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HomeMy WebLinkAbout20173073.tiffRESOLUTION RE: APPROVE MODIFICATION OF AGREEMENT FOR NOXIOUS WEED TREATMENT AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Modification of the Agreement for Noxious Weed Treatment between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Public Works, and the United States Department of Agriculture, Forest Service, Arapaho National Forest, Roosevelt National Forest, and the Pawnee National Grasslands, commencing upon full execution of signatures and ending December 31, 2019, with further terms and conditions being as stated in said agreement, and WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Modification of Agreement for Noxious Weed Treatment between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Public Works, and the United States Department of Agriculture, Forest Service, Arapaho National Forest, Roosevelt National Forest, and the Pawnee National Grasslands be and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said agreement modification. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 30th day of August, A.D., 2017. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: ditA44) jeito,e1 Weld County Clerk to the Board BY: APPRO y orney Date of signature: ct Jule A. ozad, Chair Steve Moreno, Pro=Tem Sean P. Conway c_D ike Freeman arbara Kirkmeyer GG: PwCTe) 9/0Co(17 2017-3073 EG0074 �,�� I �� 1 �.-�t l �,y�8 6.�'�� ..� MEMORANDUM y�,o��Y� TO: Clerk to the Board DATE: August 2l,2017 FROM: Tina Booton, Public Work �,�',�'�,�, ��. Jay McDonald, Director of Public Vv'orks SUBJECT: Agenda Ite�a�-�-�------� --�r__ `��" `_�, �>-F-`��..`� c This request is for a signature modifying the 2015/2016 USFS Pawnee National Grassland working agreement with Weld County. In 2017/2018, the USFS will provide Weld County with $11,995.86 to help carry out treatments on the USFS Pawnee National Grassland.This money was also used as a match to secure other funds from the Colorado Department of Agriculture to help landowners treat their diffuse knapweed that boarders the USFS and in the Stoneh�m area. A work session was held on August 21 outlining the situation and the increased dollars fram the USFS.At this work session,the BOCC gave their approval for signing this agreement and moving forward with the work. Please add this item to the agenda for Wednesday,August 30, 2017. 2017-3073 BOCC STAFF USE Date Set: Time: BOARD OF COUNTY COMMISSIONERS WORK SESSION COVER LETTER Department/Office: Public Works—Weed Division Date: August 8, 2017 Person requesting work session: Tina Booton Extension: 3770 Has your commissioner coordinator/BOCC chair approved the work session? XX Yes,commissioner coordinator Yes,BOCC chair Recommended length of time needed for discussion: �X_ 15 minutes _20 minutes _T 30 minutes _other(list) in addition to yourself and the board, please list who should attend: Curtis Hall, 3ay McDonald, Elizabeth Relford, Don Warden, Barb Connolly Brief description of the issue: (please select oneJ ❑Informational only �+►�Action needed In 2015 Weld County entered a five-year working partnership with the USFS Pawnee National Grassland. This partnership allows both parties to work together on weed issues on USFS lands. This original agreement did not include any money or equipment transferring between the two parties. In 2016, the USFS Pawnee National Grassland transferred to Weld County Weed Division $4500 to help treat noxious weeds. ln 2017, the USFS increased the amount to $9700. For fall of 2017 and early 2018 they would like to increase the amount to $12,000. Followed by another $30,000 and use of equipment in February of 2018. The USFS is short staffed due to a hiring freeze. Management of two other districts are being transferred to staff at the Pawnee. Currently on the Pawnee, they hire two seasonal staff who work from late May to September 30. If all the seasonal budget and use of equipment is transferred to Weld County, we would do ail the noxious weed control on the Pawnee. The proposal is that these funds would hire two additional seasonal staff to treat the Pawnee. Weld County Weed Division would hire, train, direct and supervise this staff. Both parties know that the only way this will work is if Weld County has access to use the USFS equipment (truck, trailer and UTV with sprayers). Another modification to the a�reement frorn this spring will need to be signed to allow for the transfer of the $12,000. An entirely new contract will need to be created for the $30,000 and use of USFS equipment. This contract piece will come in February of 2018. BOCC STAFF USE Date Set: Time: Options for the board: Option A- Sign the Modification of Agreement and the future contract change. Option B—Sign the Modification of Agreement and not the future contract change. Option C- Do not sign the Modification of Agreement or the future contract change. Recommendation to the board: Option A- Sign the Modification of Agreement and the future contract change. B0ARD CHAIR USE Resufts/Outcomes: USDA Forest Service OMB 0596-0217 FS -1500-19 MODIFICATION OF GRANT OR AGREEMENT Pa of P2 S I I 2 111 S. FOREST SERVICE GRANT/AGREEMENT NUMBER: 15 -PA -1 1021006-020 2 RECIPIENT/COOPERATOR GRANT or AGREEMENT NUMBER, IF ANY: 3, MODIFICATION NUMBER: 3 4 NAME/ADDRESS OF U S FOREST SERVICE UNIT ADMINISTERING GRANT/AGREEMENT (unit ramie, street, city, state, and zip 1- 4): Martin Wester Arapaho and Roosevelt National Forests and Pawnee National Grassland 2150 Centre Ave, Bldg E Fort Collins, Co 80526 5. NAME/ADDRESS OF U.S, FOREST SERVICE UNIT ADMINISTERING PROJECT/ACTIVITY (unit name, street, city, state, and zip + I): Stephanie Magnuson Pawnee National Grassland Ranger District P,O. Box 386 115 N 2"d St. Ault, CO 80610 6 NAME/ADDRESS OF RECIPIENT/COOPERATOR (street, city, state, and zip + 4, county): Tina Booton Weld County Public Works P,O, Box 758 Greeley, CO 80632 7 RECIPIENT/COOPERATOR'S 1f HS SUB AC:COUN'INUMI3ER (For HITS payment use only): 8. PURPOSE OF MODIFICATION CHECK ALL THAT APPLY: This modification is issued pursuant to the modification provision in the grant/agreement referenced in item no. 1, above, CHANGE IN PERFORMANCE PERIOD: D CHANGE IN FUNDING: Add Funding $11,995.86 ADMINISTRATIVE CHANGES; OTHER (Specify type of modification): Except as provided herein, all terms and conditions of the Grant/Agreement referenced in I, above, remain unchanged and in full force and effect. 9, ADDITIONAL SPACE FOR DESCRIPTION OF MODIFICATION (add additional pages as needed): See attached AOP for full work descriptions and locations, 10. ATTACHED DOCUMENTATION (Check all that apply): 0 Revised Scope of Work Revised Financial Plan OOther: 11, SIGNATURES AU I'HORIZED REPRESENTATIVE: [iv SIGNATURE BELOW, THE SIGNING PARTIES CERTIFY THA'F'1HEY ARE. THE OFFICIAL REPRESENTATIVES OF TI IEIR RESPECTIVE PARTIES AND AIITItORt7ED TO ACT N THEIR RESPECTIVE AREAS FOR MATTERS RELATED TO I'HE ABOVE -REFERENCED GRAN}YAGREEMENT, I I A SIC; A[(IRE t / II LI, DATE SIGNED 'AUG 3020Ir�:. IIC U.S FOREST SERVICE SIGNATURE ' �. I ID DATE SIGNED (Sysnature or Signatory Official) (Srgnattire of Signatory Official) I I E NAME (type or print): Julie Cozad i I F NAME (type or print): Monte Williams II O TITLE (type or print): County Commissioner II H 'TELE (type or print) Forest Supervisor 12. G&A REVIEW 02-6Y 7-0,0 7.