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Home My WebLink About20170751.tiffRESOLUTION RE: APPROVE TEMPORARY ASSEMBLY PERMIT - LEAHY FAMILY FARM, LLC WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, Leahy Family Farm, LLC, 22437 County Road 19, Milliken, CO 80543, has presented to the Board of County Commissioners an application for a Permit for Temporary Assembly on land within the unincorporated portion of the County of Weld, State of Colorado, to be held from 5:30 a.m. until 6:00 p.m., on March 26, 2017, May 21, 2017, July 16, 2017, and September 24, 2017, on property described as follows: Leahy Family Farm, LLC, 22437 County Road 19, Milliken, CO 80543; being further described as part of the SE1/4 of Section 9, Township 4 North, Range 67 West of the 6th P.M., Weld County, Colorado WHEREAS, said applicant has paid Weld County the sum of ONE -HUNDRED DOLLARS ($100.00) for said Weld County Permit for Temporary Assembly, and posted a $3,000.00 bond for the 2017 events, and WHEREAS, having examined said application, the Board deems it appropriate to grant a Weld County Permit for Temporary Assembly to Leahy Family Farm, LLC, and WHEREAS, said permit shall be issued subject to compliance with the terms and conditions as set forth in the application materials and upon the express condition and agreement that the temporary assemblage will be conducted in strict conformity to all laws of the State of Colorado and the Weld County Code, and WHEREAS, any violation to said terms and conditions shall be cause for revocation of said permit. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that said Weld County Permit for Temporary Assembly on March 26, 2017, May 21, 2017, July 16, 2017, and September 24, 2017, be, and hereby is, granted to Leahy Family Farm, LLC, to conduct a temporary assemblage at the hereinabove described location. CG SOuRS), CciC rH), 3 /O/ I -I 2017-0751 LC0022 TEMPORARY ASSEMBLY PERMIT — LEAHY FAMILY FARM, LLC PAGE 2 The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 15th day of March, A.D., 2017. BOARD OF COUNTY COMMISSIONERS W ! OU TY, COLORP4,DO ATTEST: dibf G. •�C�lso:� Weld County Clerk to the Board BY: eputy Clerk to the Board AP"•%EDAS County Attorney Date of signature: IS/I-1 Julie A. •ozad, Chair Steve Moreno, Pro -Tern 2017-0751 LC0022 WELD COUNTY PERMIT FOR TEMPORARY ASSEMBLY By action of the Board of County Commissioners of the County of Weld, State of Colorado, taken this 15th day of March, 2017, IT IS HEREBY GRANTED a permit for a temporary assemblage on land within the unincorporated portion of the County of Weld, State of Colorado, to be held from 5:30 a.m. until 6:00 p.m., on March 26, 2017, May 21, 2017, July 16, 2017, and September 24, 2017, on property described as: Leahy Family Farm, LLC, 22437 County Road 19, Milliken, CO 80543; being further described as part of the SE1/4 of Section 9, Township 4 North, Range 67 West of the 6th P.M., Weld County, Colorado This permit authorizes Leahy Family Farm, LLC, to hold such an assemblage so long as it is in accordance with Chapter 12 of the Weld County Code and all other applicable State and County statutes and regulations. This permit is subject to compliance with the terms and conditions as set forth in the application materials and to additional conditions set forth by the Board and attached hereto. PERMIT APPROVED this 15th day of March, 2017. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORAQO ATTEST:d);� Weld County Clerk to the Board BY Os. eputy Clerk to the Board APP Date of signature: :7)/(5117 Steve Moreno, Pro-Tem Jutie A. Cozad, Chair Sean P. Conway ke Freeman XCUSED Barbara Kirkmeyer NOTE: THIS PERMIT MAY BE REVOKED AND THE BOND FORFEITED FOR FAILING TO MEET THE CONDITIONS SET FORTH HEREIN. 2017-0751 LC0022 APPLICATION FOR TEMPORARY ASSEMBLY INSTRUCTIONS TO APPLICANT: Complete each section and mark "N/A" where not applicable. Additional sheets maybe attached and maps, sketches or drawings may be substituted for the verbal description of plans for the assembly site. All required information must be furnished before the application will be processed NAME: Ann M. Leahy Age: 79 RESIDENCE: 171414'h SL Rd., Greeley, CO MAILING ADDRESS: 1714 141" SL Rd_ Greeley, CO 80631 NAME: Patrick D. Leahy RESIDENCE: 22437 Weld County Road 19, Maen, CO MAILING ADDRESS: 22437 Weld County Road 19, Milliken, CO 80543 Age: 58 NAME: David B. Leahy Age: 57 RESIDENCE: 1809 13th Avenue, Greeley, CO MAILING ADDRESS: 1809 13th Avenue, Greeley, CO 80631 (This must list all partners in a partnership, officers of an unincorporated association, society or group, or, if there, are no officers, by all members of such association, society or group. IF A CORPORATION, ATTACH A CERTIFIED COPY OF THE ARTICLES OF INCORPORATION.) 1. Address and legal description of all property upon which the assembly is to be held: Leahy Family Fenn LLC, 22437 Weld County Road 19, Milliken, CO 80543. Beinq part of the SE % of section 9, Township 4 North, Rance 67 West of the 6i' PM A. Name, residence and mailing address of the record owners of such property (Attach a notarized statement by the record owners of such property consenting to the assembly if not all of the record owners make application.) NAME: Leahy Familv Farm LLC RESIDENCE: 22437 Weld County Road 19 MAILING ADDRESS: 22437 WCR 19, MWiken, CO 80543 2. Nature or purposes of the assembly: Series of American Motorcyclist Association (AMA) chartered and sanctioned motocross races, also abated wadi and sanctioned by Rocky Mountain Motocross Association (RMXA), in ColoradoWyornina AMA District 25. Also one enduro race with Rocky Mountain Enduro Circuit (RMEC). See separate sheet for schedule of races. 3. Dates and hours during which the assembly is to be held: Most of the race -day activities start with sign-up before 6 am. The races usually begin around 8:30 am and continue until around 5:30 pm. Please see separate sheet for races and days to be run. 4. Maximum number of persons to be allowed at assembly at any one time: N/A 5. The maximum number of tickets to be sold, if any: N/A 6. Identify plans to limit number of persons to the maximum identified above: No maximum number. Facility is 92 acres. All events are held outdoors and spectator -viewing areas we fenced Spectators walk around the perimeter to view races from different places. 7. Identify plans for supplying potable (drinking) water, including the source, number, and location of facilities, and type and means of disposing of waste deposited: We have bottled water for sale ki the office. Concessionakas sell beverages and most people bring water ii their own containers_ 8. Identify the plans for holding, collecting and disposing of solid waste materials: We have 20-35 fifty-five gallon plastic banels, which we placed in the parking areas, aloes the driveway and foe lanes, near the sign-up building and in spectator viewing areas_ We have Iwo lame dumpsters, which are picked up weekly or on call after race weekends. Vendor Imperial Disposal, PO Box 816, Johnstown, CO 80453. 9. Identify the plan for providing separate toilet facilities for males and females, including the source, number, and location, type and the means of disposing of waste deposited: We are mauled to have permanent toilets and there we three (3) kr the sign-up budding. In addition, six portable units will be delivered at the end of March, cleaned every other week as well as before and after race weekends thru September. Vendor Fuzion Field Services, 2435 2"" Ave., Greeley, CO 80631. - 970-539-4201. 10. Identify the plans to provide for medical facilities, including the location and construction of any structures, the names, addresses and hours of availability of emergency medical technicians and nurses and provisions for emergency ambulance service: The AMA requires that an ambulance with trained personnel be on -site for the entire day at AMA events In most rases after an ambulance is called a track worker meets the ambulance at the front gate and directs them to the site of the injury. If someone needs to be transported our provider makes that decks' ion. This year our ambulance provider will be: Stadium Medical. 5363 Parfet St Arvada. CO 80002, owned by Rodger Ames. phone 303-549- 7914, ematcontadestaduurxnedic .c.com (email goes daecly to Rodger's phone). 11. Identify the plans, if any to illuminate the location of the assembly, including the source and amount of power, and the location of lamps: All of our events are held during daylight hours. 12. Identify the plans for parking vehicles, including size and location of lots, points of highway access and interior roads, including routes between highway access and parking lots: Coming in on Highway 60, participants qo % mile south on County Road 19. then enter and exit the facility at a graveled driveway. They are immediately deeded into torn lines so they don't block the county mad We have three large graveled parking lots. Johnstown Volunteer Fire Dept. has instructed us about fire lanes on the facility. Once you get to the paring area, signage and banners mark parking and openings. Security personnel also make sum people are parked correctly and fee lanes kept open. 13. Identify the plans for communications with hospital, police and fire services, including the source, amount and location of communication equipment Ow yearly schedule is given to Johnstown and Milliken town administrators. During a race. Stadium Medical is the contact for any emergency agencies: contact D.stadiumrnedfcat con or Phone: 303-549-7914 14. Identify the plans for camping facilities, if any: People drive a long way to come to these events and in addition to race -day insurance, we have coverage from noon the day before until midnight the day of the race. We do not allow people an the property before late afternoon the day before a race, and only self-contained overnight parking is allowed The grounds are patrI led until 10 pm when lights out is declared. No practice riding is pemvlted the evening before a lace or the day of the race. We have No Alcohol and all pets must be on a leash- rules and security enforces these rules. For some of our races, a list of motels with special rates for riders is provided. There is a camping facility at Johnson's Comer, 6 miles away. 15. identify the plans for fire protection: We are in the Johnstown Fire Protection Volunteer District, but the events are all outdoors. We have fie exams, as required by the AMA, at the start gate and in the sign-up building. We are enforcing the Weld County's "No Open Fires- rule. and race day flyers remind riders and spectators to put cigarettes in budgets provided with no barbeque girls or open fires allowed when there is a restriction. 16. Identify the plans for security, including the number of guards, their deployment, their names, addresses, credentials and hours of availability and description of peer group control, if any: As part of our special permit. we are required to hire security personnel. We employ different individuals from our race dub for this They patrol the parking lot, park vehides, control riders going to and from the start gate. make sure ail persons have armbands. watch for alcoholic beverages and dogs which may be off -leash. They also keep the fie lanes open and advise one of us if there's a special problem with spectators or riders. Security people come in for approximately 4 hours the evening of sign-up before the race and again at 6 am for 6 or more hours the day of the race. AMA and the other race organizations have rulebooks with strict penalties for disqualification or removal of riders from the property whose behavior warrants it All AMA promoters are required to be current with rules and take the AMA Risk Management workshop, 17. Identify the plans for sound control and sound amplification, if any, including number, location, and power of amplifiers and speakers: We have speakers on the sign-up building roof and scoring tower in the west spectator area. but all announcements qo out over the small FM radio station that is contained within our property and heard by riders on their vehicle radios. We had this system designed and adapted to our particular needs by Ron Bailer, engineer. formerly with KUNC. It was updated in 2008 by Arm Tegtman who is also our announcer. 18. If applicable, identify plans for meeting County health standards for food concessions and concessionaires who will be allowed to operate on the grounds, including the names and addresses of all concessionaires and their license permit numbers: Our food concessionaire will be M & M & Things Dennis DeShaney - 303-550-7067, Wife: Mel Reid - 303-550-4235 19. Identify the plans ii any, for an electrical al system: No electrical system. 20. Identify the plans to ensure that trees, underbrush, large rocks, and other natural features shall be left intact and undisturbed, and natural vegetative cover retained, protected and maintained so as to facilitate drainage, prevent erosion, and preserve the scenic attributes: and the plans to abate dust on the site: When a rider comes through the front gate at our facility, they see one of several 357' signs stating No Off -Road riding. We have specific parking areas. which am roped or fenced off. and riders are told where they can park We originally planted several hundred shrubs and bees on the property. For dry conditions, we out water on the track for race day. and on the entrance roads, if needed. We have local lawn businesses that bring grass clippings to mulch into the track Johnstown also brings us wood chips from clean up in the SWIM and many people bring us sacks of leaves in the fa. We then disc them into the track, ma'am the sot soft and loamy and moisture retentive. If you prep (water and disk or plow deeply). it prevents dust allows rider's tires to last lager than on hard -packed dirt, and best of all, makes practicing safer for riders. 21. Attach a statement by a bonding company licensed to do business in the State of Colorado indicating its intent to furnish a bond required in Section 12-1-30.B 13 of the Weld County Code to ensure performance by the applicant of each of the terms and conditions of the temporary assemblage permit. 22. Attach a statement by an insurance company licensed to do business in the State of Colorado stating its intent to provide liability insurance, as required by Section 12-1-30.B.14 of the Weld County Code, to protect against injury to persons or property occurring because of such an assembly. 