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Finance Department
2650 W. 29th Street
Greeley, Colorado 80631
Annual Budget
2018
Adopted December 11, 2017
Board of Trustees
Kenneth Poncelow, Chairman
Mary Heberlee, Vice Chairman
Bob Grand, Secretary/Treasurer
George Conger
John Damsma
Rosalie Martinez
Stan Sameshima
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Library District
Administrative Office
2650 W. 29t" Street
Greeley, CO 80631
District Support Tearer
Tony Brewer, Interim Executive Director and Associate Director of Branch Services
Elena Rosenfeld, Associate Director of Community Engagement
Eric Ewing, Associate Director of Human Resources and Facilities
elli Johnson, Community Relations and Marketing Manager
Rochelle Mitchell -Miller, Foundation Director
Terri Mondschein, Collection Resources Manager
Susan Staples, Information Technology Manager
Natalie Wertz, Finance Manager
Managers,
Sue Schimidt, Erie Community Library
Melissa Beavers, Centennial Park Library
Marjorie Elwood, Carbon Valley Regional Library
Rosa Granado, Outreach
Cindy Osborne, Lincoln Park Library
Charlene Parker, Farr Regional Library
Rita Kadavy, Riverside Library and Cultural Center
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Organizational Chart
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Table of Contents
Budget Message
Letterto the Board ••Et•i•t•isr.•ai.1•.stilai4a.4a I a • a &Fa:1 a:H:aeF.•.Ni!'4ii'Iii!tl+iit4•!44•Elt4bI44+i+4 F.i 4 i4 7
Roles and Service sF..1.,.. 11a .a.1.aa:.6l44tP4t r 4ifii@diiiteie•lreeeee 411114'111n2.1011914411W •.if■sea.. 12
Branch Services
Carbon a l l \a r y Regional Library ■■■ 1■ f i i i 1.■ e. a, c. ■ s winning., tall. 1■ a 1■ a ■ 1 n■ a a u. a r.■ a r 1•. a 13
Centennial Park Library 4•06.00 .... I ..a. /WI ....... *WO ... a... a p.. E*.. 11 S•4. is *..0 1 3
Erie Community Library a. 1.... . ... ....i■•..si4■.4144.14614.411, ..........44..,.•46;41.i4.•l.6.....4.alie s.* 13
Farr Regional Library i,.,..,.....44••*Ii.i4•••.4•••4.41i•44i•i4• 444•444.4•i.44444R4 13
KerseyLibrary ,„...........„,............................6.44 ..............•••4..snit In EU.l44 PM 14
Lincoln Park Library.„...., r4 "I•amT•ns/ ivilii firili*Illis Pin $.liIP44iPI4il@•iikillDill iiiIIII diiti0PG■^ 14
Riverside Library and cultural center..■►■•ii•iI4s+iiiti+,.•iiiidlilliiiibile i•iiii+iiiiilia 4 14
Department of Community Engagement
Outreach 11epef#n'rent ear4..r......... ..... ...1r■ralsiti.rr.•nr■.a 1■■nips* , on .r 15
Community Relations and Marketing Department ..♦....1...4411• ......i•....�... 16
District Support Services
Collection Resources
Collection U eveloprnent in ."o-a...P ►a n. .ilBfil•••17
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Interlibrary Loan..I■.1Fa.a1ia.: alai ..4*41i•*F•it•Fi•i4Eittiii+iiiiiiii*eilieisir+..ii..1•Fi4s 17
Eiblioaraphic Services , 1 s aaaaa.a■ai aaa•a.aa.c a.aa _ :. _ 17
Materials Coordination. ........ 1 ■• , re.e r.irs•eel• i.sati.si iitse 4 i.s..i.i.•..is.•..sri.ss..ra 4.. ■ 17
Finance Department 141 1re■....$■e.•e.■.'r..... ..i...4.'a.....•s..... a■.si.. .r w.• I ■
Human Resources and Facilities Department.I.,F
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Information Technology Department 4.4 18
HPLL Foundation and Development .. +..•1■a ■1,p.pq,..1..r4446TDI M'#ri+r,ln..a.a..._ 18
2017 District Budget
Budgeted Revenue and Expenditures.. ... . . •...• ai..Y l• P P 4 41.*4 n.s#.•1. r•*I■41il4ir.a 21
Weld Library Finance Corporation Debt Service Fund .a.l.."." N.1 24
2017 Budget Summary. al ■a■ . ■■i 1 i Iry 1+•144.6•44.04a4.4441144.+444 xi: 25
Resolution to Adopt Budget !■• 1 .■. 1 ''II, Ty e r. i A F i s r 7 e, • r4. _. - 29
Resolution to Appropriate Sums of Money •, 1 4 I I or i...s..sEli i. 31
Resolution to Set 11111 Levies, Weld County..i..Ii. 0 pi ■.eanaemia nap anow se•a.. 32
Certification of Tax Levies, Weld County 4 . ....,.• 33
Resolution to Set Mill Levies, Boulder County . 1.... r.r.. ..... gi.. ri.4 d a • , = 37
Certification of Tax Levies, Boulder aunty..1■f...116 i a...a...■ 38
Lease Purchase Schedule..ii.i.a■ 1a.aa.4saL4 0444@faitb444*44414+4ai“ 42
capital Improvement Program
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Item Description by Location ....,a.taaARlGat444+4+4II* eer•ere•M+.•tr.i+Fii+4Eii4i44*4044•ti4440+4rr 45
Department Budgets
Board of Trustees 1 41 .. ■ ■ . 1 F Ed p•4*•1•.40444*404* • •,sl1...■.i...4..4.s. 48
Executive Director ........ .. ..... 49
Associate Directors ....... ...... 50
Centennial Park Library ...51
Farr Regional Library .................. .. _ 52
Carbon Va ley Regional Library ...... 53
Lincoln Park Library54
Outreach Services 55
Erie56
Kersey 57
Riverside Library and Cultural Center . 58
Administration .. 59
Public Information ..... 60
Information Technology ....61
Human Resources.62
Finance 63
Foundation, 64
Facilities Services 65
Collection Resources 66
Virtual Library .........67
Budget String Coding
Numeric Sort ,. 69
Alpha Sort...... 73
1 PAGE OF DOCUMENT
INCLUDED IN PAPER FILE.
REMAINDER RETAINED
ELECTRONICALLY IN TYLER.
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Budget
Message
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December 11, 2017
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Dear Board of Trustees and High Plains Library District Taxpayers;
It is our pleasure to submit to you our 2018 budget for your consideration and adoption.
This budget was prepared by the Finance Department with input and direction from the
Board of Trustees, members of the District Administrative Support Team, Library
Managers, and the Executive Director, General guidelines used to formulate this
document include the mission statement, the strategic plan, the capital improvement
program forecast for the next five years, and financial projections of revenues and
expenditures for the next 10 years,
Our Mission:
Connecting our communities to information, inspiration and entertainment for life.
Our Vision:
To build a solid reputation, increase overall participation, and unite residents by being
so connected to communities that the library:
Becomes everyone's first and best choice for life-long learning.
Is seen as a necessary and important community asset.
® Is a community destination and gathering place.
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Our Values:
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These values help clarify the principles that guide the High Plains Library District
(HPLD). As trustees, administration, and staff of the High Plains Library District, we are
committed to fulfilling our mission and vision while upholding the following values:
Our Customers - Treated with dignity, respect, and consideration; Receive
exceptional level of personal customer service; Provided with a variety of library
materials that reflect communities' interest and values; Access to up-to-date
technology and assistance to use that technology; Enjoy a variety of quality
programming for all ages; Rave a positive library experience every time they
visit.
Our Facilities - Modern, clean, and well maintained; Provide and utilize up-to-
date technology; Open and available to all people regardless of age, gender,
sexual orientation, or physical limitation; inviting, comfortable and friendly;
Serve as a local gathering place.
Our Staff - Uphold the principals of the First Amendment to the Constitution of
the United States of America - the freedom to read, view, speak and hear;
Committed to instilling a love of reading; professional and reliable information
catalysts; Make every effort to be available whenever and wherever our patrons
need us; Seek solutions to problems In a positive, productive manner; work as
a team to provide exceptional level of service; Continue to learn and grow
professionally by taking advantage of classes, workshops, and seminars
(offered by the High Plains Library District, State/National Library Associations,
and other agencies) in an effort to better serve the public; Sees HPLD as an
employer of choice, one that provides fair compensation, competitive benefits,
and a flexible schedule that leads to a healthy work / life balance.
Our community - Benefits from partnerships between HPLD and other local
agencies that support reading, education, and literacy; Enjoys the talents,
abilities and contributions of the HPLD staff at community -related activities; Is
aware of and appreciates the programs and services offered by the HPLD;
Supports the HPLD by contributing to its Foundation; Feels enriched by the
presence of the HPLD.
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This budget will support the High Plains Library District in achieving its mission and
vision by providing the necessary funding for the operation of seven branch libraries, the
outreach department, six member libraries, public computing centers, and
administration and support services.
The budget consists of:
Summary schedules listing revenues, expenditures, beginning and ending fund
balances, and transfers to the debt service fund.
1 The 5 -year capital improvement program, plus narrative.
The 2018 budget includes funds to expand the Erie Library; remodel the Carbon Valley
Library; seek a permanent location for the Lincoln Park Library, seek a new location
and expand the size of the Kersey Library in Kersey, Colorado; purchase vehicles for
Outreach; construct a garage and storage building; and maintain a quality level of
library services.
The budgeted general fund revenues for 2018 are $29,091,199 and the budgeted
general fund expenditures for 2018 are $81,975,218. The excess of budgeted
expenditures over budgeted revenues will be paid for out of the 2018 Beginning Fund
Balance. The primary reason for the excess of budgeted expenditures over budgeted
revenues is the amount and significance of capital projects anticipated in 2018.
