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Home My WebLink About20173955.tiffRESOLUTION RE: APPROVE GRANT AGREEMENT AMENDMENT #1 FOR CRIME VICTIM SERVICES LAW ENFORCEMENT FOR BILINGUAL ADVOCATE AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statue and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Grant Agreement Amendment #1 for Crime Victim Services Law Enforcement for Bilingual Advocate between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Sheriff's Office and the Colorado Department of Public Safety, Division of Criminal Justice, commencing upon the full execution of signatures, and ending December 31, 2018, with further terms and conditions being as stated in said grant agreement amendment, and WHEREAS, after review the Board deems it advisable to approve said amendment, a copy of which is attached hereto and incorporated herein by reference. NOW THEREFORE BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Grant Agreement Amendment #1 for Crime Victim Services Law Enforcement for Bilingual Advocate between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Sheriff's Office, and the Colorado Department of Public Safety, Division of Criminal Justice, be, and hereby is approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said amendment. Gc,:5oCJo). ckcTc8c) lataa/ 17 2017-3955 SO0038 RE: GRANT AGREEMENT AMENDMENT #1 FOR CRIME VICTIM SERVICES LAW ENFORCEMENT FOR BILINGUAL ADVOCATE PAGE 2 The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 22nd day of November, A.D., 2017. ATTEST: da,a,A) ..(440;ok. Weld County Clerk to the Board BY: APP a f=?0. y Clerk to the Board y Attorney Date of signature: t'a t t 1 1 11 BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO c� --(1,&;9r, cK Julie A. Cozad, Chair Steve Moreno, Pro -Tern EXCUSED can P. Conway arbara Kirkmey 2017-3955 SO0038 STEVE REAMS To: The BOCC From: Victim Services WCSO Subject: VOCA grant extension for Bilingual Advocate Program Date: 11/20/17 The Sheriff's Office would like to present a grant award for $70,939. This is the second half of a two year VOCA grant submitted in 2016 to the Colorado Department of Public Safety for the Victim Services Unit of the Weld County Sheriff's Office. The grant pays for over 90% of a full- time position to provide victim assistance to the primarily Spanish speaking residents of Weld County. The grant also covers training, travel and operating expenses for this purpose, and includes over $6,000 in administrative expenses for 2018. The Sheriff's Office understands that if the funding for this project goes away, the full-time position and the bilingual VSU program will be eliminated. This grant was planned for and included in the'2018 budget request, and was discussed earlier this year while applying for a state VALE grant for the Victim Services Unit, that is used as a match for these federal funds. We are asking that the BOCC accept and sign the grant award and associated documents. These have been reviewed by Legal and Accounting with no issues noted. Professionally, Jennifer Oftelie Budget Manager, Sheriff's Office WCSO Southwest Substation 4209 WCR 24 1/2 Longmont, Colorado 80504 (720) 652-2415 Fax (720) 652-4217 Headquarters 1950 O Street Greeley, Colorado 80631 (970)356-4015 Fax (970)304-6467 Toll Free (800)436-9276 www.weldsheriff.com 2017-3955 SC70v3s- Southeast Substation 2950 9th Street Fort Lupton, Colorado 80621 (303) 857-2465 Fax (303) 637-2422 Page I 1 Project Title: Bilingual Advocate Unit (CY 18) Applicant Agency: Weld County Sheriff's Office Amend Grant #: 2016 -VA -18-013724-I9 AMENDMENT # 1 NOV 2 7 201? SIGNATURE AND COVER PAGE State Agency Colorado Department of Public Safety Original (CY17) Grant Numbers DCJ Grant #: 2015 -VA -16-013724-19 CMS #: N/A Grantee County of Weld Amendment (CY18) Grant Numbers DCJ Grant #: 2016 -VA -18-013724-19 CMS #: 105692 Current Grant Maximum Amount Initial Term Grant Performance Beginning Date 1/1/2017 2015-VA-GX-0040 (10/1/2014 to 9/30/2018) $ 64,490 2016-VA-GX-0070 (10/1/2015 to 9/30/2019) $ 0 Current Grant Expiration Date 12/31/2018 Extension Terms 2015-VA-GX-0040 (10/1/2014 to 9/30/2018) $ 17,735 2016-VA-GX-0070 (10/1/2015 to 9/30/2019) $ 53,204 Total for All Federal Awards $ 135,429 THE PARTIES HERETO HAVE EXECUTED THIS AMENDMENT Each person signing this Amendment represents and warrants that he or she is duly authorized to execute this Amendment and to bind the Party authorizing his or her signature, GRANTEE County of Weld By: ,)u1ie Date: N0V 2 2 2017 ""Chair, BGCC STATE OF COLORADO John W. Hickenlooper, Governor Colorado Department of Public Safety Stan Hilkey, Executive Director By: Joe Thome, Director, Division of Criminal Justice Date: tz/s11 In accordance with §24-30-202 C.R.S., this Amendment is not valid until signed and dated below by the State Controller or an authorized delegate. STATE CONTROLLER Robert Jaros, CPA, MBA, JD By: Lyndsay J. C'Iand, Colo do epartment of Public Safety, Division of Cririnal Justice, Contracts and Grants Coordinator Amendment Effective Date: �/ /1/7/ Amendment CMS #: 105692 Page 1 of 36 (wo/7.-�95� ) DETAILED INSTRUCTIONS FOR COMPLETING CHANGE IN PROJECT OFFICIALS (DCJ Form 4-B) HEADING: Grantee: This is the agency to which the grant award was made. Grant Number: This is the grant number assigned to the project by DCJ. It can be found on the Grant Award Documents. Project Title: This is the name of the project which is identified on the Grant Award Documents. Project Duration: This is the period of the grant award. It can be found on the Grant Award Documents, and is changed only if the project requests and receives a grant extension. Prepared by: This is the person completing this form. Include this person's 10 -digit phone number. Date: This is the date this form is completed. PROJECT OFFICIAL CHANGE: Check which project official is changing. Submit a separate form for each person changed. Indicate the date the change becomes effective. Supply the name of the person who will no longer hold the position of project director, financial officer, or authorized official. Print or type the name, title, agency, mailing address, telephone and fax number, and email address of the new person. Project Director: The project director is the individual who will be in direct charge of the project. This should be a person who has knowledge and experience in the project area and ability in administration and supervision of personnel. The project director will be expected to devote a major portion of his/her time to the project. Financial Officer: The financial officer is the person who will be responsible for fiscal matters relating to the project and in ultimate charge of accounting, management of funds, verification of expenditures and grant financial reports. This must be an individual other than the project director. Signing Authority: This is the individual authorized to enter into binding commitments on behalf of the applicant agency. This must be an individual other than the Project Director or Financial Officer. In local units of government, this individual will normally be a city manager, district attorney, mayor and/or commissioner. At the state level, this individual will be a department or division head. For private non-profit agencies, this individual will be the Chair of the Board of Directors. Examples of Signature Authority