HomeMy WebLinkAbout20170596.tiffRESOLUTION
RE: APPROVE SIX (6) MEMORANDUMS OF UNDERSTANDING FOR SENIOR NUTRITION
PROGRAM AND AUTHORIZE CHAIR TO SIGN - VARIOUS PROVIDERS
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with Six (6) Memorandums of Understanding
for the Senior Nutrition Program between the County of Weld, State of Colorado, by and through
the Board of County Commissioners of Weld County, on behalf of the Department of Human
Service, Area Agency on Aging, and the various providers listed below, commencing January 1,
2016, and with further terms and conditions being as stated in said memorandums of
understanding, and
1. Afterglows Senior Center
2. Birchwood Apartments
3. Broadview Apartments
4. Greeley Manor
5. Greeley Senior Housing
6. Wattenberg Community Center
WHEREAS, after review, the Board deems it advisable to approve said memorandums of
understanding, copies of which are attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the six (6) Memorandums of Understanding for the Senior Nutrition
Program between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, Area Agency
on Aging, and the various providers listed above be and hereby are, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said memorandums of understanding.
cc. Hsoccm is61 UGJ
03/0 7O1 1 2017-0595 thru 2017-0600
HR0088
RE: SIX (6) MEMORANDUMS OF UNDERSTANDING FOR SENIOR NUTRITION PROGRAMS
- VARIOUS PROVIDERS
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 27th day of February, A.D., 2017, nunc pro tunc January 1, 2016.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST:d ,, Xr�co•
Weld County Clerk to the Board
BY
eeputy Clerk to the Board
ED AS
Countrrney
Date of signature: 03/0 Co f t 1
Julie A. Cozad, Chair
e Freeman
XCUSED
Barbara Kirkmeyer
Steve Moreno, Pro -Tern
2017-0595 thru 2017-0600
HR0088
/D 4-977
MEMORANDUM
DATE: January 31, 2017
TO: Board of County Commissioners — Pass -Around
FR: Judy A. Griego, Director, Human Services
RE: Weld County Department of Human Services'
Area Agency on Aging (AAA) Memorandum of
Understanding (MOU) with Various Providers
Please review and indicate if you would like a work session prior to placing these items on the
Board's agenda.
Request Board Approval of the Department's Area Agency on Aging (AAA) Memorandum
of Understanding (MOU) with Various Providers. The parties below desire to work together
for the express purpose of providing nutrition services and a congregate meal site to Weld
County senior citizens sixty (60) years of age and other eligible individuals; and to implement
these goals, the parties desire to establish an agreement for the use of the below sites for the
Weld County Senior and Nutrition Program:
Afterglows Senior Center, Lochbuie, CO 80603
*Birchwood Apartments — Greeley, CO 80631
Broadview Apartments — Greeley, CO 80634
Erie Community Center — Erie, CO 80516
Evans Community Center — Evans, CO 80620
Fort Lupton Recreation Center — Fort Lupton, CO 80621
Greeley Manor — Greeley, CO 80631
Greeley Senior Housing — Greeley, CO 80631
Greeley Senior Activity Center — Greeley, CO 80631
Hill N Park Senior Center — Greeley, CO 80634
Johnstown Community Center — Johnstown, CO 80534
LaSalle Community Center — LaSalle, CO 80645
Kersey Senior Center — Kersey, CO 80644
Mead Community Center — Mead, CO 80542
Nunn Senior Center — Nunn, CO 80648
Pierce Senior Center — Pierce, CO 80650
Platteville, Community Center 80651
Rodarte Center — Greeley, CO 80631
Wattenberg Community Center — Wattenberg, CO 80621
Windsor Recreation Center — Windsor, CO 80550
2017-0596
Pass -Around Memorandum; January 31, 2017 — ID H's 976-988, 990-996 Page I
The term of these agreements shall begin January 1, 2016 and be ongoing as long as both parties
desire to maintain the agreement. The MOU's are non -financial agreements and have been
reviewed by Karin McDougal, Assistant County Attorney.
