the program, that survey rate would not be what it is today. This is no longer a goal stated in the grant, however, remains an internal goal.
45. Demonstrate the value added by the Evaluation of Diversion Program Services
See instructions for further information. Enter "NA" if this is a new (not a continuation) grant application.
The individual and aggregate evaluation data is critical in informing and shaping our project changes. In 2013, Weld County Juvenile Diversion was named as a Restorative Justice Pilot site. At that time, Weld County did not have any formal
Restorative Justice programming so to be named in legislation as a program that would offer Restorative Justice to Juvenile Diversion participants was daunting. However, at that time, the OMNI Evaluation had indicated that the juveniles
with the most affected change according to data at that point, were juveniles who had participated in a Restorative Justice pre -conference and conference. This was not in our individual program results because this wasn't available to
juveniles in our district, but knowing that this had affected change in other districts was crucial in our buy -in when it came to participating in the Restorative Justice Pilot.
We've continued to work with area partners to address the needs of the very young offending population (10-12 year olds) and have consulted the evaluation to determine where this need is in our community and what that data tells us in
regard to the need. Additionally, we've been looking to determine how and where we should expand our programming and we can look at our individual data to inform those decisions. At one point in time, another funding opportunity was
examined and because the robust evaluation component wasn't included in that opportunity, we determined without this level of evaluation, it wasn't worth the work of participating in that funding opportunity.
According to the OMNI evaluation, Weld consistently diverts approximately 12% of all juveniles diverted by agencies receiving DCJ Diversion funds with a recidivism rate of around 7% compared to a state recidivism rate of around 16%.
Further, as the 19th has committed to addressing Racial and Ethnic Disparities and identifying where our problem lies, the OMNI evaluation was helpful in showing that while 54% of youth diverted in Weld County are Hispanic, only 29% of
youth diverted statewide are Hispanic. This data is extremely helpful, as it reflects a self report of the juvenile and indicates that where self -reported, we are more confident in the data.
46. Project Changes/Improvements
See instructions for further information. Enter "NA" if this is a new (not a continuation) grant application.
Budgetary changes are a result of a Cost of Living wage adjustment anticipated to occur in January 2019 for all staff, as well as any scheduled step -increases which are a part of the County mandated pay schedule.
The most pressing change the program is currently facing is the implementation of HB 17-1302, the new sexting legislation. This legislation will be implemented January 1, 2018 and provides multiple different charging options for juvenile
sexting offenses. The bill strongly encourages DA's to divert these cases. In the past. these offenses would only be handled by charging a juvenile with a class three or class six felony. Our office made a determination that we would not
charge those juveniles with a felony that required sex offender registration, therefore, up until now, those have been handled at the school level. We have been working diligently with community partners regarding what the response will be
to these offenses once we have more reasonable charging options after January 1. We do plan to divert these juveniles however, we don't have a good sense of how many cases we will be looking at as these have all been tracked differently
by different police agencies thus far. Our working group has been meeting since June 2017 on this topic and the collective best guess is that we could add an additional 100 cases to our Diversion case load once this legislation goes into
effect. A larger share of the Directors time will be devoted to this project as a result of this new legislation, therefore, we're asking for an increased amount from this grant to reflect the increased workload.
Evidence -Based Practices
47. Evidence -Based Programs or Activities
Indicate if this project is using Evidence -based program? If yes, provide the name and source of the project. See instructions for further information.
The program was developed based on the community needs and did not duplicate an existing Evidence -Based Program, however, the program unintentionally replicated many aspects of the Adolescent Diversion Program from Michigan
State University, a program rated Effective by the National Institute of Justice (crimesolutions.gov), as this program also diverts youth from formal processing into community based services. Additionally, the program frequently refers to
Restorative Justice (promising), Functional Family Therapy (effective), Multisystemic Therapy (effective), Strengthening Families (effective), and community based mentoring (we have three options that combine effective and promising
components). All of these programs can be found in the OJJDP Model Programs Guide.
Additionally, we are able to measure success using evaluation data from OMNI.
Budget Summary
Budget Summary Requested/Awarded
Personnel
Supplies & Operating
Travel
Consultants / Contracts
Indirect
Total
Tables (G&O, Budget Details, Additional Funding)
Goals & Objectives / Quality Assurance Plan
GOAL 1
Goal 1
Objective 1.1
Objective
Outcome
Measurement
Timeframe
Objective 1.2
Objective
Outcome
Measurement
Timeframe
Objective 1.3
Objective
Outcome
Measurement
Timeframe
GOAL 2
Goal 2
Objective 2.1
Objective
Outcome
Measurement
Timeframe
Objective 2.2
Objective
Outcome
Measurement
Timeframe
Objective 2.3
Objective
Outcome
Measurement
Timeframe
GOAL 3
Goal 3
Grant Funds
$ 105,591.00
$ 150.00
$ 525.00
$ 750.00
$ 0.00
$ 107,016.00
Reduce the number of juvenile delinquency
filings/cases by successfully diverting juveniles
from the traditional justice system.
