HomeMy WebLinkAbout20172650RESOLUTION
RE: APPROVE TASK ORDER CONTRACT AMENDMENT #1 FOR THE CONTROL AND
PREVENTION OF HEALTHCARE ASSOCIATED INFECTIONS (CLIP INITIATIVE) AND
AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Task Order Contract Amendment #1
for the Control and Prevention of Healthcare Associated Infections (Clip Initiative) between the
County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, on behalf of the Weld County Department of Public Health, and the Colorado Department
of Public Health and Environment, commencing August 1, 2017, and ending July 31, 2018, with
further terms and conditions being as stated in said amendment, and
WHEREAS, after review, the Board deems it advisable to approve said amendment, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that Task Order Contract Amendment #1 for the Control and Prevention of
Healthcare Associated Infections (Clip Initiative) between the County of Weld, State of Colorado,
by and through the Board of County Commissioners of Weld County, on behalf of the Weld County
Department of Public Health and Environment, and the Colorado Department of Public Health
and Environment, be and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said amendment.
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2017-2650
HL0049
RE: TASK ORDER CONTRACT AMENDMENT #1 FOR CONTROL AND PREVENTION OF
HEALTHCARE ASSOCIATED INFECTIONS (CLIP INITIATIVE)
PAGE 2
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 31st day of July, A.D., 2017.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLOR) PO
ATTESTdit/% .do: tk,
Weld County Clerk to the Board
BY:
APPR
ounty Attorney
Date of signature: 'r! I
Julie'A Cozad, Chair
arn-eD^L)2.-1.-
Steve Moreno, Pro-Tem
EXCUSED
Sean P. Conway
Freeman
AL1L/(>4t1614-1-L-/..-1A-'
arbara Kirkmeyer
2017-2650
HL0049
Lk)A-0\si- 10*Iig-TO
Memorandum
TO: Julie A. Cozad, Chair
Board of County Commissioners
FROM: Mark E. Wallace, MD, MPH
Executive Director
Department of Public Health & Environment
DATE: July 21, 2017
SUBJECT: Task Order Contract renewal with CDPHE for
the Control and Prevention of Healthcare -
Associated Infections (CLIP Initiative)
For the Board's review and approval is a Task Order Contract between Colorado Department of
Public Health and Environment ("CDPHE") and the Board of County Commissioners for the
County of Weld, State of Colorado, on behalf of the Weld County Department of Public Health
and Environment ("WCDPHE") to increase the capacity in infection control and prevention of
healthcare -associated infections in Weld County.
Skilled nursing facilities (SNFs) play an important role in our community with services that have
expanded to include both long-term nursing care and short-term rehabilitation. With the fluid
movement of patients between SNFs and hospitals, infection prevention and control is critical in
both settings. Weld County has several SNFs that are rated below average in health inspections
with deficiencies in infection prevention. WCDPHE has partnered with CDPHE to strengthen the
infection prevention and control capacity in Weld County. This project serves to train and certify
WCDPHE staff, develop partnerships and foster collaborations between WCDPHE and SNFs; and
improve the infection prevention and control programs in several SNFs within Weld County. The
term of this contract is from August 1, 2017, through July 31, 2018, for an amount not to exceed
$12,000, all of which is federal funding.
This task order contract amendment was approved for placement on the Board's agenda via pass -
around dated July 17, 2017. I recommend approval of this Task Order Contract renewal with
CDPHE for the CLIP Initiative.
2017-2650
1
DEPARTMENT OR AGENCY NAME
COLORADO DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
DCEED-DSI-HAI
DEPARTMENT OR AGENCY NUMBER
FAAA
TASK ORDER AMENDMENT ROUTING NUMBER
18 FHHA 102367
To Original Task Order Routing Number
17 FHHA 96952
TASK ORDER AMENDMENT #1
This Task Order Amendment is made this 13"' day of June, 2017, by and between the State of Colorado, acting by and
through the DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT, whose address or principal place of
business is 4300 Cherry Creek Drive South, Denver, Colorado 80246, hereinafter referred to as the "State"; and,
BOARD OF COUNTY COMMISSIONERS OF WELD COUNTY, (a political subdivision of the state of
Colorado), whose address or principal place of business is 1555 North 17th Avenue, Greeley, Colorado, 80631,
hereinafter referred to as the "Contractor".
