HomeMy WebLinkAbout20173363.tiffRESOLUTION
RE: APPROVE EXPENDITURE AUTHORIZATION FOR MIGRANT SEASONAL FARM
WORKER PROGRAM AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Expenditure Authorization for the
Migrant Seasonal Farm Worker Program between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Human Services, Employment Services of Weld County, and the Colorado Department of Labor
and Employment, commencing July 1, 2017, and ending on June 30, 2018, with further terms and
conditions being as stated in said expenditure authorization, and
WHEREAS, after review, the Board deems it advisable to approve said expenditure
authorization, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Expenditure Authorization for the Migrant Seasonal Farm Worker
Program between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, Employment
Services of Weld County, and the Colorado Department of Labor and Employment be, and hereby
is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said expenditure authorization.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 27th day of September A.D., 2017, nunc pro tunc July 1, 2017.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST:ddrAvti ;IA
Weld County Clerk to the Board
BY:
Deputy Clerk to the Board
APP
AS TO FO = M
County Attorne
Date of signature: \ o ( 10 (17
CG (-I5O, TCBC)
1O/93/(7
1
Julie _ Cozad, Chair
Steve Moreno, Pro -Tern
can P. Conway
rbrbara Kirkmeyer X-1/1---
2017-3363
HR0088
acyc J)L!qg--
PRIVILEGED AND CONFIDENTIAL
MEMORANDUM
DATE: September 15, 2017
TO: Board of County Commissioners — Pass -Around
FR: Judy A. Griego, Director, Human Services
RE: Weld County Department of Human Services' Employment
Services of Weld County (ESWC) Submission of an Expenditure
Authorization
Please review and indicate if you would like a work session prior to placing this item on the Board's agenda.
Request Board Approval of the Departments' Employment Services of Weld County (ESWC)
Submission of an Expenditure Authorization. Migrant Seasonal Farm Worker (MSFW) staff will deliver an
array of services which include worker protection information, wage and working condition complaints,
Workforce Center registration, employment referrals, job development, employer events and training
program information flyers to migrant and seasonal farmworkers. Outreach staff will also provide direct
referrals to community agencies for accessing basic needs such as housing, legal assistance, community
fairs, food assistance, and medical and educational assistance. The Expenditure is as follows:
Funding
Year
Program
Period d
Peicrmar ce
PrceramCodes
Amount
Formula
PY16
WAGNER-
PEYSER
MSFW
7/1/2017-
6/30/2018
2M56
$18,166.00
Y
I do not recommend a Work Session. I recommend approval of this Expenditure.
Sean P. Conway
Julie A. Cozad, Chair
Mike Freeman
Barbara Kirkmeyer
Steve Moreno, Pro -Tern
Approve
Recommendation Work. Session
Schedule
mr
P.114
Other/Comments:
2017-3363
Pass -Around Memorandum; September 15, 2017 - CMS ID 1442 Page 1
Date
NFA# WE 17-03(MSFW)
Exhibit C, Part 1
Local Area: Weld
WDP Agreement CMS#: 89950
EXPENDITURE AUTHORIZATION (EA)
This Expenditure Authorization (EA) covers the following Funding Streams:
L_INEW ALLOCATION ADDITIONAL ALLOCATION
Local Area: WELD COUNTY
NFE1 S WE 17 0-LIMSFWi
ENH1Y v
0/.t4
5[i0
Unfits('.
Ystr
-"+nlo1411
FAN
PY16
WAGNER-
Pt' SE:=.
77!1/2017-
6130/2018
2M56
$18,166.00
17.207 ES -29401-16-55-A-8
This Expenditure Authorization has been reviewed and approved by the following parties and will be incorporated into the
Workforce Development Programs (WDP) Agreement as an attachment and is subject to the provisions of the executed
WDP Agreement referenced above, This Expenditure Author:zation is not valid until it has been approved by the State
Controller or designee
SEP 2 7 2017 B ,_
� �� - . IN -
Date c'Tllirtm D Dowling, Director Date
mmissioners Division of Employment and Training
Colorado Dept of Labor and Employment
Dave Thompson Date
Chair, Workforce Development Board
Tanii Gr nt ` Date
Director, Workforce Center Title:
By
Title:
Date
Date
ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER
CRS 24-30-202 requires that the State Controller approve all state contracts. This contract is not valid until the State
Controller, or such assistant as he may delegate, has signed it Subject to the provisions of the executed WDP Agreement, the
contractor is not authorized to begin performance until the contract is signed and dated below. If performance begins prior to
the date below, the State of Colorado may not be obligated to pay for the goods and/or services provided.
STATE CONTROLLER
RT IAR€,S. c„i'A, \IBA. ID
Page 1 of 6
026/7- 336,3(
NFA# WE 17-03(MSFW)
Exhibit C, Part 1
Local Area:
Weld
WDP Agreement CMS#: 89950
The services provided and work performed as described in this EA document shall be completed pursuant to
the terms and conditions of the WDP Agreement and any Federal and State laws and requirements, including,
but not limited to, Federal guidance documents, relevant State -issued Policy Guidance Letters, Program
Information and Operations Manuals, and/or specifications identified in the Notice of Fund Availability (NFA)
or in the funding provisions in Section IV below.