23. Submit a $100.00 fee for events where three -hundred fifty (350) or more people assemble or can reasonable be anticipated to assemble at any one (one) location. As used herein, the term event means an assembly or anticipated assembly, which is scheduled to last for three (3) consecutive days or less. BY THIS APPLICATION, APPLICANT(S) AGREES TO INDEMNIFY AND HOLD HARMLESS WELD COUNTY OR ANY OF ITS AGENTS, OFFICERS, SERVANTS, AND EMPLOYEES FROM ANY LIABILITY OR CAUSES OF ACTION WHICH MIGHT ARISE BY REASON OF GRANTING OF A TEMPORARY ASSEMBLAGE PERMIT, AND FROM ANY COSTS INCURRED IN DEFENDING AGAINST SUCH ACTIONS OR IN CLEANING UP ANY WASTE MATERIAL PRODUCED OR LEFT BY THE ASSEMBLY. The applicant, and each of them swears, (affirms) that, to the best of his knowledge, the statements contained in the application are true and coned. cant's signature I J 1/ I U Appli s printed name -0(4)4-evi positio Applicant's 6 i-e A h% PAS--k-v-eyN SUBSCRIBED AND SWORN to before me this l—lt day of ri.hrcjc..r� Witness my hand and official seal. My commission expires: 0G2/ 931 ao QO CHLOEALEXANDRA REMPEL NOTARY PUBLIC STATE OF COLORADO NOTARY ID 20164024038 MY COMMISSION EXPIRES JUNE 23, 2020 20 n . Schedule of Motocross events for 2017 Two Rivers Racing LLC, promoters Pat and David Leahy Held at Leahy Family Farm, 22437 Weld County Road 19, Milliken, CO 80543 March 26, MX, Rocky Mountain Motocross Association (RMXA) May 21, MX, Rocky Mountain Motocross Association (RMXA) July 16, MX, Rocky Mountain Motocross Association (RMXA) September 24, MX, Rocky Mountain Motocross Association (RMXA) TBD Enduro, Rocky Mountain Enduro Circuit (RMEC) ((lava, —14-fn 1 QO►—► — Cc S (%O peoptp, OFFICE OF THE SECRETARY OF STATE OF THE STATE OF COLORADO CERTIFICATE OF FACT OF GOOD STANDING I, Wayne W. Williams, as the Secretary of State of the State of Colorado, hereby certify that, according to the records of this office, TWO RIVERS RACING LLC is a Limited Liability Company formed or registered on 07/18/1996 under the law of Colorado, has complied with all applicable requirements of this office, and is in good standing with this office. This entity has been assigned entity identification number 19961094821 . This certificate reflects facts established or disclosed by documents delivered to this office on paper through 02/21/2017 that have been posted, and by documents delivered to this office electronically through 02/23/2017 @ 08:54:52 . I have affixed hereto the Great Seal of the State of Colorado and duly generated, executed, and issued this official certificate at Denver, Colorado on 02/23/2017 @ 08:54:52 in accordance with applicable law. This certificate is assigned Confirmation Number 10092612 . Secretary of State of the State of Colorado ****:*****************:::********************End of Certificate************************:****************** Notice: A certificate issued electronically from the Colorado Secretary of State's Web site is fully and immediately valid and effective. However, as an option, the issuance and validity of a certificate obtained electronically may be established by visiting the Validate a Certificate page of the Secretary of State's Web site, hup: w.snssmle.enin hi: (ertiiicmeSeaalrt7ileriado entering the certificate's confirmation number displayed on the certificate, and following the instructions displayed Confirming the issuance of a certificate is merely optional and is not necessary to the valid and effective issuance of a certificate. For more information, visit our Web site, bap: vvtesossmle. ro.u.s click "Businesses, trademarks, trade names" and select "Frequently Asked Questions." OFFICE OF THE SECRETARY OF STATE OF THE STATE OF COLORADO CERTIFICATE OF FACT OF GOOD STANDING I, Wayne W. Williams, as the Secretary of State of the State of Colorado, hereby certify that, according to the records of this office, LEAHY FAMILY FARM LLC is a Limited Liability Company formed or registered on 07/18/1996 under the law of Colorado, has complied with all applicable requirements of this office, and is in good standing with this office. This entity has been assigned entity identification number 19961094822 . This certificate reflects facts established or disclosed by documents delivered to this office on paper through 02/21/2017 that have been posted, and by documents delivered to this office electronically through 02/23/2017 @ 08:52:12 . I have affixed hereto the Great Seal of the State of Colorado and duly generated, executed, and issued this official certificate at Denver, Colorado on 02/23/2017 @ 08:52:12 in accordance with applicable law. This certificate is assigned Confirmation Number 10092596 . Secretary of State of the State of Colorado sss*****•************************************Ead of Certificate**********5************:***s*****s***s*sss• Notice: A certificate issued electronically from the Colorado Secretary of State's Web site is fully and immediately valid and effective. However, as an option, the issuance and validity of a certificate obtained electronically may be established by visiting the Validate a Certificate page of the Secretary of State's Web site, hop: vcnc_sos_voteco.us he: CerteficateSearch(iteriado entering the certificate's confirmation number displayed on the certificate, and following the instructions displayed Confirming the issuance of a certificate is merely optional and is not necessary to the valid and effective issuance of a certificate. For more information, visit our Web site, hap: cr/rv.sos ctmc_Ci. u,e click "Businesses, trademarks, trade names" and select "Frequently Asked Questions." Naughton Insurance, Inc. 1365 Wampanoag Trail, East Providence, RI 02915 February 16, 2017 Ms. Ann Leahy Two Rivers Racing, LLC 1714 14th Street Road Greeley, CO 80631 RE: Two Rivers Racing, LLC Policy No.: 16GLPRI01275 Dear Arm: Email: info@naughtoninsurance.com Mailing Address: P.O. Box 6192, Providence, RI 02940 www.naughtoninsurance.com Thank you for your authorization to proceed with the renewal of the captioned Motorsports Liability insurance policy effective March 1, 2017. The original policy is in the process of being issued in accordance with our proposal of February 1, 2017 and will be forwarded to your attention shortly. In the meantime, I have enclosed our Binder of Insurance providing you with evidence of coverage, along with two copies of the Certificate of Insurance for the American Motorcycle Association. Please let me know if I can be of any further assistance at this time. Sincerely yours, NAUGHTON jNSURANCE, INC. ton Kevin J. N KJN/eo enclosures 278944 Tel. (401) 433-4000 • Fax (401) 433-5460 LEAFA ACORD. INSURANCE BINDER DATE 02/16/17 THIS BINDER IS A TEMPORARY INSURANCE CONTRACT, SUBJECT TO THE CONDITIONS SHOWN ON THE REVERSE SIDE OF THIS FORM. PRODUCER PHONE (A/C No Ex* 401-433-4000 COMPANY BINDERS FAX lac No); Endurance American Specialty 7548 Naughton Insurance, inc. P.O. Box 6192 Providence, RI 02940 CODE: AGENCY CUSTOMER ID: INSURED EFFECTIVE DATE TIME 03/01/17 12:01 X AM PM EXPIRATION DATE TIME 05/01/17 X 12:01 AM NOON SUB CODE: Two Rivers Racing, LLC; Leahy Family Farm, LLC 22437 Weld County Rd. 19 Milliken, CO 80543 THIS BINDER IS SSUED TO EXTEND COVERAGE IN THE ABOVE NAMED COMPANY PER EXPIRING POLICY It' DESCRIPTION OF OPERATIONSNEHICLES/PROPERTY (Including Location) Coverage provided for race dates and practice dates as outlined below. LIMITS TYPE OF INSURANCE COVERAGE/FORMS I DEDUCTIBLE COINS % AMOUNT PROPERTY CAUSES OF LOSS BASIC [ BROAD SPEC, i GENERAL LIABILITY COMMERCIAL GENERAL LIABILITY Policy No.: MSC10010694600 General Aggregate Applies Per Motorsports Activity RETRO DATE FOR CLAIMS MADE: EACH OCCURRENCE S 1,000,000 X EMAGE TO RENTED PREMISES - S 100,000 1 CLAIMS MADE I X I OCCUR MED EXP (Any one person) S 0 X Participant Legal Liability PERSONAL a ADV INJURY S 1,000,000 GENERAL AGGREGATE 5 3,000,000 PRODUCTS - COMP/OP AGG 51,000,000 AUTOMOBILE _ LIABILITY ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON -OWNED AUTOS COMBINED SINGLE LIMIT S BODILY INJURY (Per person) S BODILY INJURY (Per accident) S PROPERTY DAMAGE ' S MEDICAL PAYMENTS $ PERSONAL INJURY PROT S UNINSURED MOTORIST S _ S AUTO PHYSICAL DAMAGE DEDUCTIBLE COLLISION. I ALL VEHICLES I I SCHEDULED VEHICLES ACTUAL CASH VALUE S STATED AMOUNT OTHER THAN COL: OTHER GARAGE LIABILITY ANY AUTO AUTO ONLY • EA ACCIDENT S OTHER THAN AUTO ONLY: EACH ACCIDENT S AGGREGATE S _ EXCESS ^ LIABILITY UMBRELLA FORM OTHER THAN UMBRELLA FORM RETRO DATE FOR CLAIMS MADE: EACH OCCURRENCE $ AGGREGATE SELF 5 -INSURED RETENTION S WORKER'S COMPENSATION AND EMPLOYER'S LIABILITY WC STATUTORY LIMITS EL. EACH ACCIDENT 5 E.L. DISEASE - EA EMPLOYEE 5 E.L. DISEASE - POLICY UMIT 5 SPECIAL 2017 Schedule of Events: CONDITIONS/ OTHER COVERAGES (See attached Spec Conditions/Other Covs page.) FEES S TAXES S ESTIMATED TOTAL PREMIUM S MORTGAGEE LOSS PAYEE ADDITIONAL INSURED LOAN H AUTHORIZZED ) EPRESENTATIVE 7 j CL,I ,itz, Jl {L. L l NOTE: IMPORTANT STATE INFORMATION ON REVERSE SIDE EX O O ACORD C0RP ACORD 75 (2001/01) 1 of 3 #7548 SPECIAL CONDITIONS/OTHER COVERAGES (Cont. from page 1) Amateur MX Races March 26, 2017 May 21, 2017 July 16, 2017 September 24, 2017 May 7, 2017 - Enduro 35 Practices TBD AMS 7sA(zool1ol) 3 of 3 #7548 ACORDr. Client#: 15758 LEAFA CERTIFICATE OF LIABILITY INSURANCE DATE (MMIDDIYYYY) 02/16/2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICAT>=-kIpL_DER. THI CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POI. IES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL. INSURED, the policy(Ies) must be endorsed. if SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Naughton Insurance, Inc. P.O. Box 6192 Providence, RI 02940 CONTACT NAME: PHONE 401433-4000 (AlC, No Ertl: E-MAIL ADDRESS: I FAX I (NC, No): INSURER(S) AFFORDING COVERAGE NAIC 0 INSURER A: Endurance American Specialty INSURED Two Rivers Racing, LLC; Leahy Family Farm, LLC 22437 Weld County Rd. 19 Milliken, CO 80543 INSURER B: INSURER C INSURER D : INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN ISSUED TO THE INSURED CONTRACT OR OTHER DOCUMENT POLICIES DESCRIBED NAMED ABOVE FOR THE POLICY PERIOD WITH RESPECT TO WHICH THIS HEREIN IS SUBJECT TO ALL THE TERMS. CED BY PM INSR LTR TYPE OF INSURANCE ADDI.ISUBR PeER VWO POLICY NUMBER POLICY EFF (MMfDO YYYY) POLICY EXP (MMIDD YYYY) LIMITS A X COMMERCIAL GENERAL LIABILITY L x i OCCUR X ' MSC10010694600 General Aggregate Applies Per Motorsports Activity 03/01/2017 03/01/2018 , S1,000,000 CLAIMS -MADE GOCCURRENCE EMMISES {Ea oo rErence) $100,000 SO X Participant MED EXP (Any one person) Legal Liability PERSONAL & ADV INJURY 51,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: POLICY JECOT I i LOC OTHER: GENERAL AGGREGATE s3,000,000 PRODUCTS - COMP/OPAGO 51,000,000 S AUTOMOBILE LIABILITY H PROPERTY DAMAGE (Per accident} S S UMBRELLA UAB EXCESS LIAB j S OCCUR CLAIMS -MADE EACH OCCURRENCE S AGGREGATE S DED i RETENTION a WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y! N ANY PROPRIETOR/PARTNER/EX ECUTIVE I OF ICEPJMEMBER EXCLUDED? (Mandatory in NH) If yes, descnbe under DESCRIPTION OF OPERATIONS below N 1 A ' PER f OTH- !STATUTE l ER E.L. EACH ACCIDENT S EL. DISEASE- EA EMPLOYEE S E.L. DISEASE - POLICY LIMIT S _ _ . _ DESCRIPTION OF OPERATIONS Coverage provided Sanction No. 51450; Additional Insureds: d/b/a All Terrain Vehicle District Organizations, (See Attached Descriptions) / LOCATIONS 1 VEHICLES for AMA Motocross July 16, 2017 under (ACORD events Sanction Association, Inc.; American and 101, Additional Remarks Schedule, may be attached if more on KA '&LO_126, 2017 under Sanction No. No. 514511 September 24, 2017 under space is required) 51449; May 21, 2017 under Sanction No. 51452. Association AMA Inc.; All AMA operating, or American Motorcycle Association, Clubs, Promoters Inc. d/b/a American Motorcyclist Motorcycle Heritage Foundation, other organizations engaged in promoting, CERTIFICATE HOLDER CANCELLATION American Motorcycle Association 13515 Yarmouth Drive Pickerington, OH 43147 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE f Jt,'/ © 1988'2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014/01) 1 of 2 The ACORD name and logo are registered marks of ACORD #S574O8/M574O7 EXO DESCRIPTIONS (Continued from Page 1) managing an AMA Sanctioned event, activity andlor practice, and their respective trustees, directors, officers, representatives and employees; but only as respects the operations of the Named Insured. #S574081M5740 SAGITTA 25.3 (20141011 2 oft Two Rivers Racing, LLC; Leahy Family Farm, LLC 2017 Motorsports Insurance Proposal PRIMARY LIABILITY Premises Liability Spectator Liability Products Liability Personal Injury Liability Special Vehicles Coverage ($100,000) Tuning & Testing Liability Named Peril Pollution Liability Fireworks Liability - Sponsor's Risk Participant Legal Liability Errors and Omissions Coverage (limit $100,000) Drivers, Car Owners, and Sponsors Liability Contractual Liability Incidental Medical Malpractice Professional Liability - EMTs, Nurses, Paramedics Premises Damage Liability ($100,000) Limit: $1,000,000 Per Occurrence, $3,000,000 Per Motorsports Activity Aggregate Insurance Company: Endurance American Specialty Insurance Company OLB REPUBLIC SURETY GROUP 1415 28TH STREET, SUITE 420 WEST DES MOINES, IA 50266 800-247-2312 CONTINUATION CERTIFICATE BOND NUMBER RLI0540040 2/15/2018 BONO DESCRIPTION BONDAMOUNT EFFECTIVE DATE EXPIRATION DATE PRINCIPAL LEAHY FAMILY FARMS, LLC 22437 WRC 19 MILLIKEN, CO 80543 ASSEMBLY PERMIT OBLIGEE BOARD OF WELD COUNTY COMMISSIONERS 915 10TH ST. GREELEY, CO 80631 ORIGINAL FOR BOND RENEWAL 2/15/2017 THIS BOND CONTINUES IN FORCE TO THE ABOVE EXPIRATION DATE CONDITIONED AND PROVIDED THAT THE LOSSES OR RECOVERIES ON IT AND ANY AND ALL ENDORSEMENTS SHALL NEVER EXCEED THE PENALTY SET FORTH IN THE BOND AND WHETHER THE LOSSES OR RECOVERIES ARE WITHIN THE FIRST AND/OR SUBSEQUENT OR WITHIN ANY EXTENSION OR RENEWAL PERIOD, PRESENT, PAST OR FUTURE. ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED, SIGNED AND DATED THIS TWENTY EIGHTH DAY OF FEBRUARY, 2017 40-4216 „Igo„ery„ PFS INSURANCE GROUP, LLC ° M°� 4848 THOMPSON PKWY, SUITE 200 y! SEAL ii; fT,n PRPTTRLTC STTRRTY COMPANY JOHNSTOWN, CO 80534-6431 `°' r SURETY 970-635-9400 By 60,000 * OLD REPUBLIC SURETY COMPANY * * * POWER OF ATTORNEY KNOW ALL MEN BY THESE PRESENTS, That OLD REPUBLIC SURETY COMPANY, a Wisconsin stock insurance corporation, does make, constitute and appoint K. STEWARD, ANGEL WULF, R. ALLEN. OF WEST DES MOINES, IA its true and lawful Attomey(s)-in-Fact. with full power and authority, not exceeding $50.000,000, for and on behalf of the company as surety, to execute and deliver and affix the seal of the company thereto (if a seal is required), bonds, undertakings. recognizances or other written obligations in the nature thereof, (other than bail bonds, bank depository bonds, mortgage deficiency bonds, mortgage guaranty bonds, guarantees of installment paper and note guaranty bonds, self-insurance workers compensation bonds guaranteeing payment of -benefits, asbestos abatement contract bonds, waste management bonds, hazardous waste remediation bonds or black lung bonds), as follows: ALL WRITTEN INSTRUMENTS IN AN AMOUNT NOT TO EXCEED FIVE MILLION DOLLARS(S5,000,000)- FOR ANY SINGLE. OBLIGATION. and to bind OLD REPUBLIC SURETY COMPANY thereby, and ail of the acts of said Attorneys -in -Fact, pursuant to these presents, are ratified and confirmed. This document is not valid unless printedon colored background and is multi -colored. This appointment is made under and by authority of the board of directors at a special meeting held on February 18, 1982. This Power of Attorney is signed and sealed by facsimile under and by the authority of the following resolutions adopted by the board of directors of the OLD REPUBLIC SURETY COMPANY on February 18, 1982. RESOLVED that, the president, any vice-president, or assistant vice president, in conjunction with the secretary or any assistant secretary, tray appoint attorneys -in -fact or agents with authority as defined or limited in the instrument evidencing the appointment in each case, fin- and on behall'of the company to execute and deliver and affix the seal of the company to bonds, undertakings, recognizances, and suretyship obligations of all kinds; and said officers may remove any such attorney -in -fact or agent and revoke any Power of Attorney previously granted to such person. RESOLVED FURTHER, that any bond, undertaking, recognizance, or suretyship obligation shall be valid and binding upon the Company ( i) when signed by the president, any vice president or assistant vice president, and attested and sealed (if a seal be required) by any secretary or assistant secretary: or (ii) when signed by the president, any vice president or assistant vice president. secretary or assistant secretary, and countersigned and sealed (if a seal be required) by a duly authorized attorney -in -fact or agent; or (iii) when duly executed and settled (it'd seal be required) by one or more attorneys -in -fact or agents pursuant to and within the limits of the authority evidenced by the Power of Attorney issued by the company to such person or persons. RESOLVED FURTHER, that the signature of any authorized officer and the seal of the company may be affixed by facsimile to any Power of Attorney or certification thereof authorizing the execution and delivery of any bond, undertaking, recognizance, or other suretyship obligations of the company; and such signature and seal when so used shall have the same force and effect as though manually affixed. IN WITNESS WHEREOF, OLD REPUBLIC SURETY COMPANY has caused these presents to be signed by its proper officer, and its corporate seal to be affixed this _._ 26TH _ day of JANUARY. 2017. x. 0 SEAL. 2 . STATE OF WISCONSIN, COUNTY OF WAUKESHA-SS 01.1) REPUBLIC SURETY COMPANY President On this 26TH day ot• JANUARY, 2017 . personally came before me. Alan Pavlic and Jane E C herney , to me known to be the individuals and officers of the OLD REPUBLIC SURETY COMPANY who executed the above instrument, and they each acknowledged the execution oI'the same, and being by me duly sworn, did severally depose and say; that they are the said officers of the corporation aforesaid, and that the seal affixed to the above instrument is the seal of the corporation, and that said corporate seal and their signatures as such officers were duly affixed and subscribed to the said instrument by the authority of the board of directors of said coaporation. rl.. Notary Public My commission expires:.,, 9!28!20.18 CERTIFICATE (Expiration of notary commission does not invalidate this instrument) 1, the undersigned, assistant secretary of the OLD REPUBLIC SURETY COMPANY, a Wisconsin corporation, CERTIFY that the foregoing and attached Power of Attorney remains in full force and has not been revoked; and furthermore, that the Resolutions of the board of directors set forth in the Power ul' Attorney, arc now in force. 40-9999 .s,C so*. t SEAL • . OLD REPUBLIC SURETY COMPANY Signed and sealed at the City of Brookfield, Wi this t day of V_-1 cr ri! ' / [. / `)�i_.CI _..,..,„,„."&c,—..• it r.rG L.-, .G -3_ 228 THIS DOCUMENT HAS A COLORED AACKGROUND AND IS MULTI -COLORED ON THE FACE. THE COMPANY LOGO APPEARS ON THE BACK OF THIS DOCUMENT AS A WATERMARK IF THESE FEATURES ARE ABSENT. THIS DOCUMENT IS VOID Moto Schedule and Confirmation Page 1 of 1 From: Bev Steinbach <events@stadiummedical.com> To: Ann Leahy <mx2rivers@aol.com> Subject Moto Schedule and Confirmation Date: Wed, Feb 22, 2017 9:39 am Hi Ann, We have the following dates confirmed for our ambulances and track crews to be at the following RMXA races at your track this season. March 26th, 2017 May 215t, 2017 July 16th, 2017 September 24th, 2017 Please let me know if you have any other dates that you would like us to schedule the medics for. Thank you Bev Bev Steinbach Special Events Manager/ Coordinator Stadium Medical 695 B Canosa Ct Denver, Co. 80204 720-630-2030 (Office) 303-591-6351(Cel) 720-235-3507 (Fax) TOP TOP TOP *MEDICAL* This communication is for the use of the intended recipient only. It may contain information that is privileged and confidential. If you are not the intended recipient of this communication, any disclosure, copying, further distribution or use thereof is prohibited. If you have received this communication in error, please advise me by return e-mail or by telephone and delete/destroy it. 2017-0751 https://mail.aol.com/webmai... Moto Schedule and Confirmat... 2/22/2017 82/23/2017 03:28 3034588500 TOMS PRESS PAGE 01 Food Service Vending Agreement for 2017 Raring Season This agreement between iwo Rivers Racing and M & M & Things Is for the 2017 season. M & M will provide food concessions at the track for all 2017 events. &M & Things agrees to: - Open and operate for breakfast and lunch beginning at 7 am until 2:00 pm or later as business permits. - Offer a full breakfast and lunch menu for staff, riders and guests. intro Rivers agrees to: - Supply a location for M & M & Things to set up for concessions. - Supply electrical access as needed. lam, A G, eAle 'iWo Rivers Racing Z/2(/Z©!7 M & M & Things a. 02/23/2017 03:28 3034588500 tm 0th0 sln,nr TOMS PRESS STATE OF COLORADO DEPARTMENT OF PUBLIC HEALTH AND LICENSE TO OPERATE A RETAIL FOO ACCOUNT NUMBER use for all reforeeoes 02832635.0000 LIABILITY INFORMATION wwr au wa. JEFFERSON MS LICENSE MUST SE POSTED AT LITTLE HENRHO T DOG HAVEN MOBILE UNIT JEFFERSON COUNTY, CO M&M TASMANIAN DEVIL INC 2601 15TH ST UNIT 2-E DENVER CO 80211 ♦ Detach Hers • PAGE 02 Pta- Schedule Page 1 of 1 From: Accounts Receivable <ar@fuzionfs.com> To: Ann Leahy <mx2rivers@aol.com> Subject: Schedule Date: Thu, Feb 23, 2017 2:15 pm retibir f-, Good afternoon, I came up with a schedule and the prices for you. If this looks ok please let me know so I can get it to our dispatcher. If additional cleanings are needed we are in that area on Mondays just give us a call. March 3.22.17 Delivery 6 toilets 6 x $75.00 = $450.00 3.27.17 Clean 6 toilets 6 x $25.00 = $150.00 May 5.8.17 Clean 6 toilets 6 x $25.00 = $150.00 5.22.17 Clean 6 toilets 6 x $25.00 = $150.00 July 7.17.17 Clean 6 toilets 6 x $25.00 = $150.00 September 9.25.17 Clean 6 toilets 6 x $25.00 = $150.00 0 FY ,F.!9!4 https://mail.aol.com/webmai... Schedule 2/24/2017 Supplemental Information: Assembly Permit Two Rivers Racing LLC at Leahy Family Farm LLC 22437 Weld County Road 19, Milliken, CO 80543 Sec. 12-1-30 Minimum conditions. A. Maximum number of persons: 1,000 B. 1. Adequate water: All riders and families bring their own supply of water. We purchase at least 15 cases (16 oz. 32 per case) of water and an additional 8 cases (12 oz. 32 per case) of "G" (Gatorade) thirst quencher which restores electrolites. We have two refrigerators and fill them completely with drinks. Additionally, we fill tubs and coolers with ice and drinks and give away Otter -pops to little kids if the temperature is very high. We purchase in bulk from Sam's Club, Evans, CO. B. 2. Separate enclosed toilets: We have six portolets and three indoor bathrooms. In addition, persons in approximately 25 self-contained motorhomes have toilet facilities. The population of rider participants is overwhelmingly male and even with mothers and sisters in attendance, the ratio of equal number of toilets is not appropriate for these events. B. 3. Solid waste: There are many 55 gallon barrels placed throughout the parking areas, near the start -line, the sign-up building, and in spectator view areas. When people leave at the end of the race, those are usually filled. The next morning a Farm crew loads each barrel into a pick-up, and before dumping the contents in the two dumpsters, they actually go thru the barrels, to re -cycle aluminum cans, and plastic bottles. Race families are very good about cleaning up their areas when they pack up after the event. B. 4. Emergency Personnel: AMA 217 Racing Rulebook, Appendix 5.4, Organizer Duties and Responsibilities, #8. "Organizers of speed oriented meets, including associated practice, must have present at all times an ambulance capable of legally transporting injured persons licensed by the county or state with jurisdiction. An attending physician or qualified first -aid personnel must be on site licensed by the county or state with jurisdiction." Verification email Stadium Medical, 2/22/17. B. 7. Riders arrive at the track in small and large pick-ups, in cars, with large and small trailers, in vans, in large motorhomes, large and small box trucks, and even semi -trucks. Family members usually follow later on Sunday, just to watch the races. We have added parking north and west of the original areas. Maintaining access for emergency vehicles is a priority at every event. B. 8. Adequate communication with emergency services: Ambulance service provides this. B. 10. Security: An AMA -sanctioned and chartered event, like the four races we have planned for 2017, has a 308 page rulebook which was determined from input based on the experience and knowledge of organizers and comparable events all over the US. It is a national organization with these objectives: to foster strong and fair competition, to provide reasonable guidelines for the various types of competition and to provide an impartial competition program. I have included several pages directly from "Chapter 1: Motocross", to emphasize why these events do not need security personnel to keep people from fighting, drinking, or creating security risk to the people of Weld County. If a rider can be disqualified, if a rider can lose his points for the day and for the series, if a rider is told to pack it up and leave the facility, he/she not only loses points, but peer exteem. People don't come to these events to cause trouble. Security plan, track owners, referees, club board of directors: Track owners, event organizers, and Boards of Directors for the clubs need to review the AMA's Risk Management Workshop Presentation, sign the verification and send it in. In addition, the following procedure is used to remove someone from our property. An owner of the property is notified of the violation of behavior. A referee is usually called for and an additional witness is chosen (not a family member but someone who can be counted on to report accurately) to go with the owner (three people). The person is questioned about the violation in behavior, by either the referee or the owner and either one may state the rule of the track or organization which has been violated. The whole idea is not to escalate any behavior but to find out what happened and why the person is not in compliance. Usually at this point, the person either denies the behavior, states he/she didn't know the rule, or apologizes. In any of these three cases, you can further explain the rule, you can shake hands, or the referee can add information, but it's usually over. If the person becomes belligerent, is combative, yells and starts cussing or insulting people, the owner must say, very clearly: " You have FIVE MINUTES to pack up your belongings and leave the property". If the owner didn't bring the cash paid for gate entry he/she should tell the person "I'm going to get your gate entry and will be right back with it". At the point where the money is given back to the person, the five minute limit begins. No other confrontation is needed. The referee or witness can be sent to see if the person is complying, but after five minutes, if the person has made no move to begin loading and leaving, the Weld County Sheriffs office should be called. No contact should be made nor further escalation hinted at. At this point, let the sheriffs office handle it. B. 11 Fire protection: Johnstown/Milliken Fire Dept. is one mile+ west of track. B. 13 Bond: B. 14 Insurance: NOR RELE E AND WAIVER OF LIABILITY AND INDEM ALL AMA EVENTS, A TIVITIES AND/OR LOCATIONS IN CONSIDERATION for - owing the below MINOR participant to compete, officiate, observe, ork for, or participat- in any way in • - above eve . nd/or activities ("EVENT(S)") and/or being permitted to enter for any pur. •se any RESTRI D AREA (defined as . ..rea requiring special authorization, credentials or permission to enter or any area . lssion by the general public is restricted or prohibited, including, but not limited to, the competition area and a hot pit or paddock area), EACH OF THE UNDERSIGNED, for himself/herself, his/her personal representatives, and next of kin agrees that: 1. THE MINOR AND PARENT OR GUARDIAN will immediately inspect the RESTRICTED AREA upon entering it and warrants that their entry therein and/or the MINOR'S EVENT(S) participation constitutes an acknowledgment that they have inspected the RESTRICTED AREA and find it safe and reasonably suited for the purpose of its use. The undersigned agree that if at any time in the RESTRICTED AREA they believe something is unsafe, it will be brought to the attention of an official, and they will remove themselves from the RESTRICTED AREA and the MINOR will withdraw from participation in the EVENT(S). 2. THE MINOR AND PARENT OR GUARDIAN HEREBY ASSUME FULL RESPONSIBILITY FOR AND RISK OF BODILY INJURY, DEATH OR PROPERTY DAMAGE due to negligence of the Releasees (as identified below) or otherwise, while in or upon the RESTRICTED AREA for any purpose and/or while participating in any way in the EVENT(S). The undersigned recognize and understand that there are risks and dangers associated with participation in the EVENT(S) and admission within the RESTRICTED AREA could cause severe bodily injury, disability and death. Further, the risks and dangers may be caused by the negligent failure to act of the Releasees and others. All of the risks and dangers associated with participating in the EVENT(S) and/or entry into the RESTRICTED AREA are assumed not withstanding. 3. THE MINOR AND PARENT OR GUARDIAN release, waive, discharge and covenant not to sue the promoters, participants, associations, sanctioning organizations (or any affiliates thereof), track operators, track owners, officials, vehicle owners, riders, pit crew, all persons in the RESTRICTED AREA, sponsors, advertisers, owners, lessees and lessors of the premises used to conduct the EVENT(S), premises and event inspectors, surveyors, brokers/underwriters, consultants and others who give recommendations, directions or instructions or engage in risk evaluation or loss control activities regarding the premises or EVENT(S) and for each of them, their directors, officers, agents, and employees, all for the purpose herein referred to as "Releasees," from all liability to ourselves, the undersigned, our personal representatives, assigns, executors, heirs, and next of kin for any and all claims, demands, losses or damages of the MINOR and/or parent or guardian on account of any injury including, but not limited to, the death or injury of the parent/guardian or MINOR or damage to property, all of which is caused or alleged to be caused by the negligence of the Releasees or otherwise. 