HomeMy WebLinkAbout20171642.tiffRECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
MAY 31, 2017
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration
Building, Greeley, Colorado, May 31, 2017, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members
were present, constituting a quorum of the members thereof:
Commissioner Julie A. Cozad, Chair
Commissioner Steve Moreno, Pro -Tern
Commissioner Sean P. Conway
Commissioner Mike Freeman
Commissioner Barbara Kirkmeyer
Also present:
County Attorney, Bruce Barker
Acting Clerk to the Board, Amanda Petzold
Controller, Barbara Connolly
El MINUTES: Commissioner Conway moved to approve the minutes of the Board of County
Commissioners meeting of May 24, 2017, as printed. Commissioner Kirkmeyer seconded the motion,
and it carried unanimously.
• CERTIFICATION OF HEARINGS: Commissioner Moreno moved to approve the Certification of
Hearings conducted on May 24, 2017, as follows: 1) 1 MJUSRI7-02-1366 - Shawn and Stacey
Greathouse; 2) USR17-0005 - Aristocrat Ranchette Water Project, Inc.; and 3) COZ17-0002 - C. Bradley
Keirnes. Commissioner Kirkmeyer seconded the motion, which carried unanimously.
• AMENDMENTS TO AGENDA: There were no amendments to the agenda.
• CONSENT AGENDA: Commissioner Kirkmeyer moved to amend the Consent Agenda, by moving
Item #6, Contract ID #1173, to New Business, as Item #19. The motion to amend the Consent Agenda
was seconded by Commissioner Conway, and carried unanimously. (Clerk's Note: This item was
subsequently moved to #14.)
a PUBLIC INPUT: No public input was given.
lE COMMISSIONER COORDINATOR REPORTS: Commissioner Kirkmeyer advised she will be
absent on Monday, June 5, 2017, due to a pre -conference meeting at Colorado Counties, Inc. (CCI) for
the Child Welfare Allocation meeting and the Work's Allocation meeting. Commissioner Moreno reported
on the celebration for Memorial Day, where he read the proclamation on behalf of the Board of
C9140/90(
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Commissioners. Commissioner Freeman reported on the Upstate Board Meeting, where the Bright
Futures contract and lease agreement were approved unanimously. Commissioner Conway attended the
dedication of the water treatment plant for the Metro Wastewater Reclamation District, and stated it is the
most modern facility in the world. He mentioned the new General Session at CCI regarding transportation,
which he will Chair. Chair Cozad reported on the Freedom Parkway Coalition meeting and stated
progress on the corridor is going forward, and the open house meetings will be scheduled on the access
points in the near future. She also attended the Hill -n -Park meeting, and advised of an upcoming event
on June 15, 2017. She reported on a press conference in Windsor, where a baseball development in
Windsor was announced, which will provide great economic development for both Windsor and the
County. Lastly, Chair Cozad attended Mary Lu Walton's retirement from Envision, and thanked her for
the contributions made to the community for those with developmental disabilities.
BIDS:
• 1) APPROVE BID #B1700079, WORKFORCE INNOVATION AND OPPORTUNITY ACT (WIOA) -
ONE STOP OPERATOR - DEPARTMENT OF HUMAN SERVICES, WORKFORCE DEVELOPMENT
BOARD: Chair Cozad advised she is on the Workforce Development Board and has recused herself from
all discussions made in work sessions, in regard to this item. Barbara Connolly, Controller, stated two (2)
bids were received, and staff recommends awarding this bid to Employment Services of Weld County.
Commissioner Kirkmeyer moved to approve staff recommendation. The motion was seconded by
Commissioner Conway, and it carried unanimously.
• 2) PRESENT BID #61700097, CISCO EQUIPMENT MAINTENANCE RENEWAL — DEPARTMENT
OF INFORMATION TECHNOLOGY: Ryan Rose, Director of the Department of Information Technology,
stated staff received three (3) bids, and will review and bring back a recommendation on June 14, 2017.
• 3) PRESENT BID #61700098, NUNN GRADER SHED - DEPARTMENT OF BUILDINGS AND
GROUNDS: Ms. Connolly stated staff received nine (9) bids, and will review and bring back a
recommendation on June 14, 2017.
