HomeMy WebLinkAbout20170878.tiffRESOLUTION
RE: APPROVE CONTRACT AMENDMENT #3 FOR 2015-2018 COMMUNITY SERVICES
BLOCK GRANT (CSBG) AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Contract Amendment #3 for 2015-2018
Community Services Block Grant (CSBG) between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Human Services, and the Colorado Department of Local Affairs, commencing upon
March 15, 2017, and ending September 30, 2018, with further terms and conditions being as
stated in said amendment, and
WHEREAS, after review, the Board deems it advisable to approve said amendment, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Contract Amendment #3 for 2015-2018 Community Services Block
Grant (CSBG) between the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, on behalf of the Department of Human Services, and the
Colorado Department of Local Affairs, be and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said amendment.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 29th day of March, A.D., 2017, nunc pro tunc March 15, 2017.
BOARD OF COUNTY COMMISSIONERS
WELD CQUNTY, COLORADO
ATTE$Td ;ok,
Weld County Clerk to the Board
BY.
APP
ounty Attorney
Date of signature: L1 /19 (11
Cc HSO CC(Y) I Se./ SGT
S/15/t7
Cozad, Chair
Steve Moreno,
Sean P. Conway
Mike Freeman
ro-Tem
arbara Kirkmeye
2017-0878
HR0088
PRIVILEGED AND CONFIDENTIAL
MEMORANDUM
ID /oX
DATE: March 27, 2017
TO: Board of County Commissioners — Pass -Around
FR: Judy A. Griego, Director, Human Services
RE: Weld County Department of Human Services' Community
Services Block Grant (CSBG) Contract Amendment
Please review and indicate if you would like a work session prior to placing this item on the Board's agenda.
Request Board Approval of the Departments' Community Services Block Grant (CSBG) Contract
Amendment. The contract and all prior amendments are modified as follows: Exhibit B, Section 1, Project
Description, Subsection 1.1.1 is modified by the addition of the following sentence to the end of the current
subsection: "Grant Funds may also be used to pay for education materials/supplies, travel expenses and staff
salary/benefits to improve the quality of child care with county -approved childcare providers." We will do this
activity through an Agreement with North Range Behavioral Health. This Amendment shall take effect on
signature or March 15, 2017 whichever comes first.
1 do not recommend a Work Session. I recommend approval of this Amendment.
Sean P. Conway
Julie A. Cozad, Chair
Mike Freeman
Barbara Kirkmeyer
Steve Moreno, Pro-Tem
Approve Schedule
Recommendation Work Session
Other/Comments:
Pass -Around Memorandum; March 27, 2017 - CMS ID 1080
Page 1
020 / 7- 0871
COLORADO
Department of Local Affairs
Division of Local Government
March 3, 2017
Barbara Kirkmeyer, Chair, Board of County Commissioners
Weld County
P.O. Box 758
Greeley, CO 80632
RE: CSBG 44 - Weld County 2015-2018, Contract Amendment #3
Dear Commissioner Kirkmeyer:
Attached is Contract Amendment #3 for the above -referenced Community Services Block Grant project. If the
amendment is satisfactory as written, please print and sign the amendment (original signatures only; no
photocopies, stamped or e -signatures).
The second page of this letter is a Return Routing Memorandum that includes a Grantee Checklist. Please use this
document to facilitate the return of your contract amendment. Using the Checklist will ensure that your
amendment has been signed by the appropriate person, that you have enclosed the correct number of documents
for return to the State, that you have correctly addressed your return packet, and that you have notified us that
your documents are on their way back to us.
If you would like your copy of the fully executed contract amendment to contain original signatures, please make
sure you sign and return two (2) contract amendments to us. If a photocopy of the originally signed fully executed
contract amendment is acceptable to you, then you need only sign and return one (1) contract amendment to us.
The State Controller requires hard copies and original signatures for contract amendment execution. We cannot
complete the execution of your contract amendment without these. Until your contract amendment is fully
executed (signed by all Parties), the changes contained in the amendment are not in effect.
If you have any questions about this contract amendment or the contract amendment execution process, please
contact Sarah Grazier at (303) 864-7896 or me at (303) 864-7731.