I do not recommend a Work Session. I recommend approval of these Agreements.
Sean P. Conway
Julie A. Cozad, Chair
Mike Freeman
Barbara Kirkmeyer
Steve Moreno, Pro-Tem
Approve
Schedule
Recommendation Work Session
NE
1404
Other/Comments:
Pass -Around Memorandum; January 31, 2017 — ID #'s 976-988, 990-996 Page 2
Memorandum of Understanding
AGREEMENT
THIS AGREEMENT, made and entered into this 1st Day of January 2016, by and between
the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, on behalf of the Weld County Department of Human Services' Area Agency on Aging's
Senior Nutrition Program, hereinafter referred to as the "Program", and Birchwood Apartments,
located at 2830 West 27'" St Lane, Greeley, Colorado 80631 hereinafter referred to as the "Site".
WITNESSETH:
WHEREAS, the parties hereto desire to work together for the express purpose of providing
nutrition services and a congregate meal site to Weld County senior citizens sixty (60) years of age
and older and other eligible individuals: and
WHEREAS, to implement these goals, the parties desire to establish an agreement for the use
of the Site for the Weld County Senior Nutrition Program;
NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree
as follows:
1. Program Responsibilities:
a. Inspect or make provisions for inspections of the meal site to insure the health and
safety of the meal participants.
b. Work in conjunction with an approved food vendor to provide meals for the site.
c. Train volunteers in the policies and procedures related to the congregate meal
program including but not limited to such items as the reservation process, food
handling and food safety.
d. Provide, when not otherwise available or funds allow, the usual equipment needed to
serve meals such as meal carriers, serving equipment, eating utensils, paper products,
meal trays, record keeping supplies, tables and chairs. Such equipment shall remain
the property of the Weld County Senior Nutrition Program. The Site may not use any
of the Program's supplies for non -related senior nutrition functions.
2. Site Responsibilities:
a. Allow the Program the use of its kitchen, including equipment and dining area at no
cost to the Program as a congregate meal site, Monday, Wednesday, Friday
between the hours of 9:00 am — 3:00 pm.
b. To work collaboratively with all regulatory entities such as Administration on Aging,
Department of Human Services State Unit on Aging, Department of Public Health
and Environment or other like agencies.
020 / 7- o,6'9G()
c. Notify the Program of closures of the dining room facility on a scheduled meal day
(3) weeks in advance of the closure to allow the Program time to notify the food and
transportation vendors. It will be responsibility of the Site to notify senior participants
of the closure dates. Notification must be given to the Program office in writing.
Please refer to the Area Agency on Aging's Policy and Procedure for Site
Cancellation of Meals for more details. Repeated cancelation requests could
jeopardize the ongoing status of the meal site.
d. Provide oversight and maintenance of the facility to include regular cleaning of the
site kitchen and dining area, frequent removal of trash and garbage, repairs to the
building and grounds, snow removal and extermination services when necessary.
e. The Site must adhere to all of the following rules, regulations and procedures set
forth in the following resources: (1) the Weld County Senior Nutrition Program
regulations; (2) the Weld County Senior Nutrition Policy and Procedure Handbook;
(3) all applicable local fire code regulations; and (4) Volume 10 of the Colorado
Department of Human Services Code of Regulations (12 CCR 2510-1).
3. Terms of the Agreement:
a. This agreement shall begin on January 1, 2016 and be ongoing as long as both
parties desire to maintain the agreement.
b. Changes or modification of this Agreement require 30 days notice and shall be in
writing and signed by both parties.
c. Both parties will retain an executed copy of this Agreement on file at their premises.