• 4) PRESENT BID #B1700101, 822 7TH STREET ELEVATOR MODERNIZATION - DEPARTMENT
OF BUILDINGS AND GROUNDS: Ms. Connolly stated staff received two (2) bids, but only one was
received by the specified deadline. She stated staff will review and bring back a recommendation on
June 14, 2017.
NEW BUSINESS:
• 1) CONSIDER AGREEMENT FOR SERVICES FOR MOTOR VEHICLE SELF-SERVICE KIOSKS
AND AUTHORIZE CHAIR TO SIGN - INTELLECTUAL TECHNOLOGY, INC.: Bruce Barker, County
Attorney, stated the agreement is for self-service kiosks, which have been reviewed in work sessions.
Commissioner Moreno moved to approve said agreement and authorize the Chair to sign. The motion
was seconded by Commissioner Conway, and it carried unanimously.
El 2) CONSIDER VOTING SYSTEM ACQUISITION AGREEMENT (BID #61700093) AND
AUTHORIZE CHAIR TO SIGN - DOMINION VOTING SYSTEMS, INC.: Mr. Barker stated the agreement
has been approved by the Secretaty of the State and has been reviewed by the Board. Commissioner
Moreno moved to approve said agreement and authorize the Chair to sign. Seconded by Commissioner
Conway, the motion carried unanimously.
• 3) CONSIDER VETERANS SERVICE OFFICER'S MONTHLY REPORT AND CERTIFICATION
OF PAY FOR APRIL, 2017, AND AUTHORIZE CHAIR TO SIGN: Deon Harris, Veterans Office, submitted
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the monthly report and certification of pay for April 2017. He stated during the month of April the Veterans
Office received 676 phone calls and 447 office visits. He stated the Vietnam Welcome Home Ceremony
was a successful event, and thanked the Commissioners for their help with the event. The
Commissioners thanked him for his efforts in putting on the event and encouraged Mr. Harris to continue
to bring forth ideas for more successful events in the future. Commissioner Conway moved to approve
said report and authorize the Chair to sign. The motion, which was seconded by Commissioner Moreno,
carried unanimously.
e 4) CONSIDER CONTRACT ID #1135 INDIVIDUAL PROVIDER CONTRACT FOR PURCHASE OF
FOSTER CARE SERVICES IN A FOSTER CARE HOME AND AUTHORIZE CHAIR TO SIGN -
MICHAEL AND GENEVA WESTRA: Judy Griego, Director of the Department of Human Services, stated
this contract is for a foster care home located in the City of Eaton and the daily rate will be based on the
needs based care assessment. Commissioner Kirkmeyer moved to approve said contract and authorize
the Chair to sign. Commissioner Conway seconded the motion, and it carried unanimously.
▪ 5) CONSIDER CONTRACT ID #1137 INDIVIDUAL PROVIDER CONTRACT FOR PURCHASE OF
FOSTER CARE SERVICES IN A FOSTER CARE HOME AND AUTHORIZE CHAIR TO SIGN - KAYCI
AND JONATHAN BASS: Ms. Griego stated this contract is for a foster home located in the City of Greeley
and the daily rate will be based on the needs based care assessment. Commissioner Freeman moved
to approve said contract and authorize the Chair to sign. Commissioner Kirkmeyer seconded the motion,
and it carried unanimously.
• 6) CONSIDER CONTRACT ID #1154 INDIVIDUAL PROVIDER CONTRACT FOR PURCHASE OF
FOSTER CARE SERVICES IN A FOSTER CARE HOME AND AUTHORIZE CHAIR TO SIGN - ILA
DEISS: Ms. Griego stated this contract is for a foster care home located in the City of Greeley and the
daily rate will be based on the needs based care assessment. Commissioner Conway moved to approve
said contract and authorize the Chair to sign. Commissioner Moreno seconded the motion, and it carried
unanimously.
le 7) CONSIDER CONTRACT ID #1165 EXPENDITURE AUTHORIZATION FOR WORKFORCE
DEVELOPMENT TECHNICAL ASSISTANCE AND TRAINING PROGRAM AND AUTHORIZE CHAIR
TO SIGN: Ms. Griego stated the funds are from the Workforce Investment Act (WIA) Technical Assistance
and Training Program, in the amount of $12,500.00, which will be used for the Conference, TalentFOUND
WIOA Work Based Learning Academy, scheduled for June 26-28, 2017, and held in Vail, CO.