FACTUAL RECITALS
The parties entered into a Master Contract dated January 1T!', 2012, with contract routing number 13 FAA 00051.
Pursuant to the terms and conditions of the Master Contract the parties entered into a Task Order Contract dated
January 24k, 2017, with encumbrance number 201700003293, and task order contract routing number 17 FHHA
96952, hereafter referred to as the "Original Task Order Contract", whereby the Contractor was to provide to the
State the following:
This project serves to increase capacity in infection control and prevention of healthcare -associated infections in Weld
County Colorado.
Changes were required to extend for an additional term and to modify the Statement of Work and the Budget.
The State promises to pay the Contractor the sum of Twelve Thousand Dollars, ($12,000.00) for the renewal term of
One (1) year, ending on July 31st, 2018, in exchange for the promise of the Contractor to perform the specifications to
the work described herein.
NOW THEREFORE, in consideration of their mutual promises to each other, stated below, the parties hereto agree as
follows:
1. Consideration for this Contract Amendment to the Original Task Order Contract consists of the payments and
services that shall be made pursuant to this Contract Amendment, and promises and agreements herein set
forth.
2. It is expressly agreed to by the parties that this Contract Amendment is supplemental to the Original Task
Order Contract, contract routing number 17 FHHA 96952 referred to herein as the Original Task Order
Contract, which is by this reference incorporated herein. All terms, conditions, and provisions thereof, unless
specifically modified herein, are to apply to this Contract Amendment as though they were expressly rewritten,
incorporated, and included herein.
3. It is expressly agreed to by the parties that the Original Task Order Contract is and shall be modified, altered,
and changed in the following respects only:
Page I of 4
Amd#1 18 FHHA 102367.docx ver 13.6.17
oz / atz, (3)
A. This Contract Amendment is issued pursuant to paragraph 5 of the Original Task Order Contract. This
Contract Amendment is for the renewal term of August 1s', 2017, through and including July 31S`s
2018. The maximum amount payable by the State for the work to be performed by the Contractor
during this renewal term is Twelve Thousand Dollars, ($12,000.00) for an amended total contract
financial obligation of the State of Twenty Four Thousand Seventy Five Dollars, ($24,075.00).
For this renewal term the maximum amount payable attributable to United States Government
funding source (see Catalog of Federal Domestic Assistance (CFDA) number 93.323) is Twelve
Thousand Dollars, ($12,000.00), and the amended total contract financial obligation
attributable to United States Government funding source (see Catalog of Federal Domestic
Assistance (CFDA) number 93.323) is Twenty Four Thousand Seventy Five Dollars,
($24,075.00).
The modified specifications to the original Statement of Work and Budget are incorporated herein
by this reference and identified as "Exhibit E" and "Exhibit F".
4. The Effective Date of this Contract Amendment is August 1g', 2017, or upon approval of the State Controller,
or an authorized delegate thereof, whichever is later.
5. Except for the General Provisions and Special Provisions of the Original Task Order Contract, in the event of
any conflict, inconsistency, variance, or contradiction between the terms and provisions of this Contract
Amendment and any of the terms and provisions of the Original Task Order Contract, the terms and provisions
of this Contract Amendment shall in all respects supersede, govern, and control. The Special Provisions shall
always control over other provisions of the Original Task Order Contract or any subsequent amendments
thereto. The representations in the Special Provisions to the Original Task Order Contract concerning the
absence of personal interest of state of Colorado employees are presently reaffirmed.
6. FINANCIAL OBLIGATIONS OF THE STATE PAYABLE AFTER THE CURRENT FISCAL YEAR ARE
CONTINGENT UPON FUNDS FOR THAT PURPOSE BEING APPROPRIATED, BUDGETED, AND
OTHERWISE MADE AVAILABLE.