4. Assurances:
a. The Program agrees that it is an independent contractor and that its officers,
employees, clients, and volunteers do not become employees of the Site, and
therefore are not entitled to any employee benefits as Site employees, as a result of
the execution of this agreement.
b. The Site agrees that it is an independent contractor and that its officers, employees,
clients, and volunteers do not become employees of the Program, and therefore are
not entitled to any employee benefits as Program employees, as a result of this
Agreement.
c. The Site, its officers and employees, shall not be held liable for injuries or damages
caused by any negligent acts or omissions of the Program, its employees, volunteers,
or agents while performing functions as described in this Agreement.
d. The Program, by and through Weld County, the Board of Commissioners of Weld
County, its officers and employees, shall not be held liable for injuries or damages
caused by negligent acts or omissions of the Site, its employees, volunteers, or agents
while performing this Agreement. The Site must carry property and liability
insurance in such amounts as needed to protect Weld County, and shall provide
evidence of such coverage to Weld County.
e. The Site shall be solely responsible to provide such liability, worker's compensation
and property insurance, as it deems appropriate and necessary to protect its facility,
and its officers, members, employees, volunteers, agents, Weld County and the
citizens served by the Site. The Program shall have no responsibility, fiscal or
otherwise, to cover any loss or damage experienced by the Site or any damage loss or
injury to any of the Site's officers, members, employees, volunteers, agents or
citizens served by the Site.
f. No officer, member, or employee of the Site and no member of their governing body
shall have any pecuniary interest, direct or indirect, in the approved Agreement or
proceeds thereof.
g.
The Program and the Site assure compliance with Title VI of the Civil Rights Act of
1986, and that no person shall, on the grounds of race, creed, color, sex, handicap, or
national origin be excluded from participation in, be denied the benefits of, or be
otherwise subjected to discrimination under the approved Agreement.
h. No portion of this Agreement shall be deemed to constitute a waiver of any
immunities the parties or their officers or employees may possess, nor shall any
portion of this Agreement be deemed to have created a duty of care with respect to
any persons not party to this Agreement.
5. Termination:
a. This Agreement may be terminated upon thirty (30) days written notice by either the
Program or the Site.
b. This Agreement may become null and void if the Site changes their location. A new
contract will be offered when the Site completes all Program, regulatory and code
requirements.
6. Entire Agreement:
This Agreement constitutes the entire understanding between the parties with respect to
the subject matter hereof, and may not be changed or modified except as stated in
paragraph 3 herein.
7. Severability:
If any section, subsection, paragraph, sentence, clause, or phrase of this Agreement for
any reason held or decided to be unconstitutional, such decision shall not affect the
validity of the remaining portions. The parties hereto declare that they would have
entered into this Agreement and each and every section, subsection, paragraph, sentence,
clause, and phrase thereof irrespective of the fact that any one or more sections,
subsections, paragraphs, sentences, clauses, or phrases might be declared unconstitutional
or invalid.
8. Non -Appropriation:
No portion of this Agreement shall be deemed to create an obligation on the part of the
county of Weld, State of Colorado, to expend funds not otherwise appropriated in each
succeeding year.
IN WITNESS WHEREOF, the parties hereto have duly executed this Agreement as of the day,
month, and year first written above.
irrctn400d, EHP,
Chris Hodges, Owlierv?epresentative
Emerald Housing Partners
Address 1: _1528 Coleman Road
Address 2: _Knoxville
State: _TN Zip _37009
Tel: 865-637-0373 Fax: 865-673-0188
Email: chrisemerald-HP.com
ATTEST: 'a
Weld ' o n Clerk to the Bard WELD COUNTY, COLORADO
BY:
Deputy ,' rk to the Boa�:���; Julie A. Cozad, C
BOARD OF COUNTY COMMISSIONERS
FEB 2 7 2017
a 0 17 os9G �%
Cheryl Hoffman
From:
Sent:
To:
Subject:
Follow Up Flag:
Flag Status:
noreply@weldgov.com
Wednesday, October 18, 2023 10:10 AM
CM-ClerktoBoard; Sara Adams; Lesley Cobb; CM-HumanServices-DeptHead
Fast Tracked Contract ID (7539)
Follow up
Flagged
/P1'75,59
Contract # 7539 has been Fast Tracked to CM -Contract Maintenance.