Follow: If the grantee is a: State Agency An agency of/or a unit of local government: City County Sheriffs Department Police Department Courts District Attorney's Office Institution of Higher Education Private Non -Profit Agency School District Then the Signature Authority is the: Department or Division Director Mayor or City Manager Chairperson of the County Commissioners Chairperson of the County Commissioners Mayor or City Manager Chief Judge District Attorney or Chair of the County Commissioners President of the institution or chair/dean of the appropriate department President/Chairperson of the Board of Directors Superintendent/Asst. Superintendent Date Change Effective: Indicate the date the project officials will change. Reason for Change: Briefly state why the previous person no longer holds the position with this grant. Signatures: The new project official must sign the form unless the request is to change the Project Director, the Signature Authority must certify the change of a Project Director. Submit one signed form to DCJ. A copy will be returned for your records. A GRANT MODIFICATION IS NOT AUTHORIZED UNTIL IT IS APPROVED IN WRITING BY THE DIVISION OF CRIMINAL JUSTICE. Page 2 of 2 dcj4B_v2 (Rev. 3/16) RESOLUTION RE: ELECTION OF CHAIR OF THE BOARD FOR 2017 WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, pursuant to Section 3-5(1) of the Weld County Home Rule Charter, the Board of County Commissioners shall elect, at its first meeting in January of each year, a Chair of the Board, and WHEREAS, on January 4, 2017, the Board held its annual organizational meeting, and WHEREAS, on motion duly made and seconded, Commissioner Julie A. Cozad was unanimously elected as Chair of the Board for the year 2017. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that Commissioner Julie A. Cozad be, and hereby is, elected to serve as Chair of the Board of County Commissioners of Weld County, Colorado, for the year 2017. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized and directed to sign all legal documents on behalf of the Weld County Commissioners and for the County of Weld, also any document wherein the statutes require only the signature of the Chair of the Board, attested to by the Clerk to the Board. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 4th day of January, A.D., 2017, nunc pro tunc January 1, 2017. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLOR/j„QO ATTEST: dadv,t/ acti r,k Weld County Clerk to the Board BY: CIA.Q.A.Ga- DepuClerk to the Board APP Date of signature: (/ Ju ie A. Cozad, Chair Steve Moreno, Pro-Tem Sean P. Conway cam/ (AYE) (AYE) (NAY) (AYE) ke Freeman County Attorney .�%�bi r (AYE) rbara Kirkmeyer CMG 1 GTE, Gt,l I Oepfs OI/(q/!-7 2017-0003 BC0050 COLORADO DIVISION OF CRIMINAL JUSTICE CERTIFICATION OF COMPLIANCE WITH REGULATIONS OFFICE FOR CIVIL RIGHTS, DEPARTMENT OF JUSTICE (DCJ FORM 30) INSTRUCTIONS.: Complete the table below with information found in the Grant Agreement. Read the form completely, identify the person responsible for reporting civil rights findings, certify that the required Civil Rights training has been completed by the Project Director; and check only one certification under "II" that applies to your agency. Have your Signature Authority sign at the bottom of page 2, forward a copy to the person identified as being responsible for reporting civil rights findings and return the original to the Colorado Division of Criminal Justice, 700 Kipling, Ste. 1000, Denver, CO 80215, within 45 days of the grant award beginning date. GRANTEE NAME & ADDRESS: Weld County Sheriffs Office 1950 O Street Greeley, CO 80631 GRANT NUMBER: 2016 -VA -18-013724-19 PROJECT TITLE: Bilingual Advocate Unit AWARD ($): 70,939 PROJECT DURATION: FROM: 01/01/2018 TO: 12/31/2018 PROJECT DIRECTOR: Debbie Calvin, Director of Victim Services PHONE: 970-397-5935 Person responsible for reporting civil rights findings of discrimination: (Name, address, phone & email) Patricia S. Russell, Director of Human Resources 1150 "O" Street Greeley, CO 80631 970-400-4230 I acknowledge that I viewed all of the trainings on Civil Rights available on DCJ's website at http://dcj.state.co.us/home/grants. I accept responsibility for ensuring that project staff understands their responsibilities as outlined in the presentations. I understand that if I have any questions about the material presented and my responsibilities as a grantee that I will contact my grant manager. SIGNATURE AUTHORITY'S CERTIFICATION: As the Signature Authority for the above Grantee, I certify, by my signature on page two (2), that I have read and am fully cognizant of our duties and responsibilities under this Certification. I. REQUIREMENTS OF GRANT RECIPIENTS: All grant recipients (regardless of the type of entity or the amount awarded) are subject to prohibitions against discrimination in any program or activity, and must take reasonable steps to provide meaningful access for persons with limited English proficiency. ♦I certify that this agency will maintain data (and submit when required) to ensure that: our services are delivered in an equitable manner to all segments of the service population; our employment practices comply with Equal Opportunity Requirements, 28 CFR 42.207 and 42.301 et seq.; our projects and activities provide meaningful access for people with limited English proficiency as required by Title VI of the Civil Rights Act, (See also, 2000 Executive Order #13166). ♦I also certify that the person in this agency or unit of government who is responsible for reporting civil rights findings of discrimination will submit these findings, if any, to the Division of Criminal Justice within 45 days of the finding, and/or if the finding occurred prior to the grant award beginning date, within 45 days of the grant award beginning date. 020/7-39.x' Page 1 of 2 DCJ30_v11 (Rev. 10/17) DCJ FORM 30: CERTIFICATION OF COMPLIANCE WITH REGULATIONS, OFFICE FOR CIVIL RIGHTS, DEPARTMENT OF JUSTICE (Continued) II. EQUAL EMPLOYMENT OPPORTUNITY PLAN (EEOP) CERTIFICATIONS: Check the box before ONLY ONE APPROPRIATE CERTIFICATION (A, B, or C below) that applies to this grantee agency during the period of the grant duration noted above. ® CERTIFICATION "A" [Applicable, if (1), (2) or (3), below, apply.