HomeMy WebLinkAbout20173073.tiffRESOLUTION
RE: APPROVE MODIFICATION OF AGREEMENT FOR NOXIOUS WEED TREATMENT
AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Modification of the Agreement for
Noxious Weed Treatment between the County of Weld, State of Colorado, by and through the
Board of County Commissioners of Weld County, on behalf of the Department of Public Works,
and the United States Department of Agriculture, Forest Service, Arapaho National Forest,
Roosevelt National Forest, and the Pawnee National Grasslands, commencing upon full
execution of signatures and ending December 31, 2019, with further terms and conditions being
as stated in said agreement, and
WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Modification of Agreement for Noxious Weed Treatment between the
County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, on behalf of the Department of Public Works, and the United States Department of
Agriculture, Forest Service, Arapaho National Forest, Roosevelt National Forest, and the Pawnee
National Grasslands be and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said agreement modification.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 30th day of August, A.D., 2017.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: ditA44) jeito,e1
Weld County Clerk to the Board
BY:
APPRO
y
orney
Date of signature: ct
Jule A.
ozad, Chair
Steve Moreno, Pro=Tem
Sean P. Conway
c_D
ike Freeman
arbara Kirkmeyer
GG: PwCTe)
9/0Co(17
2017-3073
EG0074
�,�� I �� 1 �.-�t l
�,y�8 6.�'��
..� MEMORANDUM
y�,o��Y�
TO: Clerk to the Board DATE: August 2l,2017
FROM: Tina Booton, Public Work �,�',�'�,�, ��.
Jay McDonald, Director of Public Vv'orks
SUBJECT: Agenda Ite�a�-�-�------�
--�r__
`��" `_�, �>-F-`��..`�
c
This request is for a signature modifying the 2015/2016 USFS Pawnee National Grassland
working agreement with Weld County.
In 2017/2018, the USFS will provide Weld County with $11,995.86 to help carry out
treatments on the USFS Pawnee National Grassland.This money was also used as a match to
secure other funds from the Colorado Department of Agriculture to help landowners treat
their diffuse knapweed that boarders the USFS and in the Stoneh�m area.
A work session was held on August 21 outlining the situation and the increased dollars fram
the USFS.At this work session,the BOCC gave their approval for signing this agreement and
moving forward with the work.
Please add this item to the agenda for Wednesday,August 30, 2017.
2017-3073
BOCC STAFF USE
Date Set: Time:
BOARD OF COUNTY COMMISSIONERS
WORK SESSION COVER LETTER
Department/Office: Public Works—Weed Division Date: August 8, 2017
Person requesting work session: Tina Booton Extension: 3770
Has your commissioner coordinator/BOCC chair approved the work session?
XX Yes,commissioner coordinator
Yes,BOCC chair
Recommended length of time needed for discussion:
�X_ 15 minutes _20 minutes _T 30 minutes _other(list)
in addition to yourself and the board, please list who should attend:
Curtis Hall, 3ay McDonald, Elizabeth Relford, Don Warden, Barb Connolly
Brief description of the issue: (please select oneJ ❑Informational only �+►�Action needed
In 2015 Weld County entered a five-year working partnership with the USFS Pawnee
National Grassland. This partnership allows both parties to work together on weed issues
on USFS lands. This original agreement did not include any money or equipment
transferring between the two parties.
In 2016, the USFS Pawnee National Grassland transferred to Weld County Weed
Division $4500 to help treat noxious weeds. ln 2017, the USFS increased the amount to
$9700. For fall of 2017 and early 2018 they would like to increase the amount to
$12,000. Followed by another $30,000 and use of equipment in February of 2018.
The USFS is short staffed due to a hiring freeze. Management of two other districts are
being transferred to staff at the Pawnee. Currently on the Pawnee, they hire two seasonal
staff who work from late May to September 30. If all the seasonal budget and use of
equipment is transferred to Weld County, we would do ail the noxious weed control on
the Pawnee.
The proposal is that these funds would hire two additional seasonal staff to treat the
Pawnee. Weld County Weed Division would hire, train, direct and supervise this staff.
Both parties know that the only way this will work is if Weld County has access to use
the USFS equipment (truck, trailer and UTV with sprayers).