4. THE PARENT AND/OR GUARDIAN hereby agrees to indemnify, and save and hold harmless, the Releasees and each of them from loss, liability damage, or cost they may occur due, in any manner or degree, to the presence of the parent/guardian or the MINOR in the RESTRICTED AREA,or related in any way to their participation in, or presence at, the EVENT(S) and whether caused by negligence of the Releasees or otherwise. The parent and/or guardian further recognize and agree they are executing this Waiver and Release of Liability and Indemnity Agreement on behalf of themselves and on behalf of the MINOR. 5. This Release and Waiver of Liability, Assumption of Risk, and Indemnity Agreement extends to all acts of negligence by the Releasees, INCLUDING NEGLIGENT RESCUE OPERATIONS and is intended to be as broad and inclusive as Is permitted by the laws of the State or Province in which the EVENT(S) is/are conducted, and that if any portion thereof is held invalid, it is agreed that the balance shall, notwithstanding, continue in full legal force and effect. THE PARENT OR GUARDIAN HAS READ AND VOLUNTARILY SIGNS THE WAIVER AND RELEASE OF LIABILITY AND INDEMNITY AGREEMENT AND DOES SO VOLUNTARILY AND WITH THE UNDERSTANDING THAT SUBSTANTIAL RIGHTS ARE BEING GIVEN UP. TY AGREEM ALL 2017 DATES Printed name of Minor Participant AMA Number: Expiration: Both parents or guardians must sign unless one parent or guardian has sole custody. I HAVE READ THIS RELEASE Parent or Guardian Signature Printed Name Check one: ❑ Father U Mother ❑ Guardian Date I represent that I have sole custody (initial) T Date of Birth I HAVE READ THIS RELEASE Parent or Guardian Signature Printed Name Check one: ❑ Father U Mother ❑ Guardian Date AMA OFFICIAL WITNESS (at -event only): Signature / Title OR NOTARY WITNESS: Subscribed and sworn to before me this day of Date , 20 Signature of Notary Public Printed Name of Notary Public County, State of My Commission Expires: 1981 _AMA_ (12/16) MINOR'S ASSUMPTION OF RISK ACKNOWLEDGMENT ALL AMA EVENTS, ACTIVITIES AND/OR LOCATIONS ALL 2017 DATES I have obtained the consent of my parents/guardians to participate in the above EVENT(S). I understand that I am assuming all of the risks if I get hurt during the EVENT(S) and I state the following: 1. My parents and I believe I am qualified to participate in the EVENT(S). I will inspect the premises and equipment and if, at any time, I feel anything to be unsafe, I will immediately leave and refuse to participate further in the EVENT(S). 2. My parents/guardians have explained to me and I understand that there are risks and dangers associated with participation in the EVENT(S) and admission within the RESTRICTED AREA that could cause severe bodily injury, disability and death. 3. My parents/guardians have explained to me and I understand that these risks and dangers may be caused by my own actions or inactions, the actions or inactions of others participating in the EVENT(S), the rules of the EVENT(S), the condition and layout of the premises and equipment, or the negligence of others, including those persons responsible for conducting the EVENT(S). I HAVE READ THE ABOVE ASSUMPTION OF RISK ACKNOWLEDGMENT, UNDERSTAND WHAT I HAVE READ, AND SIGN IT VOLUNTARILY I HAVE READ THIS RELEASE Signature of Minor Participant Date Printed name of Minor Participant Age AMA Number Expiration I HAVE READ THIS RELEASE Signature of Parent / Guardian Date Printed name of Parent / Guardian Street Address City State Zip Code Phone Number: Email Address AMA OFFICIAL WITNESS (at -event only): Signature / Title Date 1981_AMA_ (12/16) COMPETITION - REFEREE REPORT \BOUT THIS REPORT: This report must be completed in detail and submitted to the AMA within 14 days of the sanctioned event. lemember if you had a 2 -day event with one sanction, only one referee report is required. However, if you had two sanction numbers, it is iecessary to fill out a referee report for each sanction. EVENT INFORMATION Event Type ZA Date Held SAeft& Sanction # ZCharter # SC 66 'remoter 117.41-O Re Pei Pacet� y LC...C Location 116.11C Cud... I COcWeather 75! % _ Course Condition �X It�� C JCL r Course Length (Total Miles) � , - 'lumber of Entries: Amateur / j 7 Youth L" ATV Fetal Spectator Attendence 72-471- Spectator Fee G Rider Entry Fee ATTENTION MOTOCROSS ORGANIZERS: All organizers of motocross events must submit their results electronically to nxresults@AMARacing.com. Any questions regarding submissions should also be sent to this e-mail address. \TTENTION ENDURO ORGANIZERS: Per the Enduro Promotion Point Chart in the AMA Racing Rulebook, Appendix D, correctly submit he overall results for "B" class riders per the chart range (approx. top 15% of "B" class riders). Incomplete results will require follow-up ;orrespondences. 'lumber of "A" Riders Number of "B" Riders Number of "C" Riders FEES INFORMATION Number Fines and Protest Fees (Attach Information) Total $ NAS STATEMENT OF RESPONSIBILITY POSTED? #YES ❑ NO )ID YOU HAVE INJURIES REPORTED? *YES If injury occurred, please complete an Injury Report) leport Completed By 4L,L— ��/ O NO Daytime Phone - v — [.. ^-' leferee's Signature -- C' Daytime Phone 30 ` s �8 MAIL TO: American Motorcyclist Association c/o Organizer Services 13515 Yarmouth Drive Pickerington, OH 43147 Phone: (614) 856-1900 FAX: (614) 856-1921 AFFIDAVIT OF REVIEW AMA RISK MANAGEMENT WORKSHOP PRESENTATION This form is to be completed and returned to AMA by the designated Risk Management Officer of respective AMA Chartered Organization, or Organization applying for AMA Charter. Review of the AMA Risk Management Workshop Presentation and filing of this Affidavit of Review satisfies the AMA's Risk Management requirement for AMA Chartered Organizations. This document is to verify that I have viewed the AMA Risk Management Workshop Presentation. I understand AMA's risk management policies and procedures for AMA Sanctioned events. I will implement and otherwise follow these policies and procedures as required by AMA in the conduct of any event I sanction with AMA. Name of Organization you represent: 171-10 (\7a, AMA Charter /I: o 1, at/Lot l ` ( , t 4104 , AMA # 7(320 1 , do hereby (Print Name) (Membership Required) certify that 1 viewed the AMA Risk Management Workshop Presentation on 2/i/2 /7. areal Viewing) /14 Signature gate Please fax or mail the affidavit to 614-856-1921(fax) or 13515 Yarmouth Drive Pickerington, OH 43147 American Motorcyclist Association, 13515 Yarmouth Dr, Pickerington, OH 43147 Fax- 614-856-1921 Section Motocross Chapter 1 MOTOCROSS Page 1.1 Motocross Riders and Eligibility 6 1.1.A General 6 1.1.B Motocross 7 1.1.C Arenacross 8 1.1.D Riders and Classifications - 8 1.1.E National Advancement System 10 1.1.F Entries - 14 1.1.G Youth Riders and Eligibility - - 14 1.2 Motocross Equipment - -- - 16 1.2.A Approval of Machines/Minicycles ----- 16 1.2.B Limited Class Equipment Standards 17 1.2.C General Equipment Standards 20 1.2.D Motorcycle Equipment Inspection 24 1.2.E Competition Apparel 24 1.3 Motocross Meets 26 1.3.A General Rules of the Meet 26 1.3.B Youth - General Rules of the Meet - - 27 1.3.C Practice Regulations --- 27 1.3.D Race Program -- 28 1.3.E Starts - - - 29 1.3.F On -Track Regulations 30 1.3.G Stopping of a Race -- 31 1.3.H Flags - 31 1.3.1 Scoring - 32 1.3.J Claiming -- - 33 1.3.K Youth Classes and Age Groups 34 1.3.L Amateur Classes and Age Groups - 37 1.4 AN Motocross Meets --- 38 1.4.A General ----- - - ----- 38 1.4.B Approval of All -Terrain Vehicles (ATVs) -- 38 1.4.C Stock Class Equipment Standards 39 1.4.D General Equipment Standards 39 1.4.E ATV Equipment Inspection 44 1.4.F ATV Motocross Classes 44 1.5 Motocross Pro -Am Meets ----- --- 48 1.6 Vintage Motocross Meets -- 51 Questions regarding the Motocross section of the rule book should be directed to mxracinq(c�ama-cvcle.orq. 5 I• t- SS01:10010IN SECTION 1.1 MOTOCROSS RIDERS AND ELIGIBILITY Special Note: Participants are solely responsible for their safety. A. General 1. All riders in AMA -sanctioned competition are required to be AMA members or have an AMA issued one event pass. AMA associate members can't participate in AMA - sanctioned competition. 2. Recognized district organizations and competition partners may require an additional membership in AMA sanctioned meets they manage. 3. The AMA does not require that a recognized district partner recognize the memberships offered from other recognized districts or competition partners. Any such arrangements shall be by mutual agreement between affected organizations. 4. Entry fees can be altered at the organizer's discretion for riders without specific series or event memberships. 5. AMA -chartered clubs or organizers may collect a contestant's AMA membership card when they sign in and return the card at the end of the meet. 6. The minimum age for amateur riders is 12. A rider must be 14 or older to ride a 201cc up to a 350cc motorcycle. A rider must be 16 or older to ride a 351cc or above motorcycle. The age of the rider is determined as of the date of the event, youth riders are not exempt. See ATV Motocross section 1.4 for AN age limitations. 7. Standard meets are open to all qualified AMA members in good standing. Age and gender will be determined by the original birth certificate. A person whose gender identity does not match their original birth certificate should contact the AMA for eligibility. 8. Recognized, non -recognized districts, competition partners, organizers or series that require supplementary regulations must submit any supplementary regulations to the AMA for approval prior to the first event of the year. Failure to do so may result in permanent loss of sanctioning privileges. Supplemental rules must include any class structure not included in the AMA rulebook and won't include district or series information and district policies. Supplemental regulations must be submitted for approval for any deviation from the AMA regulations_ 9. No rider under the legal age of majority in the state in which the meet takes place may compete without the written consent (signature on liability releases and entry forms) of his/her parents or legal guardians present at the meet. An authorized adult acting on behalf of the parents or legal guardians must provide a notarized statement indicating they have been given the authority by the parent or legal guardian to be responsible for the minor 6 during the meet. All releases and notarized statements must be forwarded to the AMA with the referee report and/or injury report. The parents, legal guardians or authorized adult must remain present while the AMA member who he/she is responsible for is at the meet. 10. No race personnel, officials, riders, mechanics, photographers and anyone associated with riders may consume, or be under the influence of, intoxicants or drugs that could affect their normal mental or physical ability. Failure to comply with this requirement may result in disqualification of the rider and/or a fine. Besides affecting the safety of the meet, any such use is inconsistent with the concept of good sportsmanship and is harmful to the sport of motorcycling. 11. Riders and/or family and pit crew who direct foul and abusive language to an official of the sponsoring club, organizer, AMA official, or district official are subject to disqualification for the entire meet. 12. Each rider is responsible for the actions of their family and pit crew, and any detrimental action caused by these individuals puts that rider at risk of disqualification. 13. All riders and other race personnel must assess for themselves the track, facilities, existing conditions and other matters relating to safety. The AMA can't and doesn't supervise any competition. All riders and race personnel must rely on their own judgment and assume all risks of participating in competition. 14. Any member subject to disciplinary action by AMA Pro Racing, including a permanent revocation and loss of license to engage in professional competition, shall be ineligible to participate in any AMA -sanctioned amateur competition. 15. All riders, motorcycles, and ATVs participating in any AMA -sanctioned meet must comply with the Amateur rule book. 16. Foreign riders attending AMA -sanctioned events must submit a release, certification from their licensing federation and obtain eligibility approval from the AMA offices prior to competing in AMA- sanctioned events. 17. The rider must be able to control his/her motorcycle or ATV at all times, and to ride it safely. This includes stopping, starting, standing still, mounting, dismounting, and putting one or both feet on the ground. The referee has the authority to disqualify a rider who can't safely control his/her motorcycle or ATV. B. Motocross 1. Motocross is conducted on a closed course that includes left and right turns, hills, jumps and irregular terrain. If possible, a motocross course should be laid out over natural terrain, and high-speed sections should be avoided. 2. The course must be between a half mile and 1 -1/2 -miles long, with a minimum width of 20 feet. The starting area 7 SSO80O1OW -k h. The AMA Appeal Board reserves the authority to re-evaluate and overturn an advancement/ classification appeal decision based upon new information and / or documented race results within six months of the Appeal Board's decision. F. Entries 1. Contestants must sign all entry blanks in ink. An organizer may refuse the entry of a rider who hasn't made arrangements to pay medical bills or ambulance bills incurred as a result of injuries at a previous meet sanctioned by that organizer. 2. Organizers may establish advanced entry closing dates. Organizers may accept post entries with higher entry fees. In any case, the conditions of entry must appear in all advertisements. 3. Entrants may be removed from a meet for breaking any rules of conduct. Organizers and districts can't issue suspension of AMA competition privileges. 4. No entrant will be eligible to enter more than four classes during a single -day meet. For meets that run more than one day, riders may enter up to six classes. 5. A youth or amateur entrant may use the same motorcycle in more than one class on the same day as long as the motorcycle and rider meet the requirements of the class. 6. Under penalty of disqualification, a rider may not use more than one motorcycle in any class unless otherwise stated. 7. More than one contestant may ride the same motorcycle, as long as the riders are entered in different classes (e.g., 250A and 250B). 8. A rider must actually start an event to be considered a participant. G. Youth Riders and Eligibility WARNING: Motor vehicle mishaps, in competition or otherwise, can result in injury or death. Minors without parental consent or supervision should never use motor vehicles. 1. To compete in a youth meet, an AMA member must be no younger than 4 and no older than 16. The referee or clerk of course may ask to see any rider's proof of age. Proof of age must be available at all meets or the rider is subject to disqualification. 