[ This is the Certification that most non -profits and small agencies will use. Check all that apply to your entity. This funded entity: (1) is an educational, medical or non-profit organization or an Indian Tribe; (2) has less than 50 employees; (3) was awarded through this single grant award from the Colorado Division of Criminal Justice less than $25,000 in federal U.S. Department of Justice funds. Therefore, I hereby certify that this funded entity is not required to maintain an EEOP, pursuant to 28 CFR §42.302, but is required to submit a Certification (https://oip.zov/aboutlocr/eeop.htm). Q CERTIFICATION "B" (Applicable to all entities that do not qualify for Certification "A" above) This funded entity, as a for-profit entity or a state or local government having 50 or more employees (counting both full - and part-time employees but excluding political appointees) and is receiving, through this single grant award from the Colorado Division of Criminal Justice, more than $25,000, in federal U.S. Department of Justice funds. Therefore, I hereby certify that the funded entity will prepare and submit an EEOP and Certification at https://oip.gov/about/ocr/eeop.htm, within 60 days of the award. The EEOP shall be submitted in accordance with 28 CFR §42, subpart E, to Office for Civil Rights, Office of Justice Programs, U.S. Department of Justice that will include a section specifically analyzing the grantee (implementing) agency. (If you have already submitted an EEOP applicable to this time period, send a copy of the letter received from the Office for Civil Rights showing that your EEOP is acceptable.) As the Signature Authority for the above grantee, I certify, by my signature below, that I have read and am fully cognizant of our duties and responsibilities under this Certification. I, hereby, also certify that the content of this form, other than the data entry required, has not been altered. Qi SIGNATURE AUT ORITlf SIGNATURE DATE NOV 2 2 2017 Julie Cozad TYPED NAME Board of County Commissioners Chair TITLE * * * * * * * * * * This signed form must be returned to the Colorado Division of Criminal Justice, 700 Kipling, Ste. 1000, Denver, CO 80215, within 45 days of the grant award beginning date. You must also forward a signed copy to the person identified in the box above. Page 2 of 2 O215 /7—.395 DCJ30_v11 (Rev. 10/17) U.S. DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS OFFICE OF THE COMPTROLLER CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS; AND DRUG -FREE WORKPLACE REQUIREMENTS Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the instructions for certification included in the regulations before completing this form. Signature of this form provides for compliance with certification requirements under 28 CFR Part 69, "New Restrictions on Lobbying" and 28 CFR Part 67, "Government -wide Debarment and Suspension (Nonpro-curement) and Government -wide Requirements for Drug -Free Workplace (Grants)." The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Justice determines to award the covered transaction, grant, or cooperative agreement. 1. LOBBYING As required by Section 1352, Title 31 of the U.S. Code, and implemented at 28 CFR Part 69, for persons entering into a grant or cooperative agreement over $100,000, as defined at 28 CFR Part 69, the applicant certifies that: (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for in- fluencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in con- nection with the making of any Federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal grant or cooperative agreement; (b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or at- tempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form - LLL, "Disclosure of Lobbying Activities," in accordance with its instructions; (c) The undersigned shall require that the language of this cer- tification be included in the award documents for all subawards at all tiers (including subgrants, contracts under grants and cooperative agreements, and subcontracts) and that all sub - recipients shall certify and disclose accordingly. 2. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS (DIRECT RECIPIENT) As required by Executive Order 12549, Debarment and Suspension, and implemented at 28 CFR Part 67, for prospec- tive participants in primary covered transactions, as defined at 28 CFR Part 67, Section 67.510— A. The applicant certifies that it and its principals: (a) Are not presently debarred, suspended, proposed for debar- ment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency; (b) Have not within a three-year period preceding this applica- tion been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connec- tion with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and (d) Have not within a three-year period preceding this applica- tion had one or more public transactions (Federal, State, or local) terminated for cause or default; and B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. 3. DRUG -FREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS) As required by the Drug -Free Workplace Act of 1988, and implemented at 28 CFR Part 67, Subpart F, for grantees, as defined at 28 CFR Part 67 Sections 67.615 and 67.620— A. The applicant certifies that it will or will continue to provide a drug -free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing an on -going drug -free awareness program to inform employees about — (1) The dangers of drug abuse in the workplace; (2) The grantee's policy of maintaining a drug -free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the state- ment required by paragraph (a); (d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will— OJP FORM 4061/6 (3-91) REPLACES OJP FORMS 4061/2, 4061/3 AND 4061/4 WHICH ARE OBSOLETE. (1) Abide by the terms of the statement; and (2) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; (e) Notifying the agency, in writing, within 10 calendar days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such convic-tion. Employers of convicted employees must provide notice, including position title, to: Department of Justice, Office of Justice Programs, ATTN: Control Desk, 633 Indiana Avenue, N.W., Washington, D.C. 20531. Notice shall include the iden- tification number(s) of each affected grant; (f) Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted — (1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforce- ment, or other appropriate agency; (g) Making a good faith effort to continue to maintain a drug - free workplace through implementation of paragraphs (a), (b), (c), (d), (e), and (f). B. The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: Place of Performance (Street address, city, county, state, zip code) Weld County Sheriffs Office 1950 O Street Greeley, CO 80631 Weld County Colorado Check O if there are workplaces on file that are not indentified here. Section 67, 630 of the regulations provides that a grantee that is a State may elect to make one certification in each Federal fiscal year. A copy of which should be included with each ap- plication for Department of Justice funding. States and State agencies may elect to use OJP Form 4061/7. Check O if the State has elected to complete OJP Form 4061/7. DRUG -FREE WORKPLACE (GRANTEES WHO ARE INDIVIDUALS) As required by the Drug -Free Workplace Act of 1988, and implemented at 28 CFR Part 67, Subpart F, for grantees, as defined at 28 CFR Part 67; Sections 67.615 and 67.620— A. As a condition of the grant, I certify that I will not engage in the unlawful manufacture, distribution, dispensing, posses- sion, or use of a controlled substance in conducting any activity with the grant; and B. If convicted of a criminal drug offense resulting from a violation occurring during the conduct of any grant activity, I will report the conviction, in writing, within 10 calendar days of the conviction, to: Department of Justice, Office of Justice Programs, ATTN: Control Desk, 633 Indiana Avenue, N.W., Washington, D.C. 20531. As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the above certifications. Weld County Government 1150 O Street Greeley, CO 80631 1. Grantee Name and Address: 2016 -VA -18-013724-19 / Bilingual Advocate Unit 2. Application Number and/or Project Name 84-6000813 3. Grantee IRS/Vendor Number Julie Cozad, Board of County Commissioners Chair 4. Typed Name and Title of Authorized Representative 5. Signature N0V 2 2 2017 6. Date 02,017-- ,51.5:5 Project Title: Bilingual Advocate Unit (CY18) Amend Grant#: 2016 -VA -18-013724-19 Applicant Agency: Weld County Sheriffs Office I. PARTIES This Amendment (the "Amendment") to the Original Grant shown on the Signature and Cover Page for this Amendment (the "Grant") is entered into by and between the Grantee, and the State. 