Commissioner Freeman moved to approve said expenditure and authorize the Chair to sign.
Commissioner Kirkmeyer seconded the motion, and it carried unanimously.
• 8) CONSIDER CONTRACT ID #1170 EXPENDITURE AUTHORIZATION FOR VARIOUS
WORKFORCE DEVELOPMENT PROGRAMS AND AUTHORIZE CHAIR TO SIGN: Ms. Griego stated
the funds will be used for the costs of business services staff who develop pre -apprenticeships and
apprenticeship programs, for work based learning opportunities, and for assessment of key elements of
programs and strategies to ensure overall effectiveness. Ms. Griego outlined the breakdown of totals, as
detailed in her memorandum. Commissioner Moreno moved to approve said expenditure and authorize
the Chair to sign. The motion was seconded by Commissioner Kirkmeyer, and it carried unanimously.
e 9) CONSIDER CONTRACT ID #1158 CONTRACT AMENDMENT #4 FOR NURSE HOME
VISITOR PROGRAM AND AUTHORIZE CHAIR TO SIGN: Dr. Mark Wallace, Director of Department of
Public Health and Environment, stated this amendment is no cost to the client, and advised the program
provides home visits to low income, first-time mothers, beginning in pregnancy and continuing until the
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child turns two years old. He advised the program educates on positive maternal/child health practices,
developmental needs, effective parenting, material, and economic self-sufficency, which has shown
multi -generational positive outcomes for families and communities. Dr. Wallace further advised State
funding increased $30,461.00, for a total amount of $860,027.00, for the remainder of fiscal year
2016-2017. He stated the contract will terminate June 30, 2017, and the amendment is only related to
the budget portion of the contract, which is administered by the Colorado Department of Human Services.
Commissioner Conway moved to approve said amendment and authorize the Chair to sign. Seconded
by Commissioner Moreno, the motion carried unanimously.
(Clerk's Note: Chair Cozad amended the order of New Business, and moved New Business Item #19 up
to Item #14, to allow Dr. Wallace to speak on each of the Health Department items consecutively.)
• 10) CONSIDER CONTRACT ID #1157 CONTRACT AMENDMENT #5 FOR NURSE HOME
VISITOR PROGRAM AND AUTHORIZE CHAIR TO SIGN: Dr. Wallace stated this is the amendment to
the budget based upon the original agreement for the fiscal year 2017-2018, which drops the amount
down to $837,404.00, for the period of July 1, 2017, through June 30, 2018. Dr. Wallace advised less
training is needed for this period and the program no longer recognizes the need for the Medicaid
software, since Medicaid has shifted to State funding, which is why the total cost dropped. He advised
there is no additional cost to County. Commissioner Kirkmeyer moved to approve said amendment and
authorize the Chair to sign. The motion, which was seconded by Commissioner Freeman, carried
unanimously.
▪ 11) CONSIDER CONTRACT ID #1159 PURCHASE OF SERVICES AGREEMENT FOR MEDICAL
TESTING AND AUTHORIZE CHAIR TO SIGN - LARIMER COUNTY BOARD OF HEALTH: Dr. Wallace
stated the medical testing will be provided to the Larimer County Health Department, which will focus on
testing for STDs and tuberculosis. He advised Larimer County will then reimburse Weld County based
on rates set forth in the contract. He stated the agreement is effective January 1, 2017, and goes through,
December 31, 2017, and from now forward it will renew automatically for successive one year periods,
unless otherwise terminated by either party. Commissioner Conway moved to approve said agreement
and authorize the Chair to sign. The motion was seconded by Commissioner Moreno, and it carried
unanimously.