2. Parents, legal guardians or authorized adults must remain present at all times during the participation of an AMA member in any AMA sanctioned youth meet. a. To authorize a minor to compete, parents, legal guardians or authorized adults must sign below the rider's signature on the entry form. b. The notarized authorization signed by the rider's parents or legal guardians giving responsibility to 14 authorized adults must be kept on file with the rider's release form. 3. The rider must be large enough and mature enough to control his/her motorcycle or ATV at all times, and to ride it safely. This includes stopping, starting, standing still, mounting, dismounting and putting one or both feet on the ground. The referee has the authority to disqualify a rider who can't safely control his/her motorcycle or ATV. 4. A rider's age on Jan. 1 will determine their age for remainder of the year. A rider may move to the next higher age class in the Youth Division only if they will be eligible to do so at any time during the year. Once a rider moves to the next higher age class in AMA or non -AMA competition, they may not move back to the lower age class. Riders are encouraged to determine at the beginning of the points season/year the age class they will participate in for the points season/year. Points earned in a lower age class won't transfer to the higher age class. The AMA at its sole discretion, under special circumstances, may determine that non -AMA sanctioned events may be exempt from this rule. 5. No A class riders are permitted to compete in any Youth classes. 6. Youth Entries a. No youth rider shall ride as more than one age during any meet. (For example, a rider is either 11 years old or 12 years old during the meet.) b. A youth entrant may use the same motorcycle or AN in both youth and amateur events on the same day as long as the machine meets the engine displacement of the class entered. Where district numbering systems are in effect, proper numbers must be displayed on the motorcycle. 15 3 - SSOHOolow 3. Electric Motorcycles a. Electric Motorcycle is a two -wheeled vehicle powered and propelled solely by stored electricity (battery/accumulator), without the use of petroleum based fuels. Racing eligibility will be determined through supplemental rules. 4. Transmission a. All motorcycles must be fitted with a transmission as catalogued and sold by the manufacturer of the motorcycle in question. b. Specially fabricated clutch levers or pedals may be used. Starting systems may be removed, including kick lever, pedal, starter crank gear and starter shaft. Kick pedals must be of the folding type. d. There are no limitations on gearing. 5. Brakes a. Brakes must be manufactured and installed in a safe and workmanlike manner. b. A brake or braking device doesn't mean a compression release, although compression releases may be installed in addition to brakes. c. Motorcycles in motocross competition must be equipped with adequate, operating front and rear brakes. d. Brake ventilation is permitted. e. Brakes that operate by friction on the tire or wheel rim are prohibited. 6. Wheels and Axles a. Aluminum wheel axles are prohibited. 7. Frame a. Frame parts must be manufactured in a safe and workmanlike manner, and any frame modifications also must be done in a workmanlike manner. b. Titanium frames are not allowed. c. All stands must be removed. d. All footrests must fold back at a 45 -degree angle for at least 50 degrees of movement. e. The maximum length of the footrest from the pivot point is 5 inches. f. Footrests may be raised or lowered, but cannot be lower than the bottom frame tube. Subframes may be replaced with aftermarket units of steel, aluminum, titanium or the same material of the OEM part. 21 SSO1:10O1O1N J N e. The frame with which a rider has qualified can't be changed unless authorized by the event referee when deemed unsafe. (1) Once the frame is deemed unsafe by the referee, it must be replaced. (2) When changing frame is approved, only items from the original motorcycle/minicycle can be placed on the alternate frame. Unless authorized by the referee. Note: Only the Referee may authorize a frame change for safety reasons 8. Handlebars and Controls a. Handlebars must be made of steel, aluminum, titanium or another material approved by the AMA. Repaired, cracked or broken handlebars are prohibited. Handlebar mounts may be altered. Control levers must have ball ends at least 1/2 inch in diameter. c. All motorcycles must be equipped with a functional mechanical kill device (such as a compression release) or ignition cut-off switch mounted on the handlebar and able to be reached without taking one's hand from a handgrip. d. Motorcycles must be fitted with a self -closing throttle. 9. Forks a. Forks must be adequate in strength and size for the motorcycle and its use. b. If the forks are moved up in the triple clamps and protrude more than 1 inch (including air stem if so equipped) above the lowest portion of the handlebars, then a protection device must be fitted over them. c. A steering damper may be used. 10. Gas Tanks a. Gas tank capacity must be between 5 liters (1.32 gallons) and 24 liters (6.34 gallons). The gas tank must be manufactured and mounted in a safe and workmanlike manner. b. Leaking gas tanks or fittings, as well as temporary makeshift repairs, are prohibited. c. Seat tanks are prohibited. d. Gas tank vent lines must have a device that prevents gasoline from escaping. Carbon Fiber or carbon composite fuel tanks are not permitted unless homologated. 22 11. Fenders a. The front fender and the rear portion of the rear fender may be removed, or special fenders may be fitted. However, any special fenders must be mounted securely and safely. b. Rear fenders must extend at least to a vertical line drawn through the rear axle. 12. Chain Guards a. A guard must completely enclose the primary drive (The counter -shaft sprocket and primary back drive are not considered parts of the primary drive). b. A rear chain guard isn't required. 13. Exhaust System a. The exhaust system must be attached securely together and to the frame, and must remain so until the end of the event. b. The discharge end of an exhaust system may not extend past the rear edge of the back tire. c. Motorcycles must be equipped with mufflers. d. Sound Limits and Testing Procedures are located in Appendix 6.2. 14. Tires a. Recapped or retreaded tires are prohibited. b. No rubber or metal studs (or foreign materials) may be added to the tire tread. c. No paddle tires may be used. d. No liquid may be used as primary tire filler. 15 Number Plates e. Three number plates are required, and must be mounted securely and in a workmanlike manner. All number plates must be clearly visible. Materials and thickness are to be OEM material and style. f. Numbers must be at least 5 -inch -high standard block letters. Numbers and letters must be clearly legible. Numbers must not be shaded or outlined. Lettering must have a professional appearance. AMA national numbers will take precedence in all events, and will be designated by a 3 -inch letter N (such as 1 N). Nothing but the number and letter may appear on a number plate, except the top 2 inches of the front number plate for sponsor or rider names. A minicycle number plate should be no smaller than the original equipment supplied by that model. h. It is recommended that number plate colors be as follows: g. A classification: White with black numbers. 23 31. SSOU0OlOVV B classification: Yellow with black numbers. C classification: Black with white numbers. i. It is recommended that, in addition to numbers on the motorcycle, the rider should put their number on the back of their jersey or chest protector. j. Numbers on the rider and motorcycle must match. 16. Use of electronic communication with the rider or use of a portable electronic device of any kind (i.e. digital music device) that would be considered a distraction while on the motorcycle during the meet is prohibited. 17. Streamlined parts, shells or housings are not permitted. 18. No lights, license plates, brackets, mirrors, glass or equipment posing a hazard to the rider or other comnetitors are allowed D. Motorcycle Equipment Inspection The referee has the power to disqualify any motorcycle that doesn't conform to the rules, and may inspect any part of a motorcycle entered in an AMA -sanctioned meet. A motorcycle that passes a pre -race inspection is subject to further inspection or protest at any time during the race program. E. Competition Apparel 1. Protective pants made of leather or other durable material and long sleeve jerseys must be worn. 2. When a riding jersey or other apparel is used for rider identification, it is recommended that an 8 -inch -high number be on the back, and the number be of contrasting colors. 3. Boots must be worn in all meets. They must be at least 8 - inches high with any combination of laces, buckles or zippers, or specially designed and constructed for leg and foot protection. 4. It is recommended that riders use the available protective equipment (i.e. gloves, chest protector, neck brace and knee braces) to help protect against the possibility of injury. 5. All riders must utilize a shatterproof face shield or shatterproof goggles. 6. Wearing of Helmets: It is mandatory for all participants taking part in practice and competition to wear a full face protective helmet. The helmet must be properly fastened, be of a good fit, and be in good condition. The helmet must have a chin strap type `retention system'. 24 The helmet must conform to one of the following recognized standards and have a label affixed certifying its approval: USA: Snell M2010 or DOT FMVSS 218 Europe: ECE 22-05 `P', 'NP' or 'J' Japan: JIS T 8133 : 2007 Full Face Type Helmet Open Face All helmets must be intact and no alteration must have been made to their construction. The rider may perform the following checks before taking part in practice or the race: That the helmet fits well on the rider's head, that it is not possible to slip the retention system over the chin when fully fastened and, that it is not possible to pull the helmet over the rider's head by pulling it from the back of the helmet. It is recommended that all helmets used in competition be equipped with a commercially manufactured emergency helmet removal device and that all competitors display the following information on the base of the helmet: name, drug allergies and blood type. It is also advisable to carry this information on a small card and add any pertinent information such as epilepsy, diabetes, current medications and past medical problems. SSOa0OIOW SECTION 1.3 MOTOCROSS MEETS Special Note: The American Motorcyclist Association doesn't set engineering and design standards or inspect tracks used in AMA - sanctioned standard events. Participants are solely responsible for their safety at AMA -sanctioned meets and should assess their own ability to negotiate each individual track or course. Participants who doubt the competence of track officials, have concerns about the safety of the course, or their own ability to negotiate the course, or are uncertain about the condition of their vehicle, or doubt the competence of fellow competitors, should not participate and should request the return of their entry fee before competitive activity begins. A. General Rules of the Meet 1. Every club, association, organizer, rider and all other persons participating in, or connected with, any meet are bound by these rules. Recognized districts must submit any supplementary rules to the AMA for approval. 2. No stylized jumping contests will be allowed before, during or after AMA -sanctioned meets without approval from the AMA. 3. No gambling is permitted at any AMA sanctioned meet, and it is the responsibility of the organizer and referee to strictly enforce this rule. 4. At any meet, except sidecar events, the following applies: The motorcycle must meet the class requirement for engine size. All classes need not be run in any given meet. However, all classes to be run must be listed on any advance advertisements. 5. Classes with similar ability or equipment may be combined and started together or staggered, if awarded and scored separately. Generally it is recommended that no more riders than a total of one and a half times the number of available gates be allowed on the track during an event when a staggered start is used. Minicycles and motorcycles may not race or practice on the track or course at the same time. 6. With AMA permission, a standard meet may run in conjunction with a professional meet. At meets where spectator admission is charged, an entry fee may be charged in addition to the admission fee. 7. At meets where the organizer is supplying medical insurance for the riders, they may collect an additional fee for this service. The organizer must display at sign up a sign stating, RIDER MEDICAL INSURANCE TODAY, in 3 -inch -high letters. All other meets should be recognized as not having rider medical insurance. 8. In addition to the classes described in this rule book, organizers may organize, advertise and conduct limited classes in any type of AMA competition. Limited motorcycles (as described in Section 1.2) are subject to inspection, and any deviation will result in the motorcycles being assigned to other categories or disqualified. 26 9. A rider who earns a national number may begin using the number immediately and until the succeeding year's event where the national number was earned. 10. All riders should have a working, two -pound minimum, BC -rated, fire extinguisher in their pit area. B. Youth - General Rules of the Meet WARNING: Motor vehicle mishaps, in competition or otherwise, can result in injury or death. Minors without parental consent or supervision should never use motor vehicles. 1. Youth meets must be conducted according to the rules in this rule book. Any variations aren't allowed without the written permission of AMA Racing. 2. All classes to be run at a meet must be listed in advance advertising and posted in a prominent place at the entry desk. All classes advertised must be run if there are five or more riders for that class. 3. When there are fewer than five riders per class, they may be advanced to the next higher class and scored separately. At any meet if there are five or more entries for any class, that class must be run. Classes with similar ability or equipment may be combined if awarded and scored separately. 