You will be notified in the future based on the Contract information below:
Entity Name: BIRCHWOOD MANOR APT
Contract Name: BIRCHWOOD MANOR APT (AAA SENIOR NUTRITION PROGRAM MOU) Contract Amount: $0.00 Contract
ID: 7539 Contract Lead: SADAMS
Department: HUMAN SERVICES
Review Date: 10/16/2024
Renewable Contract: YES
Renew Date: 12/31/2024
Expiration Date:
Tyler Ref 9: 2017-0596
Thank -you
OZ0/ 7- o5�iG
Houstan Aragon
From:
Sent
To:
Subject
noreply@weldgov.com
Tuesday, October 22, 2024 4:41 PM
CM-ClerktoBoard; Sara Adams; Lesley Cobb; CM-HumanServices-DeptHead
Fast Tracked Contract ID (8803)
Contract # 8803 has been Fast Tracked to CM -Contract Maintenance.
You will be notified in the future based on the Contract information below:
Entity Name: BIRCHWOOD MANOR APT
Contract Name: BIRCHWOOD MANOR APT (AAA SENIOR NUTRITION PROGRAM MOU) Contract Amount:
$0.00 Contract ID: 8803 Contract Lead: SADAMS
Department: HUMAN SERVICES
Review Date: 10/31/2025
Renewable Contract: YES
Renew Date: 12/31/2025
Expiration Date:
Tyler Ref #: 20170596
Thank -you
1D-' a.5-
ao/7- a�91,
Cheryl Hoffman
From:
Sent:
To:
Cc:
Subject:
Attachments:
Good afternoon CTB,
FAST TRACK ITEM:
Sara Adams
Wednesday, October 23, 2024 3:05 PM
CTB
HS -Contract Management
FAST TRACK: HCS AAA Friendly Fork MOD's (CMS Various)
2024 AAA Senior Nutrition Fast Track - tracking sheet.xlsx; Tyler 2017059 i chwoo Apartments Nutrion Program
MOU.pdf, Tyler 20170597 -Broadview Apartments Nutrion Program MOU.pdf; Tyler 20170492 -Erie Community Center
Nutrion Program MOU.pdf; Tyler 20170493 -Evans Community Center Nutrion Program MOU.pdf; Tyler 20170494 -
Fort Lupton Recreation Center Nutrion Program MOU.pdf; Tyler 20170598 -Greeley Manor Nutrion Program MOU.pdf
Attached please find the Friendly Fork MOU's that are in perpetuity (1 through 6 of 18). They were
reviewed on 10/18/2024 and no changes were needed, and they are being Fast Track in CMS for tracking
purposes only.
Thank you,
Sara
Sara Adams
Contract Administrative Coordinator
Weld County Dept. of Human Services
315 N. 11th Avenue, Building A
PO Box A
Greeley, CO 80632
(970) 400-6603
sadams@weld.gov
Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the
person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise protected from disclosure. If you
have received this communication in error, please immediately notify sender by return e-mail and destroy the communication. Any disclosure,
copying, distribution or the taking of any action concerning the contents of this communication or any attachments by anyone other than the
named recipient is strictly prohibited.
