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Home My WebLink About760542.tiff MINUTES OF THE STACO MEETING HELD AT THE STATE CAPITOL ANNEX DENVER, COLORADO JANUARY 29, 1976 The attendance consisted of the following: Boulder County: Will Rittner, Representative W. Goodyear, guest (Assessor's employee) B. Ilandle,y, guest (Handley Computer Systems Co. , El Dorado Springs -- ADP consultant to Assessor) Arapahoe County: W. Wallace, Representative M. Thomas, Alternate Representative W. H. Van Schoonerveld, guest (Financial Consultant) Bernie Funk, guest (Appraiser) L. Sullivan, guest (ADP Programmer) Weld County: B. Buss, Representative Mesa County: G. Bunte, guest (Assessor) Grand County: P. Becay, guest (Assessor) DPI': A. G. Ferraro, Representative R. E; Carper, Alternate Representative D. Wheelock, guest J. Williams, guest G. Hirschfeld, guest 760542 The STACO meeting was called to order at 9:4;) A. M. Thursday, January 29, 1976. The Chairman opened the meeting with an introduction of guests to the STACO membership. The reading of the minutes for the November 18, 1975 meeting was waived by the Chairman. A motion by Mr. Ferraro was made, seconded by Mr. hittner and passed unanimously to accept the minutes as filed. Chairman Buss reviewed the application for membership by Mesa County. The STACO membership accepted Mesa County's membership by proxy election procedures. The vote to accept Mesa County was affirmative and the Chairman requested that the ballots be placed in the association records along with the county commissioner's agreement with STACO. Mr. Ferraro moved that the ballot be accepted, Mr. Hittner seconded and the vote of the membership was unanimous. • The next order of business was the presentation of the financial reports as of December 31, 1975. A review and explanation of the 1975 financial activities was given by Mr. Hirschfeld. An explanation and dis- cussion of the financial report culminated in a motion to accept and place the financial reports on file in the association records. The motion was seconded and unanimously approved by the members. The secretary brought up a financial problem to the members re- garding the policy of billing STACO users for assessments and services. Discussion among the members resulted in a consensus that the billing should be on a quarterly basis starting with the first month of each year. A motion was made that all future billings should be on a quarterly basis to each respective member. A motion was made by George Bunte, seconded by Mr. Rittner and approved by all members. The Chairman presented the issue of election of officers. The secre- tary set forth to the members that the bylaws call for an election committee to be organized two months prior to the annual membership meeting for nomi- nations. I-lowever, an additional presentation of the bylaws states that nomi- nations may be made from the floor during the annual meeting, therefore, motions from the floor were accepted in lieu of the committee recommendations for officers. A motion to reelect the present members of the officers, con- sisting of Mr. Buss, Chairman; Mr. Rittner, Vice-Chairman; and Mr. Ferraro, Secretary was made by Mr. Wallace. The motion was seconded by Mr. Bunte and carried by unanimous vote. The Chairman and secretary presented to the members an explanation of Lhe bylaws and the procedures for the establish- ment of an Advisory Board. A motion was made that five members of the Advisory Board should be 1\lr. Buss, Mr. Rittner, Mr. Ferraro, Mr. Wallace and Mr. Bunte. A motion was made, seconded and the motion carried unani- mously in the election of the Advisory Board. The membership had requested at a prior business meeting that an additional provision on the bylaws on the subject of confidentiality of records within the data bank be established. A proposed draft of the bylaw revision was presented to the members consisting of the following: Article IV, Section 6. The control of property records is ex- clusively restricted to county officials. County property records will not be released by the STACO Central Data Processing Unit without the signed approval of the county assessor. " The members discussed the proposed bylaw and after due consideration a motion by Mr. Buss was made and seconded by Mr. Wallace and the motion passed unanimously. The new business presented by the members consisted of (1) the possibility for a STACO demonstration of the existing and proposed valu- ation system, (2) a proposal to initiate public relations through the design and publication of a pamphlet and (3) to establish fixed meeting dates for the official board and members. First, the members discussed the potential of demonstrating a STACO valuation system to interested users in two areas of the State, specifically the Western Slope and the Eastern Slope. It was agreed that there should be a demonstration held the first week of May 1976 and open to the public, county commissioners, assessors and employees. Also the secretary discussed that in order to provide for such a demonstration, that STACO should authorize $500. 00 funds for the presentation of the STACO valuation system. A motion was made, seconded and passed that the staff of the Division of Property Taxation should effect such a demon- stration with the cooperation of the Board of Directors and Advisory Com- mittee of STACO. Second, the public relations publication consisting of a pamphlet or brochure detailing the valuation system should be made available at the demonstration meeting the first week of May. It was discussed that there would be two types of brochures. One to highlight the general STACO valuation system and another two provide technical and detailed explanations of the STACO valuation ,,stem. A motion was made, s, ended and approved that the Division of Property Taxation staff would effect such a pamphlet or brochure with the cooperation of the Board of Directors and Advisory Committee. The third item of business in regard to fixed meeting dates resulted in a motion that there should be an annual meeting in January, a working board meeting in May and a final concluding meeting in November of each year. The annual meeting should be held the second Thursday in January, the working board meeting in May and the final concluding meeting in November would be held the first Thursday of those months. The convening time for these meetings would be 9:30 A. M. Discussion ensued al this point and it was further agreed that these meetings would encompass only financial re- ports, new and old business and administrative policy decisions. Any techni- cal discussion would he held at separate meetings where technical personnel were involved. A motion was made by Mr. Ferraro, seconded by Mr. Wallace and unanimously passed by the members to establish the above meeting dates. A motion by the Chairman was made to adjourn. The motion was seconded by Mr. Kilmer and unanimously accepted to adjourn. STATE_ - COUNT c...Q. .c, z caAcL • SYSTEMS SHARING ASSOCIATION Wotan Buss, Chairman Weld County Courthouse Greeley, Colorado 80631 ARAPAHOE COUNTY W.H. Wallace February 3, 1976 Maury Thomas BOULDER COUNTY WIII !Pittner Ann Leltingwell EL PASO COUNTY M.C. Port W.C. Irwin WELD COUNTY Barton Buss H.H. Hansen DIVISION OF PROPERTY TAXATION R . Carper Dear STACO Rl embers: A.G. Ferraro Enclosed please find a copy of the minutes of the STACO meeting held January 29, 1976. In accordance with the minutes of this meeting, our next meeting will be held on May 6, 1976. Please note on your calendar. Sincerely, ri Anthony G. Ferraro Secretary AGF/dr .,fgTE OF OLOR DO COUNTY OF WELD ss. ri: d with the Clerk of the Board 07 County Commissioners FEB I. 3 7975 COUNTY CLERK AND RECORDER By. _.. Deputy 11i) is Hello