HomeMy WebLinkAbout20170921.tiffRESOLUTION
RE: APPROVE EXPENDITURE AUTHORIZATION FOR SECTORS PARTNERSHIP
NATIONAL EMERGENCY GRANT AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Expenditure Authorization for Sectors
Partnership National Emergency Grant between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Human Services, Workforce Development Board, and the Colorado Department of Labor and
Employment, Division of Employment and Training, commencing July 1, 2016, and ending
June 30, 2018, with further terms and conditions being as stated in said expenditure authorization,
and
WHEREAS, after review, the Board deems it advisable to approve said expenditure
authorization, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Expenditure Authorization for Sectors Partnership National Emergency
Grant between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, Workforce
Development Board, and the Colorado Department of Labor and Employment, Division of
Employment and Training, be and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said expenditure authorization.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 3rd day of April, A.D., 2017, nunc pro tunc July 1, 2016.
BOARD OF COUNTY COMMISSIONERS
ATTEST: dyA/ G .XLto;e.k.
Weld County Clerk to the Board
BY:(/ QQ.e. a. •
,
AP
eputy Clerk to the Board
ttorney
Date of signature: (-1/ nOl (1
COJ,INTY, COLOF3 DO
Steve Moreno, Pro-Tem
Sean P. Conway
1t Itte
►ik Freeman
arbara Kirkmeyer
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2017-0921
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PRIVILEGED AND CONFIDENTIAL
MEMORANDUM
DATE: March 3, 2017
TO: Board of County Commissioners — Pass -Around
FR: Judy A. Griego, Director, Human Services
RE: Weld County Department of Human Services' Employment
Services of Weld County (ESWC) Submission of an Expenditure
Authorization
Please review and indicate if you would like a work session prior to placing this item on the Board's agenda.
Request Board Approval of the Departments' Employment Services of Weld County (ESWC)
Submission of an Expenditure Authorization. FY15 Sectors NEG funds expand work -based learning; align
services with other federal, state or local programs and agencies, such as Unemployment Insurance, Trade
Adjustment Assistance, Temporary Assistance for Needy Families; build upon existing sector strategies and
career pathways; and, build new sustainable partnerships with businesses and education partners to quickly
reemploy dislocated workers in high demand occupations and enhance their employability and earnings.
Funding for this program was allocated in two sums of $262,094.00, totaling $524,188.00 for a two year period.
Due to ESWC's ability to expend funds quickly, the State has allocated an additional $288,103.00 to be spent
by June 30, 2017. ESWC initially committed to assisting 80 participants however with this additional allocation
the projected number of participants is 111.
I do not recommend a Work Session. I recommend approval of this Expenditure.
Sean P. Conway
Julie A. Cozad, Chair
Mike Freeman
Barbara Kirkmeyer
Steve Moreno, Pro-Tem
Approve
Recommendation Work Session
Schedule
mbet
Other/Comments:
Pass -Around Memorandum; March 3, 2017 — CMS ID 1073
L4 l 3 1 i 1
Page 1
2017-0921
H gO099
•
NFA# WE16-06(SP) (WE15-102)
Attachment 2
Local Area: Weld
WDP Agreement CMS#: 54599
EXPENDITURE AUTHORIZATION (EA)
This Expenditure Authorization (EA) covers the following Funding Streams:
NFA
WE 16-06(SP)
#
(WE15-102)
ENTITY tt
5230
AGR #(s)
❑89950
® 54599
GAE #(s)*
0077
®421
ANEW ALLOCATION
® ADDITIONAL ALLOCATION
Funding
Year
Program
Performance
Period
Program
Code
$ Amount
Formula
CFDA#
FY 15
Sectors Partnership NEG
7/1/16-
4S35
j $18,126.00
Yes
17.277
6/30/18
(Planning)
4S45
/ $11,795.00
(Admin)
4S55
5111,644.00/
(Program)
TOTAL
$141,565.00
FY 15
Sectors Partnership NEG
Controller
Signature
Date -6/30/18
4555
$146,538.007
f
No
17.277
TOTAL
$146,538.00
GRAND
$288,103.00
TOTAL
This Expenditure Authorization has been reviewed and approved by the following parties and will be incorporated into the
Workforce Development Programs (WDP) Agreement as an attachment and is subject to the provisions of the executed
WDP Agreement referenced above. This Expenditure Authorization is not valid until it has been approved by the State
Controller or designee. — Julie Cozad
Date
C, Board of County Commissioners
/Gr b/itr/?