Next year's budgeted revenues have increased 1.69% from the 2017 budget. Budget
restrictions in other expenditure areas have allowed for planning for a 3% merit
increase for staff. The salary budget also includes the effect of an increase in the
minimum wage that will become effective January 1, 2018, There are some planned
staff additions for the expected increase in circulation from implementing Prospector
and for additional need that is being experienced in some of the branches. High
Plains Library District also plans to maintain an 80% / 20% ratio of District to staff
contributions for health insurance premiums. The budget includes funds to implement
Prospector which will allow patrons increased access to additional resources beyond
the High Plains Library District collection.
The major source of revenue for the District is derived from a 3.249 mill levy applied to
the assessed value of portions of Weld and Boulder County properties. Property tax
which includes delinquent taxes, refunds and abated taxes comprise 94.2% percent of
the District's budgeted revenue for 2018 while specific ownership tax is 4.8%. The
remaining 1% percent consists of fines, fees, investment earnings and miscellaneous
revenues. Oil and gas Assessed Value accounts for approximately 52% of the
District's net total taxable assessed valuation within Weld County for 2018,
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The expenditures of the district are comprised of salaries and benefits that equal 32.7%
of the budgeted expenditures, operating expenditures add an additional 18%, capital
outlay equals 26.8%, transfers out to the debt service fund accounts for 3,5%, and the
tax distribution to member libraries equals 19% of the total budgeted expenditures. The
debt service fund was created to account for the lease payments due to issuance of
Certificates of Participation Notes, which financed construction and improvements to
buildings and major equipment purchases throughout the District, the establishment of a
reserve fund for the Certificates and payment of issuance costs of the Certificates,
■ Salaries and Benefits
Debt Service
Operating
MMlernbertax distributions
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■ Capital Outlay
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Budget
The annual budget and appropriation ordinance is adopted by the Board of Trustees in
accordance with the Colorado State Statute (29-1-108(4), c. -- .S.). The budget is
prepared on a basis consistent with accounting principles generally accepted in the
United States for all governmental funds. The accounting system is employed as a
budgetary management control device during the year to monitor the individual
expenditures. The 2018 budget will be continuously evaluated to assure that funds are
expended judiciously.
Respectfully lly s m itted,
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Edward A. Brewer
Interim Executive Director
Natalie Wertz
Finance Manager
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High Plains Library District
Roles and Services
Branch Library System
BRANCH SERVICES
The High Plains Library District (HPLD) serves more than 265,000 residents of Weld
County and parts of neighboring counties, and covers a geographic area of almost
4,000 square miles. Our mission of connecting communities to information, inspiration
and entertainment for life is carried out by our well -trained staff and through our strong
collection of library materials.
Currently HPLD offers more than 580,000 items to its patrons. The District strives to
provide a collection that balances viewpoints across a broad spectrum of opinion and
subject matter in formats suitable to a variety of learning and recreational interests and
skills.
Our locations offer a variety of materials including children, teen, and adult fiction and
non-fiction materials in print, audio, video, and electronic formats (CDs, DVDs, a -books
and downioadable audio books). The District also provides a collection of magazines,
journals and newspapers, and subscribes to more than 80 paid subscription databases,
most of which can be accessed from any computer with Internet access. New to the
District's digital collection are Launchpad's. These pre -loaded tablets for kids are
designed with a simple, easy -to -use interface, and come loaded with age appropriate
games and apps.
The District strives to provide current technologies within the libraries as well as in
computer centers throughout our service area. At a minimum the District provides
access to the catalog, subscription databases, the Internet and current computer
applications.
Our libraries are equipped with physical and/or mobile computer labs which staff use to
teach classes to the public on a variety of computer related topics. The labs are also
available to organizations to offer computer instruction to their staff or clients. When not
used for classes, the labs are open to the public for research and personal computer
use. In addition, each of the District's libraries provides free Win connectivity.
As an extension of traditional service, each library hosts a variety of programming for all
ages that encourages reading, literacy, education, cultural and social diversity and fun.
These programs are provided free of charge.
The District maintains a strong commitment to long-term environmental sustainability.
During new construction and facility upgrades, the District makes every effort to reduce
consumption of resources as well as use our existing resources wisely. When feasible
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our facilities use alternative energy sources such as solar and implement energy -saving
technologies and practices to further reduce use of energy.
Carbon Valley Regional
The Carbon Valley Regional Library serves as both a community Library and a resource
library for the southwest area of the High Plains Library District. The 35,400 square foot
facility can hold up to 150,000 items and has 36 public access computers. The library
includes a community meeting room, a small conference room, four individual study
rooms, a cozy fireplace area, children's Storytime Room, outdoor patio, cate and a
dedicated Teen room.
The library is an integral part of the Carbon Valley community and partners with the
local chamber of Commerce, area municipalities and schools to carry out the District's
mission.
Centennial Park
Centennial Park Library serves as a neighborhood library. The 28,000 square foot
facility can hold up to 80,000 items and offers 47 public access computers. The library
includes a Computer Commons with a separate area for teaching classes; a two-sided
fireplace; six solar tubes illuminate the main floor; three study rooms, a community
meeting room and a small conference room. In addition, the library features a unique
storytime "apple" where children gather to hear stories, read or play.
The High Plains Library District's Genealogy collection is housed at the Centennial Park
Library. This collection includes ail of the available archives of the Greeley Tribune from
1870, the "Germans from Russia's collection, census data, as well as Colorado and
Weld county resources, Part of the District's database collection includes genealogy
resources that enhance research capabilities. Dedicated volunteers staff the genealogy
desk more than twenty hours a week.
Erie Community
The Erie Community Library is a neighborhood library with the ability to hold up to
65,000 items. The 20,000 square foot facility provides 24 public access computers and
features a living room with a fireplace, an outdoor patio, a community meeting room and
designated teen area. The library also includes a unique kite-themed storytime room.
The children's room in the library was dedicated as the "Lorraine David Children's
Room" after Lorraine David, - an Erie resident and library advocate who established the
first Erie Children's Library.
Farr Regional
The Farr Regional Library serves a dual role as both a community library and a
resource library for the northern area of the High Plains Library District. The 38,000
square foot facility can hold up to 175,000 items and is equipped with 37 computer
stations for the public,
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Through its building design, the library has a variety of spaces that meet the diverse
needs of the community including areas for collaboration, meetings, and quiet
study. The library offers a cafe/vending area, a flex meeting room for impromptu
meetings and collaborative work, community reading and study rooms, a large
children's area, a separate teen area, and numerous informal seating areas. The High
Plains Library District is a member of the national Foundation Center Cooperating
Collection, which provides print and electronic resources to non-profit organizations
throughout Northern Colorado. Printed resources from. this collection are housed at the
Farr Library while the electronic resources are included in the District's online
databases.
The Farr Library features eight custom stained glass windows commissioned by local
artist Carolyn Stuart, a fireplace with a comfortable reading area, a small conference
room with a capacity of 12 people, and a large meeting room with a capacity of 704
Kersey Library
in 2013, the High Plains Library District oponod its first mini -branch in Kersey. Kersey
Library provides 9 public access computers, copy/print/fax services, a meeting room,
quality programming for all ages, and over 4,000 items for children, teens and adults,
The library shares part of its 800 square feet with the Kersey Museum which enhances
its local charm and appeal.
Lincoln Park
Lincoln Park Library serves the downtown Greeley community by providing library
service to the nearby communities and downtown business district.
This full -service library offers public access computers, Ili-Fi, and computers with age
appropriate learning activities and games for children, The library also hosts a wide
variety of fun and unique programs for children, adults, and teens that encourage
reading, literacy, education and cultural diversity. The library also offers a small
meeting room with capacity for 40 people for training and community use,
The library features historic paintings by Ha McAfee Turner.
*As of May 2016, the library is located in a temporary location while the High Plains
Library District Board of Trustees determines the best option for a permanent downtown
library.
Riverside Library & Cultural Center
Riverside Library, located in Old Town Evans, opened in Fall 2014 and has become a
destination library for neighborhoods surrounding the library and the Evans community.
The 18,500 square foot library is part of a joint use cultural center which is operated and
maintained by the City of Evans, The library can hold up to 30,000 items and provides
30 public access computers, The library features four study rooms, a fireplace, plenty of
casual seating and a multi -purpose room for community and library programs. The
building also includes large, well-equipped meeting rooms, local history displays, a cafe,
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office spaces, a police sub -station, an electric vehicle charging station and an outdoor
plaza.
DEPARTMENT OF COMMUNITY ENGAGEMENT AN ARM OF PUBLIC SERVICES
The Community Engagement arm of public services focuses on:
Bringing services and programs to the community members outside of the walls
of our facilities;
Learning about the needs and priorities of community members through market
analysis, use assessments, and conversations;
Using the information learned to focus strategic conversations and decisions
about best services and programs;
Representing the Library District at various community events,
outreach Department
The Outreach Department serves as an extension of the High Plains Library District by
providing service delivery to patrons and communities beyond easy access to library
facilities, The department operates in cooperation with other libraries throughout the
High Plains Library District.
The Outreach Department provides popular materials in various formats, reading
readiness training, materials and services for families, and programming, These
services are provided to schools, daycare centers, preschools, families, assisted living
centers and senior centers in areas where economic, geographic, linguistic and other
barriers hinder access to a library,
The Mobile Services staff operates two mobile units. One unit carries a collection of
about 5,000 books and non -print materials. It serves as a traveling neighborhood library
with an emphasis on services and materials for children and senior citizens. The second
unit provides mobile library service to senior centers by providing lobby stops and
programmingp The units have immediate access to the entire HPLD collection, One of
the mobile units is no longer under warranty and needs to be replaced. The other is
nearing end -of -life.
