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Home My WebLink About20163122.tiffGRAros< ItiA 633 BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW 3 RE: Renewal of Xzalt Salt & Sander Test (2016-'$122) DEPARTMENT: Public Works DATE: 10/11/17 PERSON REQUESTING: Neal Bowers Brief description of the problem/issue: Do to the lack of snow last winter the test to compare our sanders to the Xzalt sander was inconclusive. The Highway Equipment Company has again offered to let Weld County use the Xzalt sander for this winter season at no cost to the County, same agreement as last year see attached document. What options exist for the Board? (Include consequences, impacts, costs, etc. of options) The Board may approve or deny the offer. Recommendation: Public Works recommends the approval of the offer. Sean P. Conway Julie A. Cozad, Chair Mike Freeman Barbara Kirkmeyer Steve Moreno, Pro -Tern C_Av\s9A- P1 Approve Recommendation Schedule Work Session c.c. Pc„vC6) 11113(11 Other/Comments: okcp-3 I aD aG oo-i,5 Xzalt Test Plan Benefit Material Savings Directional Placement Minimum Maintenance Description 70:30 dry to wet ratio Directional placement applied at the appropriate control and Quicklane (comparable) rate feature maximize route minimizes the total amount efficiency. of material needed to meet performance requirements. Product has been designed and tested to perform with minimal down -time and minimal operating maintenance. Responsible Participant and HECO Participant and HECO Participant, HECO, and Dealer Measurement Process Comparative data from 1) Determine set route for Smart Salting participants - machine. Xzalt vs prior year(s). 2) Collect lane miles spread per mile driven information. 3) Collect data from controller (see example). 1) HECO determines historical average warranty cost per machine. 2) Dealer documents repair time and cost for each test machine once in service. 3) Participant allows unrestricted access to the machine and operator(s) for the purposes of data collection and interviews. Due Date End of trial End of trial End of trial Expected Results 25-35% savings in material Will depend on route. volume used. Trial machines have less maintenance cost and down -time than historical averages. Notes Participant needs to be able to provide comparative data. Comparison can be current year with another machine running a similar route or comparable year. FON mere Considerations Acceptable Consideration Performance Unacceptable Performance Remedy Application Rates Machine operates at intended 70:30 dry to liquid ratio. Participant adjusts ratio without consultation and consensus. Dialog between HECO and participant to determine mutually agreed upon rate. Lane Miles As many or greater lane miles 20% or fewer miles covered covered per load than per load than previous years previous year on same route. on same route. If machine reduces efficiency by 20% compared to previous years dry equivalent on same route after 2 snow events, participant may elect to exit the program. Mechanical Electronics Machine performs as designed. Participant responsible for routine maintenance consistent with maintaining this type of equipment. Electronics and software perform as designed. Machine does not perform as designed resulting from failure due to factors beyond operator error. Controls do not perform as designed resulting from failure due to factors beyond operator error. Claims submitted and evaluated according to HECO standard claims policies. Upon 2 claims resulting in determination of mechanical failure, participant may elect to exit the program subject to End of Trial Product Return. Claims submitted and evaluated according to HECO standard claims policies. Upon 2 claims resulting In determination of electrical failure, participant may elect to exit the program subject to End of Trial Product Return. Usage Normal usage consistent with participant's practices of caring for and maintaining new equipment. Participant does not exercise reasonable care of equipment nor performs regular operational and preventative maintenance consistent with HECO operators manual. Should machine be returned at end of trial period, it must be returned in salable condition. Any other condition, participant will be responsible for necessary repairs to return machine to salable condition. Operator training Notes Operators of this machine participate in and retain information gathered during one-time, on -site operator training. Operators of this machine untrained by HECO or dealer. Any untrained operator must, at the participant's expense, travel to HECO or dealer for appropriate training prior to operation of machine. Participant agrees serve as a reference (public or private is acceptable). F0li the BEST Xzalt Test Plan Agreement Duration Use Insurance Route Description Test period is defined as October 1, 2017 through April 30, 2018. There will be no cost for the test period. Normal usage consistent with participant's practices of caring for and maintaining new equipment consistent with HECO operators manual. Machine to be operated at 70:30 dry to liquid ratio. Participant agrees to maintain insurance pursuant to the Self Insurance program provided to HECO. To the extent permitted by law, Participant agrees to indemnify and hold HECO harmless from any liability for losses, claims, injury to or death of any person, or for damage