Another modification to the a�reement frorn this spring will need to be signed to allow
for the transfer of the $12,000. An entirely new contract will need to be created for the
$30,000 and use of USFS equipment. This contract piece will come in February of 2018.
BOCC STAFF USE
Date Set: Time:
Options for the board:
Option A- Sign the Modification of Agreement and the future contract change.
Option B—Sign the Modification of Agreement and not the future contract change.
Option C- Do not sign the Modification of Agreement or the future contract change.
Recommendation to the board:
Option A- Sign the Modification of Agreement and the future contract change.
B0ARD CHAIR USE
Resufts/Outcomes:
USDA Forest Service
OMB 0596-0217
FS -1500-19
MODIFICATION OF GRANT OR AGREEMENT
Pa of P2 S
I I 2
111 S. FOREST SERVICE GRANT/AGREEMENT NUMBER:
15 -PA -1 1021006-020
2 RECIPIENT/COOPERATOR GRANT or
AGREEMENT NUMBER, IF ANY:
3, MODIFICATION NUMBER:
3
4 NAME/ADDRESS OF U S FOREST SERVICE UNIT ADMINISTERING
GRANT/AGREEMENT (unit ramie, street, city, state, and zip 1- 4):
Martin Wester
Arapaho and Roosevelt National Forests and Pawnee
National Grassland
2150 Centre Ave, Bldg E
Fort Collins, Co 80526
5. NAME/ADDRESS OF U.S, FOREST SERVICE UNIT ADMINISTERING
PROJECT/ACTIVITY (unit name, street, city, state, and zip + I):
Stephanie Magnuson
Pawnee National Grassland Ranger District
P,O. Box 386
115 N 2"d St.
Ault, CO 80610
6 NAME/ADDRESS OF RECIPIENT/COOPERATOR (street, city, state, and zip +
4, county):
Tina Booton
Weld County Public Works
P,O, Box 758
Greeley, CO 80632
7 RECIPIENT/COOPERATOR'S 1f HS SUB AC:COUN'INUMI3ER (For HITS
payment use only):
8. PURPOSE OF MODIFICATION
CHECK ALL
THAT APPLY:
This modification is issued pursuant to the modification provision in the grant/agreement
referenced in item no. 1, above,
CHANGE IN PERFORMANCE PERIOD:
D
CHANGE IN FUNDING: Add Funding $11,995.86
ADMINISTRATIVE CHANGES;
OTHER (Specify type of modification):
Except as provided herein, all terms and conditions of the Grant/Agreement referenced in I, above, remain unchanged and in full
force and effect.
9, ADDITIONAL SPACE FOR DESCRIPTION OF MODIFICATION (add additional pages as needed):
See attached AOP for full work descriptions and locations,
10. ATTACHED DOCUMENTATION (Check all that apply):
0
Revised Scope of Work
Revised Financial Plan
OOther:
11, SIGNATURES
AU I'HORIZED REPRESENTATIVE: [iv SIGNATURE BELOW, THE SIGNING PARTIES CERTIFY THA'F'1HEY ARE. THE OFFICIAL REPRESENTATIVES OF
TI IEIR RESPECTIVE PARTIES AND AIITItORt7ED TO ACT N THEIR RESPECTIVE AREAS FOR MATTERS RELATED TO I'HE ABOVE -REFERENCED
GRAN}YAGREEMENT,
I I A SIC; A[(IRE
t /
II LI, DATE
SIGNED
'AUG 3020Ir�:.
IIC U.S FOREST SERVICE SIGNATURE
'
�.
I ID DATE
SIGNED
(Sysnature or Signatory Official)
(Srgnattire of Signatory Official)
I I E NAME (type or print): Julie Cozad
i I F NAME (type or print): Monte Williams
II O TITLE (type or print): County Commissioner
II H 'TELE (type or print) Forest Supervisor
12. G&A REVIEW
02-6Y 7-0,0 7.(1)
USDA Forest Service
12.A. The authority and format o hi modification have been reviewed and approved for signature by:
U, , Forest Service . & Agreements Specialist
OMB 0596-0217
FS -1500-19
12,B. DATE
SIGNED
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U .S . Forest Service OMB 0596-0217
Attacnment g� FS-1500-17C
USFS Agreement No. : 15-PA-11021006-020 Mod No. �
Cooperator Agreement No. :
This Financial Plan may not be used to collect
funds AND disburse funds on the same
agreement. Separate agreements must be used
in this situation .