Interview juveniles referred to
Diversion, screen using the MAYSI
II, deliver appropriate sanctions
and referrals, and provide case
management for Diversion clients.
150 youth will be served; 100% of
consenting youth will be screened
with the MAYSI II, 30% will be
referred for a formalized
assessment, 75% of youth will
receive services to which they are
referred, 80% of youth will
complete their agreement, fewer
than 15% of youth will reoffend
within one year of program
completion.
ETO Database, Excel Spreadsheet
and client record, CDAC Action
database and Colorado Courts
Data Access database.
By June 30, 2019.
Cash Match
$ 35,197.00
$ 50.00
$ 175.00
$ 250.00
$ 0.00
$ 35,672.00
Divert juveniles charged with sexting offenses per HB 17-1302.
In -Kind Match
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
All juveniles will complete the MAYSI-II at intake in order to determine appropriate referrals.
75% of sexting related cases will complete appropriate referrals.
CDAC Action database and Diversion files.
By June 30, 2019
Match Total
$ 35,197.00
$ 50.00
$ 175.00
$ 250.00
$ 35,672.00
Match Total
$ 35,197.00
$ 50.00
$ 175.00
$ 250.00
$ 0,00
$ 35,672.00
Project Total
$ 140,788.00
$ 200.00
$ 700.00
$ 1,000.00
$ 0.00
$ 142,688.00
Project Total
$ 140,788.00
$ 200.00
$ 700.00
$ 1,000.00
$ 0.00
$ 142,688.00
Percent Match
24.67 %
0.04%
0.12 %
0.18 %
0.00 %
25.00 %
Objective 3.1
Objective
Outcome
Measurement
Timeframe
Objective 3.2
Objective
Outcome
Measurement
Timeframe
Objective 3.3
Objective
Outcome
Measurement
Timeframe
Quality Assurance Plan
Quality Assurance Plan- See
instructions for either the
Juvenile Diversion or Marijuana
Tax Cash fund instructions, as
appropriate, for further
information.
1) Collecting data for required outcome measures is seamless for our program at this point. Juveniles and parents complete separate intake paperwork prior to their Diversion intake interview.
Data collection points are included within this paperwork. If questions are left blank (or assistance with written paperwork is needed), the case manager addresses the questions verbally and
notates the responses. Once a juvenile is accepted, the case manager compiles paperwork and scans it into the paperless case file. The information is forwarded to the Diversion Director who
updates an excel spreadsheet and the ETO database. Included in the excel spreadsheet are cells with the ETO identification number and a column to notate that an intake survey and exit
survey was completed. Both case manager and director access this data at different points, which ensures that the necessary actions have occurred at each stage. Together, we refer to the
data, both in the excel spreadsheet and ETO, to make programmatic decisions and to determine efficacy of certain aspects of the program. The ETO database provides aggregate information on
data that would otherwise require cumbersome hand counts, making data tracking and analytics less time consuming and more accessible. Historical data informs goals and outcome measures
set for each grant cycle.
2) The Weld County DA's Office is as paperless as possible. All cases are initiated electronically and stored in the CDAC Action database. Each individual case has a documents section.
Within the documents section is a Diversion tab. Families complete paper forms which are scanned into a working file maintained on the DA server and also saved to the Diversion tab in the
Action database. The Director enters specified information into ETO for storage as well. Though the office has been paperless for some time, the Diversion program was slow to give up paper files
altogether. Paper files of terminated cases are stored in Weld County Storage and are accessible if needed. As of September 2016, no paper Diversion files are maintained. Electronic files are
accessed as each stage of work indicates.
3) Much work has been done on ensuring that the post survey is completed. Because of a low matched survey rate in the past, formalizing a process for post -survey completion was a goal for a
prior fiscal year. If a family consents to the juvenile taking the pre -survey, and the juvenile completes the pre -survey, then it is included in the Diversion agreement that the juvenile is responsible
for a post -survey, as long as they don't revoke their consent to participate. If they still agree to participate, they need to complete the survey prior to the case being terminated. Once they
complete the survey, they sign a statement saying that they completed the survey on that date. The case manager gives the survey to the director who notates in the excel database that the
survey has been completed and then puts it in the envelope to send to OMNI. This process takes a fair amount of time. The addition of funds for a case manager in 2014 meant that our matched
survey rate increased substantially and was at 84% as of August 2016. We still struggle to get completed post surveys for families who live a far distance from Greeley. We've worked with OMNI
and have been able to mail surveys to families with postage paid envelopes but completion of those surveys is low. The case manager spends a fair amount of time on completion of post -
surveys.