In July 2017, High Plains Library District issued requests for proposal for three vehicles
for the Outreach Department Delivery of the vehicles is expected in early 2018. Two
of the units would replace the existing mobile units. A "pop-up" van is also being
pursued to use at community events. While the Outreach Department will represent the
Library at these events, the Community Relations and Marketing Department will lead
coordinating which events are visited.
The Virtual Library staff assists those who prefer online or phone -based services.
Through phone, email and chat, trained library staff find online -based resources,
request items, renew items, troubleshoot ebook questions, sign up for programs, help
with reserving a Meeting Room and much more.
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Community Relations and Marketing Department
The Community Relations and Marketing Department is responsible for all
communication, marketing, advertising and public relations functions. In addition, the
Community Relations and Marketing Department ensures HPLD's programming
initiatives measurably impact priorities that resonate as valuable by community
members. More specifically, the Community Relations and Marketing Department:
• Provides the community with consistent and accurate information about library
policies, procedures, programs and services.
Creates advertising campaigns that enhance and build the HPLD brand,
coordinates market research and analyzes local needs.
• Builds relationships through education and open communication with all
representatives of the local media.
Coordinates all press releases, columns, press conferences, media kits and
information packets that are distributed to increase awareness and knowledge
about the High Plains Library District.
Serves as the hub of all communication throughout the District.
• Provides collateral material and everyday tools to assist staff. Edits the content,
appearance and usability of external and internal communications including
promotional materials, publicity campaigns, and other tools in order to ensure
that the desired message is communicated and the desired image is presented.
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• Collaboratively manages the web page to ensure a clean organized design is
presented and the content is accurate and up to date.
Coordinates programming using outcomes based systems thinking and
measurement.
DISTRICT SUPPORT SERVICES
District Support Services is responsible for the operation of the branch library system,
long range planning, and oversight of centralized services to all branch and member
libraries. Together the District Support Services departments including the Executive
Director, Associate Director of Branch Services, Associate Director of Community
Engagement, Collection Resources, Finance, Human Resources and Facilities, and
Information Technology departments provide leadership and management services to
support District operations.
Collection Resources
Collection Resources consists of Collection Development, Bibliographic Services,
Interlibrary Loan, and Materials Coordination. Together these units accomplish the
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processes necessary to make a wide array of materials available to the public in a
timely, efficient, and cost effective manner,
collection Development
Collection Development selects and manages the collections and resources of
the branch system in accordance with the Collection Development Policies, The
department, in collaboration with library managers, coordinates the management
and maintenance of each library's books, magazines, and media. Digital
collections include databases and the creation of Weld County histories. This
centralized process provides cost effective efficiencies to build a quality collection
that strives to balance district -wide collection goals with local branch needs.
Interlibrary Loan
Interlibrary Loan supports the educational, recreational and information needs of
High Plains Library District patrons through resource sharing with other libraries,
Interlibrary Loan enables all High Plains Library District libraries to provide
patrons with a broad range of materials by supplementing existing collections,
Interlibrary loan borrows and lends materials from various libraries throughout the
United States.
Bibliographic Services
libliographlc Services is responsible for ordering, receiving, processing and
cataloging materials acquired by the District. Bibliographic Services is
responsible for maintaining the integrity of the data contained in the online
catalog using Resource Description and Access standards. This organization and
description of materials is the foundation for other basic library services, such as
circulation, materials management, collection development, and acquisitions.
Materials Coordination
The Materials Coordinator is the liaison between Collection Resources and
Branch Services. The Materials Coordinator provides local courier oversight, debt
collection management, and inventory control. The Materials Coordinator also
works directly with library equipment vendors with contracts and ordering and
maintenance of library equipment.
Finance Department
The Finance Department is responsible for the general accounting functions of the High
Plains Library District including:
Payroll - ensure proper and accurate payment to employees and payment of
payroll liabilities.
• Cash Management - provide general cashiering operations, maintain banking
relationships, and manage investment of District funds.
• Accounts Payable - process payments for merchandise and services which in
most instances are supported by a purchase order being placed with vendors.
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• Fiscal Reports - prepare bank reconciliations, general ledger account
reconciliations, and reports for use in analyzing various financial functions of the
District.
Procurement Cards - administer a procurement card program to facilitate District
purchases as well as monitoring the program and payment of monthly
statements.
• Accounting Procedures assure compliance with applicable laws and policies
governing the reporting of financial transactions, provide timely and accurate
information, record all resources and assets by adhering to Generally Accepted
Accounting Principles (GAAP) applicable to fund accounting, preparation of the
Comprehensive Annual Financial Report and the coordination and preparation of
the annual Budget document.
Human Resources and Facilities Department
• Human Resources and Facilities is dedicated to providing a quality experience
for employees and patrons.
• Employees will have a quality experience by receiving fair compensation and
benefits; training that provides knowledge and skill to serve patrons; and working
conditions that are comfortable and safe.
• Patrons will receive a quality experience through being served by highly trained
a n d engaged employees and facilities that are attractive and comfortable.
Information Technology Department
The Information Technology (IT) staff provides support for all technology related
services, projects, and issues. The IT department is responsible for the District's
technology infrastructure and applications, In addition, the department oversees:
• The performance and stability of equipment, applications and databases.
45 The purchasing, inventory, installation, system and application upgrades,
backup, maintenance, troubleshooting and repair of District systems and
technologies,
• Monitoring warranty status and determining the replacement schedule of District
IT equipment.
Contract negotiations with technology vendors for service and/or maintenance.
• Budgeting for all District technology equipment and servIces,
• Data accuracy and integrity of District centrally coordinated data.
HPLD Foundation
The HPLD Foundation is a separate functioning IRS -501(o)(3) not -for-profit, supporting
the needs and mission of the High Plains Library District.
The Foundation assets and income are derived from the following activities:
• Investment proceeds of the HPLD Foundation Permanent Endowment Fund.
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• Grant funding - mission aligned IFteracy, technology and programming funding
from private, family, corporate, municipal and Federal grant sources,
Individual and corporate gift solicitation, including planned giving, gifts of closely
held securities and capital campaign funds.
Special Events
19
21:18
District
Budget
High Plains Library District
Budgeted Revenue & Expenditures - General Fund
FY 2018
ESTIMATED RESOURCES
Beginning Fund Balance
Estimated Revenue
Property Tax
Other Revenue
Total Estimated Revenue
TOTAL ESTIMATED RESOURCES
ESTIMATED EXPENDITURES
Total Operating Expenses
Capital Outlay
Transfers Out - Debt Service/Capital Projects
Distribution to Member Libraries:
Northern Plains (Ault)
Eaton
Ft. Lupton
Hudson
Johnstown
Platteville
TOTAL EXPENDITURES
Ending Fund Balance
DESIGNATION OF FUND BALANCE
Operating Reserve
Emergency Reserve
Capital Improvement Reserve
TOTAL ENDING FUND BALANCE
2016
Actual
$ 19,742471
35,222,965
2,667,003
37, 889, 968
57, 632,639
14,963,277
464,297
9,867,286
397,477
1,424,725
2,939,712
3,160,936
360,735
1,154,918
9,438,503
34733, 363
22,899,276
3,740,819
1,123,867
18,034,590
$ 22,899,276
2017
Adopted
$ 20, 942,990
26,749,252
1,857,348
25,606,6 00
49,549,590
15,279, 468
5,962, 366
1,117, 525
386,187
868,553
2,276,521
1,733,466
344,793
6170721
6,227,241
25,606,60€
20,942,990
3,8191667
849,911
16,273,212
20, 942, 990
2017
Estimated
$ 22,899,276
26,749, 252
1,934, 848
28,684,100
51,583,376
15,468,866
352,366
1,117,525
386,167
B6 0,553
2,276,521
1,733,466
344,793
617,721
6,227,241
23,165,995
28,417, 376
3,867,217
849,911
23,700,250
28,417)378
2015
Adopted
$ 28,417, 376
27,331,411
1,759 78B
29, 091,199
57`506,577
16,209,111
8,567,350
1,115,750
405,254
843,716
1,784,646
1,880,109
386,123
783159
6,083, 007
31,975,218
25,533,3.591
4,052,275
863,709
20,617,372
$ 25,533,359
2019
Planned
25, 533,359
27,604,725
1,575,600
29,150,325
541713,684
16,737,727
5,151,000
1,119,400
409,307
652,153
1,802,492
1,898,910
389,984
790,991
6,143,837
29,151, 964
25,561,720
4,184,432
870,142
20,507,146
25, 561,720
21
High Plains Library District
Budgeted Revenue - General Fund
FY 2018
TAXES
Property Taxes Weld Co.
Property Taxes Boulder Co.
Delinquent Taxes
Refunds/Abatements Taxes Weld Co.
Refunds/Abatements Taxes Boulder Co.