APR 0 3 2017By,
William l'bowling, Directpr Date
Division of Employment and Training
Colorado Dept. of Labor ana Employment
By:
Dave Thompson Date Date
Chair, Workforce Develop nt Board Title:
��
By: ) ) l',,,!. — 01 i i} By:
( Tami C) rant Date Date
\--Director, Workforce Center Title:
Page 1 of 9
020/7--.0W6)
NFA# WE 16-06(SP) (W F.15-102) l
Attachment 2
Local Area: Weld
WDP Agreement CMS#: 54599
ALL CONTRACTS MUST_BE APPROVED BY THE STATE CONTROLLER
CRS 24-30-202 requires that the State Controller approve all state contracts. This contract is not valid until the State
Controller, or such assistant as he may delegate, has signed it Subject to the provisions of the executed WDP Agreement, the
contractor is not authorized to begin performance until the contract is signed and dated below, if performance begins prior to
the date below, the State of Colorado may not be obligated to pay for the goods and/or services provided.
STATE CONTROLLER:
ROBERT JAROS, CPA. MBA. JD
Page 2 of 9
NFA# WE16-06(SP) (WE15-102)
Attachment 2
Local Area: Weld
WDP Agreement CMS#: 54599
The services provided and work performed as described in this EA document shall be completed pursuant
to the terms and conditions of the WDP Agreement and any Federal and State laws and requirements,
including, but not limited to, Federal guidance documents, relevant State -issued Policy Guidance Letters,
Program Information and Operations Manuals, and/or specifications identified in the Notice of Fund
Availability (NFA) or in the funding provisions in Section IV below.
I. STATEMENT OF WORK:
A. Project Contact Information:
Program #1
NAME:
Region Project Coordinator
Name: Lora Lawrence
Phone: 970-400-6713
B. The Statement of Work for this EA is as follows:
CDLE Project Coordinator
Name: Courtney Popp
Phone: 303-318-9439
Unless otherwise noted, Budget Information and Performance Outcomes for this EA are
identified in the Budget and Program Charts in Section V. of this EA.
1. Services. Select and describe the services/costs applicable to this EA:
X
Category
Services/Costs
X
Participant services
Employment Services of Weld County (ESWC) approaches
each client served through the Sector Partnership National
Emergency Grant (SP NEG) on an individualized basis. This
means that each person receives a customized plan called the
IEP (Individualized Employment Plan). This plan is based, in
part, on vocational assessments which include but are not
limited to: Workplace Readiness Credential (WRC); TABE
(Test of Adult Basic Education); Whole Person Assessment
(WPA); Behavioral Trait Assessment (BTA); and Skills
Profiler (SP). As such, depending on the individual's needs,
the plan could also include having the client participate in
resume, interviewing or other workshops and job
development and placement. The services mentioned above
involve coordination and referral among Adult Special
Programs, the Assessment and Learning Lab, and the
Business Services Unit. It also involves a partnership with
employers within each Sector.
X
Training
The five sectors, Transportation, Manufacturing, Healthcare,
IT and Construction, all have clear pathways to move
clientele into their respective industries. The path begins with
assessments and career counseling then can include skills
training through education partners.
In Transportation, partner AIMS Community College
provides a local resource for obtaining licensure in truck
driving as well as individual certifications. ESWC has
Page 3 of 9
NFA# WE 16-06(SP) (WE 15-102)
Attachment 2
Local Area: Weld
WDP Agreement CMS#: 54599
worked with AIMS in development
of their curricula. ESWC
is in a valuable position to provide employer feedback to
AIMS. Although the AIMS trucking certificates are
considered valuable individually, they can be used as
"stackable" certificates as well. There are additional truck
driving training facilities which ESWC uses, these include
Sage Truck Driving School, Northern Colorado Truck
Driving Academy and US Trucking School. In the
Manufacturing industry, again education partner AIMS
Community College is able to provide individual
certifications in a variety of areas, welding and machinists,
continue to be a top area of focus. There is a local, statewide
and national focus to train a skilled talent pipeline in career
pathways in health related careers. A significant existing
workforce in healthcare will reach retirement age within the
next five years while the healthcare system simultaneously is
realizing growth. Despite rapid growth and increased
opportunity, IT and Construction training costs have not
decreased. ESWC is prepared to raise the training cap for
these sectors in order to meet short term certification needs
thus helping develop a skilled talent pipeline.
ESWC continues to increase awareness about the needs of
the identified sectors by providing presentations on career
pathways leading to employment in these fields. This
includes presentations to local schools, employers, chambers
of commerce, local programs assisting the needs of young
adults transitioning out of foster care, orientation classes for
public assistance and other organizations serving the targeted
populations.
Another exciting component of the SP NEG plan is the
partnership with the Weld County in its "Bright Futures"
campaign. The Weld County Bright Future Grant Program is
a tuition assistance program for Weld County high school
graduates, GED recipients and Honorably Discharged U.S.
Veterans.
X
Work Experiences/Internships
ESWC expects to
continue using short term training as a
viable means to provide instruction to clientele. During this
step, the ESWC On the Job Training (OJT) service which
typically last from two to six months is used as an effective
way for clientele to develop skills, or further develop skills,
necessary for job success.
