HomeMy WebLinkAbout20173937.tiffPSSF Year End Report October 2017
This year-end report is due by COB November 17, 2017. Complete all answers on this
Google form, hit submit and it will transfer the information to me. If you are sub-
contracting out some/all of your PSSF services the sub -contractor can submit a report
as well as the fiscal agent, but there is at least one report required per site. This
report covers the grant year October 1, 2016 - September 30, 2017. Some sites were
not in existence until April 2017 therefore may be reporting data only from April 1,
2017. If you have information starting from October 1, 2016 please report from that
date forward. Indicate what dates you will be including information for PSSF. If you
experience problems and need this in a word document please let me know, thank
you. * If you have not submitted monthly expenditure reports on the prescribed State
Excel spreadsheet please submit by email no later than the November 17 due date.
Name Completing Report
Email Address
Program Site
Name/County
Veronica Cavazos
cavazovx@co.weld.co.us
Weld County DHS
Data is being submitted for the following period:
October 1, 2016 - September 30, 2017
❑ April 1, 2017 - September 30, 2017, this is for new PSSF sites only
O Other:
Program Questions:
The following questions should be answered for the period of October 1, 2016 -
September 30, 2017. I understand that some of your data may be in SalesForce and
you may not be able to pull that information from the system yet. Please check one or
more of the boxes to represent what sources are being used to report data included in
your answers. Note that you must have the back-up documentation to support
answers.
My reported data comes from the following sources (select all that apply):
® State/program generated excel spreadsheet or tracking sheet
O Trails
• Salesforce Database
❑ Data has been entered into Salesforce and our program needs help including the
numbers in this report
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2017-3937
O Other:
1. For the period you are reporting on, how many un-duplicated
individuals and un-duplicated families were served in each
service category (Family Support, Family Preservation, Time -
limited reunification, and Adoption Support) Answer Example:
Famil Su••ort: 68 Individuals served; 26 families served
Service Category
Individuals Served
Families Served
Family Support
144 (DHS)
32
Family Preservation
73 (CC)
21
Time -limited
reunification
Adoption
Support(Kinship)
116
42
2. Prior to the new contract (Oct 1, 2016 - March 31, 2017) did your program meet
your goals/outcomes set in your proposed plan? Please provide a brief
description of your service outcomes and how they were/were not met?
Historically, we have met our goals. Weld County DHS and Catholic
Charities have worked collaboratively to meet these goals. Our focus has
been on Kinship supports and Case Management, primarily focusing on
transitioning families to stable housing and empowering them to obtain
employment. During the previous year, Weld DHS and Catholic Charities
had 100% of families who completed the case management extended stay
program transition to sustainable housing and 100% of families who
completed the case management extended stay program had established a
form of income.
Catholic Charities has provided Adoption/Kinship supportive services.
Primarily, kinship families participated in these Kinship Support groups.
The focus has been on providing support, education, and resources for
families.
3. For the Contract that started April 1, 2017 - September 30, 2017: For each
service/strategy/practice you included in your Statement of Work provide how
many parents/children were served. For example, in your Statement of Work
you indicated you would provide Nurturing Fathers classes, provide the number
of fathers enrolled in the class (the 13 -week course, not individual class) and
the number completed/graduated the class (13 -week course). Example answer:
Service 1: Nurturing Fathers: 27 fathers enrolled, 25 completed the course
successfully. Service 2: Wraparound Case Management: 5 Families engaged, 3
Families completed, 2 families still engaged but not completed.
Service Name
Number Enrolled
Number
Completed
Number Still
Participating
not completed
Family
Assessment/Consultation
High Fidelity
Wraparound
7 families
5 families
1
CFSA Pre
3
0
1
CFSA Post
0
0
1
Kinship/Adoption Post
Permanency Parent
Education and Support
Group
43 families
43 families
Open group
with 10-15
families
attending per
group - still
engaged
4. Are you meeting your proposed outcomes for each service you indicated on your
SOW. How are you measuring for your outcomes? Include method of pre/post
tests, or name of evaluation/assessment tool. Please indicate your successful
outcomes. CFSA (pre -and post), protective factors survey.
Family Assessment/Consultation - Case Management using High Fidelity
Wraparound Model:
Staff were trained in the High -Fidelity Wraparound model in August of 2017.
Staff did not start implementing the model until September 2017. We are
now focusing on consistency with case planning and working towards the
fidelity of the model. The Department of Human Services and Catholic
Charities' focus has been working with the homeless population. The
challenge in working with this population has been with having families
continue their engagement with the program in order to complete services
or case planning. Families relocate to other counties or other States and
fail to notify their case managers. We have been discussing other ways to
measure success and to promote the completion of the CFSA Post
Assessment.
Kinship/Adoption/Post Permanency Parent Education and Support Group:
We served 43 of the 50 families that we had set as our goal. We
implemented the pre -and post-test in June 2017. Since June, there were
38 pre -and post-tests completed and 29 of them reporting having learned
new coping and parenting skills, this is a 76% success rate.