Agreements Financial Plan ( Medium Form )
1 . Financial Plan Matrix: Note : All columns ma not be used . Use de ends on source and t e of contribution(s) .
FOREST SERVICE CONTRIBUTIONS COOPERATOR CONTRIBUTIONS
(a) (b) (c) (d) (e) (�
Volunteer Cash
COST ELEMENTS Noncash Labor to Noncash In-Kind Qther Federal �g�
( Direct Costs) ( In-Kind) Cooperator TOTAL
SalarieslLabor $3 .433 .40 �0.00 $6,397.20 $2.085 .45 $0A0 $0.00 $ 11 , 916. 05
Travel �0. 00 �0. 00 $0. 00 $0. 00 $0.00 $0. 00 $0.00
E ui ment $0. 00 $0. 00 $5 ,398 . 66 $0. 00 $0. 00 $0. 00 $5,398.66
Su lies/Materials $200.00 $0.00 $ 1 ,000. 00 $0.00 $0.00 $ 1 .200.00
Printin $0.00 $0.00 $0. 00 $0.00 $0.00 $0.00 $0.00
Other $0.00 $0. 00 $0.00 $0.00 $0. 00 $0. 00 $0.00
Other $0.00 $0. 00 $0.00 $0.00 $0. 00 $0.00 $0.00
Subtotal $3 .633 .40 $0. 00 � 11 . 795 . 86 $3 .085 .45 $0.00 $0.00 $ 18, 514. 71
Cooperator Indirect Costs $200 . 00 �200 .00 $400.00
FS Overhead Assessment $327 . 01 $327. 01
Gross Total $3,960.41 $0. 00 $ 11 , 995 . 86 $3 .285 .45 $0.00 $0. 00 $ 19.241 . 72
Matchin Costs Determination
Total Forest Seroice Share = h
(a+ b+�)�(9) _ (h) 82 . 93%
Other Federal Contribution = (i)
(fl/(9) _ (�) 0 . 00%
Total Federal Share =
(h+ �) _ (1) 82 . 93%
Total Cooperator Share k)
(d +e)�( ) _ (k) 17 . 07%
Total I
(j+k) _ (I) 100 .00%
Page 1
U.S. Forest Service OMB 0596-0217
FS-1500-17C
Page 2
WORKSHEET FOR
FS Non-Cash Contribution Cost Anal sis Calumr�
Use this worksheet to perform the cost analysis that supports the lump sum figures provided in the matrix.
NOTE: This worksheet auto populates the relevant and appiicable matrix cells.
Cost element sections may be deleted or lines may be hidden, if not applicable. Line items may be added or
deleted as needed. The Standard Calculation sections provide a standardized formula for determing a line
item's cost, e.g. cost/day x#of days=total, where the total is calculated automatically. The Non-Standard
Calculation sections provide a write-in area for line items that require a calculation formula that is other than the
standardized formules, e.g. instead of salaries being calculated by cosUday x#of days, costs may be
calculated simply by a contracted vafue that is not dependent on days worked, such as 1 employee x
$1,200Icontract=$1,200. Be sure to review your calculations when entering in a Non-Standard Calculation, and
provide a brief explanation of units used to make calculation, e.g. '1 month contract,'on a line below the figures.
SalarleslLabor`
Standard Calculation
Job Descri tion CosUDa #of Da s Total
Range Specialist-GS-0455-9 $343.34 10.00 $3,433.40
$0.00
$a.00
Non-Standard Calculation
Total SalarieslLabor $3,433.40
Travei � �
Standard Calculation
Travel Ex ense Em lo ees Cost/Tri #of Tri s Total
$0.00
$0.00
$0.00
$0.00
$0.00
Non-Sta�dard Calculation
Totai Travel $0.00
E ui rnent
Standard Calculation
Piece of Equipment #of Units CosUDa #of Da s Total
$0.00
$0.00
$0.00
�0.00
Non-Standard Calculation
Total E ui ment � $0.00�
Su Iies/Materials
Standard Calculation
Su lies/Materials #of Items CosUltem Total
herbicide and related supplies 1.00 $200.00 $200.00
$0.00
$0.00
$0.00
Non-Standard Calculation
Total Su Iies/Materials $200.00
Pritttin
Standard Calculation
Paper Material #of Units Cost/Unit Total
$0.Q0
Non-Standard Calculation
Total Printin $0.0�
OtherEx enses
Standard Calculation
Item #of Units CosUUnit Total
$0.00
$0.00
$0.00
$0.00
Non-Standard Calculation
Total Other $0.00
Subtotal Direct Costs $3,633.40
Forest Service Overhead Costs
Current Overhead Rate Subtotal Direct Costs Total
9.00% $3,633.40 $327.01
Total FS Overhead Costs $327.01
TOTAL COST $3,960.4'I
WORKSHEET FOR
FS Cash to the Coo erator Cost Anal sis Column
Use this worksheet to perform the cost analysis that supports the lump sum figures provided in the matrix.