4. Two riders may use the same motorcycle, provided they are entered in different classes (e.g., an 85cc limited motorcycle ridden in the 9-11 class and 12-13 class) and the classes aren't advertised to be run together. C. Practice Regulations 1. Practice or warm up is limited to the designated area identified by the organizer. Competitors riding, or allowing their motorcycles to be ridden, outside these boundaries will be excluded from the meet. 2. Organized Practice Guidelines a. On the day of meet, only current AMA members are allowed to practice on the race course. b. Riders must sign waiver of liability when entering facility and all required registration forms signed prior to being permitted to practice or race. c. Riding is only permitted on the course during scheduled organized practice sessions. d. When organized practice is offered, rider must only be on course with his/her designated group. A rider must only ride on the race course in the same direction as determined by the referee/official. 3. Timed Practice Guidelines a. Each practice session will begin with free practice laps as determined by the Referee. b. Once the GREEN flag is waved, Timed Practice begins. 27 SSOa0O1OW J C.) c. No official time will be recorded prior to Timed Practice. d. Fastest lap time order from your designated practice will be used for gate pick in the first moto. e. If the rider missed their designated practice group, the rider will be given last gate pick in the first moto. f. If the class has more than one division, then lap times will be divided into stagger order. (I.e. if there are three divisions, the fastest rider from Timed Practice will receive first gate pick for the first division; 2"d fastest lap time from Timed Practice will be given 1' gate pick for the second division, 3rd fastest rider from Timed Practice will be given first gate pick for the third division, and then alternate for second gate pick, etc. It will be the duty of the rider to insure staging official has checked transponder before entering the track. h. If the rider enters the track with a transponder that is not working, rider will be given last gate pick. If the rider cuts the track to gain time, rider may be penalized up to the last gate pick for the first moto of that class. g. D. Race Program 1. The referee may decide the maximum number of riders who start any event. 2. Starting riders will be those who qualify as a result of time trials or qualifying heats. If heat races are used, a rider must start a heat to qualify for the final event. 3. For each class, the recommended program is two 15 - minute motos. 4. If there are more riders in a class than can be accommodated on the course, the following format is recommended: a. Riders are divided into two or more groups, using each group as a first moto that qualifies them to the second moto. A rider must obtain a qualifying position from the first moto or LCQ to start the second moto. b. If two groups are used, the top 16 riders from each group will advance directly to the second moto. Any riders not placing in the top 16 will race a last - chance qualifier where the top 8 finishers transfer to the second moto. A rider's qualifying finish will count as their first moto score. Riders transferring from the last -chance qualifier will receive a first moto score equal to their last -chance qualifier finish, plus 16 points. c. If three or more qualifying groups are required, it is the referee's discretion to structure the qualifying groups and number of transfer positions for each group. 28 d. When qualifying groups are used and qualifying times are available, the fastest overall time in the qualifying groups will receive the first gate choice, followed by the winner of the next fastest qualifier, then second from the fastest qualifier and so on until all qualified riders have received a starting position. When qualifying times aren't available, the winner of the first group will receive the first gate choice, followed by the winner of the second group then second from the first group and so on until all qualified riders have received a starting position. e. The format can be adjusted to meet track needs. E. Starts 1. A mechanical device is used to start a motocross event. A rubber band, gate, or, when facilities permit and with the referee's approval, electronically controlled starting lights. 2. At the starting line, the course must allow 1 -meter (3.2 - feet) of starting space for each motorcycle. 3. A rider may use any referee approved device, such as blocks or small platforms, to raise the level of his/her feet at the start of an event so long as the device(s) are removed immediately after the start. 4. When a rider chooses their location on the starting line, they may not change that position. 5. A rider must start in the middle of the starting gate, the bike being perpendicular with the starting gate. The front wheel must be within 12 inches of the gate. 6. No tools may be used to groom a rider's starting area, only hands and feet may be used. Only dirt from within the starting area may be used, no liquid may be added to the rider's starting area. Grooming in front of the gate is prohibited except when cement extends beyond the front of the gate, in which case, a broom may be used on the cement portion in front of the gate. 7. The motorcycle at the starting line for the rider's first moto is considered the qualified motorcycle for the meet in that class. Only the motorcycle that is considered the qualified motorcycle will be allowed on the track for a sighting/ parade lap. In any case, a rider is not allowed to switch motorcycles after the start of sighting/parade lap. Not applicable for vintage and post vintage MX. 8. A rider must be ready when called to the starting area. Two minutes are allowed after the starters call to make minor repairs for mechanical issues. The starter shall only allow a single delay period up to the two minute time limit per event. Once the starter has signaled to start the event no delays will be allowed, including on subsequent starts when staggered start is used. 9. False Start a. An official must be stationed at the side of the course, under orders of the starter or referee. 29 SSOW0OlOW w b. In the event of a false start, which will be indicated to the starter by a pre -arranged signal, the starter will display a red flag to stop the race as soon as practical. c. In the event of a rider jumping the starting device before the starting gate is released, either by running through the gate or going over top of the gate, and deemed gaining an advantage, the rider shall be penalized one lap. 10. Rubber band Starts a. An elastic restraint is stretched from either end of the starting area to a center post. b. Three feet behind and parallel to this restraint is a ditch approximately 9 inches deep and 18 inches wide where the motorcycles' front wheels are placed. c. A penalty line, marked with lime, is 2 feet behind the restraint. d. Any rider crossing the penalty line before the restraint is released will be penalized one lap. e. A two -minute warning is given, followed by a one - minute signal. If necessary, the starter may stop the countdown and then restart the count at one minute. At the end of the one -minute period, the restraint is released and the race begun. F. On -Track Regulations 1. Except in a designated mechanic's area, no adjustments, repairs or refueling may be done during a moto. A rider, however, may do such work anywhere on the course without assistance. 2. A rider whose motorcycle becomes disabled before he reaches the finish line may, without assistance, push or carry the motorcycle (in the direction of the track) across the finish line to receive the checkered flag. At the referee's discretion, the rider may be instructed to leave the track at the nearest exit point, and will be considered to have completed the event, provided he has completed at least 50 percent of the number of laps as the winner. 3. If a rider stops for any reason during an event, he/she must restart without any outside assistance. However, if a rider falls, blocking the course and endangering other riders, he/she may receive help or have his/her motorcycle pushed off the course. The referee may allow for outside assistance for 0-51 cc class riders. For other minicycle class riders, the referee may allow for outside assistance when adversely muddy conditions exist. In all cases this must be done without interfering with competition. Furthermore when a rider is trapped or unable to get a motorcycle off them, it will be allowed to assist with removal of the motorcycle without penalty. An attempt to help under any other situation will result in the rider's disqualification. 30 4. Once an event has started, any change of motorcycle is forbidden. A rider will be disqualified from the moto for disregarding this rule. Not applicable for vintage and post vintage MX. 5. Course Cutting a. Leaving the designated race course is forbidden. A rider must make every effort to stay on course at all times. The penalty for course cutting to gain an advantage will be the loss of finishing positions or a disqualification. b. A rider forced off the course may continue the race by properly re-entering the track at the closest safe point. While off the course the rider may not accelerate in an unsafe manner or attempt to gain an advantage. If a rider accelerates while off the course or cuts large amounts of the race course, the rider may be determined to have gained an advantage without gaining a position. c. An advantage is not defined by the race position. 6. A competitor who rides in a way that endangers officials, other riders or the public will be subject to immediate disqualification from the meet by the referee. 7. Except in sidecar competition, riding in a prone position is prohibited. The penalty is disqualification. 8. When entering or leaving the pits, a rider must use designated entrance and exit lanes. Failure to do so may result in disqualification. G. Stopping of a Race 1. An event stopped by the referee before 60% of the race is completed by the race leader (rounded down to the nearest whole number of laps) the race will be re -started from the beginning. Riders may make minor repairs and adjustments at the starting area only. Any race start or re- start will be considered an official part of the event. Therefore, any infraction will be deemed valid and ruled upon accordingly. An event stopped by the referee after 60% of the race is completed by the race leader (rounded down to the nearest whole number of laps completed) the race will be considered complete and will be scored from the last completed lap scored prior to the red flag being displayed. H. Flags Flags, measuring 30 inches by 30 inches, have the following meanings: 1. GREEN: Start of race. 2. WHITE: One lap to go until finish. (courtesy flag) 3. YELLOW: Caution. When a yellow flag is displayed, competitors must ride cautiously until they have passed the incident that caused the flag. When displayed there is 31 E ssoaoolow no passing or gaining an advantage and jumps must be rolled between the flag and the incident that caused the yellow flag. Failure to do so may result in loss of positions or disqualification, subject to the referee's discretion. At the AMA Amateur National Motocross Championship and the AMA Amateur Arenacross National Championship a rider may jump and pass between the yellow flag and the incident but must show caution. Failure to show caution may result in the rider being docked from one finishing position to a disqualification from the event, subject to the referee's discretion. 4. BLACK WITH 1 -INCH WHITE BORDER: Disqualification of a rider. That rider must report to the referee at once. 5. BLUE: Indicates you are about to be overtaken by faster riders. Hold your line and don't impede their progress. 6. WHITE WITH RED CROSS: Indicates that ambulances, safety vehicles or emergency personnel may be on the course. Competitors must show extreme caution, slow down, maintain position, not gain an advantage and wheels of the motorcycle must not leave the ground between the flag and the incident. Failure to do so may result in loss of position or a disqualification, subject to the referee's discretion. 7. BLACK AND WHITE CHECKERED: End of race. (Checks are 5 inches square.) 8. RED: Stopping of a race for any emergency situation. Return cautiously to the starting line and wait for instructions. I. Scoring 1. An AMA -approved scoring system must be used. 2. Each rider is entitled to examine their timing and scoring sheets with the head scorer, or referee. 3. No official announcement of race winners may be made until the final results have been posted and the 30 -minute protest period has expired. Results may not be altered except by the AMA or the appeal process after the results have been deemed final. 4. It's the rider's responsibility to ensure number legibility. If a rider appeals his score and the numbers were not properly displayed, a protest will be disallowed. There will be no exceptions to this rule. 5. Riders earn points in each moto according to their finishing positions. A rider must finish at least one moto to receive an overall finishing position. 6. Points awarded per moto are 1 point for first, 2 points for second, 3 points for third, etc. The rider accumulating the fewest points after both motos is the overall class winner. In case of a tie, the winner is the rider with the better finishing position in the final moto. 32 SECTION 4.1 PRINCIPLES AND AMA DISCIPLINARY BODIES A. PRINCIPLES By participating in an AMA meet, each member acknowledges and agrees to abide by the AMA's rules and procedures, including those related to release and waiver of liabilities and claims. In addition, riders are responsible for the actions of their families and crew members. All parties involved in AMA sanctioned competition are expected to conduct themselves in a responsible manner, respecting at all times the rights of others. Participation in AMA sanctioned activities is a privilege, and all participants understand that violation of AMA rules and procedures can lead to forfeiture of their competition privileges. Any current AMA member who has been denied the right to participate in an AMA sanctioned meet may request review from the AMA national office using the AMA appeal process. Any supplemental rules, regulations, instructions or procedures established by the AMA for the purpose of implementing, interpreting or enforcing these rules will be part of the rules All rules herein may be appealed in accordance with the procedure stated in the AMA Racing Rule Book except for those rules that the rulebook specifies may not be appealed. The participants recognize the need for officials to make decisions that require judgment and the exercise of discretion, often instantaneously, with events as they are occurring. The exercise of judgment by the officials during an event with respect to any penalty or lack of penalty shall only be appealable in accordance with the AMA Racing Rule Book. By submitting an application to participate in an AMA sanctioned event, and in consideration of receiving the numerous benefits available, each participant agrees that the final and binding decisions of the officials are non -litigable, and shall not be appealable to any court or other tribunal other than the AMA. The participants to any protest or appeal further agree that the protest and appeal procedures provided for in the AMA Racing Rule Book are the exclusive remedy for the resolution of any disputes and renounce the right