OJT's have proven to be a cost effective means of training
for employers. The offset of training dollars through an OJT
means less cash outlay for each employee hired. This
Page 4 of 9
NFA# WE16-06(SP) 16-06(SP) (WE15-102)
15-102)
Attachment 2
Local Area: Weld
WDP Agreement CMS#: 54599
financial incentive impacts the bottom line and is especially
important for small employers. For the workforce, the OJT
provides short-term, specific skills training which meets both
the needs of the employer and the employee. Additionally,
the OJT service provides an immediate liaison/mediator to
mitigate any new employee issues which may arise.
X
Costs not related to Participant
Services
ESWC initial planning activities included doing statistical
Labor Market research to determine where there has been a
talent shortage within Weld County which could be
addressed through developing pathways and providing
training. Other planning continues to involve discussions and
meetings with economic developers, education partners and
local employers to determine common goals which can be
addressed through the SP NEG. ESWC has built upon
existing work -based training models and expand the career
pathways in identified areas. Internally, the Adult Programs
Manager and the Business Services Manager teamed up to
ensure the best method of service delivery to Dislocated
Worker (DW) clients
The Leadership Team is comprised of the ESWC Business
Services Manager and Adult Programs Manager, the AIMS
Community College Business Outreach Specialist, and
Industry Representatives. ESWC has held quarterly
leadership meetings to review, identify and discuss both
progress and any issues which may arise. ESWC conducts
quarterly "Check Up" calls with employers to remain
constantly on top of the employer pulse and needs. Co -
hosting regional discussions of employer needs has also been
beneficial. Another planning avenue is expanding the work -
based training opportunities through connections with
employers in the NoCo Advanced Manufacturing
Partnership. Additionally, planning has and will continue to
address providing the Weld County Workforce Development
Board members and the staff of ESWC opportunities for
discussions and training revolving around 1) the
advancement of regional strategies and 2) local expectations
of board members. Additional planning may include
evaluating and investing in technology tools which could
enhance job placement; research and investment into
additional sources for Labor Market Information and asset
mapping.
Supplemental Program
Activities
2. Budget Transfer. If this EA includes a transfer of funds between the Adult and
Dislocated Worker programs, describe the impact on:
Page 5 of 9
NFA# WE16-06(SP) (WE15-102)
Attachment 2
Local Area: Weld
WDP Agreement CMS#:
54599
Program activities
Performance outcomes
Program versus
Administration budgets
Projected Quarterly
Expenditures
3. Partnerships. Describe the strategies for coordination of services with Vocational
Rehabilitation, Adult Education, and other required partners to deliver services identified in B. l
above.
Partners in the Weld County SP NEG include AIMS Community College, Upstate Colorado, the
Adult Program under WIOA and the Veterans program. Each partner serves in a referral capacity.
For example, through Adult Programs, Case Managers could refer clientele directly to certificate
programs within the Welding Program at AIMS. Conversely, AIMS has agreed to analyze
applicants who may be eligible for services under WIOA. Additionally, there is a strong
Manufacturing Scctor Partnership in Northern Colorado. At the beginning of this grant, ESWC
introduced SP NEG to this group and relationships already in place through the Partnership
enhanced. The Weld County "Bright Futures" program also serves as a partner. Bright Futures is
a newly formed financial assistance program serving Weld County residents desiring post-
secondary education. There is a mutual referral process in place when applicants are interested in
the targeted industries.
A process flow streamlines the referral system among partners in which the WIOA Adult Special
Program is the point of entry thereby eliminating the potential for duplication of applications and
assessments. This navigation tool assists participants in leveraging resources and optimizing
services as they move between agencies. The identified roles include ESWC Adult Special
Programs as the Point of Entry; Upstate Colorado and the Veteran's Program as referral sources,
and AIMS Community College in the referral and education training roles.
4. Businesses. Describe the strategies used to ensure businesses are engaged with work -
based learning, career pathways, Sector partnerships, and other employer services.
During planning for the SP NEG funding, ESWC selected two industries of focus:
Transportation and Manufacturing. Employers that agreed to partner, specifically for SP NEG
clientele included: JBS Carriers, Rocky Mountain Waterjet and Laser, A & M Custom Machine,
Summit Solutions, Hill Petroleum, and Ultra Energy Solutions. These employers agreed to look
towards SP NEG clientele during their hiring processes as well as participate in work experience
and OJTs. The OJT program has proven to be a cost effective means of training for employers.
The offset of training dollars through an OJT means less cash outlay for each employee hired.
This financial incentive impacts the bottom line and is especially important for small employers.
Since the inception of the grant, Healthcare, IT and Construction have been added and woven into
business engagement.