NOTE: This worksheet auto popufates the relevant and applicable matrix cells.
Cost element sections may be deleted or lines may be hidden, if not applicable. Line items may be added or
deleted as needed. The Standard Calculation sections provide a standardized formula for determing a line
item's cost, e.g. cosUday x#of days=total,where the total is calculated automatically. The Non-Standard
Calculation sections provide a write-in area for line items that require a calculation formula that is other than the
standardized formules, e.g. instead of salaries being calculated by cosUday x#of days, costs may be
calculated simply by a contracted value that is not dependent on days worked, such as 1 employee x
$1,200/contract= $1,200. Be sure to review your calculations when entering in a Non-Standard Calculation, and
provide a brief explanation of units used to make calculation, e.g. '1 month contract,'on a line below the figures.
Salaries/Labor
Standard Calculation
Job Description CosUhr #of hours Total
Weed Technicfan 24-10 hr days $23.03 240.00 $5,527.20
Weed Supervisor Admin/oversite $58.00 15.00 $870.00
$0.00
$0.00
$0.00
Non-Standard Calculation
Total Salaries/Labor $6,397.20
Travel
Standard Calculation
Travel Expense Em lo ees Cost/Trip #of Trips Total
$0.00
$0.00
$0.00
$0.00
$0.00
Non•Standard Calculation
Total Travel $0.00
E uipment
Standard Calculation
Piece of E ui ment #of Units CosUHr #of Hours Total
Ranger Truck 1.00 �6.43 62.00 $398.66
4 x 4 truck, trailer, and UTV 1.00 $25.00 200.00 $5,000.00
$0.00
$0.00
$0.00
Non-Standard Calculation
Total E ui ment $5,398.66
Sup lies/Materials
Standard Calculation
Su plies/Materials #of Items Cost/Item Total
Non-Standard Calculation
Total Su lieslMaterials $0.00
Printin
Standard Calculation
Paper Material #of Units CosUUnit Total
�u0.00
Non-Standard Calculation
$0.00
Total Printin $0.00
OtherEx enses
Standard Calculation
Item #of Units CosUUnit Total
�0.00
$0.00
$0.00
Non-Standard Calcuiation
Total Other $0.00
Subtotal Direct Costs $11 ,795.86
Coo erator Indirect Costs
Current Overhead Rate Subtotai Direct Cosis Total
4.67% $11,795.86 $200.00
Total Coo . Indirect Costs [�—$200.00
TOTAL COST $11 ,995.86
WORKSHEET FOR
Ca�a �rat�r �1can-Cash �ontributic�n Cos� �n�! sis Column
Use ihis worksheet to perform the cost analysis that supports the lump sum figures provided in the matrix.
NOTE: This worksheet auto populates the relevant and applicable matrix cells.
Cost element sections may be deleted or lines may be hidden, if not applicable. Line items may be added or
deleted as needed, The Standard Calculation sections provide a standardized formula for determing a line
item's cost, e.g. cosUday x#of days=total,where the total is calculated automaticaliy. The Non-Standard
Calculation sections provide a write-in area for line items that require a calculation formula that is other than the
standardized formules, e.g. instead of salaries being calculated by cosUday x#of days, costs may be
calculated simply by a contracted value that is not dependent on days worked, such as 1 employee x
$1,200/contract= $1,200. Be sure to review your calculations when entering in a Non-Standard Calculation, and
provide a brief explanation of units used to make calculation, e.g. '1 month contract,'on a line below the figures.