4) The first form presented to families is the OMNI form consenting to participate in the survey process. It is clearly explained to parents that they do not need to complete the survey in order to
participate in Diversion. The OMNI form is utilized as it can best address the requirements. An issue worked through with OMNI was including on the Diversion agreement that the juvenile would
complete the post -survey, as that could indicate a lack of consent once it becomes a requirement. It's a fine line to let someone know that they can revoke their consent, but to stress the
importance of completing the survey.
5) Prior to 2014, when additional funding was provided by DCJ to hire a case manager, the program absolutely did not have the capacity to complete all of the requirements. Now that the program
is sufficiently staffed, we are able to participate in all requirements and recognize the great value given by participating in the evaluation and having ready access to data and information that we
would not otherwise have. Now that we're appropriately staffed, the only barrier is the difficulties of having families make an extra trip to our office to complete the survey.
6) Very simply, youth who re -offend during programming are marked in red in the excel spreadsheet with notes regarding what offense occurred and what date the Diversion case was returned to
the Deputy District Attorney's for the filing of charges with the Court. Because our program occurs at the pre -file stage, a new offense means that the juvenile has 2 filings where they previously
had none. This information is notated in ETO and marked as an unsuccessful termination as a result of a new filing. Post -surveys on these cases can be difficult and none of the juveniles who fall
in this category have yet agreed to come to the office to take a post -survey, though that is data that we would really love to obtain.
Personnel: Budget & Budget Narrative Details
Position
Personnel Title and
Name
1
2
Annual Base
Salary
Annual
Base Salary
To Be Paid
By Grant
Funds
% To
Be
Paid Annual
By Fringe
Grant
Funds
Director $ 81,219.00 $ 36,549.00 45 00 $ 34,624.00
of
Diversion,
Kirsta
Britton
tie
To
Annual Be Total Annual
Fringe To Paid Base Salary
Be Paid By BY + Fringe
Grant Funds Grant
Funds
$ 15,581.00
Case $ 49,977.00 $ 37,483.00 '5 Q0 $ 21,305.00 $ 15,979.00
Manager,
Erica
Barraza
Total Base
Salary + Budget Narrative and
Fringe To Be Justification
Paid By
Grant Funds
45.00 $ 115,843.00 $ 52,130 00
ok
75.00 $ 71.282 00 $ 53,462.00
60% of time is spent on this
project, 45% is being requested
and 18% of the total salary will
be provided as cash match.
Salary is based on the Counties
scheduled pay scale and
representative of 12 years
program experience. Fringe is
calculated by using the following
percentage of the salary: Social
Security 7.65%, Unemployment
Compensation .09%, workers
compensation insurance
premium .08%, retirement and
savings plan payments 10.75%,
life insurance and accidental
death and
dismemberment .575%, health
insurance premium 11.8%, short
and long term disability .5375%,
vacation 4.61%, holiday 4.25%
and sick time 2.30% for a total of
approximately 42.6%. An
estimated 3% cost of living
increase will likely occur January
2019 and is factored into
requested amounts. This
increase will be for all County
employee salaries. The current
estimated pay rate for a similar
local Director position is a base
salary near $95,000 plus fringe.
A salary survey in 2016 shows
the salary is less than other
Diversion Directors in District
Attorney's Offices. This position
does all administration,
supervision, collaboration, and
evaluation efforts for Diversion
and is a member of the DA's
Office management team.
The amount requested will fund
75% of the Case manager salary
and 25% will be provided as
cash match. Salary is based on
the Counties scheduled pay
scale and is commensurate with
experience. Fringe is calculated
by using the following
percentage of the salary: Social
Security 7.65%, Unemployment
Compensation .09%, workers
compensation insurance
premium .08%, retirement and
Cash Match
$ 20,839.00
$ 17,821.00
Total
In- Match
Kind Committed Match Budget Narrative and
Justification
Match to this
Project
$ $ 20.839 00 60% of time is spent on this
project, 45% is being requested
and 18% of the total salary will
be provided as cash match.
