HomeMy WebLinkAbout20173017.tiffRESOLUTION
RE: APPROVE EXPENDITURE AUTHORIZATION FOR VARIOUS WORKFORCE
DEVELOPMENT PROGRAMS AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Expenditure Authorization for Various
Workforce Development Programs between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Human Services, Employment Services of Weld County, and the Colorado Department of Labor
and Employment, Division of Employment and Training, commencing July 1, 2017, and ending
June 30, 2018, with further terms and conditions being as stated in said expenditure authorization,
and
WHEREAS, after review, the Board deems it advisable to approve said expenditure
authorization, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Expenditure Authorization for Various Workforce Development
Programs between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, Employment
Services of Weld County, and the Colorado Department of Labor and Employment, Division of
Employment and Training, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said expenditure authorization.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 30th day of August, A.D., 2017, nunc pro tunc July 1, 2017.
BOARD OF COUNTY COMMISSIONERS
WELD COl<JNTY, COLOR/AQO
ATTEST: datifavt) jeli4; i1
Weld County Clerk to the Board
BY
AP
ounty Attorney
Date of signature: Cl / &Co/
J die £ Cozad, Chair
arbara Kirkmeyer
CC HSO, o%.c.Tc.3C)
0 -10 -i8
2017-3017
HR0088
PRIVILEGED AND CONFIDENTIAL
MEMORANDUM
DATE: July 25, 2017
TO: Board of County Commissioners — Pass -Around
FR: Judy A. Griego, Director, Human Services
RE: Weld County Department of Human Services' Employment
Services of Weld County (ESWC) Submission of an Expenditure
Authorization
Please review and indicate if you would like a work session prior to placing this item on the Board's agenda.
Request Board Approval of the Departments' Employment Services of Weld County (ESWC)
Submission of an Expenditure Authorization. The purpose of the PY17 Employment Support Fund (ESF)
will be to support the Wagner Peyser program and provide basic labor exchange services to job seekers in the
Weld County area. The notice of funding is as follows:
Funding
Year
Program
Period of
Perfomtiaroe
Pram
Code
Amount
Farm'
CFOAN
FAIN Si
PY 17/
SFY18
EMPLOYMENT SUPPORT
FUND
7/01/2017-
6/30/2018
2W28
$369,651.00
Y
NA
NA
This is a reduction of $34,695.00 from PY16. It is anticipated that there will be a 10% reduction on all funding
received for Program Year 17.
I do not recommend a Work Session. I recommend approval of this Expenditure.
Sean P. Conway
Julie A. Cozad, Chair
Mike Freeman
Barbara Kirkmeyer
Steve Moreno, Pro -Tern
Approve
Schedule Other/Comments:
Recommendation Work Session
Pass -Around Memorandum; July 25, 2017 — CMS ID 1282
Page 1
O01 7-3O I-7
NFA WE17-01
EXPENDITURE AUTHORIZATION (EA)
This Expenditure Authorization (EA) covers the following Funding Streams:
®NEW ALLOCATION
❑ ADDITIONAL ALLOCATION
Local Area: WELD COUNTY
NFA ##
ENTITY i#
AGR tt(s)
WE 17-01(ESF)
5230
Z89950
50
54599
GAE #t(s)
TBD-`
Exhibit C, Part 1
Local Area: Weld
WDP Agreement CMS#; 89950
Funding
Year
^Y 17/
SFY18
Program
EMPLOYMENT SUPPORT
FUND
Period of
Perim -name
7/01/2017-
6/30/2018
Pitgarn
Ccc
2W28
Mount
$369,651.00
Far la
Y
CFDAA
NA
FAIN
NA
This Expenditure Authorization has been reviewed and approved by the following parties and will be
incorporated into the Workforce Development Programs (WDP) Agreement as a sequentially numbered
attachment and is subject to the provisions of the executed WDP Agreement referenced above. This Expenditure
Authorization is not valid until it has been approved by the State Controller or designee.