2. TERMINOLOGY Except as specifically modified by this Amendment, all terms used in this Amendment that are defined in the Grant shall be construed and interpreted in accordance with the Grant. 3. AMENDMENT EFFECTIVE DATE AND TERM A. Amendment Effective Date This Amendment shall not be valid or enforceable until the Amendment Effective Date shown on the Signature and Cover Page for this Amendment. The State shall not be bound by any provision of this Amendment before that Amendment Effective Date, and shall have no obligation to pay Grantee for any Work performed or expense incurred under this Amendment either before or after of the Amendment term shown in §3.B of this Amendment. B. Amendment Term The Parties' respective performances under this Amendment and the changes to the Grant contained herein shall commence on the Amendment Effective Date shown on the Signature and Cover Page for this Amendment or January 1, 2018, whichever is later, and shall terminate on the termination of the Grant. 4. PURPOSE Extend the Year 1 project (01/01/17-12/31/2017) for another year (Year 2 - 01/01/17-12/31/2018), in accordance with the original solicitation. The original grant agreement contained information specific to the Year 1 work. This amendment reflects the Year 2 work. 5. MODIFICATIONS The Grant and all prior amendments thereto, if any, are modified as follows: A. The Grant Maximum Amount table on the Grant's Signature and Cover Page is hereby deleted and replaced with the Current Grant Maximum Amount table shown on the Signature and Cover Page for this Amendment. B. Payment to Grantee, Use of Funds- Paragraph §7.C is replaced with the following: "Grant Funds shall be used only for eligible costs identified herein and/or in the Budget. Grantee may adjust the amounts between each line item of the Budget without formal modification to this Agreement as long as the Grantee provides notice to the State of the change and the State approves the change, the change does not modify the total maximum amount of this Agreement and the change does not modify any requirements of the Work." C. Exhibit Al — Special Conditions. The attached Exhibit Al is incorporated herein and appends the original grant agreement. D. Exhibit A2 — Grant Requirements i. §8.a.3.c is replaced with the following sentence: (c) Use the phrase -"This project was supported by federal grant(s) 2015-VA-GX-0040, and 2016-VA-GX-0070, awarded Amendment CMS #: 105692 Page 2 of 36 Project Title: Bilingual Advocate Unit (CY18) Amend Grant #: 2016 -VA -18-013724-19 Applicant Agency: Weld County Sheriffs Office by the Office of Justice Programs (OJP), Office for Victims of Crime, US Department of Justice, issued by the Colorado Division of Criminal Justice." Amendment CMS #: 105692 Page 3 of 36 Project Title: Bilingual Advocate Unit (CYI8) Applicant Agency: Weld County Sheriffs Office Amend Grant #: 2016 -VA -18-013724-19 ii. §10 Federal Funding Grid is replaced with the following grid: Federal Award Number 2015-VA-GX-0040 2016-VA-GX-0070 CF DA Number 16.575 16.575 Federal Award Office, Agency Office of Justice Programs (OJP), Office for Victims of Crime Office of Justice Programs (OJP), Office for Victims of Crime Federal Award Date 8/31/2015 9/19/2016 Total Amount of Federal Award (this is not the amount of this grant agreement) $ 32,553,473 $ 37,271,902 Total Amount of Federal Funds Obligated for ALL projects from DCJ for the above listed funding source for this Grantee $ 83,875 $ 53,204 Is this Award for Research and Development (R&D)? No E. Exhibit A4 — Additional Federal Requirements. The following Federal Requirements listed be below append the original grant agreement, and are incorporated herein. The following federal requirements are imposed by the Federal sponsoring agency concerning special requirements of law. These requirements apply to this Agreement and must be passed on to subgrants and subcontractors. The following federal requirements documents, if checked, are incorporated herein. These documents are located on the DCJ Grants website and may also be obtained from DCJ upon request. ❑ 2017 FEDERAL REQUIREMENTS © 2015 & 2016 FEDERAL REQUIREMENTS ❑ 2014 FEDERAL REQUIREMENTS Amendment CMS #: 105692 Page 4 of 36 Project Title: Bilingual Advocate Unit (CY18) Amend Grant #: 2016 -VA -18-013724-19 Applicant Agency: Weld County Sheriffs Office F. Exhibit B1 — Statement of Work. The attached Exhibit B1 is incorporated herein and appends the original grant agreement Year 1 (01/01/17-12/31/17) Statement of Work by adding additional requirements for Year 2 (01/01/18-12/31/18) Statement of Work. G. Exhibit B2 — Budget and Budget Narrative. The original grant agreement Year 1 (01/01/17- 12/31/17) unexpended approved budget items may be expended in Year 2 (01/01/18- 12/31/18). H. Exhibit B2 — Budget and Budget Narrative. The attached Exhibit B2 is incorporated herein and appends the original grant agreement Year 1 (01/01/17-12/31/17) Budget and Budget Narrative by adding additional requirements for Year 2 (01/01/18-12/31/18) Budget and Budget Narrative. 6. LIMITS OF EFFECT AND ORDER OF PRECEDENCE This Amendment is incorporated by reference into the Grant, and the Grant and all prior amendments or other modifications to the Grant, if any, remain in full force and effect except as specifically modified in this Amendment. Except for the Special Provisions contained in the Grant, in the event of any conflict, inconsistency, variance, or contradiction between the provisions of this Amendment and any of the provisions of the Grant or any prior modification to the Grant, the provisions of this Amendment shall in all respects supersede, govern, and control. The provisions of this Amendment shall only supersede, govern, and control over the Special Provisions contained in the Grant to the extent that this Amendment specifically modifies those Special Provisions. Amendment CMS #: 105692 Page 5 of 36 Project Title: Bilingual Advocate Unit (CY18) Amend Grant#: 2016 -VA -18-013724-19 Applicant Agency: Weld County Sheriffs Office EXHIBIT Al -SPECIAL CONDITIONS The following program specific requirements are imposed by the Federal sponsoring agency concerning special requirements of law, program requirements, and other administrative requirements. These requirements apply to this Agreement and must be passed on to subgrant award recipients. The following Special Conditions documents, if checked, are incorporated herein. These documents are located on the DCJ Grants website and may also be obtained from DCJ upon request. ❑ 2017 Violence Against Women Act (VAWA) Special Conditions ❑ 2015 & 2016 - Violence Against Women Act (VAWA) Special Conditions ❑ 2014 Violence Against Women Act (VAWA) Special Conditions ❑ 2017 Sexual Assault Services Program (SASP) Special Conditions ❑ 2015 & 2016 - Sexual Assault Services Program (SASP) Special Conditions ❑ 2017 Victims of Crime Act (VOCA) Special Conditions 2015 & 2016 - Victims of Crime Act (VOCA) Special Conditions Additional Program Specific Conditions applicable to this Agreement. 