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Home My WebLink About20172963MEMORANDUM TO: Office of Emergency Management DATE: September 18, 2020 FROM: Clerk to the Board's Office SUBJECT: Tyler Document #2017-2963 Final signatures were not obtained by the parties required to fully execute Tyler Document #2017-2963, approved by the Weld County Board of Commissioners on August 28, 2017. Due to the prolonged delay in obtaining final signatures, the Clerk to the Board's Office has deemed it prudent to close this item out. This memorandum will be added to the Commissioners' files to demonstrate this document was not fully executed. Ool -7 -a9CO3 &mOO 11 RESOLUTION RE: APPROVE LETTER OF AGREEMENT FOR CONDUCT OF AN INTEGRATED EMERGENCY MANAGEMENT COURSE AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Letter of Agreement for Conduct of an Integrated Emergency Management Course between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Office of Emergency Management, and the Department of Homeland Security, Federal Emergency Management Agency (FEMA), with the course commencing August 20, 2018, and ending August 23, 2018, with further terms and conditions being as stated in said agreement, and WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Letter of Agreement for Conduct of an Integrated Emergency Management Course between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Office of Emergency Management, and the U.S. Department of Homeland Security, Federal Emergency Management Agency (FEMA), be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said agreement. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 28th day of August, A.D., 2017. BOARD OF COUNTY COMMISSIONERS ATTEST: ule took, Weld Co - •ty Clerk to the Board BY: APP eputy CI=j k to the Bo ED AS ''ARM: County Attorney Date of signature: 10%(/7O l WELD COQ NTY, COLO DO C Julie Cozad, Chair Steve Moreno, Pro-Tem La n P. Conway a Freeman r ara Kirkmeyer .ti CC :OEMICRR) 2017-2963 EM0017 BOARD OF COUNTY COMMISSIONERS PASS -AROUND REVIEW/ WORK SESSION REQUEST RE: (title of document /issue to be discussed) DEPARTMENT: Emergency Management DATE: 8.14.17 PERSON REQUESTING: Roy Rudisill Brief description of the problem/issue: Commissioners, as you know we have applied for the FEMA Integrated Emergency Management course over the past few years. We have been selected by the State and FEMA to hold our Training on site here in Weld County August 27-30, 2018 and utilize our Emergency Operations Center. Attached is the agreement letter to start the planning for the Training and Exercise. I'm requesting the BOCC allow me to add this to the BOCC Consent Agenda for signature to move forward with the planning process. What options exist for the Board? (Include consequences, impacts, costs, etc. of options) Sign the letter or delegate authority to Director Rudisill Recommendation: BOCC Chair Sign the letter. Sean P. Conway Julie A. Cozad, Chair Mike Freeman Barbara Kirkmeyer Steve Moreno, Pro -Tern Approve Recommendation Schedule Work Session Other/Comments: It '4-W orm- 2017-2963 E,nno©t'7 Emergency Management Institute U.S. Department of Homeland Security 16825 South Seton Avenue Emmitsburg, Maryland 21727 JUL c i Lall Roy Rudisill Director Office of Emergency Management 1150 O Street Greeley, CO 80631 Subject: Engagement Letter Dear Mr. Rudisill: +h FEMA I am pleased to confirm the intent of the Federal Emergency Management Agency's (FEMA) Emergency Management Institute (EMI) to conduct a community -specific Integrated Emergency Management Course (IEMC) for Weld County, Colorado, to be conducted at a suitable and mutually agreed upon location in your community, August 20-23, 2018. Our next steps are contingent upon receiving a signed copy of the enclosed Letter of Agreement (LOA). Please sign and return this LOA by April 22, 2018. Your IEMC will be assigned a class manager and an exercise director from the IEMC training staff. Within one month of receipt of your signed LOA, the class manager and exercise director will contact your community point of contact to begin the process of building an IEMC specific to Weld County, Colorado. Among the first steps of this process will be the scheduling of an on -site Pre - Course Analysis meeting. This meeting will facilitate a discussion of the course details and requirements; and will allow the assigned exercise director to begin gathering needed information from and about Weld County, Colorado. Experience has shown that this course is most successful when chief elected and/or appointed officials, executives and department heads participate and learn how to enhance their community's emergency management system. The active participation of these officials is a key factor considered by EMI in assessing the value and benefit of conducting an IEMC program for your jurisdiction. To meet federal requirements, the class manager and exercise director will need to complete all course related documents no later than 16 weeks prior to the start of your IEMC. This will include instructional and exercise related material provided by Weld County, Colorado. The following documents are enclosed to assist with the design and development of the course: IEMC Course Development Information; FEMA/EMI Recommended Participant list; and a template for community submitted Section 508 compliant material. Roy Rudisill, Director Page 2 A Student Identification (SID) Number is required to complete General Admissions Application (FEMA Form 119-25-1). If participants do not have a SID, they may register and obtain