Salary is based on the Counties
scheduled pay scale and
representative of 12 years
program experience. Fringe is
calculated by using the following
percentage of the salary: Social
Security 7.65%, Unemployment
Compensation .09%, workers
compensation insurance
premium .08%, retirement and
savings plan payments 10.75%,
life insurance and accidental
death and
dismemberment .575%, health
insurance premium 11.8%, short
and long term disability .5375%,
vacation 4.61%, holiday 4.25%
and sick time 2.30% for a total of
approximately 42.6%. An
estimated 3% cost of living
increase will likely occur January
2019 and is factored into
requested amounts. This
increase will be for all County
employee salaries. The current
estimated pay rate for a similar
local Director position is a base
salary near $95,000 plus fringe.
A salary survey in 2016 shows
the salary is less than other
Diversion Directors in District
Attorney's Offices. This position
does all administration,
supervision, collaboration, and
evaluation efforts for Diversion
and is a member of the DA's
Office management team.
$ $ 17.821.00 The amount requested will fund
75% of the Case manager salary
and 25% will be provided as
cash match. Salary is based on
the Counties scheduled pay
scale and is commensurate with
experience. Fringe is calculated
by using the following
percentage of the salary: Social
Security 7.65%, Unemployment
Compensation .09%, workers
compensation insurance
premium .08%, retirement and
3
4
5
6
7
8
9
10
Total
$
$
$ 131,196.00 $ 74,032.00
$
$
$ $
$ $
56 °/0 $ 55,929.00 $ 31,560.00
Non -Personnel: Budget & Budget Narrative Details
Amount
To Be
Budget Item Item Paid By Budget Narrative and Justification
Grant
Funds
SUPPLIES & OPERATING
S&O 1 Office
supplies
S&O 2
S&O 3
S&O 4
S84O 5
S&O 6
S&O 7
S&O 8
S&O 9
S&O 10
Supplies & Operating
Total
TRAVEL
T1
T2
T3
T4
T5
T6
T7
T8
T9
T10
Travel Total
In -state
travel
savings plan payments 10.75%,
life insurance and accidental
death and
dismemberment .575%, health
insurance premium 11.8%, short
and long term disability .5375%,
vacation 4.61%, holiday 4.25%
and sick time 2.30% for a total of
approximately 42.6%. An
estimated 3% cost of living
increase will likely occur January
2019 and is factored into
requested amounts. This
increase will be for all County
employee salaries. The case
manager salary was set after
reviewing the pay rates of similar
positions in the County and is
also reflective of rates of pay for
other Diversion counselors in the
state, per the 2016 salary
survey. Complete job
descriptions are attached as
required.
$ 0.00 $ 0.00
$ 0.00 $ 0.00
$ 0.00 $ 0.00
$ 0.00 $ 0.00
$ 0.00 $ 0.00
$ 0.00 $ 0.00
$0.00 $000
$ 0.00 $ 0.00
56 % $187,125.00 $105,592.00
$ 150 Line items to include office supplies are estimated to cost $200, which is a
decreased amount based on the office moving to a paperless system. Items to
be purchased will include receipt books ($35/year), business cards ($30/year),
calendars/planners ($35/year), dividers, paper, envelopes, and other general
office supplies (pens, paperclips, post -its, tablets, etc) to be replenished at a rate
of approximately $8.33/month, registration fees for training, and if needed, school
supplies for the juveniles participating in the program. This cost estimate is
based on the amount that we have historically used annually for these items.
$ 150
$ 525 Anticipated travel costs include at least three trips to Denver for administrative
meetings or trainings with DCJ. Trainings are only attended when fiscally
prudent. Based on historical actual costs, mileage is estimated at the Weld
County reimbursement rate of1,296.30 miles at $.54/mile. It is estimated that
mileage and associated training and service costs will be $700.00, which is
slightly less than we are on pace to use in the 16-17 fiscal year.
$ 525
CONSULTANTS/CONTRACTS (PROFESSIONAL SERVICES)
CC 1
CC 2
CC 3
CC 4
CC 5
CC 6
CC 7
CC 8
CC 9
CC 10
Consultants/Contracts
Total
INDIRECT
I1
Indirect Total
Total
$ 750 It is not anticipated that the diversion program will be contracting specifically
with an individual or business to provide direct services to the juvenile or their
families in the program. The exception is the required expense by DCJ for
OMNI and the ETO database.