1. Emergency Financial Assistance for Victims: Payments for financial assistance for victims cannot be made directly to victims, including the use of gift cards, and can only be used for eligible purposes as described in Section(s) 29 CFR Part 94.119 (a), (k), (1). Amendment CMS #: 105692 Page 6 of 36 EXHIBIT B1 - STATEMENT OF WORK (Project Summary) Project Summary: Include a brief description of your project. Include target population, estimated number to be served annually and services to be provided. See instructions for further information. (maximum length = 1,000 characters) This project's goal is to provide direct service to all crime victims, witnesses and people experiencing a trauma when Weld County Law Enforcement is involved. Specifically, this project will ensure that victims and witnesses who only speak Spanish will have access to the same services English speaking clients have. The intentions of this project will include direct service, productions of written materials in Spanish, court advocacy on the weekends, translation services for law enforcement when speaking with a victim or a witness, involvement in local and state committees against human trafficking, community efforts and volunteer team building and training. Estimated victims served is approximately 750 per calendar year for the one 0.95 FTE, and one part-time employees included in the bi-lingual unit. Project Description: Describe in a clear and succinct way the project, staff and services you plan to provide with these grant funds. See instructions for further information. (maximum length = 6,500 characters) This special sub -unit within the Weld County Victims Services Unit will employ a 0.90 FTE as a bi-lingual service provider and one part time bi-lingual service provider. The 0.90 FTE bi-lingual provider will primarily be responsible for developing and implementing intentional efforts and protocol to ensure the best services possible for clients who speak primarily Spanish. The 0.90 FTE victim advocate will delegate duties to the part time advocate at the guidance and direction of the Victim Services Director, to intervene in crises situations and collaborate with other community intervention efforts for Spanish speaking citizens and victims of human trafficking. The bi-lingual part-time position will cover on call when the other staff are off duty and will focus primarily on direct service and data documentation and duties as assigned by the 0.90 FTE advocate and the Director of Victim Services. The 0.90 FTE advocate will also assist in recruiting volunteers and ensuring they are identifiable on -scene. This will involve purchasing supplies for recruiting, shirts or jackets for identification purposes, and access to a cell phone and conference expenses. In addition, indirect costs are being requested. Purpose Area: Victims Services Check only those project purpose areas that describe the type of activities and services for which you are requesting funds. See instructions for further information. Page 7 of 36 Does your agency assist victims with Yes applying for Victim's Compensation? Does your agency utilize volunteers? Yes Victims Services Type of Crime: Provide only the number of victims who will receive services from Crime Victims Services (CVS) grant funded personnel during the 12 -month period. See instructions for further information. Type of Crimes Est. # of Victims Adult Physical Assault 60 Adult Sexual Assault 10 Adults Sexually Abused/Assaulted as Children Arson Bullying (Verbal, Cyber or Physical) Burglary 5 Child Physical Abuse or Neglect 25 Child Pornography 10 Child Sexual Abuse/Assault 50 Domestic and/or Family Violence 300 DUI/DWI Incidents 5 Elder Abuse or Neglect 5 Hate Crime: Racial/Religious/Gender/Sexual Orientation/Other 10 Human Trafficking: Labor 40 Human Trafficking: Sex 20 Identity Theft/Fraud/Financial Crime Kidnapping (includes parental, custodial) 20 Mass Violence (domestic/international) Other Vehicular Victimization (e.g. hit & run) Robbery 5 Stalking/Harassment 5 Survivors of Homicide Victims 10 Teen Dating Victimization 20 Terrorism (domestic/international) Violation of a Court (Protective) Order 50 Other - please explain 100 UNDUPLICATED TOTAL 750 If "Other", please specify: other violent crime Page 8 of 36 Victims Services Type of Services: No single entry/category in this table can exceed the TOTAL NUMBER OF VICTIMS in the table above. Type of Services Est. # of Victims Information & Referral Information about the criminal justice process 500 Information about victim rights, how to obtain notifications, etc. 500 Referral to other victim service programs 300 Referral to other services, supports & resources (legal, medical, faith -based, address confidentiality, etc.) 100 Personal Advocacy/Accompaniment Victim advocacy/accompaniment to emergency medical care 30 Victim advocacy/accompaniment to medical forensic exam 10 Law enforcement interview advocacy/ accompaniment 300 Individual advocacy (assistance in applying for public benefits, return of personal property) Performance of medical forensic exam or interview, or medical evidence collection Immigration assistance Intervention with employer, creditor, landlord, or academic institution 20 Child or dependent care assistance (provided by your agency) Transportation assistance (provided by your agency) Interpreter services 120 Emotional Support or Safety Services Crisis intervention (in -person, includes safety planning) 300 Hotline/crisis line counseling 500 Individual counseling On -scene crisis response 300 Therapy (including alternative healing, art, play, etc.) Support groups (facilitated or peer) Emergency financial assistance (includes petty cash, payment for food/clothing, taxis, meds, durable medical equipment) Shelter/Housing Services Emergency shelter or safe house Transitional housing Relocation assistance Criminal/Civil Justice System Assistance Notification of criminal events Victim impact statement assistance Restitution assistance Emergency justice -related assistance Civil legal attorney assistance in obtaining protection order Civil legal attorney assistance with family law issues (custody, visitation or support) Other civil legal attorney assistance (e.g. landlord/ tenant, employment) Immigration attorney assistance Prosecution interview/advocacy/accompaniment (includes victim/witness) Page 9 of 36 Criminal advocacy/accompaniment 90 Civil advocacy/accompaniment (includes victim advocate assisting wtih protection orders) Other TOTAL 3,070 Law Enforcement Type of Services: Complete this section if you are requesting funds for a Law Enforcement Officer or Investigator who will handle domestic violence, sexual assault, stalking, and/or dating violence cases/ incidents for victims age 11 and older. Estimate the number of cases/incidents that will be handled by grant funded personnel during the first year of the grant period. Complete only those that apply. Type of Crime Est. # Cases / Incidents Calls for Assistance (911 & other) Incident Reports Cases/Incidents Investigated Arrests Dual Arrests Protection/Ex Parte/Temporary Restraining Orders Served Arrests for Violation of Bail Bond Enforcement of Warrants Arrests for Violation of Protection Orders Protection Orders Issued Referrals of Cases to Prosecutor Referrals of Federal Firearms Charges to Federal Prosecutor Forensic