(1) USDA Forest Service 12.A. The authority and format o hi modification have been reviewed and approved for signature by: U, , Forest Service . & Agreements Specialist OMB 0596-0217 FS -1500-19 12,B. 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Separate agreements must be used in this situation . Agreements Financial Plan ( Medium Form ) 1 . Financial Plan Matrix: Note : All columns ma not be used . Use de ends on source and t e of contribution(s) . FOREST SERVICE CONTRIBUTIONS COOPERATOR CONTRIBUTIONS (a) (b) (c) (d) (e) (� Volunteer Cash COST ELEMENTS Noncash Labor to Noncash In-Kind Qther Federal �g� ( Direct Costs) ( In-Kind) Cooperator TOTAL SalarieslLabor $3 .433 .40 �0.00 $6,397.20 $2.085 .45 $0A0 $0.00 $ 11 , 916. 05 Travel �0. 00 �0. 00 $0. 00 $0. 00 $0.00 $0. 00 $0.00 E ui ment $0. 00 $0. 00 $5 ,398 . 66 $0. 00 $0. 00 $0. 00 $5,398.66 Su lies/Materials $200.00 $0.00 $ 1 ,000. 00 $0.00 $0.00 $ 1 .200.00 Printin $0.00 $0.00 $0. 00 $0.00 $0.00 $0.00 $0.00 Other $0.00 $0. 00 $0.00 $0.00 $0. 00 $0. 00 $0.00 Other $0.00 $0. 00 $0.00 $0.00 $0. 00 $0.00 $0.00 Subtotal $3 .633 .40 $0. 00 � 11 . 795 . 86 $3 .085 .45 $0.00 $0.00 $ 18, 514. 71 Cooperator Indirect Costs $200 . 00 �200 .00 $400.00 FS Overhead Assessment $327 . 01 $327. 01 Gross Total $3,960.41 $0. 00 $ 11 , 995 . 86 $3 .285 .45 $0.00 $0. 00 $ 19.241 . 72 Matchin Costs Determination Total Forest Seroice Share = h (a+ b+�)�(9) _ (h) 82 . 93% Other Federal Contribution = (i) (fl/(9) _ (�) 0 . 00% Total Federal Share = (h+ �) _ (1) 82 . 93% Total Cooperator Share k) (d +e)�( ) _ (k) 17 . 07% Total I (j+k) _ (I) 100 .00% Page 1 U.S. Forest Service OMB 0596-0217 FS-1500-17C Page 2 WORKSHEET FOR FS Non-Cash Contribution Cost Anal sis Calumr� Use this worksheet to perform the cost analysis that supports the lump sum figures provided in the matrix. NOTE: This worksheet auto populates the relevant and appiicable matrix cells. Cost element sections may be deleted or lines may be hidden, if not applicable. Line items may be added or deleted as needed. The Standard Calculation sections provide a standardized formula for determing a line item's cost, e.g. cost/day x#of days=total, where the total is calculated automatically. The Non-Standard Calculation sections provide a write-in area for line items that require a calculation formula that is other than the standardized formules, e.g. instead of salaries being calculated by cosUday x#of days, costs may be calculated simply by a contracted vafue that is not dependent on days worked, such as 1 employee x $1,200Icontract=$1,200. Be sure to review your calculations when entering in a Non-Standard Calculation, and provide a brief explanation of units used to make calculation, e.g. '1 month contract,'on a line below the figures. SalarleslLabor` Standard Calculation Job Descri tion CosUDa #of Da s Total Range Specialist-GS-0455-9 $343.34 10.00 $3,433.40 $0.00 $a.00 Non-Standard Calculation Total SalarieslLabor $3,433.40 Travei � � Standard Calculation Travel Ex ense Em lo ees Cost/Tri #of Tri s Total $0.00 $0.00 $0.00 $0.00 $0.00 Non-Sta�dard Calculation Totai Travel $0.00 E ui rnent Standard Calculation Piece of Equipment #of Units CosUDa #of Da s Total $0.00 $0.00 $0.00 �0.00 Non-Standard Calculation Total E ui ment � $0.00� Su Iies/Materials Standard Calculation Su lies/Materials #of Items CosUltem Total herbicide and related supplies 1.00 $200.00 $200.00 $0.00 $0.00 $0.00 Non-Standard Calculation Total Su Iies/Materials $200.00 Pritttin Standard Calculation Paper