I. STATEMENT OF WORK:
A. Project Contact Information:
Program #1
Region Project Coordinator
CDLE Project Coordinator
NAME:
Name: Briana Woods
Name: Olga Ruiz
Migrant Seasonal
Phone: 970-400-6744
Phone: 303-318-8802
Farm Worker
B. The Statement of Work for this EA is as follows:
Unless otherwise noted, Budget Information and Performance Outcomes for this EA are identified in
the Budget and Program Charts in Section V. of this EA.
1. Services. Select and describe the services/costs applicable to this EA:
X
Category
Services/Costs
X
Participant services
In the course of outreach activities, staff will deliver an array
of services to migrants and seasonal farm workers which
include worker protection information, wage and working
condition complaints, Workforce Center registration,
employment referrals, job development, employer events
and training program information flyers. Outreach staff
will also provide direct referrals to community agencies
for the purpose of accessing basic needs such as housing,
legal assistance, community fairs, food assistance, and
medical and educational assistance. In addition to services
conducted during outreach, as appropriate, individuals will
be referred to the workforce center for additional services.
MSFW visiting the local WFC will be registered by in-house
staff and core services will be provided at the time of the
initial visit and any subsequent visits.
Staff will outreach to Weld County farmers and crew leaders
to provide on -site training in pesticide safety, field sanitation,
housing inspections, MASPA wage & working conditions
training and State and Federal regulation changes that affect
migrant and seasonal farm workers. Staff will conduct various
employment marketing and worker protection compliance such
as, employment hiring events, mini fairs, assistance with
recruitment of local labor force for specific employers,
complete housing certification and conduct customer
complaint investigations as needed.
Page 2 of 6
NFA# WE 17-03(MSFW)
Exhibit C, Part 1
Local Area:
Weld
WDP Agreement CMS#: 89950
Training
n/a
Work Experiences/Internships
n/a
X
Costs not related to Participant
Services
Outreach staff will participate in agency planning strategies
including the development of marketing materials and
participate in local agency workgroups and attend in -state and
out-of-state trainings that focus on improving delivery of
services to MSFWs.
In an effort to improve staff's ability to provide quality
services to the MSFW population, existing technology and
equipment may be upgraded. Equipment used by outreach
staff while performing outreach, housing certifications and
field checks may be replaced or upgraded. Such upgrades
include the replacement of a laptop computer, portable
scanner, work boots, flashlight, tape measures, and
carrying cases for equipment and office materials.
Supplemental Program Activities
n/a
2. Budget Transfer. If this EA includes a transfer of funds between the Adult and Dislocated
Worker programs, describe the impact on:
Program activities
n/a
Performance outcomes
n/a
Program versus
Administration budgets
n/a
Projected Quarterly
Expenditures
n/a
3. Partnerships. Describe the strategies for coordination of services with Vocational
Rehabilitation, Adult Education, and other required partners to deliver services identified in B.l
above.
Outreach staff will collaborate with community agencies that serve MSFWs with the intent to
maximize population saturation to a group that typically receives services out in the field. The
coordination of information and services including registration, event notifications, and population
counts will be shared amongst Rocky Mountain SER, Employment & Training and Head Start
programs. Additional sharing of information will be conducted by attending monthly meetings
through the Northern Colorado Migrant Coalition which includes the collaboration of various
community agencies, i.e., Centennial BOCES, Catholic Charities, Rural Legal Services, High Plains
Library, Adams County Workforce, Colorado Legal Aid, Weld County Human Services and Sunrise
Community Health. During the meeting sessions, staff will share upcoming events and program
development. Group agency events like the Annual Migrant Appreciation Day and other MSFW
group meetings for this clientele will be coordinated at the agency level and site determination will be
based on service need.
4. Businesses. Describe the strategies used to ensure businesses are engaged with work -based
learning, career pathways, Sector partnerships, and other employer services.
Page 3 of 6
NFA# WE 17-03(MSFW)
Exhibit C, Part 1
Local Area:
Weld
WDP Agreement CMS#: 89950
n/a
5. Targeted Populations. Describe the strategies used to overcome employment barriers of
targeted populations.
n/a
6. Program Integration. If this EA is for a Special Initiative, describe how services provided
are integrated with Adult, Youth, Dislocated Worker, and other partner programs, as applicable.
n/a
7. Special Initiatives. If the Statement of Work, Budget information, and Performance
outcomes for this EA are included in the attached approved Grant Proposal, provide the reference
page numbers here: n/a
Statement of Work
Refer to page numbers:
Budget
Refer to page numbers:
Performance Outcomes
Refer to page numbers:
If the Budget information and Performance Outcomes are not identified in the attached approved
Grant Proposal, describe the performance outcomes for this Special Initiative here and complete the
Line Item Budget and Special Initiative Program Outcomes charts in Section V.
