HomeMy WebLinkAbout20171798.tiffRESOLUTION
RE: APPROVE BYLAWS FOR ADULT PROTECTION COMMUNITY TEAM AND
AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the newly drafted bylaws of the Adult Protection Community Team have been
presented to the Board of Weld County Commissioners for approval, and
WHEREAS, the Board of Commissioners of Weld County deems it advisable to adopt said
Adult Protection Community Team bylaws, and
WHEREAS, the bylaws call for a designation of administrative support, and
WHEREAS, after review, the Board deems it advisable to designate the Department of
Human Services to serve in this capacity.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the bylaws for the said board, be, and hereby are, adopted.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said bylaws.
BE IT FURTHER RESOLVED by the Board of County Commissioners of Weld County,
Colorado, that the Department of Human Services be designated to provide administrative
support to said Board.
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2017-1798
HR0003
APPROVE BYLAWS FOR THE ADULT PROTECTION COMMUNITY TEAM
PAGE 2
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 19th day of June, A.D., 2017.
BOARD OF COUNTY COMMISSIONERS
WELD COUI*TY, COLORADO
ATTEST: d.Jip. ci
Weld County Clerk to the Board
BY: � 012 P •
uty Clerk to the Boar
APPRI ' AS TO
ounty Attorney
Date of signature: 7/ tat 11
Julie �Cozad, Chair
Steve Moreno, Pro-Tem
32c
Sean P. Conway
ike Freeman
arbara Kirkmeyer,
2017-1798
HR0003
WELD COUNTY ADULT PROTECTION
COMMUNITY TEAM
BY-LAWS
Adopted on: (_ x..e it c4-01( by Weld County Department of Human Services
PURPOSE OF THE AP TEAM
The purpose of the Weld County Adult Protection Community Team (AP Team) is to serve as an
advisory body to the Weld County Department of Human Services' Adult Protective Services
staff, to "Review the processes used to report and investigate reports of mistreatment or self -
neglect of at -risk adults; review the provision of protective services for such adults; facilitate
interagency cooperation; and provide community education on mistreatment and self -neglect of
at -risk adults." Section 26-3.1-103(3), C.R.S.
The AP Team serves:
• To provide a forum for selected referrals and discussion of other agency and community
services for at -risk adults.
• To coordinate services and information as they relate to specific clients.
• To prevent duplication of services by networking and sharing information and resources.
• To promote interagency education by providing team members an opportunity to share
information regarding specific service areas of expertise.
• To review Adult Protective Service cases presented by the Adult Protective Services
Caseworkers, for continued departmental and other agency involvement and intervention,
both during the assessment and the on -going case phases.
• To increase public knowledge of Adult Protection and the at -risk adult population by
providing community education on mistreatment and self -neglect of at -risk adults.
• To identify gaps in existing service systems.
• To identify service needs within the community.
• To review applicable regulations and policy changes that may impact at -risk adults.
• To establish and review protocols between agencies that serve at -risk adults.
2017-1798
WELD COUNTY ADULT PROTECTION
COMMUNITY TEAM
BY-LAWS
AP TEAM MEMBERSHIP
Membership of the AP Team will consist of a maximum of (20) individuals. Suggested
membership includes, but will not be limited to, representatives of the following professions
(CDHS Staff Manual, Volume 7, Section 7.111, E, 1):
• Alcohol Treatment
• Long -Term Care Ombudsmen
• Area Agencies on Aging
• Mental Health
• Banks, Credit Unions,
and other Financial Institutions
• Physicians
• Community Center Boards
• Private Attorneys
• District Attorneys
• Public Housing
• Health Care Providers
• Senior Centers
• Hospital Discharge Planners
• Social Services
• Law Enforcement
• Home Health Providers
• Legal Services
• Long -Term Care Providers
• Other Special Interest Groups
Team membership will be voluntary. Members are required to sign a confidentiality agreement
and are expected to strictly adhere to that agreement to assure the confidentiality of referral
information and information contained in specific cases. Team members will renew and re-sign
these agreements annually. Guest professionals will sign a confidentiality agreement at the
beginning of each meeting they are invited to attend.
Where applicable, the AP Team will ask selected agencies for support by requesting that each
agency Director appoint a representative to the AP Team, giving that representative the authority
to act in an advisory capacity, and to commit to the provision of services or other action needed
from his/her agency. Each team member will secure authority from his/her agency to act in an
advisory capacity while serving on the AP Team. Each team member will secure authority from
his/her agency to commit to review the provision of protective services and other action(s)
needed from his/her agency.
WELD COUNTY ADULT PROTECTION
COMMUNITY TEAM
BY-LAWS
As authorized employees or volunteers to the Weld County Department of Human Services,
team members are governed by the rules and regulations of the Colorado Department of Human
Services. Members may nominate an alternate from their own agency who must receive prior
approval by the AP Team and Department of Human Services Director.
CONFLICT OF INTEREST
Conflict of interest refers to a situation in which a team member's or prospective team member's
personal or business interests have the potential to impair his/her judgment in carrying out the
team member's responsibilities. Team members may have an ongoing potential for conflict of
interest in APS cases, such as home health providers, or may have a case -limited conflict of
interest, such as a personal relationship with an APS client and/or client's family.
