HomeMy WebLinkAbout20171816.tiffRECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
JUNE 21, 2017
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration
Building, Greeley, Colorado, June 21, 2017, at the hour of 9:00 a.m.
• ROLL CALL: The meeting was called to order by the Chair and on roll call the following members
were present, constituting a quorum of the members thereof:
Commissioner Julie A. Cozad, Chair
Commissioner Steve Moreno, Pro-Tem
Commissioner Sean P. Conway
Commissioner Mike Freeman
Commissioner Barbara Kirkmeyer
Also present:
County Attorney, Bruce Barker
Acting Clerk to the Board, Stephanie Frederick
Controller, Barbara Connolly
MINUTES: Commissioner Conway moved to approve the minutes of the Board of County
Commissioners meeting of June 19, 2017, as printed. Commissioner Moreno, seconded the motion, and
it carried unanimously.
• AMENDMENTS TO AGENDA: There were no amendments to the agenda.
• CONSENT AGENDA: Commissioner Kirkmeyer moved to approve the Consent Agenda as printed.
Commissioner Freeman seconded the motion, and it carried unanimously.
el PUBLIC INPUT: No public input was given.
El COMMISSIONER COORDINATOR REPORTS: Commissioner Moreno and Chair Cozad attended
Accelerate Colorado, held in Washington, D.C. He reported while they were there, they met with
Congressman Ken Buck. Commissioner Conway stated he and Commissioners Moreno and Freeman
attended the Xcel Energy Awards luncheon, and recognized many non -profits for their efforts.
Commissioner Conway reported he attended the Big Buckle Ball which is a kick-off event for the Greeley
Stampede, and extended his congratulations to the Stampede committee. He moderated the Arkansas;
and South Platte Roundtable. Chair Cozad reported on the discussion that happened at Accelerate
Colorado, concerning the closing of the Veterans Clinic in Weld County. Chair Cozad and Commissioner
Conway had breakfast with the Fire Chiefs in Milliken. She attended the Tobacco Free Coalition's 25th
Year Anniversary. Commissioner Moreno stated at the Greeley Downtown Development Authority (DDA)
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meeting discussions were held on the issues with parking downtown which is a challenge with the
construction of the hotel.
BIDS:
1) APPROVE BID #B1700083, HUMAN SERVICES BLDG. "A" REMODEL - DEPARTMENT OF
BUILDINGS AND GROUNDS (CONT'D FROM 6/5/2017): Barbara Connolly, Controller, stated staff
recommends awarding the low bid to Growling Bear Company, Inc., for a Design Build. In response to
Commissioner Freeman's concerns that arose during the present bid on May 22, 2017, Commissioner
Conway explained he had looked at a different bid from which he took information and he didn't have any
proprietary information. He stated he has two (2) general concerns; the first being the cost benefit analysis
of time and terms of Change Orders. Commissioner Kirkmeyer stated after listening to the audio from the
Board of Commissioner's hearing she believes Commissioner Conway tried to influence the bid and he
had acknowledge of the bid prior to the opening and presenting of the bid. Commissioner Conway stated
he is trying to obtain information to avoid having to return to approve a Change Order, or ask for more
funding later. Bruce Barker, County Attorney, stated the Commissioners have the same information
available to decide on the bid and didn't believe that anyone needed to recuse themselves but that his
knowledge of the bid prior should be brought up seperately. Chair Cozad explained it appeared that
Commissioner Conway had information which no one else had prior to the presentation of the bid. (Clerk's
Note: Commissioner Conway recused himself.) O Toby Taylor, Director of Buildings and Grounds,
stated the difference between low bid and the second low bid was the timeframe; one being 100 days
and the low bid was proposed to take five (5) months, so it was decided the five (5) months was
acceptable. In response to Commissioner Kirkmeyer, Mr. Taylor stated on the bid proposal there was an
anticipated schedule and the low bid meets all specifications. Commissioner Moreno moved to approve
said low bid. The motion was seconded by Commissioner Freeman, and it carried unanimously.
El 2) APPROVE BID #61700098, NUNN GRADER SHED - DEPARTMENT OF BUILDINGS AND
GROUNDS (CON'T FROM 6/14/2017): Ms. Connolly stated staff recommends awarding to the second
low bidder Haselden Construction, per the fees which are outlined in the staff memo. Commissioner
Kirkmeyer moved to approve said second low bid. Seconded by Commissioner Moreno, the motion
carried unanimously.