The MSFW population will be provided equitable services that are both quantitatively and equitably
proportionate to the services provided to the non-MSFW customer. MSFW funds provided will
be used to meet the following minimum performance measures on a quarterly basis:
Service Provided Migrant and Seasonal Farmworker
Equity Ratio Indicators (Statewide
Service
Minimum Required %
Goal %
Referred to Jobs
12.3%
50%
Provided Staff Assisted Services
31%
75%
Referred to Supportive Services
1.1%
2.0%
Career Guidance
5%
7.0%
Job Development Contact
1%
4.0%
Services Provided Migrant and Seasonal Farmworkers
Minimum Service Level Indicators (Statewide)
Services provided will be aimed to achieve the following minimum required measures:
Service
Minimum
Required
Goal %
MSFW Placed in Jobs
43%
43%
50 Cents Above Minimum Wage
14%
14%
Placed in Non-Ag Jobs over 150 Days
4%
4%
Page 4 of 6
NFA# WE 17-03(MSFW)
Exhibit C, Part 1
Local Area:
Weld
WDP Agreement CMS#: 89950
*The Local Workforce Region will not be held accountable if these Minimum Service Level
Indicators/goals are not met since outcomes are uncontrollable; however, the Local Workforce
Region shall make best efforts to meet these indicators whenever possible.
II. BUDGET INFORMATION: See Budget and Projected Quarterly Expenditure Charts in Section
V. The Line Item Budget for this Discretionary Grant is as follows:
Budget Line Items
Planned Expenditures
Outreach Training, both in -state and out of state travel
$2,166.00
Operational Costs (as defined in PGL)
$16,000.00
Total Cumulative Expenditures
$18,166.00
III. EA MODIFICATION(S): n/a
A. This EA Modifies the Statement of Work
1. The Purpose and Rationale for this modification is:
2. The Impact of this modification on the following services/costs is:
X
Category
Services/Costs
Participant services
Training
Work Experiences/Internships
Costs not related to Participant
Services
Supplemental Program Activities
3. The impact of this modification on the following strategies is:
X
Category
Services/Costs
Partnerships.
Businesses
Targeted Populations
Program Integration
B. Budget Transfer. If this EA includes a transfer of funds between the Adult and Dislocated Worker
programs, describe the impact on:
Program activities
Performance outcomes
Program versus
Administration budgets
Projected Quarterly
Expenditures
C. Changes to the Budget and Performance Outcomes. Unless otherwise noted, modifications to the
Budget and Performance Outcomes are shown in the updated Budget and Program Outcomes Charts in Section
V. of this EA.
Page 5 of 6
NFA# WE 17-03(MSFW)
Exhibit C, Part 1
Local Area:
Weld
WDP Agreement CMS#: 89950
1. Special Initiatives. If modifications to the Statement of Work, Budget information, and Performance
Outcomes are included in the attached modified Grant Proposal, provide the reference page numbers here:
Statement of Work
Refer to page numbers:
Budget
Refer to page numbers:
Performance Outcomes
Refer to page numbers:
If modifications to the Statement of Work, Budget information, and Performance Outcomes are not identified
in the attached approved Grant Proposal, describe the modifications for this Special Initiative here and provide
an updated Line Item Budget and Program Outcomes chart in Section V.
IV. FUNDING PROVISIONS AND OTHER SERVICES OR RESOURCES
A. Funding Provisions for this EA are as follows: Upon execution of the new AGREEMENT FOR
WORKFORCE DEVELOPMENT PROGRAMS ('Agreement'), these funds will become a part of the new
Agreement and be subject to the provisions and procedures set forth in the Agreement and upcoming PGLs
related to the Agreement.
B. Additional Services to be provided include:
X
Category
Services/Costs
Incumbent Worker Training
Transitional Services
Pay for Performance contracts
C. Additional Resources or Other Program Information.
X
Service
Subcontracting arrangements for delivery of services
Other Internal Financial Resources to support this initiative
Other External Financial Resources to support the initiative
Cost Sharing/Match Requirements
SEE SECTION V ATTACHMENT FOR ALL BUDGET AND PROGRAM OUTCOMES CHARTS
Page 6 of 6
Section V. Budget and Program Outcomes Charts NFA8 WE 17-03 (MSFW) Entity Code: 5230
MSFW Program Original Allocation:
Budget Information Summary Table (BIST)
$18,166.00
PY16 Wagner Peyser-MSFW
Program
Period of Performance: 7/1/17 - 6/30/18
Original Program Budget:
$18,166
Original Admin Budget:
$0.00
Transfer In (+):
From:
Transfer Out (-):
To:
Cost Category/Program Code
Approved Current
Budget
Transfer In/Out (+/-)
Revised Budget
Program/2M56
$18,166.00
$18,166.00
Total
$18,166.00
$18,166.00
Adult Projected Quarterly Expenditures - Cumulative
PY16 Wagner Peyser-MSFW
Program
1st Quarter
2nd Quarter
3rd Quarter
4th Quarter
COSTS CATEGORY
July 1 to September
30, 2017
October 1 to December
31, 2017
January 1 to
March 31, 2018
April 1 to June 30,
2018
Program
$0
$4,540
$9,990
$18,166
Total
$0
$4,540
$9,990
$18,166
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