to, and shall not pursue, recourse to any arbitrator, court or other tribunal not provided for in the AMA Racing Rule Book. No court action of any kind may be taken by any participant. By reason of participation in an event, each participant waives any rights such participant may otherwise have to be a party to or take any action in court seeking legal or equitable relief against any decision, lack of decision or action of any kind by the officials or anyone acting on their behalf or the appeal panel. Each participant acknowledges that participation in an event by other participants is, in part, on reliance on this waiver. If a participant initiates or participates in litigation in violation of this rule, all participant privileges may thereupon be suspended and subject to disciplinary action deemed warranted by the AMA. 256 B. AMA DISCIPLINARY BODIES Competence: The AMA and the Referee have the authority to penalize any voluntary or involuntary action or act infringed by a person or AMA member during a meet, contrary to the current regulations or instructions given by an official of the meet. 1 Penalties that may be pronounced by the Referee: a. The following penalties may be pronounced by the Referee. (1) Warning (2) Time, position or point penalty (3) Ride through procedure or stop and go procedure (4) Fine, subject to a maximum of $50.00 (5) Disqualification b. Furthermore, the Referee can refer the case to the AMA in order to impose a higher penalty than the Referee is empowered to do. c. The referee may call for the inspection of any machine or component, including fuel, at any time. d. The Referee is competent to adjudicate upon a protest lodged during a meet. 2. Penalties that may be pronounced by the AMA: a. The following penalties may be pronounced by the AMA: (1) Warning (2) Time, position or point penalty (3) Fine, subject to a maximum of $500.00 (4) Withdrawal of Championship points (5) Disqualification (6) Suspension (7) Exclusion b. The AMA has the authority to penalize automatically or on request of an official: any voluntary or involuntary action or act infringed by a person or AMA member during a meet, contrary to the current regulations or instructions given by an official of the meet. c. The AMA is competent to adjudicate upon an appeal lodged as a result of a protest or referee decision. 257 v n r z D DO -< O m .J SECTION 4.2 OFFENSES A. OFFENSES 1. General: This list is provided as guidance to competitors but does not restrict the AMA and meet Referee from invoking penalties for other actions detrimental to the sport that are not specifically contained herein. 2. Falsifying one's name, age or ability level, practicing or competing under false pretenses. 3. Entering and competing on a motorcycle/minicycle in a class where it is not the same basic design and materials of the approved model for the class entered. 4. Failing to attend mandatory rider meets. 5. Riding in such a manner as to endanger the safety of others. 6. Failing to immediately respond to a black flag or other signals from officials. 7. Failing to re-enter the course/track without gaining an advantage, from the closest point to where the rider left the course. 8. Receiving any form of prohibited outside assistance, including, but not limited to, receiving radio transmissions while in competition. 9. Causing a race to be stopped. 10. Competing with a motorcycle that has been disqualified or is ineligible for the class entered, or competing on any machine other than the one on which the rider qualified. 11. Changing the specifications of a motorcycle that has already been admitted for competition and/or inspected. 12. Failing to comply with AMA claiming rules. 13. Refusing to provide a true and factual statement regarding an item under protest or appeal when requested by the referee or AMA. Interfering with the AMA protest and appeal process. 14. Attacking an AMA or meet official or engaging in a fight anywhere on the premises prior to, during or after an AMA sanctioned meet. 15. Any corrupt or fraudulent act, or any action prejudicial to the interests of the meet or of the sport, carried out by a person or AMA member during a meet. 16. Attempting to gain an unfair advantage. 17. Wagering on the outcome of any AMA sanctioned competition. 18. Conspiring with others to violate any of these rules. 258 19. During a race, a rider must always attempt to succeed. If not, he or she shall not be allowed to continue the competition and may be penalized by the referee. 20. Engaging in any unfair practice, misbehavior or action deemed by the referee or the AMA to be detrimental to the sport. Z ti 3003 AEIVNIldlOSIC1 259 SECTION 4.3 EQUIPMENT A. Equipment: Compliance with all applicable equipment rules must be made at all inspections. The referee may also disallow use of a motorcycle determined by the referee to be illegal under these rules. 1. Any motorcycle found to be in violation of equipment rules would be assumed to have been in violation for the entire race meet. In permitting a motorcycle to practice and/or compete, race officials do not warrant that motorcycle's compliance with AMA rules. Riders are responsible for any violation of equipment rules involving their motorcycle. 2. Under the direction of the meet referee or the AMA, motorcycles or components may be impounded following an event to allow for inspection and testing as directed by these rules and the AMA. 260 SECTION 4.4 PENALTIES A. An offender may have several penalties pronounced against him according to the circumstances. Certain penalties entail suspension of competition privileges delivered by the AMA until the penalty inflicted has been fulfilled. 1. Any member under suspension, or otherwise disciplined under these rules of competition, may be placed on probation or reinstated by the AMA. 2. Definition and application of penalties a. Warnings: can be made privately or publicly. b. Fines: cash penalty. c. Time and/or point penalty or suppression of time: the imposition of time or points affecting the rider's actual result or suppression of time. d. Disqualification: entails automatically and independently of any other penalty, the invalidation of the results obtained in a meet, event, practice, race or ranking. e. Withdrawal of Championship points: entails the loss of AMA, District and series Championship points. f. Suspension: entails the loss of all the rights granted to AMA members, or prohibition from taking part in any of the activities under AMA control for a specified period of time. The application of this penalty may be conditionally deferred for a period of up to a maximum of two years. g. Exclusion: entails the final and complete loss of all rights of participation in any activity under AMA control. 3. Specific penalties: Specific penalties for certain offenses are provided for in these rules and/or Supplementary Regulations. a. A rider judged to have caused a red flag may be disqualified from the event. b. The minimum suspension for a second offense of a similar nature shall be six months. c. Riding in a lower classification than entitled (e.g., an A class rider competing in the B class) may be penalized by a fine and a suspension of up to one year. d. Refusing to submit a machine or component (including fuel) for inspection, will result in the forfeiture of all points, prizes and rights at the meet, plus a fine and one-year suspension. e. Attacking an AMA/meet official or fighting violation will be a fine of up to $500.00 and an indefinite suspension pending review by the AMA. 261 Il[:affli: I ♦ NOTICE OF APPLICATION FOR TEMPORARY ASSEMBLY Pursuant to the Weld County Code, a public hearing will be held in the Chambers of the Board of County Commissioners of Weld County, Colorado, Weld County Administration Building, 1150 O Street, Assembly Room, Greeley, Colorado 80631, at the time specified. If a court reporter is desired, please advise the Clerk to the Board, in writing, at least five days prior of the hearing. The cost of engaging a court reporter shall be borne by the requesting party. In accordance with the Americans with Disabilities Act, if special accommodations are required in order for you to participate in this hearing, please contact the Clerk to the Board's Office at (970) 400-4225, prior to the day of the hearing. The complete case file may be examined in the office of the Clerk to the Board of County Commissioners, Weld County Administration Building, 1150 O Street, Greeley, Colorado 80631. E -Mail messages sent to an individual Commissioner may not be included in the case file. To ensure inclusion of your E -Mail correspondence into the case file, please send a copy to crempel@weldgov.com. DOCKET #: 2017-27 DATE: March 15, 2017 TIME: 9:00 a.m. APPLICANT: Leahy Family Farm, LLC 22437 County Road 19 Milliken, CO 80543 REQUEST: Application for a temporary assembly of more than 350 persons on March 26, 2017, May 21, 2017, July 16, 2017, and September 24, 2017. LEGAL DESCRIPTION: Part of the SE1/4 of Section 9, Township 4 North, Range 67 West of the 6th P.M., Weld County, Colorado. LOCATION: Lying 247.4 feet south of the intersection at County Road 46.5 and County Road 19 (See Legal Description for precise location.) BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO DATED: February 28, 2017 PUBLISHED: March 3, 2017, in the Greeley Tribune Affidavit of Publication NOTICE OF APPLICATION FOR TEMPORARY ASSEMBLY Pursuant to the Weld _County Code, a public hearing will be held in the Chambers of the Board of County Commissioners of Weld County, Colorado, Weld County Administration Building, 1150 O Street, Assembly Room, Greeley, Colorado 80631, at the time specified. If a court reporter is desired, please advise the Clerk to the Board, in writing, at least five days prior of the hearing. The cost of engaging a court reporter shall be borne by the requesting party. in accordance with the Americans with Disabilities Act, if special accommodations are required in order for you to partici- pate in this hearing, please contact the Clerk to the Board's Of- fice at (970) 400-4225. prior to the day of the hearing. The complete case file may be examined in the office of the Clerk to the Board of County Commissioners, Weld County Ad- ministration Building, 1150 O Street, Greeley, Colorado 80631 E -Mail messages sent to an individual Commissioner may not be included in the case file. To ensure inclusion of your E -Mail cor- respondence into the case file, please send a copy to crempel@weldgov.com. DOCKET #: 2017-27 DATE: March 15, 2017 TIME: 9:00 a.m. APPLICANT: Leahy Family Farm, LLC 22437 County Road 19 Milliken, CO 80543 REQUEST: Application for a temporary assembly of more than 350 persons on March 26, 2017. May 21, 2017, July 16, 2017, and September 24, 2017. LEGAL DESCRIPTION: Part of the SE1/4 of Section 9, Town- ship 4 North. Range 67 West of the 6th P.M., Weld County, Col- orado. LOCATION: Lying 247.4 feet south of the intersection at Coun- ty Road 46.5 and County Road 19 (See Legal Description for precise location.) BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO DATED: February 28. 2017 PUBLISHED: March 3, 2017, in the Greeley Tribune The Tribune March 3, 2017 3rd day of March 2017 STATE OF COLORADO County of Weld, I Kelly Ash of said County of Weld, being duly sworn, say that I am an advertising clerk of THE GREELEY TRIBUNE, SS. that the same is a daily newspaper of general circulation and printed and published in the City of Greeley, in said county and state; that the notice or advertisement, of which the annexed is a true copy, has been published in said daily newspaper for consecutive (days): that the notice was published in the regular and entire issue of every number of said newspaper during the period and time of publication of said notice, and in the newspaper proper and not in a supplement thereof; that the first publication of said notice was contained in the Third day of March A.D. 2017 and the last publication thereof: in the issue of said newspaper bearing the date of the Third day of March A.D. 2017 that said The Greeley Tribune has been published continuously and uninterruptedly during the period of at least six months next prior to the first issue thereof contained said notice or advertisement above referred to; that said newspaper has been admitted to the United States mails as second-class matter under the provisions of the Act of March 3,1879, or any amendments thereof; and that said newspaper is a daily newspaper duly qualified for publishing legal notices and advertisements within the meaning of the laws of the State of Colorado. March 3, 2017 Total Charges: $14.13 (lax_ My Commission Expires 2/06/2021 Notary Pub Diane MkC y NOTARY PUSL STATE �� 2� �� DO ., � TARP MY CUSS ON EXPIRES FEBRUARY 6, 2021 -o O O L co 0 (0 O o - m CO c C O U O o a -O Y m N > wO a) 5 U a_ 0 RECEIPT DATE OW I -1 / I -7 RECEIVED FROM {9av1d L. call ADDRESS loci 13th °VG . f retie -Si at) One, hundred 4‘.. "'Roo U s LOO.00 FOR �empara-r a ssennblar, Clapp lica+ion NO. 89139 HOW PAID CASH j t OO 00 CHECK MONEY ORDER cash-, ,a.r, + BY �� Chloe Rempel From: Sent: To: Subject: Sam Kaneta III Tuesday, February 28, 2017 7:24 AM Chloe Rempel RE: Temporary Assembly Application - Leahy Family Farm I reviewed the Sheriff's Office RMS (Spillman) and found no significant records for this business or the owner within the past year. The Sheriff's Office has no issue with the temporary assembly permit. The only Spillman record in the past year was a "meet the complainant" in June 2016, the owner had a simple question for a deputy. Sam Kaneta III Weld County Sheriff's Office 1950 O Street Greeley, CO 80631 970-356-4015 ext 2877 skaneta@co.weld.co.us From: Chloe Rempel Sent: Monday, February 27, 2017 5:06 PM To: Dan Joseph <djoseph@co.weld.co.us>; Deb Adamson <dadamson@co.weld.co.us>; Bethany Pascoe <bpascoe@co.weld.co.us>; Jose Gonzalez <jgonzalez@co.weld.co.us>; Sam Kaneta III <skaneta@co.weld.co.us>; Janet Lundquist <jlundquist@co.weld.co.us>; Roy Rudisill <rrudisill@co.weld.co.us>; Frank Haug <fhaug@co.weld.co.us> Subject: Temporary Assembly Application - Leahy Family Farm Hello, In accordance with the procedure for processing Temporary Assembly Permit Applications, please review all records on the following document/establishment for any associated reports/incidents and return your report to the Weld County Clerk to the Board's Office within two weeks. Your report will be used by the Board of County Commissioners in considering the Applicant's Permit. PLEASE RESPOND NO LATER THAN: 5:00 PM on Friday, March 10, 2017 Applicant: Leahy Family Farms Attn: Anne M. Leahy 22437 CR 19 Milliken, CO 80543 File Location: LC0022 Thank you, Chloe A. Rempel Deputy Clerk to the Board Weld County 1150 O Street Greeley, CO 80631 tel: 970-400-4225 1 Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. 