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Home My WebLink About20170717.tiffRECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO MARCH 13, 2017 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, March 13, 2017, at the hour of 9:00 a.m. ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Julie A. Cozad, Chair Commissioner Steve Moreno, Pro-Tem Commissioner Sean P. Conway Commissioner Mike Freeman Commissioner Barbara Kirkmeyer Also present: County Attorney, Bruce Barker Acting Clerk to the Board, Amanda Petzold Controller, Barbara Connolly • MINUTES: Commissioner Moreno moved to approve the minutes of the Board of County Commissioners meeting of March 8, 2017, as printed. Commissioner Conway seconded the motion, and it carried unanimously. • READ ORDINANCE BY AUDIO: Commissioner Kirkmeyer moved to read Code Ordinance #2017-01 by audio. Commissioner Freeman seconded the motion, which carried unanimously. • CERTIFICATION OF HEARINGS: Commissioner Conway moved to approve the Certification of Hearings conducted on March 8, 2017, as follows: 1) USR16-0041 - The Bramming Family Trust and John G. Bramming Trust II, c/o Mary Alice Bramming, Trustee, c/o Hunt Brothers Properties, Inc./Asphalt Specialties Company, Inc., 2) COZ16-0005 - 4 S's Holdings, LLC, c/o Trent Timm, and 3) USR16-0046 - Leslie Glynn. Commissioner Moreno seconded the motion, which carried unanimously. • AMENDMENTS TO AGENDA: There were no amendments to the agenda. • CONSENT AGENDA: Commissioner Kirkmeyer moved to approve the Consent Agenda as printed. Commissioner Freeman seconded the motion, and it carried unanimously. • PROCLAMATIONS: Chair Cozad read the Proclamation into the record, recognizing the Highland Huskies Cheer Team as 2A State Champions. In recognition of the cheer team, Monday, March 13, 2017, will be known as Highland Huskies Day. Tammy Kanode, Cheer Coach, reported on the team's commitment. Dakota Dunn, Team Captain, commented on their victory as State Champions. Each 3Ias/o9©I"7 Minutes, March 13, 2017 Page 1 2017-0717 BC0016 Commissioner congratulated the cheer team, and recognized them as leaders at school and in the community. (Clerk's Note: Photo was taken of the Commissioners and the Cheer Team. ) • PUBLIC INPUT: No public input was given. BIDS: 1) APPROVE BID #B1700036, VOCATIONAL ASSESSMENTS AND COUNSELING - DEPARTMENT OF HUMAN SERVICES: Trevor Jiricek, Director of General Services, stated staff requests the board move this matter out to March 27, 2017. Commissioner Conway moved to continue said matter to March 27, 2017. The motion was seconded by Commissioner Moreno, and it carried unanimously. 2) PRESENT BID #61700060, JAIL ELECTRONIC CONTROLS -DESIGN BID - DEPARTMENT OF BUILDINGS AND GROUNDS: Mr. Jiricek stated staff received bids from four (4) vendors, and they will bring back a recommendation on March 27, 2017. • 3) PRESENT BID #61700064, CANOFILE CONVERSION TO APPXTENDER — DEPARTMENT OF INFORMATION TECHNOLOGY: Ryan Rose, Director of the Department of Information Technology, stated three (3) responses were received, and staff will bring back a recommendation on March 27, 2017. NEW BUSINESS: • 1) CONSIDER CONTRACT ID #1054 CONTRACT FOR CHILD WELFARE INTERNSHIP OPPORTUNITIES AND AUTHORIZE DIRECTOR OF DEPARTMENT OF HUMAN SERVICES TO SIGN - WESTERN NEW MEXICO UNIVERSITY: Judy Griego, Director of Department of Human Services, stated this contract will provide internship opportunities to Greeley residents attending Western New Mexico University. She stated this allows for interns to assist with aspects of child welfare. Ms. Griego pointed out there is no financial obligation. Commissioner Kirkmeyer moved to approve said contract and authorize the Chair to sign. Seconded by Commissioner Conway, the motion carried unanimously. • 2) CONSIDER CONTRACT ID #1071 INTERGOVERNMENTAL DATA -ACCESS CONTRACT AND AUTHORIZE CHAIR TO SIGN: Ms. Griego stated this contract will provide access for employment services, specifically in verifying client eligibility. She stated the period ends February 28, 2018, and advised the agreement has been reviewed by the legal team. Commissioner Kirkmeyer moved to approve said contract and authorize the Chair to sign. Seconded by Commissioner Moreno, the motion carried unanimously. • 3) CONSIDER CONTRACT ID #1075 TASK ORDER AMENDMENT #1 FOR WOMEN'S WELLNESS CONNECTION CLINICAL SERVICES AND AUTHORIZE CHAIR TO SIGN: Dr. Mark Wallace, Director of Department of Public Health and Environment, explained that the Women's Wellness Connection (WWC) program provides low-income, uninsured and underserved women, access to screening and diagnostic services to detect breast and