Provider Name
Birchwood Manor Apt Senior Nutrition Program
Street Address
2830 West 27th Street Lane
City
Greeley
State
Colorado
Zip
80631
Tyler ID#
2017-0596
Start Date
1/1/2016
Exp Date
None
2021 CMS
Fast Track ID
5313
2022 CMS
Fast Track ID
6447
2023 CMS
Fast Track ID
7539
2024 CMS
Fast Track ID
8603
Broadview Apartments Company LLLP Senior Nutrition
Program
2915 West 8th Street
Greeley
Colorado
80634
2017-0597
1/1/2016
None
5314
6448
7542
8804
Carbon Valley Rec Center Senior Nutrition Program
701 5th Street
Frederick
Colorado
80530
2015-3678
10/1/2015
None
5315
8449
7540
Eatery Area Community Center
16753rd Street
Eaton
Colorado
80615
Erie Recreation Center Senior Nutrition Program
450 Powers Street
Erie
Colorado
80516
2017-0492
1/1/2016
None
5316
6450
7543
8805
Evan's Senior Center Nutrition Program
1100 37th Street
Evans
Colorado
80620
2017-0493
1 /112016
None
5317
6451
7544
8808
Fort Lupton Rec Center Senior Nutrition Program
203 South Harrison Avenue
Fort Lupton
Colorado
80621
2017-0494
1/1/2016
None
5318
6452
7545
8807
Greeley manor Company Senior Nutrition Program
100013th Street
Greeley
Colorado
80631
2017-0598
1/112016
None
5319
6453
7546
8809
Greeley Active Adult Center Nutrition Program
1010 6th Street
Greeley
Colorado
80631
2017-0495
1/1/2016
None
5320
6454
7547
8808
Greeley Senior Housing Nutrition Program
1717 30th Street
Greeley
Colorado
80631
2017-0599
1/1/2018
None
5324
6455
7548
8810
Hill -N -Park Senior Center Nutrition Program
4205 Yosemite Drive
Greeley
Colorado
80634
2017-0496
1/1/2016
None
5325
6456
7550
8811
JotmstclwmSenlor Center Nutrition Program
101 West Charlotte
Johnstown
Colorado
80534
2017-0497
1/1/2016
None
5326
6457
7551
8812
Kersey Senior Center Nutrition Program
215 2nd Street
Kersey
Colorado
80644
2017-0498
1/1/2016
None
5327
6458
7562
8813
LaSalle Community Center Senior Nutrition Program
101 Todd Avenue
LaSalle
Colorado
80645
2017-0499
1/1/2018
None
5328
6459
7552
8814
Lochbuie Afterglows Senior Center Nutrition Program
501 Willow Drive
Lochbuie
Colorado
80603
2014-0711
3/26/2014
None
5312
6460
7553
8815
Milliken Communinty Center
1101 Broad Street
Milliken
Colorado
80543
2019-2321
3/1/2019
None
8816
Nunn Senior Center Nutrition Program
775 3rd Street
Nunn
Colorado
80648
2017-0501
1/1/2018
None
5330
6461
7554
8817
Pierce Senior Center Nutrition Program
221 Main Avenue
Pierce
Colorado
80650
2017-0502
1/1/2016
None
5331
6462
7555
8818
Plat[evilte Senior Center Nutrition Program
508 Reynolds
Platteville
Colorado
80851
2018-2758
7/1/2018
None
2007
7556
8819
Rodarte Center Senior Nutrition Program
920 A Street
Greeley
Colorado
80631
2017-0504
1/1/2016
None
5333
6464
7557
8820
Wallenberg Senior Center Nutrition Program
514 Marion
Wattenberg
Colorado
80621
2017-0600
1/1/2016
None
5334
6465
7558
lose as of 10/1/2024
Review Date: 10/31/2026
Renewable Contract: YES
Renew Date: 12/31/2026
Expiration Date:
Tyler Ref #:
Thank -you
Houstan Aragon
From:
Sent:
To:
Subject:
Onbase
Wednesday, November 5, 2025 2:26 PM
CM-ClerktoBoard; Sara Adams; Lesley Cobb; CM-HumanServices-DeptHead
Fast Tracked Contract ID (10046)
Contract # 10046 has been Fast Tracked to CM -Contract Maintenance.