Specific Ownership Taxes
TOTAL TAXES
OTHER REVENUE
Fines, & Fees
Earnings an Investments
Grants
Contributions - In Kind
Miscellaneous
TOTAL OTHER REVENUE
TOTAL REVENUE
.2016
Act use
$ 34,797, 297
425,668
15,462
-
_ 2,223, 820
37,462,247
101,381
209,438
60,836
47,395
6,673
427,721
$ 37x88!988
2017
Adopted
$ 26,324,307
424,945
178,2.50
2,877
1,400,000
28,330,379 _
65,000
120,000
65,621
15,800
101000
2017
Estimated
$ 26,324,307
424,945
178,250
2,877
1,4001000
28,330,379
75,000
190,000
65,621
15,600
7,500
276,221 353,721
28,608,600 $ 28,684,100
22
2018
Adopted
25,844,735
488,876
57,837
1,049
4DO, GOO
28%790.297
8510010
150,000
62,302
15,800
8,000
300,902
2010
Planned
27,113,182
491,543
a
1,400,000
29, 004,725
85,000
25,000
60,000
15.600
10,000
175,600
29,091,199 $ 29,180,325
High Plains Library District
Budgeted Expenditures - General Fund
FY 2018
OPERATING
Salaries and wages
Fringe benefits
Workers' compensation
Bank fees
Minor equipment/furniture 45k
Janitorial supplies
Operating supplies
Bib processing supplies
Postage
Printing
Memberships
Public relations
Programs
Elec. - utilities
Water & sewer
Natural gas
Telephones
Disposal services
Professional contracts
Gasoline motor oil, lubricants
Repair maint.- bldg
Repair maint.- vehicles
Repair maint.- office equip.
Repair malnt+- computer
Repair maint- on-line comp
Repair maint,- other equip.
Tuition reimbursement
Travel & mileage
In-house training
Meetings
Out -of -house training & conferences
Treasurer's fee
Books
Newspapers/periodicals.
Ebooks
Compact discs
Software
DVD/BluRey
Other expense
Electronic resources
Platform Fees
Insurance
Rent contribution -in -kind
Equipment rentals
Lease / rental expense
TOTAL OPERATING
CAPITAL OUTLAY
Opening Day Collections
Equipment/Turn over $5000
New Computers & Other Technology
Capital Improvements
TOTAL CAPITAL OUTLAY
TRANSFERS OUT
Transfers - Debt Service Fund
TOTAL TRANSFERS
TOTAL CAPITAL OUTLAY & TRANSFERS
Distribution to Member Libraries
2016
Actual
7,134,188
1,937,525
82,458
5,762
82,048
44,481
128,448
153,894
38,437
9,198
14,493
102,831
63,858
211,206
33,944
25,781
220,631
23,859
1,022,861
6,435
222,682
9,047
134,772
371,689
93,159
23,652
15,079
37,488
132,480
3,447
50,392
528,468
678,902
5 0, 370
188,453
43,862
210,715
207,993
43
445,918
36,707
59,537
47,395
a
28,910
14,983,277
33,768
253,814
178,715
464,297
9,887,288
9,867,286
583
9,438,503
2017
Adopted
7,444,953
2,3821379
76,000
3,780
58,443
49,000
146,526
234,136
41,857
18,100
17,833
110,875
75,000
204,233
29,426
37,360
253,542
23,234
945,602
10,600
185,000
21,500
158,100
250,650
981088
35,900
15,000
36,887
19+180
77598
42,300
425,281
584,000
52,000
150,000
45,000
286,456
175,000
250
383,000
18,700
61,829
1,000
65,170
15;279,468
480,000
75,306
5,427,000
5,982,386
1,117,525
1,117,525
7,099,891
6,227,241
2017
Estimated
7,444,953
2,382,379
75,000
3,780
58,443
49,000
146,526
234,136
41,857
18,100
17,833
110,875
75,000
204,233
29,426
37,360
253,542
23,234
1,050,000
10,60►0
280,000
21,500
158,100
250,850
98,088
35,900
24,000
36,887
19,180
7,598
43,300
425,281
584,000
52,000
150,000
46,000
285,456
175,000
250
383,000
18,700
61,829
1,000
65,170
15,468,666
250,000
75,366
27,000
3527368
1,117,525
1,117,5255
1,489,891
6,227,241
2018
Adopted
7,690,636
2,691,723
80,000
37780
80
67,891
49,000
139,693
205,836
37,382
20,800
17,784
90,600
75,000
213,152
30,437
30,454
223,211
24,488
1,152,890
18,500
219,172
38,500
149,877
278,125
178,895
28,100
25,000
41,378
36,200
7,783
34,300
433,767
598,000
48,500
100,000
45,000
267,887
175,000
1,750
484,000
18,850
70,000
1,000
65,170
16,209,111
800,000
190,000
7,577,x350
E1,587,350
1,115,750
1,115,750
9,883,1 00
6,083, 007
TOTAL DIET TO MEMBER LIBRARIES
9,438,503
6,227,241
8,227,241
6,083,007
TOTAL EXPENDITURES
34,733,363
28,806,600
23
23,165,998
31,975,218
2019
Planned
7,944,427
2,869,994
85,000
3,900
44,538
49,000
147,588
205,636
37,541
19,900
17,709
82,378
79,000
223,810
31,655
39,990
223,211
25,176
1,144,696
18,600
196,400
30,500
154,156
391,375
178,895
34,000
25,000
49,793
23,300
8,744
41,300
442,463
585,000
48,500
100,000
45,000
267,887
175,000
5,250
484,000
25,360
80,000
1,000
65,170
18,737,727
80,000
5,071,000
5,151 1000
1,119,400
1,119,400
6,27'
5,143, 837
8,143,837
29,151,984
WELD LIBRARY FINANCE CORPORATION
Debt Service Fund
Budget FY 2018
Beginning Fund Balance
Revenues:
Earnings on Investments
Other Sources:
Transfers In (General Fund)
Total Revenue
Expenditures:
Debt Service
COP's 2001 & 2006 Series
Principal
Interest
Cash Management Fee
Total Expenditures
Ending Fund Balance
Actual
2018.
934,873
5,485
81867,286
$10,807,6:44
$ 9,390,000
457,973
3,516
9.851, 488
$ 050,158
Estimated
2017
Adopted
2018
956,155 $ 957,255
1,100
600
1,117,525 1,115,50
S7,0741780 $2,10731605
$ 1,020,000
90,525
7,000
1.117,525
957,255
$ 1,045,000
63,750
7,000
1,115,750
957,855
Branches
I,
Far,
•
FILCC
i
6110
Salaries
s
j 815,662
593,265
793,484
659,148
640+607
83,057
638,900
6112
Benefits
285,482
207,643
277,719
230,702
r
224,212
rr�
29,070
223,615
5136
Workers' Compensation
Total
Salaries
& Benefits
1,101,144
800,908
1,071,203
889,850
864,819
112,127
862,515
6000
Distribution to member libraries
—
6205
Bank
fees
i
6220
4
Minor
equipment/Furniture <$5k
5,520
-
5,800
6,000
12,200
12,132
5,400
6,850
6236
Janitorial
supplies
5249
Operating
supplies
11,430
11,000
18,000
15,670
12,000
3,400
12,200
5250
!Bib
processing supplies
6310
Postage
100
100
352
-
142
104
134
6320
Printing
6340
Memberships
250
305
500
850
250
100
400
!6345
Public
relations
6358
Programs
6362
Electric
56,144
J 28,103
39,320
42,505
12,323
15,074
6364
Water & sewer
9,884
3,348
2,880
2,922
698
6,680
,
6365
{Natural gas
10,919
4,400
3,753
-
7,087
1,216
6,469
6367
Telephones
.
A
L6369
Disposal
services
3,923
1,214
3,846
5,957
531
30
1,934
6379
Professional contracts
1,16.0
I 12,900
48,996
6380
Gasoline,
motor oli,
lubricants
_r
6382
Repair rnaint.- bldg
0384
Repair mairit.- vehicles
6385
Repair
rnaint.-
office
equip.
500
'
2,800
200
400
6387
Repair, malnt., replacement / computer,
_-
,_
6386
Repair malnt.-
p
on lme comp
on-line
6389
Repair malnt.- other equip.
18,100
-
a
!
6393
Tuition reimbursement
6394 `Travel
& mileage
522
2,750
999
2,588
440
448
1,102
6396
In -House Training
6396
1Mleetings
200
700
240
260
300
230
448
6397
Out -of
-House
Training
& Conferences
6398
Treasurers fee
5410
I Books
6425
Newspapers/periodicals
6430
Ebooks
a.
y
-
5460
Compact discs
I
A
6480
Software
1
6490
DVD/RluRay
C
6495
Other
e
expense
I
6496
Electronic resources
6500
Platform
Fees
6510
Insurance
6520
Equipment
rental
6530
Lease / rental expense
49,560
15,600
6952
Equiplfurniture - over $5000
-
6940
Improvement to
Buildings
-
F
6954
New Computers & other technology
5985
Lease debt service
-r
_ >
6986
Opening
Day Collection
1,214,296
i
858,626
1,147,393
992,589
1,006,207
137,639
914,206
6980
Capital improvements _
-
-
Total
1,214,296
858,626
1,147,393
992,589
14006,207
137,639
I
914,206
ti
25
-
Branches
I
2019
Y
Vi rtual
Dist,
To
s
2018
-
•
AdmIn
EAbr Lib'
TOTAL
TOTAL
6110
' Salaries
589,183
-
2,877,337
746901636_
7,944,427
6112
Benefits
2064214
-
1,007,068
2,691,723
2,859,994
6136.Workers'
Compensation
80,000
80,000
85,000
Total Salaries & Benefits
795,397
-
3,964,396
10,462,359
10,889,421
u
u
_
6000
Distribution to member libraries
'
6,083,007
6,083,007
6,143, 837
6205
Bank fees
3,780
3,780
3,900
6220
Minor equiprnent/Funiture
45k
5,000
8,989
67,891
44,536
49,000 !