5. If you have not met your intended outcomes, please describe which ones were
not met and how you will address it in the upcoming grant year.
We were 7 -families short of reaching our Kinship/Adoption Post Permanency
goal. This group has been tong standing for many years. Weld DHS and
Catholic Charities are working to introduce more Adoptive and Post
Permanency families to this group. We are providing fliers and information
to all Child Welfare Kinship families as well as to our local community
agencies. Our hope is that we will continue to build and focus on having a
successful program.
6. Are you using the CFSA on the identified families that meet the requirements
for assessments? Are you completing the forms in Salesforce? How many CFSA's
have you completed the pre- and post -assessment?
Weld DHS is currently using the CFSA. Catholic Charities started using the
CFSA in September 2017, when staff were trained. We did not start tracking
information into the Salesforce data system until September 2017. Staff was
trained in August and September 2017 on this new system. The pre -and
post -assessments are part of the case management process; however, it has
been challenging for us to reach the post assessment phase with families.
Many families choose to leave or walk away from services early on without
notifying their case managers
7. Have you been trained in your proposed evidence based model(s)/innovative
practice(s)? How are you maintaining model fidelity?
Yes, all case management staff were trained in High Fidelity Wraparound
services in July 2017. The Department of Child Welfare have trained staff
who have facilitated this training and are open to staff for follow up or
refresher trainings.
Our trainer is available to coach and guide the case managers through this
learning process, when needed.
8. Are you entering all families that you are serving into the Salesforce data
system (at least from your "start" date)? If not, what are the barriers around
data entry? Please remember that services will be tracked for next year's grant
cycle in Salesforce.
Weld County did not start entering data into Salesforce until September
2017. Since then all information has been maintained in Salesforce. Our
plan is to open in Salesforce concurrent to opening a PA3 case in Trails for
all Weld County DHS- PSSF open cases. This will allow for all data to be
entered timely and consistently. Catholic Charities is also entering
information into Salesforce. There have been some challenges with
learning this new system, however, Jill Jordon has been very helpful in
guiding staff through this new procedure.
9. Are there other training topics you would like to see covered to help support
your PSSF services or program?
Not at this time.
10. Please share one success story. Limited to a couple paragraphs. Success can be
about a family/individual who received services, or a program success, or
community success that was influenced by your PSSF work.
Success stories:
1. Jane presented to the shelter through a Department of Human Services
referral. Jane's six -year -old son was forced to smoke marijuana by an
uncle that was living at their home. As a result, Jane and her son were
told to leave the house by DHS or risk the son being taken into
protective custody. The case manager made a referral back to DHS to
get Temporary Assistance to Needy Families (TANF) and Colorado Child
Care Assistance Program (CCCAP) assistance. Once CCAP was in place
Jane could find meaningful employment at a local marketing company.
The family was accepted to move into a 501c3 non-profit organization
designed to help women succeed in life using the Gospel of Jesus Christ.
However, coming up with $1000 first month's rent and deposit was a
nearly impossible for Jane. The case manager at the Guadalupe
Community Center worked closely with DHS and Women2Women to get
the entire rent and deposit paid for. They successfully moved into their
new home.
2. The J. family came to Greeley after being displaced from their home in
Nebraska due to a flood. When they arrived at the Guadalupe
Community Center (GCC) neither parent was employed, they had just
the clothes on their backs, and were very hungry. The case manager
quickly made a referral to the Weld County Department of Human
Services and connected the family with a temporary assistance for needy
families (TANF) case manager. By the end their first week at the GCC
the family was receiving $568.00 in TANF and $511 in Food Assistance.
After three weeks of being at the GCC both parents gained employment.
Even with multiple financial setbacks during their residency the family
was able to stay Greeley. The family visits the shelter regularly as it has
become a support within their network and to share their success
stories.
3. This family consists of a grandmother and her teenage granddaughter.
They became homeless in Denver, due to an unexpected situation with
the family they had lived with for many years. The family moved in
temporarily with grandmother's daughter and her family (also
granddaughter's mother). According to the family, it did not take long
before they found themselves in a situation where they believed they
were being taken advantage of and experiencing emotional abuse. It
became unbearable to remain in the home. The family reached out to
the Guadalupe Shelter; however, there were no open family rooms at
the time. The family was allowed to stay a night in overflow. The family
needed to find a place to live and had very limited resources. The case
manager from the Guadalupe Shelter reached out to community agencies
attempting to assist the family in obtaining needed resources and
housing. The family had no choice but to go back to the family members
home. The Guadalupe Shelter case manager reached out to DHS
community case manager. The Community Case Manager reached out to
the family, which resulted in opening a prevention case. Working with
our local community providers, the Department of Humans Services
Outreach Unit, DHS Prevention team, Guadalupe shelter staff, Catholic
Charites staff, Greeley Transitional House and the Housing Authority,
resources were provided to the family to meet their immediate needs
while they were waiting for a room or an apartment to become
available. The family now has stable and affordable housing. They will
continue to receive ongoing case management services through the
Guadalupe Apartment staff as well as continued services through the DHS
Prevention Unit.
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