Page 2 of 4
Amd# 118 FHEIA 102367.docx ver 13.6.17
SIGNATURE PAGE
Contract Routing Number: 18 FHI-IA 102367
THE PARTIES HERETO HAVE EXECUTED THIS TASK ORDER AMENDMENT
Each person signing this Task Order Amendment represents and warrants that he or she is duly authorized to execute this Task Order Amendment and to
bind the party authorizing his or her signature.
CONTRACTOR
Board of County Commissioners of Weld County John W. Hickenlooper, Governor
By:
(a political subdivision of the state of Colorado)
For the use and benefits of the Weld County
Department of the Public Health and Environment
Julie A. Cozad
Print Name of Authorized Individual
Signature of Author e' Individual
Date
PROGRAM APPROVAL
Colorado Department of Public Health and Environment
Wendy Bamberg
Medical Epidemiologist
Healthcare -Associated Infections Program Manager
ignature of Authorized CDPHE Program Approver
oft
It-,
Date
By:
By:
STATE OF COLORADO
Colorado Department of Public Health and
Environment
Larry Wolk, MD, MSPH, Executive Director and
Chief Medical Officer
Lisa McGovern
Purchasing and Contracting Section Director, CDPHE
Date
LEGAL REVIEW
Cynthia H. Coffman, Attorney General
Signature — Senior ssistant Attorney General
Date
In accordance with §24-30-202 C.R.S., this Task Order Amendment is not valid until signed and dated below by the State
Controller or an authorized delegate.
STATE CONTROLLER
By:
Sit I I
Effective Date:
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Amd# I 18 FHHA 102367.docx
/ 7- A-1/51)(3)
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Page 4 of 4
Amd#I 18 FHHA I02367.docx
EXHIBIT E
STATEMENT OF WORK
To Original Contract Routing Number 17 FHHA 96952
Task Order Amendment Routing Number 18 FHHA 102367
These provisions are to be read and interpreted in conjunction with the provisions of the contract
specified above.
I. Entity Name: Weld County Department of Public Health and Environment
Term: August 1, 2017 - July 31, 2018
II. Project Description:
This project serves to increase the capacity to control and prevent healthcare -associated infections at the
local jurisdictional level in Weld County. The purpose of the project is to increase awareness of
healthcare -associated infections, antimicrobial resistance, and infection prevention within Weld County,
Colorado.
III. Definitions:
1. APIC - Association for Professionals in Infection Control and Epidemiology
2. CPDHE — Colorado Department of Public Health and Environment
3. EPI - Epidemiology
4. HAI — Healthcare -associated infections
5. CDC — The Centers for Disease Control and Prevention
6. HICPAC — Healthcare Infection Control Practices Advisory Committee
7. SHEA — The Society for Healthcare Epidemiology of America
IV. Work Plan:
Goal #1: Improve infection control in healthcare facilities within the Contractor's jurisdiction of Weld county.
Objective #1: No later than the expiration date of the Contract, the Contractor shall improve knowledge among
Contractor's staff on the topics of healthcare -associated infections, antimicrobial resistance, and infection control
and increase awareness of these topics among healthcare facility staff and healthcare providers.
Primary Activity #1
The Contractor shall attend and participate in CDPHE-led calls, trainings, conferences
and webinars on the topics of healthcare -associated infections, antimicrobial
resistance, and infection prevention.
Sub -Activities #1
1. The Contractor shall attend webinar trainings on infection control, antimicrobial
resistance, and healthcare -associated infection outbreaks offered by CDPHE.
CDPHE will notify the Contractor in advance of the trainings and will record and
monitor attendance.
2. The Contractor shall attend conference calls coordinated by CDPHE. CDPHE will
notify the Contractor in advance of the trainings and will record and monitor
attendance.
3. The Contractor shall select and ensure one (1) staff member attends the SHEA
Spring 2018 Conference.