6236
Janitorial su
plies
49,000
49,000
6249
Operating supplies
- 7,856
48,138
139,693
147,588_
205,636
-
6250
Rib processing supplies
2 05, 636
205,636
6310
Postage _
250
36,200
37382
37,541
6320
Printing
20,800
20,800
19,900
6340
Memberships
800
-
14,509
17,764
17,709
6345
Public
relations
J 90,500
a 90,600
82,375
6358
Programs
75,000
75,000
79,000
6362
Electric
_
19,583
213,152
228,810
31,655
6364
Water
& sewer
4,027
u 30,437
6365
Natural
gas
I
6367
Telephones
223,211
2
25,176
6369
Disposal
services
7,253
24,488
5379
Professional
contracts
25,555
1,064,279
1,152,890
- 1,144,696
5380
Gasoline,
motor oil, lubricants
16,000
2,500
I 18,500_
18,500
8382
Repair
maint.- bldg
219,172
I 219,172
196,400
30,500
6384
Repair
ma int.- vehicles
34,000
2,500
36,500
8385
Repair
rnaint.- office equip.
200
145,677
149,677
154,156
391,375
6387
Repair,
ma int. , replacement / computer
276,125
276,125
6388
Repair
rya
int,- on-line comp
-
176.695
176,895
176,695
_
34,000
6389
Repair
main«.- other
equip.
15,000
28,100
6393
Tuition
reimbursement
M
25,000
25,000
25,000
5394
Travel
& mileage
6,000
26,529
41,378
49,793
23.300
6395
In -House
Training 1
36,200
36,200
6396
Meetings
300
-
5,105
7,783
8,744
16397
Out -of
-House Training & Conferences
34,300
34,300
41,30
6398
Treasurers
fee
433,787
433,787
442,463
585,000
15410
rooks
598,000
598,000
6425
Newspapers)+eriadicals
46,500
46,500
46'500
6430
Ebooks
100,000
100,000100,000
6460
Compact
discs
45,000
45,000
45,000
267,887
6480
Software
267,887
267,887
6490
DVD/BIuRay
175•1000
175,000
175,000-
5,250
6495
Other
expense
_
1,750
1,750
484,000
6496
Electronic
resources
484,000
464,000
_
25,350
6500
Platform Fees
18,850
18,850
6510
Insurance -
70,000
70,000
80,000
6520
Equipment
rental
1,000
1,000
1,000
-
65,170
6530
Lease / rental expense
10
55,170
-
_
i
6952
Equip/furniture
- over $5000
800,000 '
f
-
800,000
6940
Improvement to Buildings
_
u
5954
New corn
uters & other technology
190,000
190,000
80,000
6985
Lease debt
service
1,115,750
1,115,750
1,119, 400
6986 1
Opening Day Collection
1,691,
357 i
-
10,352,S48
6,083,007
24, 397,868
24,080, 964
6980
Capital improvements
-
7,_577,350
7,577,350
5+071, 000
Total
1,691,357 I
a
17,929,898
6,083,00' ,
31,975,218
I
29,151,964
26
Administration
50/51
01
' 02
Oa
53
54
515
f
Exec
Assoc
Community
Information
Human
Departments
Adimit
ROT
Dir
Dir
Relations
Technology
Resources
-
i
_
6000
Tax Distrbtn
- member libraries
a
1 5,083,007
!6138
Workers' Compensation
1 80,000
1
16205
Bank fees
1
6220
Minor equipment/furniture <$5k
1,000
50
700
1,250
800
6236
Janitorial
supplies
6249
Operating supplies
5,500
1 75
22,850
2,200
1,313
6250
Bib processing supplies
I
I
6310
Postage
- 300
L I
200
100
50
5320
Printing
18,800
-
Memberships
(6340
600
360
450
2,175
830
6,414
8345
Public relations
k
78,050_
10,050
- - -
6358
Programs
75,000
5352
Electric
19,583
6364
'water and
sewer
4,027
6355
Natural gas
4,610
-
6367
Telephones
223,211
6369
Disposal services
7,003
250
6379
Professional contracts
36,000
51,900
27,650
107,292
6380
;
Gasoline, Motor Oil„
Lubricants
6382
Repair main#.- bldg
6384
Repair malt.. vehicles
6385
Repair taint.- office equip
3--
145,577
6387
Repair, rnaint, replacement / computer
276,125
8368
Repair rnaint.- online comp
176,895 ,
-
6389
Repair rnaint,- other equip.
15,000 ,
5393
Tuition reimbursement
_
25,000
6394
Travel & mileage
1,000
1,500
1,163
1,250
3,575
1,400
5395.
In -House Training
36,200
6396
LMe6tin9S
1,280
500
75
500
150
1,000
6397
Out
-of -House Training&Conferences
1,000
300
31,000
8398 '
Treasurers
fee
433,787
'Books
•
6410
'Newspapers/periodicals
16425 5
6430
F
r
a.Ebooks
-
-
6460
Compact discs
- -
6480
Software
1
-
.
267,887
(13490
Video/D 'i
8495
Other expense
1,500
`
6496
Electronic
resources
5500
Platform Fees
6510
Insurance
70,000
55201
Equipment rentals
6530
Lease / rental expense
1
depths] Outlay
I
6952
Equipment over $5000
-
6940
Improvement to Buildings
6954
New Computers & Other Technology
70,000
I
60,000
8990
Capital improvements
-
6985
Lease debt service f
1,115,7
50 I
I
-
6986
Opening Day Collection j
q
I
,
DEPARTMENT TOTAL
73930,677
3,880 2,780 I
3 313
251,425
1,200,700
220,519
Bank fees
Janitorial supplies
Operating supplies
bib processing supplies
6364f W ater and sewer
6385 Natural gas
6367 Telephones
6369 Disposal services
6379 Professional, contracts
6380Gas* ' = it*r
6382 J_ Repair maint.- bldg
i
Repair maint-.- vehicles
6388 Repair mint,- office equip
'Repair. maint. F replacement / _ computer
Repair maint.- online comp
Repair maint.- other equip.
Tuition reimbursement
6398 Treasurers. fee
6410 Books
64126 ewspapersiperiodicals
6430 j jEbooks
Lease / rental expense
Capital Outlay
Equipment over $5000
Improvement to Buildings
New Computers & Other Technology
28
RESOLUTION TO ADOPT BUDGET
A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES FOR EACH
FUND AND ADOPTING A BUDGET FOR THE HIGH PLAINS LIBRARY DISTRICT,
COLORADO, FOR THE CALENDAR YEAR BEGINNING ON THE FIRST DAY OF
JANUARY 2018, AND ENDING ON THE LAST DAY OF DECEMBER 2018.
WHEREAS, the Board of Trustees of the High Plains Library District has appointed
Edward A. Brewer, High Plains Library District Interim Executive Director, to prepare and
submit a proposed budget to said governing body at the proper time; and
WHEREAS, Edward A. Brewer has submitted a proposed budget to this governing
body for its consideration; and
WHEREAS, upon due and proper notice, published or posted in accordance with the
law, said proposed budget was open for inspection by the public at a designated place, a
public hearing was held on December '1 1, 2017, and interested taxpayers were given the
opportunity to file or register any objections to said proposed budget,
NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of the High Plains
Library District, Colorado:
Section 1. That estimated expenditures for each fund are as follows:
Section 2,
General Fund
Debt Service Fund
$75.21
,
750
That estimated revenues for each fund are as follows:
General Fund:
From un-appropriated surpluses
From sources other than general
property tax
From the general property tax
levy
Debt Service
Total General Fund
29
$28417378
1,759,788
27,331,411
$5715Vi5L7
$ 2_ 07s3.605
Resolution to Adopt Budget
Page 2
High Plains Library District
Section 3 That the budget, as submitted, amended, and hereinabove summarized
by fund, hereby is approved and adopted as the budget of the High Plains Library District for
the year stated above.
Section 4, That the budget hereby approved and adopted shall be signed by the
Chairman, High Plains Library District Board of Trustees, and made a part of the public
records of the District.
ADOPTED, this 11th day of December, A.D., 2017,
Attest:
Chairman, Board of Trustees
zirei
SeOretaryirreasurer, Board of Trustee
30
RESOLUTION TO APPROPRIATE SUMS OF MONEY
A RESOLUTION APPROPRIATING SUMS OF MONEY TO THE VARIOUS
FUNDS AND SPENDING AGENCIES, IN THE AMOUNTS AND FOR THE PURPOSE
AS SET FORTH BELOW, FOR THE HIGH PLAINS LIBRARY DISTRICT,
COLORADO, FOR THE 2018 BUDGET YEAR,
WHEREAS, the Board of Trustees has adopted the annual budget in accordance
with the local Government Budget Law, on December 11, 2017 and
WHEREAS, the Library Board has made provision therein for revenues in an
amount equal to or greater than the total proposed expenditures as set forth in said
budget, and
WHEREAS, it is not only required by law, but also necessary to appropriate the
revenues provided in the budget to and for the purposes described below, so as not to
impair the operations of the District.
NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of the High
Plains Library District, Colorado;
That the following sums are hereby appropriated from the revenue of each fund,
to each fund, for purposes stated:
General Fund:
Current Operating Expenses $16,209,111
Capital Outlay 8,567,350
Transfers (internal activities) 1,'115,750
Distribution to Member Libraries 6,083,007
Total General Fund
Debt Service Fund:
Principal & Interest & Other
ADOPTED, this 11th day of December, A.D., 2017.
ATTEST:
Chairman, Board of Trustees
ATTEST:
X,
Secretary/Treasurer, Board of Trustees 0
31
$31,975,218
$ 1,115,750
RESOLUTION TO SET MILL LEVIES
A RESOLUTION LEVYING GENERAL PROPERTY TAXES FOR THE
YEAR 2017 TO HELP DEFRAY THE COSTS OF GOVERNMENT FOR THE
HIGH PLAINS LIBRARY DISTRICT, COLORADO, FOR THE 2018 BUDGET
YEAR.