Material #of Units Cost/Unit Total $0.Q0 Non-Standard Calculation Total Printin $0.0� OtherEx enses Standard Calculation Item #of Units CosUUnit Total $0.00 $0.00 $0.00 $0.00 Non-Standard Calculation Total Other $0.00 Subtotal Direct Costs $3,633.40 Forest Service Overhead Costs Current Overhead Rate Subtotal Direct Costs Total 9.00% $3,633.40 $327.01 Total FS Overhead Costs $327.01 TOTAL COST $3,960.4'I WORKSHEET FOR FS Cash to the Coo erator Cost Anal sis Column Use this worksheet to perform the cost analysis that supports the lump sum figures provided in the matrix. NOTE: This worksheet auto popufates the relevant and applicable matrix cells. Cost element sections may be deleted or lines may be hidden, if not applicable. Line items may be added or deleted as needed. The Standard Calculation sections provide a standardized formula for determing a line item's cost, e.g. cosUday x#of days=total,where the total is calculated automatically. The Non-Standard Calculation sections provide a write-in area for line items that require a calculation formula that is other than the standardized formules, e.g. instead of salaries being calculated by cosUday x#of days, costs may be calculated simply by a contracted value that is not dependent on days worked, such as 1 employee x $1,200/contract= $1,200. Be sure to review your calculations when entering in a Non-Standard Calculation, and provide a brief explanation of units used to make calculation, e.g. '1 month contract,'on a line below the figures. Salaries/Labor Standard Calculation Job Description CosUhr #of hours Total Weed Technicfan 24-10 hr days $23.03 240.00 $5,527.20 Weed Supervisor Admin/oversite $58.00 15.00 $870.00 $0.00 $0.00 $0.00 Non-Standard Calculation Total Salaries/Labor $6,397.20 Travel Standard Calculation Travel Expense Em lo ees Cost/Trip #of Trips Total $0.00 $0.00 $0.00 $0.00 $0.00 Non•Standard Calculation Total Travel $0.00 E uipment Standard Calculation Piece of E ui ment #of Units CosUHr #of Hours Total Ranger Truck 1.00 �6.43 62.00 $398.66 4 x 4 truck, trailer, and UTV 1.00 $25.00 200.00 $5,000.00 $0.00 $0.00 $0.00 Non-Standard Calculation Total E ui ment $5,398.66 Sup lies/Materials Standard Calculation Su plies/Materials #of Items Cost/Item Total Non-Standard Calculation Total Su lieslMaterials $0.00 Printin Standard Calculation Paper Material #of Units CosUUnit Total �u0.00 Non-Standard Calculation $0.00 Total Printin $0.00 OtherEx enses Standard Calculation Item #of Units CosUUnit Total �0.00 $0.00 $0.00 Non-Standard Calcuiation Total Other $0.00 Subtotal Direct Costs $11 ,795.86 Coo erator Indirect Costs Current Overhead Rate Subtotai Direct Cosis Total 4.67% $11,795.86 $200.00 Total Coo . Indirect Costs [�—$200.00 TOTAL COST $11 ,995.86 WORKSHEET FOR Ca�a �rat�r �1can-Cash �ontributic�n Cos� �n�! sis Column Use ihis worksheet to perform the cost analysis that supports the lump sum figures provided in the matrix. NOTE: This worksheet auto populates the relevant and applicable matrix cells. Cost element sections may be deleted or lines may be hidden, if not applicable. Line items may be added or deleted as needed, The Standard Calculation sections provide a standardized formula for determing a line item's cost, e.g. cosUday x#of days=total,where the total is calculated automaticaliy. The Non-Standard Calculation sections provide a write-in area for line items that require a calculation formula that is other than the standardized formules, e.g. instead of salaries being calculated by cosUday x#of days, costs may be calculated simply by a contracted value that is not dependent on days worked, such as 1 