4. The Contractor shall support one (I) staff member to obtain certification in
infection control from APIC.
Primary Activity #2
The Contractor shall support CDPHE investigation of outbreaks of healthcare -
associated infections and/or antimicrobial resistant organisms within Weld county.
version; Contract Statement or Work — Exhibit B
December 2015
Weld HAI SOW FY18 Exhibit E (6.27).doc
Page I act
EXHIBIT E
Sub -Activities #2
1. The Contractor shall support CDPHE during investigations of outbreaks of
healthcare -associated infections and/or antimicrobial resistant organisms,
including participation in conference calls and site visits for the purposes of
integrating and learning.
2. The Contractor shall accompany CDPHE disease control staff during infection
prevention assessments of facilities for the purposes of integrating and learning.
Primary Activity #3
The Contractor shall use healthcare -associated infection and antimicrobial resistant
organism data, as well as infection prevention assessments, to inform infection
prevention efforts.
Sub -Activities #3
1. The Contractor shall identify and review healthcare -associated infection and
antimicrobial resistant pathogen data for the purposes of understanding healthcare
associated infections in Weld County. The Contractor shall contact the CDPHE
Healthcare Associated Infections Administrator via email for this request. If data
from specific healthcare facilities within the Contractor's jurisdiction are needed
and CDPHE is unable to provide this data, the Contractor shall work with the
healthcare facility directly to obtain this data.
2. The Contractor shall review infection prevention assessments performed by
CDPHE within the Contractor's jurisdiction for the purposes of guiding infection
prevention efforts.
Primary Activity #4
The Contractor shall provide training on infection control, healthcare -associated
infections, and antimicrobial resistance to healthcare facilities in Weld county.
Sub -Activities #4
1. The Contractor shall hold quarterly meetings with long-term care facilities with the
purpose of fostering relationships and discussing topics related to healthcare -
associated infections, antimicrobial resistance, and infection control.
2. The Contractor shall develop and deliver at least one (1) training targeting at least
three (3) long-term care facilities on healthcare -associated infections,
antimicrobial resistance, and/or infection control.
Standards and
Requirements
1. The Contractor shall support one (1) staff member to obtain certification in
infection control from APIC. Information about certification can be found
online on the following website http://www.apic.org/Education-and-
Events/Academy. This information is incorporated and made
part of this
contract by reference.
2. The Contractor shall select and ensure one (1) staff member attends the SHEA
Spring 2018 Conference. Information about this conference can be found
online on the following website http://sheaspring.org/. This information is
incorporated and made part of this contract by reference.
3. The Contractor shall utilize the following when providing infection prevention
guidance or education to healthcare facilities:
a. CDC Carbapenem-Resistant Enterobacteriaceae Toolkit located on the
following website https://www.cdc.gov/hai/organisms/cre/cre-toolkit/
and is incorporated and made part of this contract by reference.
b. HICPAC Guideline for Sterilization and Disinfection in Healthcare
Settings, HICPAC Guideline for Isolation Precautions: Preventing
Transmission of Infectious Agents in Healthcare Settings, HICPAC
Guidelines for Environmental Infection Control in Healthcare
Facilities, and HICPAC Guidelines for Hand Hygiene in Healthcare
Settings. All HICPAC guidance documents can be found on the
following website https://www.cdc.gov/hicpac/ and are incorporated
and made part of this contract by reference.
version: Contract Statement of Work — Exhibit B
Decemher 2015
Weld HAI SOW FY18 Exhibit E (6.27).doc
Page 2ot4
EXHIBIT E
4. The content of electronic documents located on CDPHE and non-CDPHE
websites and information contained on CDPHE and non-CDPHE websites
may be updated periodically during the contract term. The contractor shall
monitor documents and website content for updates and comply with all
updates.
Expected Results of
Activity(s)
1. Healthcare facilities will receive guidance regarding healthcare -associated
infections, antimicrobial resistance, and infection control.