cervical cancer at the earliest stages. Dr. Wallace stated this amendment will extend the original term of the contract by six (6) months. He explained that the reason for the extension is to provide additional time to competively re -apply for the multi -year federal funds that support the WWC program. In addition, he stated that under the current term of the contract, funding will increase by $17,000.00, which is all federal funding. Commissioner Conway moved to approve said contract ammendment and authorize Chair to sign. The motion, which was seconded by Commissioner Freeman carried unanimously. Minutes, March 13, 2017 Page 2 2017-0717 BC0016 • 4) CONSIDER APPLICATION FOR A TEMPORARY ASSEMBLY PERMIT - THE WILD ANIMAL SANCTUARY: Frank Haug, Assistant County Attorney, stated all paperwork has been received and the fundraising events will run from April through November 18, 2017. Mr. Haug advised that the various emergency service personell and the Health Department have no concerns. Additionally, he pointed out that there have been no prior issues with previous events held by the Wild Animal Sanctuary, and that all fees have been paid. Cassandra Mantzoros, representative for the Wild Animal Sanctuary, stated these fundraisers are important to the sanctuary since they are a non-profit organization. No public input was given. Commissioner Kirkmeyer moved to approve said temporary assembly permit. The motion was seconded by Commissioner Conway, and it carried unanimously. • 5) CONSIDER APPLICATION FOR A SPECIAL EVENTS PERMIT AND AUTHORIZE CHAIR TO SIGN - THE WILD ANIMAL SANCTUARY: Mr. Haug stated all details from the previous item apply to the special events permit. Commissioner Conway moved to approve said special events permit and authorize the Chair to sign. Seconded by Moreno, the motion carried unanimously. • 6) CONSIDER CONTRACT ID #1078 CONTRACT AMENDMENT #2 TO COMMUNITY DEVELOPMENT BLOCK GRANT CONTRACT FOR WATTENBERG WATER SYSTEM PROJECT AND AUTHORIZE CHAIR TO SIGN: Elizabeth Relford, Department of Public Works, stated the Colorado Department of Local Affairs (DOLA) has offered an additional $3,800.00 to contribute to this project. Additionally, due to weather, this amendment includes a deadline extension to September 30, 2017, which staff feels is more than enough time. Commissioner Conway moved to approve said contract ammendment and authorize Chair to sign. The motion, which was seconded by Commissioner Kirkmeyer, carried unanimously. • 7) CONSIDER TEMPORARY CLOSURE OF COUNTY ROAD 44 BETWEEN CRS 35 AND 37: Janet Lundquist, Department of Public Works, stated the closure will be from March 3, 2017, through March 13, 2017, to replace a drainage pipe. Commissioner Freeman moved to approve said closure. The motion was seconded by Commissioner Kirkmeyer, and it carried unanimously. El 8) CONSIDER TEMPORARY CLOSURE OF COUNTY ROAD 36 BETWEEN CRS 13 AND 15: Ms. Lundquist stated the closure will be between April 18, 2017, through April 21, 2017, to replace a culvert. She also addressed Chair Cozad's concerns, stating there is no overlap with other projects during this time period. Commissioner Moreno moved to approve said temporary closure. The motion was seconded by Commissioner Conway, and it carried unanimously. • 9) CONSIDER TEMPORARY CLOSURE OF COUNTY ROAD 39 BETWEEN CRS 42 AND 44: Ms. Lundquist stated the closure will be between April 3, 2017, through April 7, 2017, to replace two irrigation culverts. She stated this project will be timed appropriately to ensure road closures are not too excessive for the public. Commissioner Conway moved to approve said temporary closure. Seconded by Commissioner Kirkmeyer, the motion carried unanimously. • 10) CONSIDER APPOINTMENT OF MIKE FREEMAN TO HIGH PLAINS LIBRARY DISTRICT NOMINATING COMMITTEE: Bob Choate, Assistant County Attorney, explained that this appointment is part of the recently settled library litigation. Mr. Choate stated with this appointment, Commissioner Freeman will represent the County on the Trustee Nominating Committee. Mr. Choate acknowledged that the Library District has requested bylaw changes, but since there is no agreement to changes, the District will either drop the request or ask the court to approve such changes. He advised the decision will be made in two weeks. Commissioner Kirkmeyer moved to approve said appointment. Seconded by Commissioner Conway, the motion carried unanimously. Minutes, March 13, 2017 Page 3 2017-0717 BC0016 11) FIRST READING OF CODE ORDINANCE #2017-01, IN THE MATTER OF REPEALING AND REENACTING WITH AMENDMENTS, CHAPTER 8 PUBLIC WORKS, OF THE WELD COUNTY CODE - WELD COUNTY TRANSPORTATION PLAN AND