WHEREAS, the Board of Trustees of the High Plains Library District has
adopted the annual budget in accordance with the Local Government Budget
Law, on December lip 2017, and
WHEREAS, the amount of money necessary to balance the budget for
general operating expenses is $26,844,735
WHEREAS, the 2017 valuation for assessment for the High Plains Library
District as certified by the Weld County Assessor is $826246O81 1
NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of the
High Plains Library District, Colorado:
Section 1: That for the purpose of meeting all general operating expenses
of the High Plains Library District during the 2018 budget year, there is hereby
levied a tax of 3.249 mills upon each dollar of the total valuation for assessment
of all taxable property within the District for the year 2017.
Section 2: That the District Executive Director is hereby authorized and
directed to immediately recertify to the County Commissioners of Weld County,
Colorado, the mill levies for the High Plains Library District as hereinabove
determined and set.
ADOPTED, this 11th day of December, A.D., 2017
ATTEST:
Chairman, Board of Trustees
ATTEST:
A
,,.
/it) _
ecretar, lfreasurer, Board'of:trustees
1050 County Tax Effigy Code
DOLA LGIDS 1D 62079/1
CERTIFICATION OF TAX LEVIES for NON -SCHOOL Governments
r'.`.1�yi.C• M.R1'frrtt . id`.-. . c .rir
TO: County Commissioners' of
On behalf of the
the
of the
WELD COUNTY
HIGH PLAINS LIBRARY
, Colorado.
(taxing L"RI!QJV)
Board of Trustees
(governing body)
EI
High Plains Library District
(local ff oveni rncnL}
Hereby officially certifies the following mills
to be levied against the taxing entity's GROSS
assessed valuation of:
Note: if the assessor certified a NET assessed valuation
(AV) different than the GROSS AV due to a Tax
Increment Financing (TIP) AreaF the tax levies must be $
calculated using the NET AV, The taxing entity's total
property tax revenue will be derived from the mill levy
multiplied against the NET assessed valuation of:
Submitted: 12/12/2017
8438202960
(GROSS" assessed Valuation, Line 2 ortht Certification af Valuation Porn DLO 57E)
8262460811
''
(NETassessed valuation, Line 4 of the Certification of Valuation Form DLO 57)
USE VALUE PROM FINAL CERTIFICATION OF VALUATION PROVIDED
BY ASSESSOR NO LATER THAN DECEMBER 10
(no later than Dee, 13) (Inmid d1 'yy)
PURPOSE (see end notes for definitions and examples)
for budget/fiscal year
l . General Operating Expenses'
2 <Minus> Temporary General Property Tax Credit/
Temporary Mill Levy Rate Reduction'
UBTOTAL FOR GENERAL OPERATING:
3, General Obligation Bonds and Interest')
4, Contractual Obligations
5, Capital Expenditures'
6b Refunds/Abatements"
. OtherN (specify):
Contact person:
(print)
Signed:
imimaft _
LEVY2
3,249
3,249
2018
REVENUE'
mills $ 25844735
mills
ruifis
mills
LTIills
mills
.007
mills
mills
is 26,844,735
$
$
57837
TOTAL:
Sum of General Operating
Natalie Ga Wertz
is,17 e /fed&
1)15tiiliu Welt; ID'?( ]i Min
3.256
Daytime
phone: ( )
Title:
mills
26,902,572
(97D) 506-8566
Finance Manager
Include one cope of this tax em11 r1s conpletedfaiwi wlhe n, frrzg the local government's budget byieuntai r 31st, per 9-1-113 G.1 .&, with the
u s e •
r
)T -
'Cti ? c t -p-it 1 n • fir- n r' °arfif P ' 'fr , C ?if 3) ,i4 - 77 7 `)
�f the taxing entity's boundaries include more than one county, you must certify the levies to each county i Use a separate form
for each county and certify the same levies uniformly to each county per Article X, section 3 of the Colorado Constitution.
2 Levies must be rounded to three decimal places and revenue must be calculated from the total NET assessed,' .rlrrarion (Line 4 of
Form DL057 on the County Assessor's FINAL certification of valuation),
Page I on
n
33
DUD 70 (Rev,6/ l 6)
CERTIFICATION OF TAX LEVIES, continued
TIIIS SECTION APPLIES TO TITLE 321ARTICLE TICLE I SPECIAL DISTRICTS THAT LEVY TAXES
FOR PAYMENT OF 1 RAL OBLIGATION DEBT (32-14603 C. S.). Taxing entities that are
Special Districts or Subdistricts of Special Districts must certify separate mill levies and revenues to the
Board of County Commissioners, one each for the funding requirements of each debt (3281;1603,CRIS.)
Use additional pages as necessary, The Special District's or Subdistrict's total levies for general obligation
bonds and total levies for contractual obligations should be recorded on Page 1, Lines 3 and 4 respectively.
CERTIFY A SEPARATE MILL LEVY FOR EACH BOND OR CONTRACT:
BONDS':
1, Purpose of Issue:
Series:
Date of Issue:
Coupon Rate:
Maturity Date:
Levy:
Revenue:
2. Purpose of Issue:
Series:
Date of Issue:
Coupon Rate:
Matu ri t Date:
Levy:
Revenue:
CONTRACTS':
3. Purpose of Contract:
Title:
Date:
Principal Amount:
Maturity Date:
Levy:
Revenue:
4, Purpose of Contract:
Title:
Date;
Principal Amount:
Maturity Date:
Levy:
Revenue:
N/A
N/A
mor
IMINEMEIMMaMiNi
Use multiple copies of this page as necessary to separately report all bond and contractual obligations per 32-1-1603, C.R.S.
34
Notes:
A Taxing Entity- —A jurisdiction authorized by law to impose ad valorem property taxes on taxable property
located within its territorial limits (please see notes 94 C, and H below). For purposes of the 0140 70 only, a
taxing entity is also a geographic area formerly located within a taxing entity's boundaries for which the county
assessor certifies a valuation for assessment and which is responsible for payment of its share until retirement of
financial obligations incurred by the taxing entity when the area was part of the taxing entity, For example: an
area of excluded property formerly within a special district with outstanding general obligation debt at the time of
the exclusion or the area located within the former boundaries of a dissolved district whose outstanding general
obligation debt service is administered by another local government's.
B Governing Body-•- 'lie board of county commissioners, the city council, the board of trustees, the board of
directors, or the board of any other entity that is responsible for the certification of the taxing entity's mill levy.
For example: the board of county commissioners is the governing board ex officio of a county public
improvement district (PI D); the board of a water and sanitation district constitutes ex officio the board of directors
of the water subdistrict.
c Local Government - For purposes of this line on Page I of the DLO 70, the local goverment is the political
subdivision under whose authority and within whose boundaries the taxing entity was created, The local
government is authorized to levy property taxes on behalf of the taxing entity. For example, for the purposes of
this form!
1. a municipality is both the local government and the taxing entity when levying its own Levy for its entire
jurisdiction;
2, a city is the local government when levying a tax on belhaif of a business improvement district (BID)
taxing entity which it created and whose city council is the BID board;
3, a fire district is the local government if it created a subdistrict, the taxing entity, on whose behalf the fire
district levies property taxes.
4. a town is the local government when it provides the service for a dissolved water district and the town
board serves as the board of a dissolved water district, the taxing cell,,, for the purpose of certifying a
levy for the annual debt service on outstanding obligations.
a" GROSS Assessed Value There will be a d i feren ce between gross assessed valuation and net assessed
valuation reported by the county assessor only if there is a "tax increment financing" entity (see below), such as a
downtown development authority or an urban renewal authority, within the boundaries of the taxing entity. The
board of county commissioners certifies each taxing entity's total milts upon the taxing entity's Gross Assessed
Vacate found on Line 2 of Form DLG 57.
£ Certification of Valuation by County Assessor, Form DLG 57 - The county assessor(s) uses this form (or one
similar) to provide valuation for assessment information to a taxing entity. The county assessor must provide this
certification no later than August 25th each year and may amend it, one time, prior to December 10th. Each entity
must use the FINAL valuation provided by assessor when certifying a tax levy,
r TIF Area -f —A downtown development authority (DDA) or urban renewal authority (URA), may form plan
areas that use "tax increment financing" to derive revenue from increases in assessed valuation (gross minus net,
Form DLG 57 Line 3) attributed to the activities/improvements within the plan area, The DDA or URA receives
the differential revenue of each overlapping taxing entity's mill levy applied against the taxing entity's gross
assessed value after subtracting the taxing entity's revenues derived from its mill levy applied against the net
assessed value.
o NET Assessed Va lu e --The total taxable assessed valuation from which the taxing entity will derive revenues
for its uses. It is found on Line 4 of Form DLO 57, Please Note; A downtown development authority (DDA)
may be both a taxing entity and have also created its own TIF area and/or have a URA TIF Area within the
DDA's boundaries. As a result DDAs may both receive operating revenue from their levy applied to their
certified NET assessed value and also receive TIF revenue generated by any tax entity levies overlapping the
DDTA's TYArea, including the UDA's own operating levy,
Page 3 o14
35 DLO 70 (Rev6116)
11 General Operating xpenses @@LG 70 Page 1 Line 1) The levy and accompanying revenue reported on
Line 1 is for general operations and includes, in aggregate, all levies for and revenues raised by a taxing entity for
purposes not lawfully exempted and detailed in Lines 3 through 7 on Page 1 of the DLO 70. For exainple: a fire
pension levy is included in general operating expenses, unless the pension is voter -approved, if voter -approved,
use Line 7 (Other).
'Temporary Tax Credit for Operations (DLG 70 Page 1 Line 2) The Temporary Genera i Property Tax
Credit/ Temporary i Ll Levy Rate Reduction of 39-1-111.5, C,11.,S, , may be applied to time taxing entity's levy for
general operations to effect refunds. Temporary Tax Credits (TTcs) are not applicable to other types oflevie.s
(non -general operations) certified on this form because these levies are adjusted from year to year as specified by
the provisions of any. contract or schedule of payments established for the payment of any obligation incurred by
the taxing entiper 29-1-3 01 13 C.R.S. or they are certified per _ -
" � �a � rtb�ieci as authorized at election �� 1 302(20),
C.R.S.