5. Targeted Populations. Describe the strategies used to overcome employment barriers of
targeted populations.
Page 6 of 9
NFA# WE 16-06(SP) (WE 15-102)
Attachment 2
Local Area: Weld
WDP Agreement CMS#: 54599
Initially, ESWC used both EMS! (Economic Modeling Systems, Inc.) and CO Labor Market
Information (LMI) Gateway in preparing the needed Labor Market Information to identify two
industries of choice. The data revealed that in Manufacturing there was a 6% expected rate of
growth regionally within this industry through 2017 (aligning with the end date of the grant).
Within this industry, there is a high demand for both Machinists and Welders with average
earnings of $56,752. Within the Transportation industry, there was still a need for Truck Drivers
including heavy and tractor -trailer drivers as well as light truck and delivery drivers. The two year
regional forecast in the Transportation industry also shows excellent growth potential with an
indication of 17.4% anticipated growth and average earnings of $70,488. The data clearly showed
growth patterns in both industries however that is not to say that Healthcare, IT and Construction
were not booming as well; just not as rapidly. It was agreed to add the additional sectors because
funding dollars used in support of training needs focusing on any of those areas would produce
workers with skills needed and good earning potential in this already competitive employment
market.
6. Program Integration. If this EA is for a Special Initiative, describe how services
provided are integrated with Adult, Youth, Dislocated Worker, and other partner programs, as
applicable.
7. Special Initiatives. If the Statement of Work, Budget information, and Performance
outcomes for this EA are included in the attached approved Grant Proposal, provide the reference
page numbers here:
Statement of Work
Budget
Performance Outcomes
If the Budget information and Performance Outcomes are not identified in the attached approved
Grant Proposal, describe the performance outcomes for this Special Initiative here and complete
the Line Item Budget and Special Initiative Program Outcomes charts in Section V.
II. BUDGET INFORMATION: See Budget and Projected Quarterly Expenditure Charts in
Section V.
III. EA MODIFICATION(S): N/A
A. This EA Modifies the Statement of Work
1. The Purpose and Rationale for this modification is:
2. The Impact of this modification on the following services/costs is:
X
Category
Services/Costs
Participant services
Training
Work Experiences/Internships
Costs not related to Participant
Services
Supplemental Program
Activities
Page 7 of 9
NFA# WE16-06(SP) (WE15-102)
/Attachment 2
Local Area: Weld
WDP Agreement CMS#: 54599
3. The impact of this modification on the following strategies is:
X
Category
Services/Costs
Partnerships.
Businesses
Targeted Populations
Program Integration
B. Budget Transfer. If this EA includes a transfer of funds between the Adult and Dislocated
Worker programs, describe the impact on:
Program activities
Performance outcomes
Program versus
Administration budgets
Projected Quarterly
Expenditures
C. Changes to the Budget and Performance Outcomes. Unless otherwise noted, modifications to
the Budget and Performance Outcomes are shown in the updated Budget and Program Outcomes Charts
in Section V. of this EA.
1. Special Initiatives. If modifications to the Statement of Work, Budget information, and
Performance Outcomes are included in the attached modified Grant Proposal, provide the reference page
numbers here:
Statement of Work
Budget
Performance Outcomes
Refer to page numbers:
Refer to page numbers:
Refer to page numbers:
If modifications to the Statement of Work, Budget information, and Performance Outcomes are not
identified in the attached approved Grant Proposal, describe the modifications for this Special Initiative
here and provide an updated Line Item Budget and Program Outcomes chart in Section V.
IV. FUNDING PROVISIONS AND OTHER SERVICES OR RESOURCES
A. Funding Provisions for this EA are as follows:
I. FUNDING PURPOSE
Funding is provided in accordance with PGL GRT 2015-02, CHANGE 2.
2. USE OF FUNDS
The Planning Funds awarded under NFA XX-16-06(SP) shall only be used for costs related to the
2017 Sector Partnership Conference for attendance by local area staff, sponsored staff of non-
participating areas, and sector partners. All funds shall be used in accordance with PGL
GRT2015-02, Change 2.
Page 8 of 9
NFA# WE16-06(SP) (WE15-102)
Attachment 2
Local Area: Weld
WDP Agreement CMS#: 54599
Unless otherwise notified by the Program Coordinator, funds shall expire on June 30, 2017.
3. PROGRAM COORDINATOR
Courtney Popp
National Dislocated Worker Grant Coordinator
Workforce Development Programs
P 303.318.9439
251 El. 12th Avenue, Denver, CO 80203
633 17th Street. Suite 700. Denver, CO 80202
courtney.popp(aistate.co.us www.colorado.gov/cdle
SEE SECTION V ATTACHMENT FOR ALL BUDGET AND PROGRAM OUTCOMES
CHARTS
Page 9 of 9
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