FUNCTIONAL CLASSIFICATION MAP: Jim Flesher, Department of Public Works, provided background on the Weld County Code, specifically on the Functional Classification Map. Mr. Flesher stated the primary goal of the 2035 Transportation Plan is to establish a classification system that preserves functionality of county roads. Mr. Flesher outlined the proposed changes: 1) to classify CR 29 as an arterial road (north of CR 64 to CR 100), 2) to re- classify CR 54 as an arterial road from the city limits of Evans east to CR 49, 3) to extend the collector road status of CR 66 east from CR 43 to CR 47, 4) to extend CR 52's existing collector road status from US Highway 85 east to CR 43, and 5) to extend the collector status of CR 32 west from CR 29 to the town limits of Platteville. Elizabeth Relford, Department of Public Works, stated the primary purpose for the changes on the map is for a right-of-way reservation for future development. She stated the changes are not intended for construction purposes, and that the Planning Commission recommended CR 29 to be a collector road. Ms. Relford requested the Board to consider both the staff's and Planning Commission's information and suggestions. a Jacque Troudt, County resident, requested that the vetting and discussions considered by the Planning Commission regarding the classification of CR 29 from being arterial to collector be adopted by the Commissioners. She also stated that CR 31 should also be considered to be a collector road. a Bill Maulsby, County resident, commented on two points: safety and the classification of CR 31. He classified it a safety issue due to the intersection being a blind intersection, which has led to several witnessed accidents. He expressed that changing the classification of CR 29 would increase the traffic flow, which would increase risk. Mr. Maulsby also commented on CR 31 being left as a local classification. Dennis Schuelte, County resident, suggested CR 27 be included, stating that more collector roads are better than more arterial roads. Commissioner Kirkmeyer explained that changing classifications will not change traffic volumes, traffic patterns, and drivers' characters. Commissioner Kirkmeyer stated it best to address the need for change as preparation for the future to have appropriate width and right-of-way. = Kristen Debo, County resident, requested that the previous safety concerns be considered regarding CR 29. a Eric Troudt, County resident, stated it would be wise to make changes, as far north as possible, on CR 29. Mr. Troudt stated he understands the need to connect a roadway to CR 100, but he doesn't agree with funneling traffic onto "O" Street. He also commented on continuity of the road, pointing out that CR 31 connects multiple communities, where CR 29 cannot. eTony Becker, County resident, revisited CR 27, requesting further clarification. Ms. Relford provided background on CR 27. eJohn Sewell, proxy for his son, expressed safety concern of CR 29 changing classification, which will cause the road to go from gravel to pavement. He stated this classification will increase speeds. Chair Cozad stated changes in classification deals with rights -of -way not pavement issues. IR Carolyn Brown, County resident, communicated that she farms between CR 27 and CR 43. She echoed others' request to reclassify CR 31 instead of CR 29. Johnathan Wolf, County resident, echoed previous neighbors, and stated he is in support of the Planning Commission's recommendation. a Jeannette Naill, County resident, expressed agreement with the collector classification of CR 29. a Ms. Lundquist stated that there has been an investigation on CR 78 and there will be efforts put in place to slow down traffic as drivers head toward the intersection. Mr. Flesher commented on the coalition between the towns of Nunn, Eaton, Ault, Pierce, and Severance since June. He stated that the only portion of the CR 29 that is annexed is in Nunn. He stated there is one plan being adopted to bring consistency for all improvements on the CR 29. He stated that these meetings will eventually include the public. Commissioner Kirkmeyer requested more study for the southern portion of CR 29 prior to classification. Commissioner Kirkmeyer moved to change the classification of CR 29, south of CR 392, back to a local road. Seconded by Commissioner Conway, the Minutes, March 13, 2017 Page 4 2017-0717 BC0016 motion carried unanimously. Commissioner Conway moved to re-classify CR 29, north of CR 392 from arterial to collector. Upon a roll call vote, the motion failed with Commissioners Kirkmeyer, Freeman, and Cozad being opposed. Commissioner Kirkmeyer moved to approve Code Ordinance #2017-01 on First Reading as amended. The motion, which was seconded by Commissioner Conway, carried unanimously. PLANNING: 1) CONSIDER RELEASE OF COLLATERAL FOR NGL WATER SOLUTIONS DJ, LLC, AND ACCEPT REPLACEMENT WARRANTY COLLATERAL FROM CENTENNIAL WATER PIPELINES, LLC: Ms. Lundquist requested the release of the NGL collateral in the amount of $2,400.00 and acceptance of replacement collateral, in the amount of $2,400.00, from Centennial Water Pipelines. The motion, which was made by Commissioner Kirkmeyer, and seconded by Commissioner Moreno, carried unanimously. 