Medical Evidence TOTAL 0 Prosecution Type of Cases: Complete this section if you are requesting funds for a Prosecutor or Investigator who will handle domestic violence, sexual assault, stalking, and/or dating violence cases/ incidents for victims age 11 and older. Estimate the number of cases/incidents that will be handled by grant funded personnel during the first year of the grant period. Complete only those that apply. Type of Crime Est. # Cases / Incidents Misdemeanor Sexual Assault Felony Sexual Assault Homicide Related to Sexual Assault, Domestic Violence or Stalking Domestic Violence/Dating Violence Ordinance Misdemeanor Domestic Violence/Dating Violence Felony Domestic Violence/Dating Violence Stalking Ordinance Misdemeanor Stalking Felony Stalking Violation of Protective Order Page 10 of 36 Violation of Bail Violation of Probation or Parole Violation of Other Court Order TOTAL 0 Training Area: This table should only be completed if you are requesting funds for a FORMAL training project for professionals/volunteers, primarily outside your agency, who work directly with victims. There are only two eligible categories of training activities: 1) Training on domestic violence, sexual assault, stalking, and dating violence or; 2) Statewide or multi -jurisdictional training pertaining to victim assistance. This DOES NOT include outreach trainings/presentations about your program, or in-house staff/volunteer training. Refer to the Instructions for further details. People Trained Est. # Trained Advocacy Organization Staff (NAACP, AARP) Attorneys/Law Students (Non Prosecutors) Batterer Intervention Program Staff Correction Personnel (probation, parole, and correctional facilities) Court Personnel (judges, clerks) Disability Organization Staff (non -governmental) Educators (teachers, administrators) Elder Organization Staff (non -governmental) Faith -based Organization Staff Government Agency Staff (vocational rehabilitation, food stamps, TANF) Health Professionals (doctors, nurses — not including SANE or SAFE's) Immigrant Organization Staff (non -governmental) Law Enforcement Officers Legal Services Staff (not including attorneys) Mental Health Professionals Military Command Staff Multidisciplinary Group Prosecutors Sex Offender Treatment Providers Sexual Assault Nurse/Forensic Examiners Social Service Organization Staff (food bank, homeless shelter) Substance Abuse Organization Staff Supervised Visitation and Exchange Center Staff Translators/Interpreters Tribal Government/Tribal Government Agency Victim Advocates (non -governmental, includes sexual assault, domestic violence and dual) Victim Assistants (governmental, includes victim -witness specialists/coordinators) Volunteers Other UNDUPLICATED TOTAL 0 Page I I of 36 Systems Improvement Area: Check only those system improvement areas that describe the type of activities and services for which you are requesting funds. See instructions for further information See instructions for further information and examples of systems improvement projects. Page 12 of 36 EXHIBIT B1 - STATEMENT OF WORK (Goals and Objectives) Applicants are limited to three goals with no more than three objectives for each goal. Objectives must be measurable and related to the personnel/consultants requested in the grant and any match personnel. Goal 1: Maintain and educate a team reflective of best standards throughout the state for comprehensive victim/witness services for Spanish speaking clients Objective/Position Title Responsible Intended Outcome/Impact Data Collection Timeframe 1.1 Maintain/Implement protocol and response procedures for on scene response for Spanish speaking only clients/full time bi-lingual. Ensure the protocol meets best standards throughout the state and reflect other successful bi-lingual response units Document through weekly case staffing with supervisor and report progress in quarterly reports During the 12 month grant period. 1.2 FTE to ensure all victim/witness related materials are offered in both English and Spanish Spanish speaking only clients have access to like kind written materials Creates and saves all materials for director access During the 12 month grant period. 1.3 Become involved in a minimum of one community related project geared toward the service of the Spanish speaking population/both the FTE and part time bi-lingual advocate Intentional efforts to offer services and community education as well as growth of volunteer program Calendar of events and attendance for both staff During the 12 month grant period. Goal 2 (If needed): In accordance with C.R.S. 24-4.1-302.5, the victim advocates and volunteer victim advocates will provide, or confirm receipt of, Victims' Rights Act information, resources, referrals, Victims' Compensation information, advocacy, education and crisis support service to all victims of crime. This service will be provided for crimes reported to the Weld County Sheriff's Office, and the Dacono, Firestone, Fort Lupton, Frederick, Lochbuie, Hudson and Platteville Police Departments Objective/Position Title Responsible Intended Outcome/Impact Data Collection Timeframe 2.1 The Victim Services Specialists will provide on scene crisis support and referral information to 300 victims of crime Victims will have a support system and resources needed to begin the process of healing from the critical event CiviCore During the 12 month grant period. Page 13 of 36 Objective/Position Title Responsible Intended Outcome/Impact Data Collection Timeframe 2.2 The Victim Services Unit staff will remain available 24 hours per day 7 days a week for contact by officers/deputies on all Victim Victims of crime will have access to a victim advocate when needed. CiviCore During the 12 month grant period. Rights Act crimes. The bi-lingual advocate will remain available while on call for all translation needs for victims of VRA crimes and will respond additionally as possible and needed. 2.3 The Victim services staff specialists will review reports provided from each agency on a daily basis and attempt to make a minimum of 600 phone contact and additional follow up phone calls to victims of crime. The unit will be able to identify all victims of crime, even in the event that contact was not made to the unit at the time of the incident and provide services to all crime victims Civicore and daily crystal reports During the 12 month grant period. Objective/Position Title Responsible Goal 3 (If needed): Use supplies and operating monies to increase the effectiveness of the new bi-lingual unit Intended Outcome/Impact Data Collection Timeframe 3.1 Attend a professional development conference in the victim services field. Direct Victim Service Staff will increase skill set and enhance professional development. Project Director will report on eligible conference, once identified in the quarterly report. During the 12 month grant period. 3.2 Purchase miscellaneous items for volunteers and outreach events and activities Items used to increase appeal for bi-lingual volunteers committing to work with the VSU. Items such as magnets in Spanish with important phone numbers, shirts to identify the bi-lingual advocates as assisting with the program and safety purposes, etc. Banner and invoices During the 12 month grant period. 