employee x $1,200/contract= $1,200. Be sure to review your calculations when entering in a Non-Standard Calculation, and provide a brief explanation of units used to make calculation, e.g. '1 month contract,'on a line below the figures. S�ilarlestl��bor Standard Calculation �� �� Job Description CostlHour #of Hours Total Weed Supervisor Admin/oversite $5$.00 3Q.00 $1,740.00 Weed Technician Admin/coordination $23.03 15.00 $345.45 $0.00 $0.00 Non-Standard Calcu[ation Total Salaries/Labor $2,U85.45 'Travel Standard Calculation Travel Ex ense Em lo ees Cost/Tri #of Tri s Total $0.00 $0.00 $0.00 $0.00 $0.00 Non-Standard Calculation Total Travel $0.aa E ui ment Standard Calculation Piece of E ui ment #of Units CosUhr #of hours Total �0.00 � $a.00 $o.00 $o.00 �a.00 Non-Standard Calculation Total E ui ment $0.00 � :��. ...�R� Ykl �1G��'x�f14�`j�����`.k�kP'. Standard Calculation Sup lieslMateriais Cost/Acre Acres Total Chemicals/dyelsurfactant 25.00 40.00 �1,oao.ao $0.00 $0.00 $0.00 Non-Standard Gaiculation Totai Supplles/Materlals $1,000.00 � � �� P�intin Standard Calculatian Pa er Material #of Units Cost/Unit Total $0.00 Non-Standard Calculation $0.00 Total Printin $0.00 t?ther Ex er�ses Standard Calculation Item #of Units Cost/Unit Total $0.00 $0.00 $0.00 Non-Standard Calculation Total Other 50.00 Subtotal Gtirect Cc�s�s $3,0�5.4� Cr,s� eratcrr lr��itr�r��Ce��s�� . Current Overhead Rate Subtotal Direct Costs Total 4.49% $3,085.45 $200.00 Total Coo . Indirect Costs $Z00.00 TC�TA�. COST $3,2�5.45 WORKSHEET FOR Coa erator In-Kind Cost Anal sis Column Use this worksheet to perform the cost analysis that supports the lump sum figures provided in the matrix. NOTE: This worksheet auto populates the relevant and applicable matrix cells. Cost element sections may be deleted or lines may be hidden, if not applicable. Line items may be added or deleted as needed. The Standard Calculation sections provide a standardized formula for determing a line item's cost, e.g. cosUday x#of days=total,where the total is calculated automatically. The Non-Standard Calculation sections provide a write-in area for line items that require a calculation formula that is other than the standardized formules, e.g. instead of salaries being calculated by cosUday x#of days, costs may be calculated simply by a contracted value that is not dependent on days worked, such as 1 employee x $1,200/contract= $1,200. Be sure to review your calculations when entering in a Non-Standard Calculation, and provide a brief explanation of units used to make calculation, e.g. '1 month contract,'on a line below the figures. SalarieslLabor - Standard Caiculation Job Description Cost/Da #of Da s Total $0.00 $0.00 $0.00 $0.00 $0.00 Non-Standard Calculation Totai SalariesJLabor $0.00 Travel Standard Calculation Travel Expense Emplo ees Cost/Trip #of Trips Total $0.00 $0.00 $0.00 $0.00 $0.00 Non-Standard Calculation Total Travel $Q Q� Equi ment Standard Calculation Piece of Equi ment #of Units CosUDa #of Da s Total 112 ton pickup 0.00 $0.00 0.00 $0.00 $0.00 $0.00 $0.00 Non-Standard Calculatron Total E uipment $0.00 Su i�+esllVt�t�riats Standard Calculatian SupplieslMaterials #of Items CosUltem Total Tordon 22K $0.00 Telar(in ounces) $0,00 Dye (in packets) $0.00 Surfactant in al. 50.00 Non-Standard Calculation ; Total Supplies/Materials $0.00 Printin Standard Calculation Paper Material #of Units Cost/Unit Total $Q.00 Non-Standard Calculation Total Printin $0.00 �therEx enses ' Standard Caiculatinn Item #of Units Cost/Unit Total $0.00 $0.00 $0.00 $0.00 Non-Standard Calculation Total Other $0.00 Subtota{ Qirect Costs $0.0a Tt�TAL COST $0.00 Hello