2. Best practices, information and resources on the topics of healthcare-
associated infections, antimicrobial resistance, and infection prevention will be
available in Weld County.
Measurement of
Expected Results
1. Participation in CDPHE-led webinar trainings
2. Participation in CDPHE-led conference calls
3. Data contained in attendance sheets and agendas from each meeting or
training led by the Contractor
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Completion Date
Deliverables
I. The Contractor shall provide a copy of the registration for the
SHEA Spring 2018 Conference to the CDPHE HAI
Administrator via email.
No later than
thirty (30)
calendar days
after the training
course, and by
July 31, 2018
2. The Contractor shall support one (1) staff member to obtain
certification in infection control from APIC and provide a
copy of documentation of registration for the test for
certification in infection control to the CDPHE HAI
Administrator via email.
No later than July
31, 2018
3. The Contractor shall provide a copy of attendance sheets and
agendas from each meeting or training led by the Contractor
to the CDPHE HAI Administrator via email.
No later than
thirty (30)
calendar days
after the meeting
or training, and by
July 31, 2018
4. The Contractor shall provide a copy of Contractor-
developed training materials to the CDPHE HAI
Administrator via email.
No later than July
31, 2018
V. Monitoring:
CDPHE's monitoring of this contract for compliance with performance requirements will be conducted
throughout the contract period by the Healthcare -Associated Infections Administrator. Methods used
will include a review of documentation determined by CDPHE to be reflective of performance to
include progress reports and other fiscal and programmatic documentation as applicable. The
Contractor's performance will be evaluated at set intervals and communicated to the contractor. A Final
Contractor Performance Evaluation will be conducted at the end of the life of the contract.
VI. Resolution of Non -Compliance:
The Contractor will be notified in writing within 15 calendar days of discovery of a compliance issue.
Within 30 calendar days of discovery, the Contractor and the State will collaborate, when appropriate, to
determine the action(s) necessary to rectify the compliance issue and determine when the action(s) must
version: Contract Statement of Work — Exhibit B
December 2015
Weld HAI SOW FY 18 Exhibit E (6.27).doc
Page 3 of 4
EXHIBIT E
be completed. The action(s) and time line for completion will be documented in writing and agreed to
by both parties. If extenuating circumstances arise that requires an extension to the time line, the
Contractor must email a request to the Healthcare -Associated Infections Administrator and receive
approval for a new due date. The State will oversee the completion/implementation of the action(s) to
ensure time lines are met and the issue(s) is resolved. If the Contractor demonstrates inaction or
disregard for the agreed upon compliance resolution plan, the State may exercise its rights under the
provisions of this contract.
version: Contract Statement of Work — Exhibit B
December 2015
Weld HAI SOW FY 18 Exhibit E (6.27).doc
Page4of4
EXHIBIT F
Department of Public
Health & Environment
BUDGET WITH JUSTIFICATION FORM
CMS Routing Number 18 FHHA 102367
Agency Name
Weld County Department of Public Health &
Environment (WCDPHE )
Budget Period
August 1, 2017 - July 31, 2018
Project Name
HAI
Program Contact Name, Title,
Phone and Email
Carrie Hanley, PhD, MPH
Community Health Services Mgr
(970) 400-2316
chanley@weldgov.com
Fiscal Contact Name, Title,
Phone and Email
Tanya Geiser
Director, Administrative Services
(970) 400-2122
tgeiser@co.weld.co.us
Expenditure Categories
Personal Services
Salaried Employees
Position Title
Description of Work
Budget item
supports SOW
(Yes/No)
Gross or
Annual Salary
Fringe
Percent of Time
on Project
Total Amount
Requested from
CDPHE
Community Health Services
Manager
Infection control expert at the WCDPHE will provide
training to skilled nursing facilities (SNFs), facilitate
meetings, and build collaboration with facilities in
the county. This salary is for the relevant grant
period of 12 months.