3.3 Quality Assurance Plan: Describe the approach for evaluating the project in response to the stated objectives, intended outcomes/impact and data collection. See instructions for further information. (maximum length = 5,000 characters) The Weld County Victim Services Unit will be utilizing CiviCore data management which will track client contacts, services, contact information, serving advocate. Additionally, the staff will be sending out surveys to all clients served in an effort to continuously assess quality of services. The intended outcomes for this project is that all English and Spanish speaking residents have access to services and have available to them an effective and less traumatic way to communicate with law enforcement. Page 14 of 36 EXHIBIT B2- BUDGET AND BUDGET NARRATIVE (Budget: Personnel) Each position must be listed separately and be accompanied by a description that provides justification for the amount requested and details the basis for determining the cost of each position. For each position, explain how the salary and fringe benefit rates were determined. See instructions for further information. PERSONNEL (TOTALS SUMMARY) Annual Amount ($) Total to be Paid by Grant Funds ($) Totals $65,060 $58,593 Position Title Annual Amount ($) Total To Be Paid By Grant Funds ($) Certified Bi-lingual Victim Advocate — Veronica Falcon de Leon $65,060 $58,593 Page 15 of 36 Personnel Details Position Title and Name: Certified Bi-lingual Victim Advocate — Veronica Falcon de Leon Annual Amount ($) % To Be Paid By Grant Funds Total To Be Paid By Grant Funds ($) Salary $46,673 90% $42,006 Fringe $18,387 90% $16,587 TOTALS $65;060 $58,593 Hours per week position works for agency: 40 Budget Narrative and Justification: (maximum length = 1,000 characters) We are requesting 90% of the salary/benefits of this position that is a certified, bi-lingual Victim Advocate to be utilized for this program. This position will allow the VSU to expand service and have more quality coverage available to those that speak Spanish as a primary language. With roughly 30% of the Weld County population that identifies as Hispanic/Latino, this definitely has been an under -served population within the County. Page 16 of 36 EXHIBIT B2 - BUDGET AND BUDGET NARRATIVE (Personnel Match) Amount Recommended/ Requested ($) Match ($) Total $58,593 $17,735 Item Type of Match Budget Narrative and Justification Total ($) Part-time Bi-lingual Victim Advocate — Annette Quintana Cash Upon approval of this grant, the Victim Services Unit would restructure and change the requiremen... $17,735 Page 17 of 36 Personnel Details (Match) Item: Part-time Bi-lingual Victim Advocate — Annette Quintana Type of Match: Cash Budget Narrative and Justification: Please include in your description the source of match funds (i.e. local VALE, etc.) (maximum length = 1,000 characters) This position is budgeted at $23,422 for the year. $11,400 from Weld County general fund, and $12,022 from a Local VALE grant. By utilizing this position as a part of the Bi- lingual Advocate Unit, we can address the under -served population of the County, and better serve the citizens of the County. Total($): $17,735 Page 18 of 36 EXHIBIT B2 - BUDGET AND BUDGET NARRATIVE (Supplies & Operating) Each item must be listed and be accompanied by a description that provides justification for the budget items and details the basis for determining the cost of each item. See instructions for further information. Totals Summary Amount Recommended/ Requested ($) Total $5,000 Item Budget Narrative and Justification Total ($) Phone for Bilingual Advocate This position would require the use of a phone... $750 Fuel & Maintenance Vehicle purchased by Weld County Sheriff's Office - approximate value ... $2,300 Printing & Supplies Printing, office supplies and supplies for Bilingual Advocate and volunteers... $1,450 2018 Conference Registration Fee Requesting funds toward the cost of a direct victim services professional development conference in CY2018 $500 Page 19 of 36 Supplies & Operating Details Item: Phone for Bilingual Advocate Budget Narrative and Justification: (maximum length = 1,000 characters) This position would requires the use of a phone. We also intend to increase the volunteer pool available to the VSU. Phone for Bilingual Advocate: $750 for one year Total($): $750 Supplies & Operating Details Item: Fuel & Maintenance Budget Narrative and Justification: (maximum length = 1,000 characters) Vehicle purchased by Weld County Sheriffs Office - approximate value $20,000 - for Bilingual Advocate: (VOCA funds will pay for up to 95% of fuel obtained at WCSO pumps, maintenance) Total($): $2,300 Supplies & Operating Details Item: Printing & Supplies Budget Narrative and Justification: (maximum length = 1,000 characters) Printing, office supplies and supplies for Bilingual Advocate and volunteers, including WCSO Victim Advocate identifying shirts/jackets. Total($): $1,450 Supplies & Operating Details Item: 2018 Conference Registration Fee Budget Narrative and Justification: (maximum length = 1,000 characters) Requesting funds toward the cost of a direct victim services professional development conference in CY2018 for the Director of Victim Services or VOCA funded staff. When an eligible/appropriate conference has been identified, DCJ will be notified. Total($): $500 Page 20 of 36 EXHIBIT B2 - BUDGET AND BUDGET NARRATIVE (Supplies & Operating Match) Totals Summary Amount Recommended/ Requested ($) Match ($) Total $0 $0 Item Type of Match Budget Narrative and Justification Total ($) $0 Page 21 of 36 EXHIBIT B2 - BUDGET AND BUDGET NARRATIVE (Travel) Each travel request must be listed and accompanied by a description that provides justification for the items and details the basis for determining the cost of each item. For each item requested, explain the relationship of each travel related item to the project. See instructions for further information. Totals Summary Amount Recommended/ Requested ($) Total $897 Item Budget Narrative and Justification Total ($) Training for Victim Services Requesting funds toward the cost of a direct victim... $897 Director Page 22 of 36 Travel Details Item: Training for Victim Services Director Budget Narrative and Justification: (maximum length = 1,000 characters) Requesting funds toward the cost of a direct victim services professional development conference in CY2018 for the Director of Victim Services or VOCA funded staff. The $897 will be used toward travel expenses (such as airfare, mileage, hotel, and/or per diem). When an eligible/appropriate conference has been identified, DCJ will be notified of the specific breakout of costs. Total($): $897 Page 23 of 36 EXHIBIT B2 - BUDGET AND BUDGET NARRATIVE (Travel Match) Totals Summary Amount Recommended/ Requested ($) Match ($) Total $0 $0 Type of Match Budget Narrativ This list contains no items Total ($) Page 24 of 36 EXHIBIT B2 - BUDGET AND BUDGET NARRATIVE (Equipment) Each piece of equipment must be listed and be accompanied by a description that provides justification for the budget items and details the basis for determining the cost of each item. For each item listed, explain why the proposed equipment is essential to implementing the project. See instructions for further information. Totals Summary Amount Recommended/ Requested ($) Total Item Budget Narrative and Justification Total ($) This list contains no items Page 25 of 36 EXHIBIT B2 - BUDGET