2 Chloe Rempel From: Sent: To: Subject: Jose Gonzalez Tuesday, February 28, 2017 10:05 AM Chloe Rempel; Dan Joseph; Deb Adamson; Bethany Pascoe; Sam Kaneta III; Janet Lundquist; Roy Rudisill; Frank Haug RE: Temporary Assembly Application - Leahy Family Farm No concerns from Building Department Thank you Jose Gonzalez Asst Building Official Planning Services 1555N17'hAve 970-400-3533 Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Chloe Rempel Sent: Monday, February 27, 2017 5:06 PM To: Dan Joseph <djoseph@co.weld.co.us>; Deb Adamson <dadamson@co.weld.co.us>; Bethany Pascoe <bpascoe@co.weld.co.us>; Jose Gonzalez <jgonzalez@co.weld.co.us>; Sam Kaneta III <skaneta@co.weld.co.us>; Janet Lundquist <jlundquist@co.weld.co.us>; Roy Rudisill <rrudisill@co.weld.co.us>; Frank Haug <fhaug@co.weld.co.us> Subject: Temporary Assembly Application - Leahy Family Farm Hello, In accordance with the procedure for processing Temporary Assembly Permit Applications, please review all records on the following document/establishment for any associated reports/incidents and return your report to the Weld County Clerk to the Board's Office within two weeks. Your report will be used by the Board of County Commissioners in considering the Applicant's Permit. PLEASE RESPOND NO LATER THAN: 5:00 PM on Friday, March 10, 2017 Applicant: Leahy Family Farms Attn: Anne M. Leahy 22437 CR 19 Milliken, CO 80543 1 MEMORANDUM TO: Chloe Rempel, Clerk to the Board DATE: February 28, 2017 FROM: Janet Lundquist, Public Works SUBJECT: Temporary Assembly Leahy Family Farm The Weld County Public Works Department has reviewed this proposal. Our requirements are as follows: REQUIREMENTS: 1. No parking will be allowed on Weld County Roadways. 2. This area is not in a Special Flood Hazard Area (SFHA) as determined by the Federal Emergency Management Agency (FEMA). 3. The applicant did not specify the number of attendees this value is needed to determine the number of parking spaces are required. Based upon past events at this location we can estimate approximately 420 vehicles will require parking on the property. 4. Please submit an Incident Command Plan for the Office of Emergency Management. Page - 1 - of 1 February 28, 2017 C:\Users\crempel\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\PIOEICGI3\Temp Assembly Leahy Family Farm 022817.doc Chloe Rempel From: Sent: To: Subject: Frank, Chloe Rempel Wednesday, March 01, 2017 2:56 PM Frank Haug; Bethany Pascoe RE: Leahy Family farms We did ask them to clarify, and they provided last year's referee report stating that they had 724 in total spectator attendance. Anne plans to limit attendance this year to 1000 total. I will give her a call to verify the TBD date. Thank you, Chloe A. Rempel Deputy Clerk to the Board Weld County 1150 O Street Greeley, CO 80631 tel: 970-400-4225 Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. Original Message From: Frank Haug Sent: Wednesday, March 01, 2017 1:49 PM To: Bethany Pascoe <bpascoe@co.weld.co.us>; Chloe Rempel <crempel@co.weld.co.us> Subject: RE: Leahy Family farms Chloe, didn't we ask them already to provide the maximum number? Also, we probably need to clarify the issue of the TBD date. Have you asked her about that, or would you like me to give her a call? Frank N. Haug Assistant Weld County Attorney 1150 O Street Mailing Address: P.O. Box 758, Greeley, CO 80632 tel: (970) 356-4000 x4394 fax: (970) 352-0242 1 Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. Original Message From: Bethany Pascoe Sent: Wednesday, March 01, 2017 1:36 PM To: Chloe Rempel <crempel@co.weld.co.us> Cc: Frank Haug <fhaug@co.weld.co.us> Subject: Leahy Family farms Questions: Their dates page says a TBD — date for the "Enduro" race Then... on the Acord Insurance Binder — it states May 7 ((on the Special Conditions/other coverages page) Also... Please note the application specifically called out "N/A" of people (Questions 4-5, page 2). #6 — No maximum number Bethany Pascoe Zoning Compliance Officer II Weld County Department of Planning Services 1555 N 17th Ave Greeley, Co 80631 tel: 970-400-3555 fax: 970-304-6498 2 Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. 3 Chloe Rempel From: Sent: To: Subject: Chloe Rempel Wednesday, March 01, 2017 3:13 PM Frank Haug; Bethany Pascoe RE: Leahy Family farms I just got off of the phone with Anne. The Enduro Race is from the Rocky Mountain Enduro Circuit (RMEC), and is a much smaller circuit than the other RMXA races. They are only expecting 65-80 people, and have the race scheduled for May 7, 2017. Chloe A. Rempel Deputy Clerk to the Board Weld County 1150 O Street Greeley, CO 80631 tel: 970-400-4225 Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. Original Message From: Frank Haug Sent: Wednesday, March 01, 2017 1:49 PM To: Bethany Pascoe <bpascoe@co.weld.co.us>; Chloe Rempel <crempel@co.weld.co.us> Subject: RE: Leahy Family farms Chloe, didn't we ask them already to provide the maximum number? Also, we probably need to clarify the issue of the TBD date. Have you asked her about that, or would you like me to give her a call? Frank N. Haug Assistant Weld County Attorney 1150 O Street Mailing Address: P.O. Box 758, Greeley, CO 80632 tel: (970) 356-4000 x4394 fax: (970) 352-0242 Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the 1 Chloe Rempel From: Sent: To: Subject: Frank, Chloe Rempel Wednesday, March 01, 2017 3:17 PM Frank Haug RE: Leahy Family farms Anne spoke with Roy today regarding the incident action plan. She said that Roy had suggested she speak with Julie about making "this" permanent, so that she no longer has to fill out temporary assembly applications. I told her that was above my paygrade, and she is welcome to broach the subject at the hearing. She is going to call you tomorrow morning to discuss it further, because she isn't feeling well this afternoon. Chloe A. Rempel Deputy Clerk to the Board Weld County 1150 O Street Greeley, CO 80631 tel: 970-400-4225 Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. Original Message From: Frank Haug Sent: Wednesday, March 01, 2017 1:49 PM To: Bethany Pascoe <bpascoe@co.weld.co.us>; Chloe Rempel <crempel@co.weld.co.us> Subject: RE: Leahy Family farms Chloe, didn't we ask them already to provide the maximum number? Also, we probably need to clarify the issue of the TBD date. Have you asked her about that, or would you like me to give her a call? Frank N. Haug Assistant Weld County Attorney 1150 O Street Mailing Address: P.O. Box 758, Greeley, CO 80632 tel: (970) 356-4000 x4394 fax: (970) 352-0242 Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential 1 Chloe Rempel From: Sent: To: Cc: Subject: Attachments: Dan Joseph Thursday, March 02, 2017 8:04 AM Chloe Rempel Deb Adamson; Cindy Salazar RE: Temporary Assembly Application - Leahy Family Farm Temporary Assembly Memo Leahy Family Farm LLC 2017.doc Looks good. Only one recommendation. See attached. Dan Joseph CP-FS Food Program Coordinator Weld County Department of Public Health and Environment 1555 North 17th Avenue Greeley, CO 8063 I phone: 970.304.6415 x 2206 fax: 970.304.6411 Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Chloe Rempel Sent: Monday, February 27, 2017 5:06 PM To: Dan Joseph <djoseph@co.weld.co.us>; Deb Adamson <dadamson@co.weld.co.us>; Bethany Pascoe <bpascoe@co.weld.co.us>; Jose Gonzalez <jonzalez@co.weld.co.us>; Sam Kaneta III <skaneta@co.weld.co.us>; Janet Lundquist <jlundquist@co.weld.co.us>; Roy Rudisill <rrudisill@co.weld.co.us>; Frank Haug <fhaug@co.weld.co.us> Subject: Temporary Assembly Application - Leahy Family Farm Hello, In accordance with the procedure for processing Temporary Assembly Permit Applications, please review all records on the following document/establishment for any associated reports/incidents and return your report to the Weld County Clerk to the Board's Office within two weeks. Your report will be used by the Board of County Commissioners in considering the Applicant's Permit. PLEASE RESPOND NO LATER THAN: 5:00 PM on Friday, March 10, 2017 Applicant: Leahy Family Farms Attn: Anne M. Leahy 22437 CR 19 Milliken, CO 80543 File Location: LC0022 1 Memorandum TO: Chloe Rempel From: Dan Joseph DATE: March 2, 2017 SUBJECT: Temporary Assembly Application Leahy Farms In response to your request, Environmental Health Services has reviewed the Temporary Assembly Permit for Leahy Family Farm LLC, located at 22437 WCR 19, in Milliken, Colorado. After reviewing the application, the following is the recommendation made by this Department: 1) Temporary hand washing stations should be located outside the portable toilets. We recommend that there be one hand washing station for every two portable toilets (provided the toilets are in close proximity to one another). If the portable toilets are spread throughout the facility we recommend one hand washing facility per toilet. Should you have any questions regarding this matter, please contact me at extension 2206 or via e-mail at dioseph(a,co.weld.co.us. Thank you. cc: Cindy Salazar, Environmental Health Services Deb Adamson, Environmental Health Services Chloe Rempel From: Sent: To: Subject: Attachments: Bethany Pascoe Friday, March 03, 2017 8:13 AM Chloe Rempel RE: Temporary Assembly Application - Leahy Family Farm LC0022.2017.doc Please see staffs attached referral. From: Chloe Rempel Sent: Monday, February 27, 2017 5:06 PM To: Dan Joseph <djoseph@co.weld.co.us>; Deb Adamson <dadamson@co.weld.co.us>; Bethany Pascoe <bpascoe@co.weld.co.us>; Jose Gonzalez <jgonzalez@co.weld.co.us>; Sam Kaneta III <skaneta@co.weld.co.us>; Janet Lundquist <jlundquist@co.weld.co.us>; Roy Rudisill <rrudisill@co.weld.co.us>; Frank Haug <fhaug@co.weld.co.us> Subject: Temporary Assembly Application - Leahy Family Farm Hello, In accordance with the procedure for processing Temporary Assembly Permit Applications, please review all records on the following document/establishment for any associated reports/incidents and return your report to the Weld County Clerk to the Board's Office within two weeks. Your report will be used by the Board of County Commissioners in considering the Applicant's Permit. PLEASE RESPOND NO LATER THAN: 5:00 PM on Friday, March 10, 2017 Applicant: Leahy Family Farms Attn: Anne M. Leahy 22437 CR 19 Milliken, CO 80543 File Location: LC0022 Thank you, Chloe A. Rempel Deputy Clerk to the Board Weld County 1150 0 Street Greeley, CO 80631 tel: 970-400-4225 Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return 1 MEMORANDUM To: Chloe Rempel, Deputy Clerk to the Board March 3, 2017 From: Bethany Pascoe, Zoning Compliance Officer, Dept. of Planning Services Subject: LC0022 Review of the following Temporary Assembly Permit by the Department of Planning Services shows the following: Leahy Family Farm, LLC Attn: David Leahy 22437 Weld County Road 19 Milliken, Colorado 80543 Zone District: Agriculture Event Dates: March 26 May 21 July 16 September 24 6am — 5:30 pm (self contained campers only) This use is permitted through a Use by Special Review (USR-1142) permit. No existing violations were noted. Staff Comments: Even though there is a TBD date listed on the dates page of the application — per an e-mail dated 03/01/2017 — this race is only 65-80 & therefore does not require a Temporary Assembly permit (but is sched for May 7) Please note the application specifically called out "N/A" of people (Questions 4-5, page 2). #6 — No maximum number SERVICE, TEAMWORK, INTEGRITY, QUALITY Chloe Rempel From: Sent: To: Cc: Subject: Roy Rudisill Tuesday, March 14, 2017 3:29 PM Chloe Rempel Frank Haug FW: FW: Temporary Assembly Application - Leahy Family Farm HI Chloe, I have talked with the applicant and the emailed the Fire District and there are not concerns with this event. The Fire District will prepare an IAP as in the past. Please see Chief Covillo's email below. Roy Roy Rudisill Director Office of Emergency Management 1150 O Street 970-304-6540 Office 970-381-0417 Cell Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Bernie Covillo [mailto:bcovillo@frfr.co] Sent: Friday, March 10, 2017 11:18 AM To: Roy Rudisill <rudisill@co.weld.co.us> Cc: Ron Bateman <rbateman@frfr.co>; Ty Drage <tdrage@frfr.co> Subject: Re: FW: Temporary Assembly Application - Leahy Family Farm Roy, I did not see anything glaring in the documents submitted. We have no concerns, I would just want to make one note. Stadium Medical only has a Tier III Ambulance License with Weld. County and they should not transport any patients. Transport of a injured person shall be requested through Weld. County Regional. Communications Center to have Front Range Fire Rescue respond for transport. Thank. you for passing the application on for our review and comment. Best, i Bernie Covillo Operations Chief bcovillonfrfr.co Office 970.587.4464 -Mobile 970.584.6085 On Thu, Mar 9, 2017 at 12:00 PM, Roy Rudisill <rrudisill(aco.weld.co.us> wrote: Hi Bernie, the Leahy's have submitted their request for the races this year. Do you have any concerns with their application or development of an IAP? Roy Rudisill Director Office of Emergency Management 1150 O Street 970-304-6540 Office 970-381-0417 Cell 2 Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. From: Chloe Rempel Sent: Monday, February 27, 2017 5:06 PM To: Dan Joseph <djoseph(&,co.weld.co.us>; Deb Adamson <dadamson@co.weld.co.us>; Bethany Pascoe <bpascoe@co.weld.co.us>; Jose Gonzalez <jgonzalez(aco.weld.co.us>; Sam Kaneta III <skaneta@co.weld.co.us>; Janet Lundquist <jlundquist(aco.weld.co.us>; Roy Rudisill <rrudisill@co.weld.co.us>; Frank Haug <fhaug@co.weld.co.us> Subject: Temporary Assembly Application - Leahy Family Farm Hello, In accordance with the procedure for processing Temporary Assembly Permit Applications, please review all records on the following document/establishment for any associated reports/incidents and return your report to the Weld County Clerk to the Board's Office within two weeks. Your report will be used by the Board of County Commissioners in considering the Applicant's Permit. PLEASE RESPOND NO LATER THAN; 5:00 PM on Friday, March 10, 2017 Applicant: Leahy Family Farms Attn: Anne M. Leahy 22437 CR 19 Milliken, CO 80543 File Location: LC0022 Thank you, 3 Chloe A. Rempel Deputy Clerk to the Board Weld County 1150 O Street Greeley, CO 80631 tel: 970-400-4225 Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited. 4 22437 County Roa iken, CO 80543 2 C w 0 ._ U i o b cu Co Ct D " 2 o w __A- 2 o F Q O 2 ... o Q o O a) ct E cm ....... C c -C3 (2 O 2 co WEIS Ca O CO U ^ V >1 • O Q C WX (1314) a3.45 Q 2N -O w .}.� f c . CD a) Li) 00 - U . c!) 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W L I O tla) Cr C —J 4a) C CZ E O V .O a ui co p co NO L.L C O O Z CO a) Q p CO N CO I p O O I require parking on the property. -_p C1 O a) U) O c CO U O co lc O cO N a) a) O X Q O O o. n p I— Q A A Ct O) Co Q O z A U C a) O) L a) E `I O a) _U L O a) II O p ) a L O a) 5- Cn C CO 0_ p CO E E O U I C a) p C C Q A t C 0 E a) O) Co C CO i 0 V) cts cn E V Q a a) 0 O a a) 0 i co 0 s ca 0) C a) E a O 2 a W Cn C O co C) Cl) Co C CO Recommends O C O CO tain O) C CO C CO a) C O O a) C6 a) ) a) a) cO t O a c� 0 0 a) >> CB o a) E a) a N 41 7 -- N- th th Co D 2 a) .> a) CC .co CD U O v a 0 u) Cu >, EL fl w _ D Cu _C co tm; n m cm ■ U. O — L E -o a) v ca E a)a) a a) .— cn C D O N No existing violations. N a) Cu N C O a 0) N O ■ . a a) E It co Q. 0) O a) V '3 m No concerns. Hello