" General Obligation Bonds and. Interest (DLG 70 Page 1 Line 3) —Enter on this line the total levy required to
pay the annual debt service of all general obligation bonds. Per 29-1-3010 3) CIR. ., the amount of revenue
levied for this purpose cannot be greater than the amount of revenue required for such purpose as specified by the
provisions of any contract or schedule of payments. Title 32, Article 1 Special districts and subdistricts must
complete Page 2 of the DLO 70.
IC Contractual Obligation (DLG 70 Page 1 Line 4)-1f repayment of a contractual obligation with tax
property
has been approved at election and it is not a general obligation bond (shown on Line 3), the mill levy is entered on
this line Per 29-1-301(1,7) C.R. ., the amount of revenue levied for this purpose cannot be greater than the
amount of revenue required forsuch purpose provisions
� as specified by the pray rsror�s of any contract or schedule of
payments.
L Capital Expenditures (DLG 70 Page 1 Line 5} -"These revenues are not subject to the statutory property tax
revenue limit if they are approved by counties and municipalities throe man nr s. pursuant to 29-1-
301(1,2) C,R.S. and for special districts tl .roe.h apprgvai from tine Division of Local Government pursuant to 29-
1-302(1.) CAS, , or for any taxing entity if osoved.at election, Only levies approved by these methods should
be entered on Line 5,
M Refunds/Abatements (DLG 70 Page 1 Line 6)...The county assessor reports on the Certification of Valuation
(DLO 57 Line 11) the amount of revenue from property tax that the local government did not receive in the prior
year because taxpayers were given refunds for taxes they had paid or they were given abatements for taxes
originally charged to them due to errors made in their property valuation. The local government was due the tax
revenue and would have coilected ected it through an adjusted mill levy l f the valuation errors had not occurred, Since
the government was due the revenue, it may levy, in the subsequent year, a mill to collect the refund/abatement
revenue. An abatement/refund mill levy may generate revenues up to, but not exceeding, the refund/abatement
amount from Form DLG 57 Line 11.
1. Please Note: Pursuant to Article X, Section 3 of the Colorado Constitution, ii f t!ie taring entity is in more.
than one county. as with _all ._levies\the abatement leer must be uniform throualiout tile entity's boundat1e
and certified the sane to each count. To calculate the abatement/refund levy for a taxing entity that is
located in more than one county, first total the abatement/refund amounts reported by each county
assessor, then divide by the taxing entity's total net assessed value, then multiply by 1,000 and round
down to the nearest three decimals to prevent levying for more revenue than was abated/refunded. This
results in an abatementlrefund mill levy that will be uniformly certified to all of the counties in which the
taxing entity is located even though the abatement/refund did not occur in all the counties.
N Other (DLG 70 Page 1 Line 7) Report other levies and revenue not subject to 29a-1-301 C.R.S. that were not
reported above, For example: a levy for the purposes of television relay or translator facilities as specified in
sections 29 7-101, 29-7-102, and 29-7-105 and 32-1-1005 (1) a), ,R. .; a voter -approved fire pension levy; a
levy for special purposes such as developmental disabilities, open space, etc,
Page 4 Df4
36 DLG 70 (Rev.6i1 6)
RESOLUTION TO SET MILL LEVIES
A RESOLUTION LEVYING GENERAL PROPERTY TAXES FOR THE
YEAR 2017 TO HELP DEFRAY THE COSTS OF GOVERNMENT FOR THE
HIGH PLAINS LIBRARY DISTRICT, COLORADO, FOR THE 2018 BUDGET
YEAR.
WHEREAS, the Board of Trustees of the High Plains Library District has
adopted the annual budget in accordance with the Local Government Budget
Law, on December 11, 2017, and
WHEREAS, the amount of money necessary to balance the budget for
general operating expenses is $486,676
WHEREAS, the 2017 valuation for assessment for the High Plains Library
District as certified by the Boulder County Assessor is $1491792,544
NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of the
High Plains Library District, Colorado:
Section 1: That for the purpose of meeting all general operating expenses
of the High Plains Library District during the 2018 budget year, there is hereby
levied a tax of 3.249 mills upon each dollar of the total valuation for assessment
of all taxable property within the District for the year 2017,
Section 2: That the District Executive Director is hereby authorized and
directed to immediately recertify to the County Commissioners of Boulder
County, Colorado, the mill levies for the High Plains Library District as
hereinabove determined and set.
ADOPTED, this 11 Lh day of December, A.D., 2017.
ATTEST;
Chairman, Board of Trustees
ATTEST:
/IL
Greta ryi i reas u re r, Board f fAtees
37
County Tax Entity Cot DOLL LOID/SID
CERTIFICATION OTAX LEVIES for NON -SCHOOL Governments
TO: County Commissionersi of
On behalf of the
the
of the
High Plains Libary District
Colorado.
(taxing entity)"
Board of Trustees
{governing body)
High Plains Library District
Hereby officially certifies the following mills
to be levied against the taxing entity's GROSS
assessed valuation of:
Note; If the assessor certified a NET assessed valuation
(AV) different than the GROSS AV due to a Tax
Increment Financing (TEE) ree the tax levies must be
calculated using the NET AV. The taxing entity's total
property tax revenue will be derived from the mill levy
multiplied against the NET assessed valuation of;
Submitted: 12/12/2017
(nu later than Dee. IS)
(local government)
$149,792,544
(GROSS° assessed valuation, Line 2 ofthe Certification or'Valuation Form DLO SI
$149,792,544
(NET" assessed vaitia#ion, Lime 4 of the Certification o(vnluation Form. DLO SI)
USE VALUE FROM FINAL CERTIFICATION OF VALUATION PROVIDED
BY ASSESSOR NO LATER THAN DECEIVLBER 10
for budget/fiscal year 2018
(mm/dd/y'yyy)
PURPOSE (se: end notes for definitions and_examples)
)
1. General Operating Expenses"
2. <MirtitOr Temporary General Property Tax Credit/
Temporary Mill Levy Rate Reductions
SUBTOTAL FOR GENERAL OPE ATIN t
3. General Obligation Bonds and Interests
4. ContractualObIigations'
5, Capital Expenditures'
6, Refunds/Abatements"
7. Other' (specify) F
Contact person:
(print)
Signed:
TOTAL:
Sum of General Operating
Natalie G. Wert
r
LEVY2
3.249
r 3.249
.007
(yyyy)
REVENUE
mills 486, 486,676
mills
mills
mills
mills
Is
486,676
i
mills $
mills
1,049
mills $
mills $
Daytime
phone: C 970) 506-8566
Title:
Finance Manager
Include one copy of this tax entity's completed form when filing the local government's brides; by Alarm 31st, per 29-) -)13 C.:.S., with the
'If the taxing entity's boundaries include more than one county, you must certify the levies to each county. Use a separate form
for each county and certify the same levies uniformly to each county per Article X, Section 3 of the Colorado Constitution.
lLevies must be rounded to tree decimal places and revenue must be calculated from the total NET assesse lNNafion (Line 4 of
Form D1 SI on the County Assessor's FINAL certification of valuation).
Page i of 4
38
DIG 70 (Rev.G/16)
CERTIFICATION OF TAX LEVIES, continued
THIS SECTION APPLIES TO TITLE 32, ARTICLE 1 SPECIAL DISTRICTS THAT LEVY TAXES
FOR PAYMENT OF _GENERAL OBLIGATION DEBT, (324-4693 C.RI S ), Taxing entities that are
Special Districts or Subdistricts of Special Districts must certify separate mill levies and revenues to the
Board of County Commissioners, one each for the funding requirements of each debt (32-1-1603, C.R.S.)
Use additional pages as necessary. The Special District's or Subdistrict's total levies for general obligation
bonds and total levies for contractual obligations should be recorded on Page 1, Lines 3 and 4 respectively,
CERTIFY A SEPARATE MIL LEVY FOR EACH BOND OR CONTRACT:
BONDS':
1 Purpose of Issue:
Series:
Date of Issue:
Coupon Rate:
Maturity Date:
Levy:
Revenue:
Purpose of Issue:
Series:
Date of Issue:
Coupon Rate:
Maturity Date:
Levy;
Revenue:
CONTRACTS':
3, Purpose of Contract:
Title:
Date:
Principal Amount
Maturity Date:
Levy:
Revenue:
4. Purpose of Contract:
Title:
Date:
Principal Amount:
Maturity Date:
Levy;
Revenue:
N/A
r -t
N/A
SIGINGIferh
Use multiple copies of this page as necessary to separately report all bond and contractual obligations per 32-1-1603, C.R.S.
Page 2 af4
39
DLG 70 (Rov,6/16)
Notes
A Taxing Entity A jurisdiction authorized by law to impose ad valorem property taxes on taxable property
located within its territorial limits (please see notes B, C, and II below), For poses of the DLG 10 only, a
taxr x, entity is also a geographic areaformerly located within a taxing entity 's boundaries for which the county
assessor certifies a valuation. for assessment and which is responsible for payment of its share until retirement of
financial obligations - incurred by the taxing entity when the area was part of the taxing entity. For example: an
�
arca of excluded property formerly within a special district with outstanding general obligation debt at the time of
the exclusion or the area located within the former boundaries of a dissolved district whose outstanding general
obligation debt service is administered by another local governments,
D Governing Body --The board of county commissioners, the city council, the board of trustees, the board of
directors, or the board of any other entity that is responsible for the certification of the taxing entity's mill levy.