to property arising from Participant using and possessing the machine. HECO agrees to be liable for any damage caused to County Property due to failure or defect of HECO equipment. Replacement cost for the 14' Xzalt spreader and controller is S59,00.00. This price does not include freight charges, labor for PDI, mounting, etc. Participant and HECO determine set route for machine. See attached route map. Participant and HECO collect data from controller (see example). Comparative Data Participant provides comparative route data from 3 prior years spreading on determined route utilizing non-Xzalt precision application equipment. Access Participant allows HECO and/or dealer reasonable, unrestricted access to the machine and operator(s) for the purposes of data collection and interviews. End of Trial — Product Participant has opportunity to purchase this test unit from HECO-authorized dealer. Return Should participant choose not to purchase test unit, machine must be returned to HECO- authorized dealer in salable condition within 30 days of the end of the trial. Costs to return equipment to salable condition will be participant's responsibility, but shall only include costs attributable to damage caused by Participant. End of Trial — Product Participant has opportunity to purchase this test unit from HECO-authorized dealer, Purchase Warranty Upon purchase, a,13 -month manufacturer warranty against material defects due to faulty manufacturing will apply, subject to registration within 30 days of purchase. Termination of HECO reserves the right to terminate this agreement and remove equipment from Agreement Participant's operation at any time if operation is deemed unsafe according to HECO operators manual. HECO or Participant may terminate agreement if any conditions within the test plan are not satisfactorily met. Reference Participant agrees to serve as a reference for HECO Xzalt (either public or private). Agreed & accepted NOV 13 2017 /2 O2o/Lo - �J�aZv`Z RESOLUTION RE: APPROVE AGREEMENT FOR XZALT TEST PLAN AND AUTHORIZE CHAIR TO SIGN - HIGHWAY EQUIPMENT COMPANY WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with an Agreement for Xzalt Test Plan between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Public Works, and Highway Equipment Company, commencing upon full execution and with further terms and conditions being as stated in said agreement, and WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Agreement for Xzalt Test Plan between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Public Works, and Highway Equipment Company be and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said agreement. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 5th day of October, A.D., 2016. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: id(4#)G • 0;g1 Weld County Clerk to the Board BY •R puty Clerk to the Board,. AP" =VED ou y Attorney Date of signature: I t / I / I Co Sean P. C • way, Pro -T Steve Moreno Cc _./- Pt.()C c' 6/ acv,) ttll l ICv 2016-3122 EG0073 BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW/ WORK SESSION REQUEST RE: Xzalt Salt Sander Test DEPARTMENT: Public Works PERSON REQUESTING: Neal Bowers DATE: 9/15/16 Brief description of the problem/issue: Highway Equipment Company has offered to let Weld County use a salt sander for the winter season at no cost to the County unless damaged see attached document. This would be a test to compare our sanders to this newer type sander that is supposed to use 25-35% less material. Frank Haug has review and made changes to the attached document. What options exist for the Board? (Include consequences, impacts, costs, etc. of options) The Board may approve or deny the offer. Recommendation: Public Works recommends the approval of the offer. Mike Freeman, Chair Sean P. Conway, Pro-Tem Julie A. Cozad Barbara Kirkmeyer Steve Moreno cc: Curtis Hall Frank Haug Jay McDonald Aoorove Schedule Recommendation Work Session Other/Comments: c5% e,g Db7 / 147 MEMORANDUM TO: Clerk to the Board DATE: October 3, 2016 FROM: Neal Bowers, Public Works Department SUBJECT: Consent Agenda Item RE: Xzalt Salt Sander Test Highway Equipment Company has offered a salt sander to Weld County Public Works for the winter. There is no cost to the County unless damaged. This would be a test to compare sander material usage efficiencies. Contract is attached. 2016-3122 • • i Xzalt Test Plan Directional Benefit Material Savings Placement Minimum Maintenance Description 70:30 dry to wet ratio Directional placement applied at the appropriate control and Quicklane (comparable) rate feature maximize route minimizes the total amount efficiency. of material needed to meet performance requirements. Product has been designed and tested to perform with minimal down -time and minimal operating maintenance. Responsible Participant and HECO Participant and HECO Participant, HECO, and Dealer Measurement Process Comparative data from 1) Determine set route for 1) HECO determines Smart Salting participants - machine. historical average warranty Xzalt vs prior year(s). cost per machine. 2) Collect lane miles spread per mile driven information. 3) Collect data from controller (see example). 2) Dealer documents repair time and cost for each test machine once in service. 