AUG a02°17 By:
`lulie Cozad ( Date
Chair, Board of County Commissioners
By:,,,7
By:
Dave Thompson Date
Chair, Workforce Development Board
Tam i G ant
Date
se -tor, Workforce Center
William B. Dowling, Director '(
Division of Employment and Training
Colorado Dept. of Labor and Employment
By:
Title:
By:
Title:
Date
Date
ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER
CRS 24-30-202 requires that the State Controller approve all state contracts. This contract is not valid until the
State Controller, or such assistant as he may delegate, has signed it. Subject to the provisions of the executed WDP
Agreement, the contractor is not authorized to begin performance until the contract is signed and dated below. If
Page 1 of 9
/ 7- x'76)
NFA# WE17-91
Exhibit C, Part i
Local Area: Weld
WDP Agreement CMS#: 89950
performance begins prior to the date below, the State of Colorado may not be obligated to pay for the goods and/or
ser%ices pros ided,
By
STATE CONTROLLER:
ROBERT 3, IS. CPA. ,1B/
Page 2 of 9
NFA# WE17-01
Exhibit C, Part 1
Local Area:
Weld
WDP Agreement CMS#: 89950
The services provided and work performed as described in this EA document shall be completed pursuant
to the terms and conditions of the WDP Agreement and any Federal and State laws, regulations, policies
and other requirements, including, but not limited to, Federal guidance documents, relevant State -issued
Policy Guidance Letters, Program Information and Operations Manuals, and/or specifications identified
in the Notice of Fund Availability (NFA) or in the funding provisions in Section IV below.
I. STATEMENT OF WORK:
A. Project Contact Information:
Program #1 NAME:
Employment Support Fund
Region Project Coordinator
Name: Tami Grant
Phone: 970-400-6754
CDLE Project Coordinator
Name: Andrew Galloway
Phone: 303-318-8840
B. The Statement of Work for this EA is as follows:
Unless otherwise noted, Budget Information and Program Outcomes for this EA are identified in
the Budget and Program Outcomes Charts in Section V. of this EA.
1. Services. Select and describe the services/costs applicable to this EA:
X
ESF Category
Services/Costs
Participant services
The purpose of the ESF funding will be to support the
Wagner Peyser program and provide basic labor exchange
services to job seekers in the Weld County area.
There will be a focus on the provision of intensive pre-
vocational services to unemployed job seekers and Veterans
including Wagner Peyser registrants who are not able to
access those pre -vocational services through other workforce
center sponsored programs. The intent of these services will
be to improve job seeker's employment opportunities
through the delivery of intensive services. Services may
include the following:
• Comprehensive Assessments (e.g. WPA, Prove -It,
Interest Inventories, etc.)
• Vocational Testing, (i.e., typing, keyboarding and
calculating tests)
• Basic business tutorials, including Word, Excel,
PowerPoint, and Outlook
• GED preparation support in the form of online lab
courses and tutorial services to help individuals in
preparing for and obtaining their GED
Training
ESF funds are typically not used for training. If a special
circumstance arises, there will be a discussion with fiscal and
the Weld County Director of Human Services prior to the
utilization of these funds.
Page 3 of 9
NFA# WE17-01
Exhibit C, Part I
Local Area:
Weld
WDP Agreement CMS#: 89950
Work Experiences/Internships
ESF funds are typically not used for work
experiences/internships. If a special circumstance arises,
there will be a discussion with fiscal and the Weld County
Director of Human Services prior to the utilization of these
funds.
Costs not related to Participant
• Funds will be used to implement and revise
Services
strategies to increase business services to employers
and applicant services and continue the lean practices
in our Business Development Services as appropriate
• Support the activities and meetings of the Weld
County Workforce Development Board,
subcommittees and the sector planning and taskforce
groups
• Support costs associated with hiring events and job
fairs
• Support costs associated with outreach and
marketing materials (e.g. flyers, brochures, pens,
refreshments for events, etc.) for hiring events, job
fairs, promotional activities, etc.
Supplemental Program
ESF funds are typically not used for supplemental program
Activities
activities. If a special circumstance arises, there will be a
discussion with fiscal and the Weld County Director of
Human Services prior to the utilization of these funds.