3) RECONSIDER BID #61700060, JAIL ELECTRIC CONTROL, DESIGN BUILD - DEPARTMENT
OF BUILDINGS AND GROUNDS: Ms. Connolly stated this bid was originally awarded to low bidder,
Sierra Detention Systems, but staff was made aware they have since gone out of business and
recommends reconsidering this bid and awarding to the third low bidder, CML Security. Mr. Taylor
explained the jail electronic controls upgrade is a priority and presented the difference of cost between
the bidders. Commissioner Freeman moved to reconsider the bid. Seconded by Commissioner
Kirkmeyer, the motion carried unanimously. Commissioner Freeman moved to approve third low bid, and
seconded by Commissioner Kirkmeyer, the motion carried unanimously.
12 4) PRESENT BID #B1700106, FLEET MANAGEMENT SOLUTION — DEPARTMENT OF
INFORMATION TECHNOLOGY: Ryan Rose, Director of the Department of Information Technology,
presented the seven (7) bids received and stated staff will bring back a recommendation on July 5, 2017.
NEW BUSINESS:
1) CONSIDER GRANT APPLICATION FOR AREA AGENCY ON AGING LONG-TERM CARE
SERVICES AND MEDICAID FINANCIAL ELIGIBILITY COORDINATION PROJECT: Judy Griego,
Director of Department of Human Services, presented the application to obtain additional funding to
improve business process and client experiences when working with Long Term Care and Medicaid
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clients. Commissioner Conway confirmed this is an existing position which is just being transferred
between divisions. Commissioner Conway moved to approve said application. The motion, which was
seconded by Commissioner Kirkmeyer, carried unanimously.
• 2) CONSIDER 2018 ANNUAL BUDGET FOR AREA AGENCY ON AGING PROGRAM (TITLE III
AND VII): Ms. Griego presented the 2018 annual budget for the Area Agency on Aging Program. Chair
Cozad addressed the issue of the budget cuts in funding for the Area Agency on Aging.
Commissioner Moreno moved to approve said annual budget. Seconded by Commissioner Kirkmeyer,
the motion carried unanimously.
• 3) CONSIDER LICENSE AGREEMENT FOR USE OF PLAZA AREA (822 7TH STREET) AND
AUTHORIZE CHAIR TO SIGN - J AND T ENTERPRISE, LLC, DBA BRIX TAPHOUSE AND BREWERY:
Mr. Taylor presented the agreement which will allow J and T Enterprise, LLC, dba Brix Tap house and
Brewery, to host Hip Hop on the Block on the Plaza space. Commissioner Moreno moved to approve
said agreement and authorize the Chair to sign. The motion, which was seconded by
Commissioner Kirkmeyer, it carried unanimously.
• 4) CONSIDER LICENSE AGREEMENT FOR USE OF PLAZA AREA (822 7TH STREET) AND
AUTHORIZE CHAIR TO SIGN - CONSERVANCY DANCE STUDIO: Mr. Taylor presented the
agreement for use of the plaza. Commissioner Freeman moved to approve said agreement and authorize
Chair to sign. The motion was seconded by Commissioner Conway, and it carried unanimously.
El 5) CONSIDER RENEWAL APPLICATION FOR A RETAIL LIQUOR STORE LICENSE FROM RFL,
INC., DBA CJ'S LIQUORS AND AUTHORIZE CHAIR SIGN: Bob Choate, Assistant County Attorney,
stated this is an annual renewal and noted the Sheriff's Office reported the business had issues with five
(5) false alarms during the last year and would like to see CJ's Liquor maintain the alarm system to avoid
false alarms. Commissioner Freeman moved to approve said renewal application. Seconded by
Commissioner Moreno, the motion carried unanimously. In response to Commissioner Conway, Mr.
Choate stated he will look back in the next year, and if it is an on -going problem it will need to be
addressed.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Clerk to the Board.
Minutes, June 21, 2017
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There being no further business, this meeting was adjourned at 9:47 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: drat w
Weld County Clerk to the Board
BY:
y Clerk to the Board
c /J (2
Julie A. Cozad, Chair
Steve Moreno, Pro-Tem
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Sean P. Conway
rbara Kirkmeyer
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Minutes, June 21, 2017
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NAME - PLEASE PRINT LEGIBLY
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Constructors, Inc.
A.J. Roche
Director of Preconstruction
361 71st Avenue
Greeley, CO 80634
Office (970) 356.3611
Cell (970) 396.4985
Fax (970) 356.6626
aroche@rocheconstructors.com
www.rocheconstructors.com
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