You will be notified in the future based on the Contract information below:
Entity Name: BIRCHWOOD MANOR APT
Contract Name: BIRCHWOOD MANOR APT (AAA SENIOR NUTRITION PROGRAM MOU) Contract Amount: $0.00
Contract ID: 10046 Contract Lead: SADAMS
Department: HUMAN SERVICES Corrlya& l i 004'w
vasA-
201'1--05%
W00131
Provider Name
Street Address
City
State
d
Zip
2021 CMS 2022 CMS
Tyler ID# Start Date Exp Date Fast Track ID Fast Track ID
Broadview Apartments Company LLLP Senior Nutrition
Program 2915 West 8th Street
V
:NU 10 ,
Greeley
Colorado 80634
2017-0597
22018-3678:
E1'
1/1/2016
None
5314
6448
Erie Recreation Center Senior Nutrition Program
450 Powers Street
Erie
Colorado 80516
2017-0492
1/1/2016
None
5316
6450
Fort Lupton Rec Center Senior Nutrition Program
203 South Harrison Avenue
Fort Lupton Colorado 80621
2017-0494
10/2,6
1/1/2016
None
5318
6452
7
Greeley Active Adult Center Nutrition Program
1010 6th Street
Greeley
Greeley • Cotoi
Greeley
Jotmste
Kersey
Colorado 80631
2017-0495
2517-0
2017-0496
•24170491°
2017-0498
1/1/2016
None
5320
6454
Hill -N -Park Senior Center Nutrition Program
4205 Yosemite Drive
Colorado 80634
1/1/2016
None
5325
6456
` ogl
Kersey Senior Center Nutrition Program
215 2nd Street
ido ':81
Colorado 80644
016
1/1/2016
None
5327
6458
Lochbuie Afterglows Senior Center Nutrition Program 501 Willow Drive
Milliken Community Center
Lochbuie
Colorado 80603
2014-0711
3/26/2014
No
None
5312
6460
1101 Broad Street
Milliken
Colorado 80543
2019-2321
3/1/2019
1/1/201
None
Pierce Senior Center Nutrition Program
221 Main Avenue
Pierce
Plattev711e ' . Colorado $0651
Greeley
Wattenberg Colorado 80621
torado
Colorado 80650
22017-0501"-
2017-0502
2018-2756
2017-0504
2017-0600
1/1/2016
None
5331
6464
6462
2007
6464
64'1
t°f
Rodarte Center Senior Nutrition Program
Wattlonberg SentorGCenter Nutrition Progtar
920 A Street
.51P4 Marion
Colorado 80631
018
1/1/2016
/1/2016
None
5333
i
2023 CMS 2024 CMS Fast
Fast Track ID Track ID
2025 CMS Fast
Track ID
7542
8804
10047
7543
8805
10050
7545
8807
10052
a
7547
8808
10054
10055
7!
8810
8811
7550
10056
0087
7562
8813
10058
7
8814
10089
10060
7553
8815
8816
10061
7555
8818
10063
7557
8820
10065
7558
Close as of 10/1/2024
Houstan Aragon
From:
Sent:
To:
Cc:
Subject:
Attachments:
Good afternoon CTB,
FAST TRACK ITEM:
Sara Adams
Wednesday, November 5, 2025 2:22 PM
CTB
HS -Contract Management
FAST TRACK - HCSD Friendly Fork MOU's (CMS VARIOUS)
2025 AAA Senior Nutrition Fast Track - tracking sheet.xlsx
Attached please find the spreadsheet of the twenty (20) Friendly Fork MOU's that are being fast tracked
through CMS for tracking purposes only. These agreements are in perpetuity and are reviewed on a
yearly basis. No changes are required.
Thank you,
Sara
COUNTY, CO
Sara Adams
Contract Administrative Coordinator
Department of Human Services
Desk: 970-400-6603
P.O. Box A, 315 N. 11th Ave., Greeley, CO 80632
0® 0 ®O
Join Our Team
Important: This electronic transmission and any attached documents or other writings are intended only for the
person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise
protected from disclosure. If you have received this communication in error, please immediately notify sender by
return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action
concerning the contents of this communication or any attachments by anyone other than the named recipient is
strictly prohibited.
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