a SID number at https://cdp.dhs.gov/femasid. When they enter and use the system they will be able to print off and retain a student identification card. In addition to providing an opportunity for team building among represented departments and agencies, the exercises conducted during the course often reveal areas where plans and procedures need to be modified or additional staff training is required. Since course development and delivery involves a substantial resource commitment by both FEMA and your jurisdiction, we also encourage participants make a commitment to continue to work together after the course to improve their emergency management capabilities and address any deficiencies noted during the exercises. We appreciate your support in ensuring that the appropriate follow-up activities occur, including submission of a brief report to us (see Letter of Agreement § 1.h). We look forward to working with you and your staff in the development and delivery of this community -specific IEMC. If you have questions about your upcoming IEMC, please contact Hakim B. Allah, D.M., Chief, Integrated Emergency Management Branch, EMI, at 301-447-1097 or email hakim.allah@fema.dhs.gov. Sincerely, Tony Russell, CEM Superintendent Emergency Management Institute Enclosures Letter of Agreement Integrated Emergency Management Course (IEMC) Course Development Information FEMA/EMI Recommended Participant List cc: Nancy Dragani, Region Administrator (Acting), FEMA Region FEMA Region VIII James Taylor, Regional Training Manager, FEMA Region FEMA Region VIII Lanney Holmes, Federal Preparedness Coordinator (Acting), FEMA Region VIII Lynn Bailey, State Training Officer, Colorado Division of Homeland Security & Emergency Management LETTER OF AGREEMENT BETWEEN WELD COUNTY, COLORADO DEPARTMENT OF HOMELAND SECURITY, FEDERAL EMERGENCY MANAGEMENT AGENCY FOR CONDUCT OF AN INTEGRATED EMERGENCY MANAGEMENT COURSE By acceptance of the Federal Emergency Management Agency's (FEMA) offer to conduct an Integrated Emergency Management Course (IEMC) for Weld County, Colorado, August -020-.232018, we agree to the following conditions: 1. Weld County, Colorado will: a. Recommend key elected and appointed officials attend the entire course and participants represent positions consistent with those contained on the FEMA/EMI Recommended Participant List, as appropriate for your jurisdiction. b. In addition to personnel listed on the Recommended Participant List, at a minimum, provide one qualified individual from each of the following disciplines to assist by working in the exercise control group: fire, Emergency Medical System (EMS), law enforcement, and public works. Other individuals may be needed for specialized assistance to include emergency management, public health, hospital/medical, community/human services (mass care/shelter) and public administration. c. Provide contact information and relevant details for participating cities and counties. d. Provide FEMA with copies of plans [(e.g., emergency operations, Continuity of Operations (COOP), Continuity of Government (COG)], standard operating procedures, maps, etc., needed for exercise scenario development. e. Provide at no cost to FEMA, suitable location(s) for the delivery of the in -class portions of the course and exercise locations necessary for the successful completion of the IEMC. f. Provide a Community Point of Contact (POC) who has principal responsibility for emergency management/homeland security in the State, to meet with FEMA staff during a Pre -Course Analysis (PCA) site visit to: • address course logistics and requirements; • determine and select the type of hazard(s) and core capabilities to be addressed during course exercises; • establish course objectives; • assist in assembling an exercise design team meeting (initial planning conference) for the course exercise activities; • in conjunction with the EMI POC, establish a mutually agreed upon strategy/timeline for periodic communication and coordination updates/status to be used prior to course start date; and aai7-x94'3 Letter of Agreement Page 2 • provide Community POC (who may be the same person as in (§1.0 to coordinate student logistics, including: collecting and forwarding applications; classroom and exercise facility audiovisual and communication needs; arranging for classroom breaks, etc. g. Each participant will need to complete and submit the General Admissions Applications (FEMA Form 119-25-1) to the POC. If participants need to obtain a Student Identification (SID) number have them register at https://cdp.dhs.gov/femasid. h. Within six (6) months after the training, provide the Integrated Emergency Management Branch Chief with a HSEEP-consistent After -Action Report to fema-emi-iemb@fema.dhs.gov. i. Section 508 of the American with Disabilities Act Compliance: • all electronic and information technology deliverables developed for EMI will meet the standard outlined in Section 508 of the American with Disabilities Act. If proposing the addition of any non-FEMA materials for inclusion in the training, all materials must be submitted 16 weeks in advance of May 14, 2018, no later than January 22, 2108. • agree that materials that are not submitted before the deadline to be made Section 508 compliant will not be incorporated into the Integrated Emergency Management Course (IEMC). • FEMA reserves the right to exclude materials from inclusion that are inconsistent with Section 508 of the American with Disabilities Act. • arrangements will be made in advance to present any necessary non -incorporated materials, either before or after the IEMC, but in every case outside of the IEMC. All materials presented or used during the IEMC must be approved and Section 508 compliant • FEMA is committed to making its electronic and information technologies accessible to individuals with disabilities by meeting or exceeding the requirements of Section 508 of the Rehabilitation Act (29 U.S.C 749d), as amended in 1998. Section 508 is a federal law that requires agencies to provide individuals with disabilities equal access to electronic information and data comparable to those who do not have disabilities. 