2. Budget Transfer. If this EA includes a transfer of funds between the Adult and
Dislocated Worker programs, describe the impact on:
Program activities
n/a
Program Outcomes
n/a
Program versus Administration
budgets
n/a
Projected Quarterly Expenditures
n/a
3. Partnerships. Describe the strategies for coordination of services with Vocational
Rehabilitation, Adult Education, and other required partners to deliver services identified in B.1
above.
Local partners are actively involved in planning efforts through their involvement with the
Workforce Development Board and standing committees. These partners, Division of Vocational
Rehabilitation (DVR), Right to Read, Aims Community College, SER Jobs for Progress, etc.
have been integrated into Employment Services of Weld County (ESWC) strategies for a number
of years. Their input has developed strategies to increase awareness of services and various career
pathways. As a one -stop center, Employment Services acknowledges the importance of
connecting customers to all available resources and co -enrolling to prevent duplication of services
and ensure comprehensive services are received.
Page 4 of 9
NFA# WE17-01
Exhibit C, Part 1
Local Area:
Weld
WDP Agreement CMS#: 89950
The Weld County WIOA programs continue to be committed to serve clients who are considered
hard to serve due to having many challenges in their lives that make employment difficult.
Collaboration continues with Right to Read, Community Educational Outreach and Aims
Community College for Adult Education and the Island Grove Center helps connect individuals
to additional resources and connection to the agency to best meet the needs of those that are basic
skills deficient. For those individuals with limited English, partnerships with the Global Refugee
Center and Lutheran Family Services continue to provide resources and cultural training for staff.
To better serve the 50+ population, there are cross referrals from the Older American's Title IV
SER Jobs for Progress for low income older adults. Additionally, connections have been made
with the Department of Corrections, Intervention Community Correction Services, Employment
and Training Navigator, Weld County Jobs of Hope and Tower 21 to develop as many resources
as possible to serve the ex -offender population. The Business Services Unit continues to provide
employer training on the benefits of WOTC and Federal Bonding. To round out the services,
Wagner Peyser has developed a class on how to answer interview questions pertaining to criminal
history.
Education is a critical partner for all Employment and Training programs with the emphasis on
Youth programs. The school districts, as well as higher education, are supportive in developing
sector initiatives, career pathways and training for the talent pipeline. Established partnerships
include the 19th Judicial District, Senate Bill 94, Platte Valley Youth Services Center, Juvenile
Assessment Center, North Range Behavioral Health, Trio Programs, Adult Education, Homeless
and Transitional Shelters, Youth Net, Job Corps, Refugee Serving Agencies, School Resource
Officers, Truancy Liaisons, School to Work Alliance Program (SWAP) and the Department of
Human Services to include Chafee, Youth Services, Child Welfare, Compass, Temporary
Assistance for Needy Families (TANF), and Employment First. The partnership with Child
Welfare in enrolling clients into the TIGHT program continues to assist youth in danger of out of
home placement or stop them from becoming a part of the juvenile justice system altogether. The
AmeriCorps program helps low income customers through conservation and service work earn
educational resources and living stipends while in the program.
In house collaboration is stronger than ever. The WIOA Programs, TANF, Employment First
(EF) and Business Services continue to develop Work Based Learning opportunities and meet
monthly to staff clients. Serving the financially disadvantaged is proven with the co -enrollment of
low income families in the EF/TANF programs into WIOA. The Disabled Veterans Outreach
Representative, from CDLE, is physically located with the WIOA Programs Case Managers
allowing him to literally walk clients to an available case manager for co -enrollment into the
programs. The Board of County Commissioners (BOCC), through the Department of Human
Services (DHS), is utilizing Community Service Block Grant (CSBG) funds to support
employment and training efforts for hard to serve target groups. Lastly, ESWC is a significant
office for the Migrant and Seasonal Farmworker (MSFW) Program and has forged relationships
with Rocky Mountain Service Employment Redevelopment (RMSER) and the Community
Resources and Housing Development Corporation.