Yes
$88,574.80
$34,482.17
4.0%
$4,922.28
Office Technician
The office technician will assist with ordering
supplies, scheduling trainings and meetings, and
coordinating with facilities. This salary is for the
relevant grant period of 12 months.
Yes
$40,935.60
$15,936.23
1.0%
$568.72
Personal Services
Hourly Employees
Position Title
Description of Work
Budget item
supports SOW
(Yes/No)
Hourly Wage
Hourly Fringe
Total # of Hours
on Project
Total Amount
Requested from
CDPHE
$0.00
$0.00
Tote, Personae Services
(including fringe benefits)
3sio l•
Supplies & Operating Expenses
Item
Description of Item
Budget item
supports SOW
(Yes/No)
Rate
Quantity
Total Amount
Requested from
CDPHE
Miscellaneous Office
Supplies & Printing Costs
Miscellaneous office supplies and printing costs including allocated
costs for in-house printing and office supplies (estimated at $6/month
for 12 months).
Yes
$6.00
12
$72.00
Page 1 of 3
V. 1 Jan 2013
EXHIBIT F
Infection Control
Educational Materials
Educational materials (pamphlets, posters, etc.) to be available in the
SNFs to promote infection control and prevention.
Yes
$300.00
1
$300.00
Light Refreshments for
Meetings with SNFs
Light refreshments will be provided to SNF staff during meetings and
trainings.
Yes
$50.00
7
$350.00
SHEA Spring Conference
Registration
The Society for Healthcare Epidemiology of America (SHEA) Spring
Conference 2018 Registration (April 18-20, 2018) for 1 person. This
conference will provide opportunities to network and learn about
infection prevention.
Yes
$799.00
1
5799.00
Infection Prevention and
Control Reference
Materials
Infection prevention and control reference materials and guides (e.g.,
Ready Reference for Microbes, The Infection Preventionist's Guide to
the Lab, etc...). These materials will serve as a reference for important
infection prevention topics such as infectious disease microorganisms
and common diagnostic tests used in the laboratory.
Yes
$50.00
2
$100.00
SHEA Membership
SHEA membership fee for 1 person. SHEA supports members by
providing the highest quality education and information.
Yes
$265.00
1
$265.00
APIC Membership
The Association for Professionals in Infection Control and Epidemiology
(APIC) membership fee for 1 person. APIC membership provides a
connection to the largest network of infection preventionists and
education to create and manage effective infection prevention
programs.
Yes
$200.00
1
$200.00
CBIC Exam
ertification Board of Infection Control & Epidemiology (CBIC)
examination for certification in infection control for 1 person.
Yes
$350.00
1
$350.00
Total Supplies
& Operating Expanses
Travel
$2,436.00
Item
Visit Outreach Mileage
Description of Item
Travel to SNFs for outreach and training.
Budget item
supports SOW
(Yes/No)
Yes
Rate
$0.515
Quantity
230
Total Amount
Requested from
CDPHE
$118.45
Conference Travel
Costs associated with traveling to the SHEA conference in Portland, OR
for 1 person. These costs include airfare, lodging, meals, parking, and
transportation to and from the airport.
Yes
$2,117.000
1
$2,117.00
Total Travel
Contractual
$2,235.45
Subcontractor Name
Description of Item
Budget item
supports SOW
(Yes/No)
Rate
Quantity
Total Amount
Requested from
CDPHE
$0.00
Total Contractual
SUB -TOTAL BEFORE INDIRECT
Indirect
$0.00
$0.00
$10,162.45
Item
Description of Item
Total Amount
Requested from
CDPHE
Page 2 of 3
V. 1 Jan 2013
EXHIBIT F
Federally -negotiated
indirect cost rate
CDPHE-approved indirect
cost rate agreement
18.08% of TDC - CY17 CDPHE Negotiated Indirect Rate for Weld County Dept of Public Health & Environment
$1,837.37
De minimis indirect cost
rate
Total Indirect
$183?.3?
TOTAL AMOUNT REQUESTED FROM CDPHE
$12,000
Page 3 of 3
V. 1 Jan 2013
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