Sincerely,
Beth Lipscomb
Internal Services Manager
Department of Local Affairs
Enclosures
2017-0878
Rget N
DARv�
Governor John W. Hickenlooper I Iry Halter, Executive Director I Chantal Unfug, Division Director
,i` ,'•
1313 Sherman Street, Room 521, Denver, CO 80203 P 303.864.7720 TDD/TTY 303.864.7758 www.dola.colorado.gov
Strengthening Colorado Communities
/876
RETURN ROUTING MEMORANDUM
TO: Hannah Cichocki
THROUGH: Judy A. Griego, Director, Weld County
FROM: Beth Lipscomb
DATE: March 3, 2017
RE: Contract Amendment Approvals
FOR FINAL APPROVAL ROUTING:
RE: CSBG 44 - Weld County 2015-2018 CA#3
GRANTEE CHECKLIST:
the Contract Amendment is signed by an authorized signator (original signatures only; no
photocopies, stamped or e -signatures)
signed by County Chief Elected Official, City/Town Mayor, or District Board
President/Chair
_ signed by Other
documentation of authority to sign is enclosed
the correct number of originals are attached
one (1) signed original for the State (required)
one (1) signed original for return to the Grantee (optional, at your discretion)
documents being sent back to the State must be addressed to:
Department of Local Affairs
ATTENTION: Hannah Cichocki
1313 Sherman Street, Room 521
Denver, CO 80203
you have sent an email to the State (hannah.cichocki®state.co.us) indicating the date the hard
copy will behas been posted for return to State
Governor John W. Hickentooper I Iry Halter, Executive Director I Chantal Unfug, Division Director
1313 Sherman Street, Room 521, Denver, CO 80203 P 303.864.7720 TD0/TTY 303.864.7758 www.dola.colorado.gov
Strengthening Colorado Communities
f
-a
CSBG44 - WELD COUNTY 2015-2018
CONTRACT AMENDMENT
Amendment #: 3
Encumbrance #: L15CSBG44
Original Contract CMS#: 79480, 82743,
85457, 89719, 89924, 96561, 97478
Amendment CMS #: 97932
1) PARTIES
This Amendment to the above -referenced Original Contract (hereinafter called the Contract) is
entered into by and between WELD COUNTY (hereinafter called "Grantee" or "Contractor"), and the
STATE OF COLORADO (hereinafter called the "State") acting by and through the Department of
Local Affairs, Division of Local Governments, (hereinafter called the "DOLA").
2) EFFECTIVE DATE AND ENFORCEABILITY
This Amendment shall not be effective or enforceable until it is approved and signed by the Colorado
State Controller or designee (hereinafter called the "Effective Date"). The State shall not be liable to
pay or reimburse Contractor for any performance hereunder including, but not limited to, costs or
expenses incurred, or be bound by any provision hereof prior to the Effective Date.
3) FACTUAL RECITALS
The Parties entered into the Contract to deliver services and/or provide assistance to low income
families and individuals. Grantee requests that Eligible Expenses be modified to include costs related
to enhancing the quality of child care. This Amendment modifies Eligible Expenses as requested.
4) CONSIDERATION - COLORADO SPECIAL PROVISIONS
The Parties acknowledge that the mutual promises and covenants contained herein and other good
and valuable consideration are sufficient and adequate to support this Amendment. The Parties agree
to replacing the Colorado Special Provisions with the most recent version (if such have been updated
since the Contract and any modification thereto were effective) as part consideration for this
Amendment.
5) LIMITS OF EFFECT
This Amendment is incorporated by reference into the Contract, and the Contract and all prior
amendments thereto, if any, remain in full force and effect except as specifically modified herein.
6) MODIFICATIONS.
The Contract and all prior amendments thereto, if any, are modified as follows:
a. Exhibit B, Section 1, Project Description
Subsection 1.1.1 is modified by the addition of the following sentence to the end of the current subsection:
"Grant Funds may also be used to pay for education materials/supplies, travel expenses and staff
salary/benefits to improve the quality of child care with county -approved childcare providers."
7) START DATE
This Amendment shall take effect on the later of its Effective Date or March 15, 2017.
8) ORDER OF PRECEDENCE
Except for the Special Provisions, in the event of any conflict, inconsistency, variance, or contradiction
between the provisions of this Amendment and any of the provisions of the Contract, the provisions of
this Amendment shall in all respects supersede, govern, and control. The most recent version of the
Special Provisions incorporated into the Contract or any amendment shall always control other
provisions in the Contract or any amendments.
9) AVAILABLE FUNDS
Financial obligations of the state payable after the current fiscal year are contingent upon funds for
that purpose being appropriated, budgeted, or otherwise made available.
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ti
CSBG44 - WELD COUNTY 2015-2018
CMS # 97932
THE PARTIES HERETO HAVE EXECUTED THIS AMENDMENT
Persons signing for Contractor hereby swear and affirm that they are authorized to act on Contractor's
behalf and acknowledge that the State is relying on their representations to that effect.
CONTRACTOR
WELD COUNTY
By: Julie A. Cozad
Name of Authorized Individual
Chair, Board of Weld
Title: County Commissioners
Date:
Official Title of Authorized Individual
4t
*Signatur
MAR 292017
By:
R
Date:
By:
Date:
STATE OF COLORADO
John W. Hickenlooper, GOVERNOR
DEPARTMENT OF LOCAL AFFAIRS
e Director
PRE -APPROVED FORM COhhTRACT- EVIEWER
Harlow -Schalk, Deputy Director
ALL CONTRACTS REQUIRE APPROVAL BY THE STATE CONTROLLER
CRS §24-30-202 requires the State Controller to approve all State Contracts. This Contract is not valid until
signed and dated below by the State Controller or delegate. Contractor is not authorized to begin
performance until such time. If Contractor begins performing prior thereto, the State of Colorado is not
obligated to pay Contractor for such performance or for any goods and/or services provided hereunder.
By:
STATE CONTROLLER
Robert Jaros, CPA
Janet Miks, CPA, Controller Delegate
Date:
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