S�ilarlestl��bor
Standard Calculation �� ��
Job Description CostlHour #of Hours Total
Weed Supervisor Admin/oversite $5$.00 3Q.00 $1,740.00
Weed Technician Admin/coordination $23.03 15.00 $345.45
$0.00
$0.00
Non-Standard Calcu[ation
Total Salaries/Labor $2,U85.45
'Travel
Standard Calculation
Travel Ex ense Em lo ees Cost/Tri #of Tri s Total
$0.00
$0.00
$0.00
$0.00
$0.00
Non-Standard Calculation
Total Travel $0.aa
E ui ment
Standard Calculation
Piece of E ui ment #of Units CosUhr #of hours Total
�0.00 �
$a.00
$o.00
$o.00
�a.00
Non-Standard Calculation
Total E ui ment $0.00
� :��. ...�R� Ykl �1G��'x�f14�`j�����`.k�kP'.
Standard Calculation
Sup lieslMateriais Cost/Acre Acres Total
Chemicals/dyelsurfactant 25.00 40.00 �1,oao.ao
$0.00
$0.00
$0.00
Non-Standard Gaiculation
Totai Supplles/Materlals $1,000.00
� � �� P�intin
Standard Calculatian
Pa er Material #of Units Cost/Unit Total
$0.00
Non-Standard Calculation
$0.00
Total Printin $0.00
t?ther Ex er�ses
Standard Calculation
Item #of Units Cost/Unit Total
$0.00
$0.00
$0.00
Non-Standard Calculation
Total Other 50.00
Subtotal Gtirect Cc�s�s $3,0�5.4�
Cr,s� eratcrr lr��itr�r��Ce��s�� .
Current Overhead Rate Subtotal Direct Costs Total
4.49% $3,085.45 $200.00
Total Coo . Indirect Costs $Z00.00
TC�TA�. COST $3,2�5.45
WORKSHEET FOR
Coa erator In-Kind Cost Anal sis Column
Use this worksheet to perform the cost analysis that supports the lump sum figures provided in the matrix.
NOTE: This worksheet auto populates the relevant and applicable matrix cells.
Cost element sections may be deleted or lines may be hidden, if not applicable. Line items may be added or
deleted as needed. The Standard Calculation sections provide a standardized formula for determing a line
item's cost, e.g. cosUday x#of days=total,where the total is calculated automatically. The Non-Standard
Calculation sections provide a write-in area for line items that require a calculation formula that is other than
the standardized formules, e.g. instead of salaries being calculated by cosUday x#of days, costs may be
calculated simply by a contracted value that is not dependent on days worked, such as 1 employee x
$1,200/contract= $1,200. Be sure to review your calculations when entering in a Non-Standard Calculation,
and provide a brief explanation of units used to make calculation, e.g. '1 month contract,'on a line below the
figures.
SalarieslLabor -
Standard Caiculation
Job Description Cost/Da #of Da s Total
$0.00
$0.00
$0.00
$0.00
$0.00
Non-Standard Calculation
Totai SalariesJLabor $0.00
Travel
Standard Calculation
Travel Expense Emplo ees Cost/Trip #of Trips Total
$0.00
$0.00
$0.00
$0.00
$0.00
Non-Standard Calculation
Total Travel $Q Q�
Equi ment
Standard Calculation
Piece of Equi ment #of Units CosUDa #of Da s Total
112 ton pickup 0.00 $0.00 0.00 $0.00
$0.00
$0.00
$0.00
Non-Standard Calculatron
Total E uipment $0.00
Su i�+esllVt�t�riats
Standard Calculatian
SupplieslMaterials #of Items CosUltem Total
Tordon 22K $0.00
Telar(in ounces) $0,00
Dye (in packets) $0.00
Surfactant in al. 50.00
Non-Standard Calculation ;
Total Supplies/Materials $0.00
Printin
Standard Calculation
Paper Material #of Units Cost/Unit Total
$Q.00
Non-Standard Calculation
Total Printin $0.00
�therEx enses '
Standard Caiculatinn
Item #of Units Cost/Unit Total
$0.00
$0.00
$0.00
$0.00
Non-Standard Calculation
Total Other $0.00
Subtota{ Qirect Costs $0.0a
Tt�TAL COST $0.00
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