2) CONSIDER REQUEST CONCERNING EXTENSION OF TIME FOR SUBMITTAL OF FINAL PLAN FOR CHANGE OF ZONE, PZ-1071, FOR ADLER ESTATES PUD - MEAD CROSSINGS, LLC: Kim Ogle, Department of Planning Services, stated the Final Plan application was not submitted within the three-year time frame. Mr. Ogle stated that the Board has provided additional time for the applicant to submit the Final Plan application with a one (1) year extension to end December 8, 2016, while requiring quarterly updates, which have been submitted regarding the development. The applicant has requested an addidtional one (1) year extension due to a plan to bring water in through the Town of Mead. Mr. Ogle stated this is the seventh (7) request for extension of time. Fred Kelly, with Mead Crossings, LLC, stated a major issue has been getting water to the properties, which originally was to be built by a company that failed to do so. Mr. Kelly explained that the Town of Mead has plans to build a water line extension, which will allow for an extension from Mead to serve this property. He noted that January was when the discussion with Mead began and the construction will start within the next year. Mr. Ogle stated staff recommends a one-year extension, with the requirement of quarterly updates to continue. Upon a roll call vote, the motion to approve said extension, with conditions that quarterly reports continue, passed four to one, with Commissioner Kirkmeyer being opposed. 3) CONSIDER RECORDED EXEMPTION, RECX16-0203 - ROBERT AND SALLY DALTON: Michael Hall, Department of Planning Services, stated the applicants are proposing a two -lot recorded exemption on Lot B, which is 20.2 acres in size. He stated staff recommends denial due to the lot being less than the required thirty-five (35) acres. Robert Dalton, applicant, stated annexation into Frederick is not an option due to the property being within the Frederick -Boulder Creek Planning Area Intergovernmental Agreement (IGA) between Boulder County and the Town of Frederick. Mr. Dalton stated research shows the Commissioners have previously allowed exemptions with less than thirty-five (35) acres on a lot. He pointed out the easement and access that is granted to Lot B has no restrictions and agreements are in place for road maintenance, which is maintained by the owners of Lot A, and is already in use by himself for farm equipment. Commissioner Kirkmeyer stated that the new Lot B must have a separate access and utility easement use agreement. Mr. Hall addressed Commissioner Kirkmeyer stating that this does meet the intent of the surrounding neighborhood. Commissioner Kirkmeyer moved to grant Recorded Exemption RECX16-0203, with the conditions of approved as presented. Seconded by Commissioner Conway, the motion carried unanimously. Chair Cozad stated it is important to meet with the Town of Frederick, to attempt to get out of the IGA with Boulder County, which restricts development in unincorporated Weld County. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the Consent Agenda. Code Ordinance #2017-01 was approved on First Reading, as amended. Minutes, March 13, 2017 Page 5 2017-0717 BC0016 Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Clerk to the Board. There being no further business, this meeting was adjourned at 11:38 a.m. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: dietAvo jeigo•vi, Weld County Clerk to the Board BY. uty Clerk to the Board 2,6.z( Julie Cozad, Chair .Leyf Steve Moreno, Pro=Tem t Sean P. Conway Mike Freeman EXCUSED ON DATE OF APPROVAL Barbara Kirkmeyer Minutes, March 13, 2017 Page 6 2017-0717 BC0016 N N rn a4, a \) ,- '-' 3, ,cJ __) 8 __-\ ,c--) tO Co 3 ,b , .-O c......, ,,..1 \.) CITY 1) .4) 1 ._. G- .L%) ,_) c..-- .__\ .. ,, , ,, .._ . •,0 c.„ O v t u. I ADDRESS v i• 6.. fn \ j --, -.1 Lk, ,..-9 k -IL ± 00 0- ri) .' v� a /iLf5 Uh5 6117' L y C. 60 0 N CO _A ,J,,v ,7._ ), N M) c. z_-_. g n v, Q ,--_,:i .z__--3 l 1? v), Ni,DI) c) \f, (� - , .f -- .. , W h V� `4J ()-- cN) t2. ,z_c----) M EMAIL . 'ik .� .v Z _ ,.. 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