4. Businesses. As applicable to this Statement of Work, describe the strategies used:
a. to ensure businesses are engaged with work -based learning, career pathways, and Sector
partnerships; and
Page 5 of 9
NFA# WE17-01
Exhibit C, Part 1
Local Area:
Weld
WDP Agreement CMS#: 89950
Unless there is a direct employer need for a certain program, employer services are
primarily handled by our Business Services Unit. A strategy that ESWC uses to ensure
businesses are fully informed is the Did You Know campaign. Information regarding
sector specific learning, pathways, sector meetings and calls is included. The information
is produced quarterly and continues to engage businesses. Additionally, Business Service
Representatives (BSR's) are tasked with identifying business which are currently not
using our services or have become inactive. Outreach is targeted to these employers
informing them of ESWC's services and will continue.
Another means of engaging businesses is by hosting Employer Workshops; ESWC will
again bring in Sector Partner "Experts" (employers and conveners currently actively
engaged in Sector Partnerships) to share their firsthand knowledge about the value of
Sector Partnerships. The target audience is employers not currently involved in Sector
Partnerships. This forum allows for an interactive discussion on how Sector Partnerships
work to provide work -based learning opportunities, provide students and others
information on paths to specific careers, and of course other services which ESWC offers
businesses.
b. to provide the eleven (11) Core Services available to businesses and any other employer -
related services offered through the local area.
ESWC offers employers the eleven core services identified by the State Business
Services Team. Employers are made aware of these services through use of the
ESWC.org website, through presentations made to various Chambers of Commerce
throughout the state, and through one on one contact with employers. As outlined above,
ESWC uses a Sector approach to industries and this is true of its Business Services Unit,
as well. ESWC has assigned BSR's within each of the Sectors allowing businesses and
employer related services to have one set point of contact. This also allows for the Did
You Know emails to be created and issued seamlessly.
5. Targeted Populations. Describe the strategies used to overcome employment barriers of
targeted populations.
Veterans and their dependents are encouraged to connect with, and take advantage of, services in
all programs. All WIOA programs target recently separated Veterans, with a concerted effort
being placed on Veterans 24 years and younger, for recruitment into the AmeriCorps Program,
particularly if they can be identified as interested in continuing to serve their community.
Additionally, a triage system has proven to be efficient when working with Veteran's and
identifying barriers.
Low income customers will continue to be served through the TANF and EF programs. The
programs are designed to guide customers in becoming self-sufficient to the point of no longer
needing public assistance. When appropriate, customers are co -enrolled into the appropriate
WIOA program. Referrals are also made to TANF, EF and other public assistance programs by
One -Stop Center partners.
School district's SWAP programs and DVR continue to participate and collaborate on services
with all programs that have customers with disabilities. Additionally, Business Services sends the
Page 6 of 9
NFA# W E 17-01
Exhibit C, Part I
Local Area:
Weld
WDP Agreement CMS#: 89950
list of open jobs weekly to DVR, school districts and community agencies so they can review and
make referrals to employment or use the list as a discussion for careers.
ESWC successfully coordinates with the Division of UI to assist claimants by implementing UI
profiling strategies under the RESEA Program. UI claimants are required to participate in
activities designed to increase employment searches and employability skills to find and obtain
employment. ESWC also enrolls claimants, when appropriate, into WIOA programs and/or
provide referrals for additional needs.
6. Program Integration. If this EA is for a Special Initiative, describe how services
provided are integrated with Adult, Youth, Dislocated Worker, and other partner programs, as
applicable.
N/A
7. Special Initiatives. If the Statement of Work, Budget information, and Program
Outcomes for this EA are included in the attached approved Grant Proposal or Project Plan,
provide the reference page numbers and paragraphs OR spreadsheet tabs and column here:
Statement of Work
Page number and Paragraph/Spreadsheet Tab -Column
n/a
Section 1. Services
Section 2. Budget Transfer
n/a
Section 3. Partnerships
n/a
Section 4. Businesses
n/a
Section 5. Targeted Populations
n/a
Section 6. Program Integration
n/a
Budget
n/a
Program Outcomes
n/a
If the Budget information and Program Outcomes are not identified in the attached approved
Grant Proposal or Project Plan, describe the Program Outcomes for this Special Initiative here
and complete the Line Item Budget and Special Initiative Program Outcomes charts in Section V.