AND BUDGET NARRATIVE (Equipment Match) Totals Summary Amount Recommended/ Requested ($) Match ($) Total $0 $0 Type of Match Budget Narrative and Justification This list contains no items Page 26 of 36 EXHIBIT B2 - BUDGET AND BUDGET NARRATIVE (Professional Services & Consultants) Each vendor must be listed separately and be accompanied by a description that provides justification for the budget items and details the basis for determining the cost of each item. For each consulting organization or individual added, explain how the hourly rate or flat rate was determined. See instructions for further information. Totals Summary Amount Recommended/ Requested ($) Total Item Budget Narrative and Justification This list contains no items Total ($) Page 27 of 36 EXHIBIT B2 - BUDGET AND BUDGET NARRATIVE (Professional Services & Consultants Match) Totals Summary Amount Recommended/ Requested ($) Match ($) Total $0 $0 Item Type of Match Budget Narrative and Justification This list contains no items Total ($) Page 28 of 36 EXHIBIT B2 - BUDGET AND BUDGET NARRATIVE (Indirect Costs) Totals Summary Amount Recommended/ Requested ($) Recommended ($) Difference From Previous Amount ($) Total $6,449 $6,449 Item Item Description Total ($) 10% De Minimus Weld County does not have a federally negotiated rate.... $6,449 Page 29 of 36 Indirect Costs Details Item: 10% De Minimus Indirect Rate Budget Narrative and Justification: (maximum length = 1,000 characters) Weld County does not have a federally negotiated rate. Therefore, we are requesting the 10% de minimus rate on the MTDC of $64,490. Total($): $6,449 Page 30 of 36 EXHIBIT B2 - BUDGET AND BUDGET NARRATIVE (Indirect Costs Match) Totals Summary Amount Recommended ($) Match ($) Total $0 so Item Type of Match Item Description Total ($) This list contains no items Page 31 of 36 EXHIBIT B2 - BUDGET AND BUDGET NARRATIVE (Budget Total Request) Amount Requested ($) Match ($) Total Budget ($) PERSONNEL $58,593 $17,735 $70,613 SUPPLIES & OPERATING $5,000 $0 $5,000 TRAVEL $897 $0 $897 EQUIPMENT $0 $0 $0 PROFESSIONAL SERVICES/CONTRACT CONSULTANTS $0 $0 $0 INDIRECT/ADMIN COSTS $6,449 $0 $6,449 GRAND TOTAL $70,939 $17,735 $88,674 Match Calculation: Grantee Match Requirement Match Amount Required Current Calculated Match Percentage 20% $17,735 20.00% Current Funding Current Funding: If not currently receiving Crime Victim Services grant funds (VOCA, VAWA, SASP and/or State VALE) through the Office for Victims Programs (OVP), you must describe how the requested budget items are currently being funded. (maximum length = 2,000 characters) This is a new project to expand the service and effectiveness of the Weld County Victim Services Unit for 2017. Additional Project Funding Will this project be funded using Yes ADDITIONAL FUNDS other than those provided from this grant? If "Yes", list the type and approximate amount of other funding that will be used to support this project. Do not include in -kind match. Description Amount ($) Federal State VALE funding $4,123 County Government Weld County General Fund $12,000 Municipal Government Page 32 of 36 Local VALE Private Other (Specify) ADDITIONAL PROJECT FUNDING TOTAL: Please describe all sources of funding that you have solicited or plan to solicit and indicate if the funds have been approved or are pending: (maximum length = 2,000 characters) Weld County Sheriffs Office is always looking for additional ways to fund this program to increase effectiveness and efficiency. General Fund dollars will always be utilized, and VALE and VOCA grants are solicited regularly to support this program. Any grant opportunities that meet our needs will be requested. There is currently nothing else pending. Current award: VALE grant for $71,638 for one year; July 1, 2016 - June 30, 2017. Current award: One-time VOCA grant for $2,100 for one year; May 1, 2016 - April 30, 2017. Page 33 of 36 Financial Management 1. What accounting system does your organization use? List the name and a brief description of the system. Banner - an Oracle Fusion Middleware Forms Services software. 2. This grant will be on a cost reimbursement basis. What will be your organization's source of cash and how will your organization manage its cash flow between the time costs are incurred and reimbursed? Weld County has a contingency fund that can accommodate the expenses until reimbursement has been made. 3. Which of the following applies to your Agency has expended over $750,000 in agency: federal funding in the last calendar year from all combined sources. Please submit the most recent A-133 audit and Management Letter to DCJ. 3a. Date of most recent A-133 Audit, Financial 06/29/2015 Audit or Financial Review: 3b. Date sent to DCJ: 03/01/2016 3c. Were there any findings, questioned costs No or unallocated costs? 4. Does your accounting system separate all Yes revenues and expenditures by funding source? 5. Does your accounting system track Yes revenues and expenditures for each grant award separately through a sub -ledger system? 6. Does your accounting system allow Yes expenditures to be classified by the broad budget categories listed in the approved budget in your grant, i.e. Personnel, Supplies and Operating, Travel, Equipment and Professional Services? Page 34 of 36 7. Does your organization have written Yes financial policies and procedures (specific to grants) in place that describe items such as: meeting all grant requirements, the preparation of grant financial reports and statements, the disclosure of financial documents, the ability for staff to prevent and detect misstatements in financial reporting, a method to trace funds, and a process to maintain and safeguard all cash, real and personal property, and other assets? 8. Is this grant request for less than Yes $100,000? 9. Is this grant request for a new project? Yes 10. Has your organization been in existence Yes for three (3) years or more? 11. Does the staff assigned to this project Yes have two (2) or more year's prior experience with projects with the same or similar requirements? 12. Does your organization have internal Yes controls in place, such as: a review process to determine reasonableness, allowability and allocability of costs, separation of duties, dual signatures on certain checks, reconciliations or other fiduciary oversight? 13. Does your organization reconcile sub- Yes ledgers to your general ledger at least monthly? 14. Are accounting records supported by Yes source documentation such as invoices, receipts, timesheets, etc.? 15. Does your organization routinely record Yes the grant number or other unique identifier on all source documents such as invoices, receipts, time records, deposit records, etc.? 16. Does your organization maintain time Yes sheets approved by the employee, supervisor and project director for each employee paid by these grant funds? 17. Will this grant funded project generate program income? 18. If your agency is a non-profit, do the Not Applicable Board bylaws and policies describe the involvement of the Board in the financial oversight and direction of your agency? No Page 35 of 36 19. Does your accounting system have the Yes ability to track in -kind and/or cash match funds? 20. Are you able to ensure that you will not be Yes using these grant funds to provide services that will be paid by Victim Compensation? Page 36 of 36 Hello