2. FEMA will: a. Conduct a PCA, usually by site visit, with community officials to accomplish administrative requirements and begin the development of jurisdiction -specific exercises. b. In conjunction with the jurisdiction, establish a mutually agreed upon strategy/timeline for periodic communication and coordination updates/status to be used prior to course start date. c. Develop a community -specific IEMC and conduct the course at the location designated by the jurisdiction. Letter of Agreement Page 3 d. Provide instructors and student course materials for the IEMC. e. Develop all course exercise materials for the IEMC. f. Supplement course audiovisual and communications needs for the jurisdiction, if required. g. Provide course certificates to participants who successfully complete the program. Return this completed Letter of Agreement (LOA) to: FEMA/EMI IEM Branch, Room F-114 16825 South Seton Avenue Emmitsburg, MD 21727 In the event that any of the conditions cannot be met, it is understood that FEMA has the option to cancel the course and will not be responsible for any expenses incurred in preparation for the training activity. For Jurisdiction: For FEMA: JULIE A. COZAD, CHAI Board of Weld County Commissioners AUG 2 8 2017 TONY RUSSELL, CEM Superintendent Emergency Management Institute Date Date 0W/ 7- 029Z05 INTEGRATED EMERGENCY MANAGEMENT COURSE (IEMC) COURSE DEVELOPMENT INFORMATION The following types of information may be needed by the Emergency Management Institute IEMC staff assigned to develop the exercises for your community -specific IEMC. 1. WEBSITE INFORMATION > List of websites that are applicable to locating information about your community 2. MAPS > City, county, regional and state > Topographical and land use > Water > Sewer ➢ Gas ➢ Electric > Geographic Information System mapping of key infrastructure and facilities 3. PLANS AND PROCEDURES > Emergency Operations Plan > Standard Operating Procedures for disaster and/or emergency management operations > Mutual Aid Agreements > Applicable components of coordinating organizations' (e.g., state) plan and procedures 4. RESOURCE LISTS (for all participating agencies) > Vehicle/equipment resources, including identification numbers and location > Typical staffing for all shifts (numbers and position titles) > Mutual aid resources available, to include identification numbers > Key logistical support locations > Private resource inventories 5. HAZARDS/RISKS > Summary listing of potential hazards facing the community, to include threats relevant to specific sites and key facilities ➢ Threat and Hazard Identification and Risk Assessment 6. SPECIAL EVENTS > List of scheduled/anticipated special events for the timeframe of the course, including sporting events, concerts, festivals, conferences, etc. Version 7/17/2014 FEMA/EMI RECOMMENDED PARTICIPANT LIST http://training.fema.gov/iemc/iemcpos.aspx Mayor/County Executive City/County Manager City/County Attorney City/County Council Members Public Information Officer School Superintendent Jurisdiction Elected/Appointed Official Jurisdiction Department Head Police Chief/Sheriff Asst. Chief/Deputy Sheriff Police/Sheriff Operations Officer State Police Emergency Operations Center (EOC) Representative State Police Operations Watch Commander Corrections Officer Police/Sheriff Dispatcher Fire Chief Assistant Fire Chief Battalion Chief Fire Operations Officer HazMat Specialist Fire Marshal Fire Dispatcher Public Health Director/Officer Environmental Health Assistant Public Health Officer Hospital Administrator Epidemiologist Infection Control Public Health Laboratory Medical Examiner/Coroner Emergency Medical Services (EMS)/ Medical Services Chief EMS Operations EMS Dispatcher Mental Health Services Specialist Public Works Director Assistant Public Works Director Water Superintendent Street Superintendent Sewer Superintendent Building and Safety Official Electric Company Representative Gas Company Representative Water Dept. Representative Telephone Company Representative Public Works Dispatcher Dept. of Transportation/Highways Public/Mass Transportation Airport Manager City/County Planning Official Finance Department Parks and Recreation Social Service Agency Case Officer School Safety Officer School Resource Officer Housing Department Official Private Industry Local Emergency Planning Committee Member National Guard Member Information Center Specialist Citizen Corps Member/Community Emergency Response Team Volunteer Organization Active in Disaster personnel (e.g., Red Cross, Salvation Army, faith -based orgs.) State/City/County Emergency Manager Assistant Emergency Manager State Emergency Management EOC Operations Staff Geographic Information System Technical Specialist Version 7/7/2017 RE: FEMA LETTER OF AGREEMENT FOR INTEGRATED EMERGENCY MANAGEMENT COURSE APPROVED AS TO SUBSTANCE: Elected Official or Department Head APPROVED AS TO FUNDING: Controller APPROVED AS,TO FORM: County Attorney Hello