▪ 12) CONSIDER CONTRACT ID #1161 TASK ORDER CONTRACT AMENDMENT #2 FOR
WISEWOMAN PROGRAM UNDER THE WOMEN'S WELLNESS CONNECTION PROGRAM AND
AUTHORIZE CHAIR TO SIGN: Dr. Wallace stated this amendment is for the fiscal year 2017-2018, and
advised WISEWOMAN stands for Well -Integrated Screening and Evaluation for WOMan Across the
Nation, which provides cardiovascular screening, risk reduction counseling, referrals when needed, and
life style changes. Dr. Wallace stated the recipients must be state residents, can be insured or
underinsured, and must meet age, and income lawful presence requirements of the state. He advised
the amendment extends the end date to February 28, 2019, and will provide funding in the amount of
$16,300.00. Commissioner Conway moved to approve said amendment and authorize the Chair to sign.
Seconded by Commissioner Kirkmeyer, the motion carried unanimously.
El 13) CONSIDER CONTRACT ID #1163 CONTRACT AMENDMENT #2 FOR TUBERCULOSIS
PREVENTION AND CONTROL PROGRAM AND AUTHORIZE CHAIR TO SIGN: Dr. Wallace stated
there are as many as 220,000 Coloradoans latently infected with the bacteria that causes the active
Tuberculosis (TB) disease, and there were 64 active cases in Colorado last year. He stated the purpose
of the program is to identify the cases quickly, and treat each latent tuberculosis or active case to prevent
spreading. Dr. Wallace stated the terms of the contract are for the period of July 1, 2017, through
July 30, 2018, for the total funding amount of $52,500.00 and the majority is State funding which has
decreased by $4,000.00. He stated they are in communication with the State regarding the concerns and
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risks at the local level. He advised additional funding is received with a per visit payment to treat those
which have active TB disease, and stated treatment can last 4-9 months. Both Chair Cozad and
Commissioner Conway expressed an urgency to be vocal at the State level. Commissioner Conway
moved to approve said amendment and authorize the Chair to sign. The motion, which was seconded by
Commissioner Moreno, carried unanimously.
IR 14) CONSIDER CONTRACT ID #1173 AGREEMENT FOR PROFESSIONAL SERVICES FOR
PACT YOUTH TOBACCO AWARENESS AND PREVENTION MURAL AND AUTHORIZE THE CHAIR
TO SIGN - SILVA STUDIOS, AKA ARTMANDO STUDIO: Dr. Wallace stated the funding comes from the
tobacco prevention funding, which targets the youth to prevent tobacco use. He advised the purpose of
the agreement will provide messaging targeting the youth for the purpose of tabacco prevention in the
form of a mural in downtown Greeley. Commissioner Kirkmeyer commented on her concerns regarding
the mural design, the subliminal messages, and the lack of involvement the Board had in the process.
As a result she advised she could not be in support of this. Dr. Wallace discussed the process of how
this project came about, and advised the youth worked with an artist to create the image, and found a
business owner who is willing to have the mural painted on the shop's building. Each Commissioner
shared with Commissioner Kirkmeyer their thoughts of support for the mural. Commissioner Moreno
moved to approve said agreement and authorize the Chair to sign. The motion was seconded by
Commissioner Conway. Upon a roll call vote, the motion passed four to one, with Commissioner
Kirkmeyer opposed.
le 15) CONSIDER CONTRACT ID #1181 ENERGY AND MINERAL IMPACT ASSISTANCE GRANT
AGREEMENT FOR PHASE 2 OF CR 390 PAVING AND AUTHORIZE CHAIR TO SIGN: Elizabeth
Relford, Department of Public Works, stated this is the Colorado Department of Local Affairs (DOLA)
standard contract for the Tier One Grant for CR 390. She advised the grant is for the total of $200,000.00,
to help pay for the materials for improvements of the CR 390 project, between CRs 110.5 and 118. Karin
McDougal, Assistant County Attorney, stated this is a new form from the State that has new language,
which gives the State authority to take money from programs and grant agreements, which concerns her.