When it appears that a team member has potential conflict of interest that could raise questions
about the team member's impartiality during case review and planning, the team member will
immediately notify the APS Program Supervisor who may request the team member recuse
themselves from staffing the case in question.
TERMS OF OFFICE
Appointment will be for a period of two years unless the member resigns. Each member will be
asked by the AP Team to recommit to team membership every two years.
WELD COUNTY ADULT PROTECTION
COMMUNITY TEAM
BY-LAWS
AP TEAM COORDINATOR DUTIES
The AP Team Coordinator will be the Adult Protective Services Program Supervisor or other
employee from the Weld County Department of Human Services designated by the Adult
Protective Services (APS) Program Supervisor. The AP Team Coordinator duties include:
• Recruiting AP Team members;
• Calling to order members of the AP Team during meetings;
• Assisting with drafting the team by-laws and confidentiality agreements;
• Determining criteria to select APS cases that are most appropriate for review;
• Assisting with preparing cases for presentations;
• Acting as a liaison between the APS caseworkers and other team members by soliciting
feedback on the team process from both groups;
• Acting as a liaison between the APS caseworkers and other team members for
development of community educational events and materials;
• Assuming or designating administrative duties, including:
o Planning, organizing, and facilitating team meetings;
o Notifying members of meeting schedules;
o Preparing, reviewing, and finalizing meeting agendas;
o Summarizing cases for review;
o Finding relevant articles, videos, and guest speakers for presentations;
o Assuring that APS provides case updates on previously reviewed cases;
o Assisting the APS unit in developing brief scenarios of new cases;
o Providing all team members with information needed for each meeting, such as
handouts for special presentations;
• Following up on recommendations by team members;
WELD COUNTY ADULT PROTECTION
COMMUNITY TEAM
BY-LAWS
AP TEAM CHAIRPERSON DUTIES
The AP Team Chairperson will be the Adult Protection Program Supervisor or a member of the
AP Team who may or may not be employed by the County Department. The chairperson may
volunteer, be appointed, or be elected by the AP Team. The team chairperson duties include:
• Providing input into the development of the meeting agenda;
• Overseeing the meeting process and follow the agenda;
• Bringing pertinent protection issues to the team's attention;
• Maintaining the meeting structure and time schedule;
• Initiating and monitoring membership letters of appointment and termination.
INDIVIDUAL AP TEAM MEMBERS' DUTIES
Individual team members' duties include:
• Committing to up to two hours per team meeting;
• Assisting with the development of team policies, goals, and objectives;
• Providing professional expertise and opinions as pertinent to each case review;
• Educating other team members about their respective service systems; and
• Assisting with identification of topics, planning, and development of community
educational events.
AP TEAM STRUCTURE
The team meeting will be structured as follows:
• Team meetings will be scheduled on a bi-monthly (every 2 months) basis.
• Emergency meetings may be called as needed to provide support, advice, and guidance to
the County Department.
WELD COUNTY ADULT PROTECTION
COMMUNITY TEAM
BY-LAWS
• Recommendations by the AP Team are not mandates to the County Department of
Human Services or any agency, but will be considered advisory to the County
Department and other agencies.
• The AP Team can ask that a case review be brought back and information updated at a
later date.
• It is extremely important that members understand the law as it relates to confidentiality
in Adult Protection cases and agree to follow team confidentiality guidelines. Team
members and alternates will be required to sign and abide by the confidentiality
agreement.
• Referrals to the AP Team will be made through a process determined by the designated
County Department staff person, i.e., the County Director, the Team Coordinator, or the
Team Chairperson.
• Each meeting will be public to the extent required by the Colorado Open Meetings Act,
Section 24-6-401, C.R.S., et seq., and confidential in accordance with Section 26-3.1-
102(7), C.R.S. and Section 26-3.1-204(7), C.R.S. The AP Team will operate under
Executive Session during specific Adult Protection case reviews.
AP TEAM MEMBER RESIGNATION AND TERMINATION
• Team members resigning from the AP Team will provide 30 days notice to the County
Department of Human Services prior to the date of resignation.
• Whenever possible, the agencies or organizations being represented by the resigning team
member will designate another representative from the agency or organization to replace
the resigning team member on the AP Team.
• The County Department of Human Services may request that a member resign and/or
terminate membership for violating the terms of the Confidentiality Agreement, for
unprofessional or unethical conduct, and/or other behaviors or issues determined by the
County department to be unacceptable for a team member.
WELD COUNTY ADULT PROTECTION
COMMUNITY TEAM
BY-LAWS
• Requests for resignation of a team member will be made to the Director of the County
Department of Human Services.
• When team membership is terminated, a letter advising of this decision will be sent to the
member and the appointing agency by the AP Team Coordinator.
RE: BYLAWS FOR ADULT PROTECTION COMMUNITY TEAM
ATTEST: dideAl ;oc.
Weld Q int Clerk to th- Board WELD CQ JNTY, COL DO
BY:
Deputy i -rk t• the
APPROVED AS TO FUNDING:
"alciaea
Controller
APPROVED AS TO FORM:
C • unty Attorney
Julie A. Cozad, Chair
BOARD OF COUNTY COMMISSIONERS
JUN 19 2917
APPROVED AS TO SUBSTANCE:
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