II. BUDGET INFORMATION: See Budget and Projected Quarterly Expenditure Charts in
Section V.
III. EA MODIFICATION(S): N/A
A. This EA Modifies the Statement of Work
t . The Purpose and Rationale for this modification is: to accept additional funding
allocations
2. The Impact of this modification on the following services/costs is:
Category
Services/Costs
Participant services
n/a
Training
n/a
Page 7 of 9
NFA# WE17-01
Exhibit C, Part 1
Local Area:
Weld
WDP Agreement CMS#: 89950
Work Experiences/Internships
n/a
Costs not related to Participant
Services
n/a
Supplemental Program Activities
n/a
3. The impact of this modification on the following strategies is:
Category
Services/Costs
Partnerships.
n/a
Businesses
n/a
Targeted Populations
n/a
Program Integration
n/a
B. ' Budget Transfer. If this EA includes a transfer of funds between the Adult and Dislocated
Worker programs, describe the impact on:
Program activities
n/a
Program Outcomes
n/a
Program versus
Administration budgets
n/a
Projected Quarterly
Expenditures
n/a
C. Changes to the Budget and Program Outcomes. Unless otherwise noted, modifications to the
Budget and Program Outcomes are shown in the updated Budget and Program Outcomes Charts in
Section V. of this EA.
I . Special Initiatives. If modifications to the Statement of Work, Budget information, and Program
Outcomes are included in the attached modified Grant Proposal or Project Plan, provide the reference
page numbers here:
Statement of Work
Page number and Paragraph/Spreadsheet Tab -Column
Section I. Services
n/a
Section 2. Budget Transfer
n/a
Section 3. Partnerships
n/a
Section 4. Businesses
n/a
Section 5. Targeted Populations
n/a
Section 6. Program Integration
n/a
Budget
n/a
Program Outcomes
n/a
If modifications to the Statement of Work, Budget information, and Program Outcomes are not identified
in the attached approved Grant Proposal or Project Plan, describe the modifications for this Special
Initiative here and provide an updated Line Item Budget and Program Outcomes charts in Section V.
IV. FUNDING PROVISIONS AND OTHER SERVICES OR RESOURCES
Page 8 of 9
NFA# W E 17-01
Exhibit C, Part 1
Local Area:
Weld
WDP Agreement CMS#: 89950
A. Funding Provisions for this EA are modified as follows: Upon execution of the new
AGREEMENT FOR WORKFORCE DEVELOPMENT PROGRAMS (`Agreement'), and beginning with
all PY 17 funding and forward, these ESF funds will become a part of the new Agreement and be subject
to the provisions and procedures set forth in the Agreement and upcoming PGLs related to the
Agreement. For budgeting purposes, these funds will be tracked within CDLE under a separate GAE#
established for PY 17 and forward funding.
B. Additional Services to be provided include: N/A
Category
Incumbent Worker Training
Transitional Services
Services/Costs
Pay for Performance contracts
C. Additional Resources or Other Program Information.
Service
Subcontracting arrangements for delivery of
services
n/a
Other Internal Financial Resources to support this
initiative
n/a
Other External Financial Resources to support the
initiative
n/a
Cost Sharing/Match Requirements
n/a
SEE SECTION V ATTACHMENT FOR ALL BUDGET AND PROGRAM OUTCOMES
CHARTS
Page 9 of 9
Local Area: WELD
Section V. Budget and Program Outcomes Charts
PY17 EMPLOYMENT SUPPORT FUND Original Allocation:
Budget Information Summary Table (BIST)
NFA# WE17-01 Entity Code: 5230 Exhibit C, Part 2
$369,651.00
Projected Quarterly Expenditures
Period of Performance: 7/1/17 - 6/30/18
COSTS CATEGORY
July 1 to September
30, 2017
October 1 to December
31, 2017
January 1 to
March 31, 2018
April 1 to June 30,
2018
Program
$55,450.00
$166,350.00
$276,900.00
$369,651.00
Total
$55,450.00
$166,350.00
$276,900.00
$369,651.00
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