Commissioner Kirkmeyer stated she has seen this language recently in Human Services documents, but
thinks in this case, since it is dealing with materials only, it should be ok. Commissioner Kirkmeyer
encouraged the legal staff to discuss the new language with the State Controller's Office and the Attorney
General. Commissioner Conway expressed concern over inconsistency. Mr. Barker emphasized the
importance of consistency and stated the language should be crossed out on all agreements. Ms. Relford
advised the timeline for the project is to begin in August. Mr. Barker stated language can be stricken and
the contract approved with the modification, which is what he recommends. Commissioner Kirkmeyer
moved to delete said language of the contract. Commissioner Conway seconded the motion, which
carried unanimously. Commissioner Kirkmeyer moved to approve the contract, as amended.
Commissioner Conway seconded the motion, which carried unanimously. Chair Cozad requested staff
to inform the State of the proper spelling of her name.
16) CONSIDER CONTRACT ID #1182 ENERGY AND MINERAL IMPACT ASSISTANCE GRANT
AGREEMENT FOR CR 105 INTERSECTION IMPROVEMENTS AND AUTHORIZE CHAIR TO SIGN:
Ms. Relford stated this contract is for the intersection improvements of CRs 105 and 390, and the
improvements of CR 105, north of State Highway 14, which is a Tier Two Grant for approximately
$1,000,000.00, which will expire September of 2018. She advised the Regional Manager for DOLA and
the State are willing to consider the language changes proposed by the County. Commissioner Kirkmeyer
moved to approve said agreement with the deletion of said language and authorize the Chair to sign.
Seconded by Commissioner Freeman, the motion carried unanimously.
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17) CONSIDER TEMPORARY CLOSURE OF CR 57 BETWEEN CR 66 AND SH 392: Janet
Lundquist, Department of Public Works, stated the road closure is scheduled between June 13, 2017,
through June 25, 2017, for two (2) drainage culvert replacements. The motion to approve said temporary
closure, which was made by Commissioner Kirkmeyer, and seconded by Commissioner Moreno, carried
unanimously.
18) CONSIDER TEMPORARY CLOSURE OF CR 35 BETWEEN CRS 46 AND 394: Ms. Lundquist
stated the road closure is scheduled between June 20, 2017, through June 23, 2017, for a drainage
culvert replacement. The motion to approve said temporary closure, which was made by Commissioner
Kirkmeyer, and seconded by Commissioner Freeman, carried unanimously.
le 19) CONSIDER RENEWAL APPLICATION FOR 3.2 PERCENT BEER RETAIL LICENSE ISSUED
TO CARPCO, LLC, AND 7 -ELEVEN, INC., DBA 7 -ELEVEN STORE 39510A AND AUTHORIZE THE
CHAIR TO SIGN: Bob Choate, Assistant County Attorney, stated the original license was issued in 2012,
and is located off of 1-25 and CR 119. He advised there are no concerns, but the County has been made
aware of a liquor violation that occurred December 7, 2015, which has been settled with the State.
Mr. Choate stated staff recommends approval. Commissioner Freeman moved to approve said renewal
application and authorize the Chair to sign. Commissioner Moreno seconded the motion, and it carried
unanimously.
PLANNING:
IR 1) CONSIDER CONSENT TO ENFORCEMENT OF 2012 INTERNATIONAL FIRE CODE, WITH
AMENDMENTS, WITHIN CERTAIN AREAS OF UNINCORPORATED WELD COUNTY LYING WITHIN
THE SOUTHEAST WELD FIRE PROTECTION DISTRICT: Mr. Barker stated the resolution will allow for
the Southeast Weld Fire Protection District to apply the 2012 International Fire Code to the
unincorporated area of Weld County within the District boundary. He advised the amendment does
include the three exceptions discussed in the work session. The motion to consent to enforcement, which
was made by Commissioner Conway, and seconded by Commissioner Kirkmeyer, carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Clerk to the Board.
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There being no further business, this meeting was adjourned at 10:14 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD COU TY, COLOO
ATTEST: de2,40.1)V;
Weld County Clerk to the Board
y Clerk to the Board
Julie A. ozad, Chair
Y,..,.,_
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Steve Moreno, Pro -Tern
Sean P. Conway
'l.,e
ike Freeman
EXCUSED DATE OF APPROVAL
Barbara Kirkmeyer
Minutes, May 31, 2017
Page 7
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