3) Participant allows unrestricted access to the machine and operator(s) for the purposes of data collection and interviews. Due Date End of trial End of trial End of trial Expected Results 25-35% savings in material Will depend on route. volume used. Trial machines have less maintenance cost and down -time than historical averages. Notes Participant needs to be able to provide comparative data. Comparison can be current year with another machine running a similar route or comparable year. NEW _ - Considerations Acceptable Consideration Performance Unacceptable Performance Remedy Application Rates Machine operates at intended Participant adjusts ratio 70:30 dry to liquid ratio. without consultation and consensus. Dialog between HECO and participant to determine mutually agreed upon rate. Lane Miles As many or greater lane miles 20% or fewer miles covered covered per load than per load than previous years previous year on same route. on same route. If machine reduces efficiency by 20% compared to previous years dry equivalent on same route after 2 snow events, participant may elect to exit the program. Mechanical Electronics Machine performs as Machine does not perform as Claims submitted and designed. Participant designed resulting from failure evaluated according to HECO responsible for routine due to factors beyond operator standard claims policies. maintenance consistent with error. Upon 2 claims resulting in maintaining this type of determination of mechanical equipment. failure, participant may elect to exit the program subject to End of Trial Product Return. Electronics and software perform as designed. Controls do not perform as Claims submitted and designed resulting from failure evaluated according to HECO due to factors beyond operator standard claims policies. error. Upon 2 claims resulting in determination of electrical failure, participant may elect to exit the program subject to End of Trial Product Return. Usage Normal usage consistent with participant's practices of caring for and maintaining new equipment. Participant does not exercise reasonable care of equipment nor performs regular operational and preventative maintenance consistent with HECO operators manual. Should machine be returned at end of trial period, it must be returned in salable condition. Any other condition, participant will be responsible for necessary repairs to return machine to salable condition. Operator training Operators of this machine participate in and retain information gathered during one-time, on -site operator training. Operators of this machine untrained by HECO or dealer. Any untrained operator must, at the participant's expense, travel to H ECO or dealer for appropriate training prior to operation of machine. Notes Participant agrees serve as a reference (public or private is acceptable! MEW Xzalt Test Plan Agreement Item Description Duration Test period is defined as October 1, 2016 through April 30, 2017. There will be no cost for the test period. Use Normal usage consistent with participant's practices of caring for and maintaining new equipment consistent with HECO operators manual. Machine to be operated at 70:30 dry to liquid ratio. Insurance Participant agrees to maintain insurance pursuant to the Self Insurance program provided to HECO. To the extent permitted by law, Participant agrees to indemnify and hold HECO harmless from any liability for losses, claims, injury to or death of any person, or for damage to property arising from Participant using and possessing the machine. HECO agrees to be liable for any damage caused to County Property due to failure or defect of HECO equipment. Replacement cost for the 14' Xzalt spreader and controller is $59,00.00. This price does not include freight charges, labor for PDI, mounting , etc. Route Participant and HECO determine set route for machine. See attached route map. Participant and HECO collect data from controller (see example). Comparative Data Participant provides comparative route data from 3 prior years spreading on determined route utilizing non-Xzalt precision application equipment. Access Participant allows HECO and/or dealer reasonable, unrestricted access to the machine and operator(s) for the purposes of data collection and interviews. End of Trial -- Product Participant has opportunity to purchase this test unit from HECO-authorized dealer. Return Should participant choose not to purchase test unit, machine must be returned to HECO- authorized dealer in salable condition within 30 days of the end of the trial. Costs to return equipment to salable condition will be participant's responsibility, but shall only include costs attributable to damage caused by Participant. End of Trial - Product Participant has opportunity to purchase this test unit from HECO-authorized dealer. Purchase Warranty Upon purchase, a 13 -month manufacturer warranty against material defects due to faulty manufacturing will apply, subject to registration within 30 days of purchase. Termination of HECO reserves the right to terminate this agreement and remove equipment from Agreement Participant's operation at any time if operation is deemed unsafe according to HECO operators manual. HECO or Participant may terminate agreement if any conditions within the test plan are not satisfactorily met. Reference Participant agrees to serve as a reference for HECO Xzalt (either public or private). Agreed & Accepted OCT 0 5 2016 oo* &I/4c "...de .4 aylQ.uipment Co.r_nQ.a_a�c Date ote9/& c/02,72. Hello