$ 750
$ 0
$ 1,425
0.00
0.00
0 00
000
000
0.00
0.00
0.00
$ 38,660.00 $ 0.00 $38,660.00
Cash In
Match Kind Match Budget Narrative and Justification
Match
savings plan payments 10.75%,
life insurance and accidental
death and
dismemberment .575%, health
insurance premium 11.8%, short
and long term disability .5375%,
vacation 4.61%, holiday 4.25%
and sick time 2.30% for a total of
approximately 42.6%. An
estimated 3% cost of living
increase will likely occur January
2019 and is factored into
requested amounts. This
increase will be for all County
employee salaries. The case
manager salary was set after
reviewing the pay rates of similar
positions in the County and is
also reflective of rates of pay for
other Diversion counselors in the
state, per the 2016 salary
survey. Complete job
descriptions are attached as
required.
$ 50 $ Line items to include office supplies are estimated to cost $200, which is a
decreased amount based on the office moving to a paperless system. Items to
be purchased will include receipt books ($35/year), business cards ($30/year),
calendars/planners ($35/year), dividers, paper, envelopes, and other general
office supplies (pens, paperclips, post -its, tablets, etc) to be replenished at a rate
of approximately $8.33/month, registration fees for training, and if needed, school
supplies for the juveniles participating in the program. This cost estimate is
based on the amount that we have historically used annually for these items.
$ 50
$ 175
$ 175
$ 250
$
$ 250
$0
$ Anticipated travel costs include at least three trips to Denver for administrative
meetings or trainings with DCJ. Trainings are only attended when fiscally
prudent. Based on historical actual costs, mileage is estimated at the Weld
County reimbursement rate of1,296.30 miles at $.54/mile. It is estimated that
mileage and associated training and service costs will be $700.00, which is
slightly less than we are on pace to use in the 16-17 fiscal year.
$ 0
$ It is not anticipated that the diversion program will be contracting specifically
with an individual or business to provide direct services to the juvenile or their
families in the program. The exception is the required expense by DCJ for
OMNI and the ETO database.
$0
Additional Sources of Project Funding
Source
Federal
State
Amount Description
$ 0.00
$ 47,000.00 This amount reflects the $46337 that will be requested from the Colorado Restorative Justice Council to support the work done by the Director on the RJ program and also additional travel and
supply funds.
County Government $ 0.00
Municipal $ 0.00
Government
Private $ 0.00
Total $ 47,000.00
Documents
Documents Requested *
DA Certification [Required for ALL NON -District Attorney's Offices]
download template
Job Descriptions [For grant funded positions]
List of Board Members [Required for Community Based Organizations]
Budget Revision (DCJ Form 4-A)
download template
Change in Project Officials (DCJ Form 4-B)
download template
Change in Grant Award Period (DCJ Form 4-C)
download template
Modification of Other Grant Agreement Terms (DCJ Form 4-D)
download template
Consultants/Contracts (DCJ Form 16)
download template
Audit/Financial Review (Please link this document rather than attaching, if possible)
Financial Management Questionnaire
download template
Organizational Chart
Certificate of Insurance [Required for Community Based Organizations]
Certification of Match
download template
CAC certification and Substance Use Disorder State Licensure
Agency License to Provide Substance Use Disorder Treatment
Preliminary Acknowledgement of Award
download template
Reconsideration Results Acknowledgement of Award
Other
Grant Agreement
District Attorney's Office, 19th Judicial District
2018-DV-18-20015-19/Weld County Juvenile Diversion Program (copy)
95,359.00
By signing this form I, the Project Director, certified to the following:
1) I have added all necessary collaborators to my project(s)
2) I have added all necessary additional contacts to my project(s)
3) I will not delete or add a DCJ staff member as a collaborator unless instructed to do so by DCJ
4) Acknowledge that the Report Schedule, once posted to this tab, will be followed:
Required? Attached Documents *
se
a. Submit Payment Requests (DCJ Form 3) electronically via the Financial tab. No attachment is needed with the initial submission.
b. Submit Financial Reports (DCJ Form 1-A) electronically via the Reports tab. No attachment is needed with the initial submission. See attached Reporting Schedule to determine which "Reporting tab # each report is associated with.
c. Upload the Narrative Reports (DCJ Form 2) via the Reports tab. Attachment Required. See attached Reporting Schedule to determine which "Reporting tab # each report is associated with.
d. Follow additional reporting requirements as provide by your DCJ Grant Manager.
Signatures
I have read and agree to submit reports in accordance with the Reporting Schedule
District Attorney's Office, 19th Judicial District
Kirsta Britton
6/23/2017 9:45:47 AM
kbritton@co.weld.co.us 204.133.39.9
ZoomGrants'v is not responsible for the content of uploaded documents.
Colorado Division of Criminal Justice
Office of Adult and Juvenile Justice Assistance
M
6/23/2017 4:04:22 PM
michele.lovejoy@state.co.us 165.127.87.254
Application ID: 96030
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