For example: the hoard of county commissioners is the governing board ex officio of a county public
improvement district (PD); the board of a water and sanitation district constitutes ox officio the board of directors
of the water subdistrict,
c Local Government # For purposes of this line on Page l ofthe DLO 70, the local government is the political
subdivision under whose authority and within whose boundaries the taxing entity was created. The local
government is authorized to levy property taxes on behalf of the taxing entity. For example, for the purposes of
this form:
1. a municipality is both the local government and the taxing entity when levying its own levy for its entire
judsdietion;
2. a city is the local government when levying a tax on behalf of a business improvement district (BID)
taxing entity which it created and whose city council is the BBD board;
a fire district is the local government if it created a subdistrict, the taxing entity, on whose behalf the fire
district levies property taxes.
4. a town is the local government when it provides the service for a dissolved water district and the town
board serves as the board of a dissolved water district, the taxing entity, for the purpose of certifying a
levy for the annual debt service on outstanding obligations.
D GROSS Assessed Value .1 There will be a difference between gross assessed valuation and net assessed
valuation reported by the county assessor only if there is a "tax increment financing" entity (see below), such as a
downtown developmentauthority or an urban renewal authority, within the boundajcs of the taxing entity, .1 he
board of county commissioners certifies each taxing entity's total mills upon the raring entity '53 Gross Assessed
Value found on Line 2 ofFennDLO 57,
r Certification of Valuation by County Assessor, Form DLG 57 - The county asscssar(s) uses this form (or one
similar) to provide valuation for assessment information to a taxing entity. The county assessor must provide this
certification no later than August 25'h each year and may amend it, one time, prior to December l o` . lair entity
must use the FINAL valuation provided by assessor when certifying a tax levy,
TIE .Area --A downtown development. authority (ODA) or urban renewal authority (LIRA), may form plan
areas that use "tax increment financing" to derive revenue from increases in assessed valuation (gross minus net,
Form DLO 57 Line 3) attributed to the activities/improvements within the plan area. The DDA or URA receives
the differential revenue of each overlapping taxing entity's mill levy applied against the taxing en fly's gross
assessed value after subtracting the taxing entity's revenues derived from its mill levy applied against the net
assessed value.
o NET Assessed Value —The total taxable assessed valuation from which the taxing entity will derive revenues
for its uses, It is found on Line 4 of Form DLG 57. Please Note: A downtown development authority (DDA)
may be both a taxing entity and have also created its own TIE area and/or have a URA TI? Area within the
LTA's A's boundaries. As a result DDAs may both receive operating revenue from their levy applied to their
certified NET assessed value and also receive TIF revenue generated by any tax entity levies overlapping the
DDA's TIFAriea, including the DMA's own operating levy.
Page 3 cif
40
DLO' (Rev,6t16)
" General Operating Expenses (DLG 70 Page 1 Line 1) .The levy and accompanying revenue reported on
Line 1 is for general operations and includes, hi aggregate, all levies for and revenues raised by a taxing entity for
purposes not Lawfully exempted and detailed in, Lines 3 through 7 on Page 1 of the DLG 70. For example: a fire
pension levy is included in general operating expenses, unless the pension is voter -approved, if voter -approved,
use Line 7 (Other).
Temporary Tax Credit for Operations (DLG 70 Page 1 Line 2) The Temporary General Property Tax
Credit/ Temporary Mill Levy Rate Reduction of 39-1-111.5, ,R.S, may be applied to the taxing entity's levy for
general operations to effect refunds. Temporary Tax Credits(Two are not applicable to other types of levies
(non -general operations) certified on this form because these levies are adjusted from year to year as specified by
the provisions of any contract or schedule of payments established for the payment of any obligation incurred by
the taxing entity per 29-1-301(1,7), C.R,S,, or they are certified as authorized at election per 29-1-302(2)(b),
,R. S.
General Obligation Bonds and Interest(DLG 70 Page 1 Line 3) Enter, on this line the total levy required to
pay the annual debt service of all general obligation bonds. Per 29-1-301(1.7) C.R.S., the amount of revenue
levied for this purpose cannot be greater than the amount of revenue required for such purpose as specified by the
provisions of any contract or schedule of payments. Title 32, Article 1 Special districts and subdistricts must
complete Page 2 of the DLG 70,
it Contractual Obligation (DLO 70 Page 1 Line 4) —If repayment of a contractual obligation with property tax
has been approved at election and it is not a general obligation bond (shown on Line 3), the mill levy is entered on
this line. Per 29-1-301(13) C4 RI S,, the amount of revenue levied for this purpose cannot be greater than the
amount of revenue required for such purpose as specified by the provisions of any contract or schedule of
payments.
L Capital Expenditures (DLG 70 Page 1 Line 5) —These revenues are not subject to the statutory property tax
revenue limit if they are approved by counties arid municipalities theourh public hearings pursuant to 2ga.l-
301(1.) C, , S. and for special districts through approval from the Division of LocalGovernment pursuant to 29-
1402(1,5)C.R.S. or for any taxing entity if poroved at election. Only levies approved by these methods should
be entered on Line 5.
M Refunds/Abatements (DLG 70 Page 1 Line 6) The county assessor reports on the Certification of Valuation
(DLO 57 Line 11) the amount of revenue front property tax that the local government did not receive in the prior
year because taxpayers were given refunds for taxes they had paid or they were given abatements for taxes
originally charged to them due to errors made in their property valuation. The local government was due the tax
revenue and would have collected it through an adjusted mill levy if the valuation errors had not occurred. Since
the government was due the revenue, it may levy, in the subsequent year, a mill to collect the refund/abatement
revenue. An abatement/refund mill levy may generate revenues up to, but not exceeding, the refund abatement
amount from Form DLG 57 Line 11,
L Please Note: Pursuant to Article X, Section 3 of the Colorado Constitution, if the taxing e g t , is in more
than one county as,with all l v'ie jhccab tempit Ievy must be uniform throughout the entity's boundaries
and certified the same to each county. To calculate the abatement/refund levy for a taxing entity that is
located in more than one county, first total the abatement/refund amounts reported by each county
assessor, then divide by the taxing entity's total net assessed value, then multiply by 1,000 and round
down to the nearest three decimals to prevent levying for more revenue than was abated/refunded, This
results in an abatement/refund mill levy that will be uniformly certified to all of the counties in which the
taxing entity is located even though the abatement/refund did not occur in all the counties.
Other (DLG 70 Page 1 Line 7) --Report other levies and revenue not subject to 29-1-301 C.RSS. that were not
reported above. For example: a levy for the purposes of television relay or translator facilities as specified in
sections 29-7-101, 297-l02, and 29 Pg7i- 1 O5 and 31,1.'1005 (1) (a), .I, S .; a voter -approved fire pension levy; a
levy for special purposes such as developmental disabilities, open space, etc,
Paco 4 014
41 DLG 70 (Rcv. +I6)
LEASE -PURCHASE SUPPLEMENTAL SCHEDULE TO THE
ADOPTED BUDGET (29-1-103(3)(D), C .RS.
BUDGET YEAR 2018
The Supplemental Schedule must present information separately for all lease -purchase
agreements involving real property and all lease purchase agreements for non -real
Property
I REAL PROPERTY LEA E•P'U HA E AGREEMENTS:
Description of real Property Lease -Purchase:
Lease of Library Facilities: Year
Amount
Fan+ Library, 1939 1St Avenue, Greeley, CO. 80634
August 31, 2010 Refunding April 1, 2001
Total amount to be expended for all Real Property
Lease•Purehase Agreements in Budget Year. 2018 1,108,750
Total maximum payment liability for all Real Property
Lease Purchase Agreements over the entire terms of all
such agreements, including all optional renewal terms:
$ 2,221,150
IL ALL LEASE -PURCHASE Ai.,',REEME T NOT INVOLVING REAL PROPERTY
Description of Lease -Purchase Item(s):
Description of LeasetPurehase Agreements)*_.
Year
Total amount to be expended for all Non -Real Property
Lease Purchase Agreements in Budget Year: 20
Total maximum payment liability for all Non -Real Property
Lease Purchase Agreements over the entire terms of all such
Agreements, including all optional renewal terms:
42
S
Bunt
2018
Capital
Improvement
OVERVIEW OF CAPITAL IMPROVEMENT PROGRAM PROCESS
It is the practice of the High Plains Library District (HPLD) to develop, maintain, and revise
when necessary a continuing Capital Improvement Program (DIP). The CIP covers a five-
year planning horizon, identifying infrastructure and facility projects that the District plans to
undertake.
Defining a Capital Improvement
To be included in the CEP, projects need to meet one of the following criteria:
• Construction of a new District asset or expansion of an existing District -owned facilUty,
including preliminary planning and surveys, cost of land (if applicable), staff and contractual
services for design and construction, and related furnishings and equipment,
• Initial acquisition of a major equipment system, which will become a District asset that has a
cost of $10,000 or more and a useful life of at least three years,
• Major renovation �� rehabilitation of /S .w existing �M�\�Mi lam` sa* ■ 1rti w � facility a that requires ��us i s�
o r ehabiliitation an DistI ict-o1IYned 1acillty i equii es an
expenditure of $10,000 or more and will extend the life of the original District asset.
Exceptions have been made for inclusion of a few projects that do not meet the above
criteria to make them more visible to the public and the HPLD Board of Trustees (BOT).
Steps from submittal to Approval
The CIP process begins with the District's annual Budget kick-off meeting with all Directors
and Managers. The Directors and Managers are given the months of July and August to
develop their CIP requests and review future year requests based en their assessment of
needs. The 2018 - 2022 Program includes projects that are pay-as-you-go funded with
operating funds and allocation of fund balance. The Finance Department reviews all
requests for funding availability and reasonableness.
Summary of Expenditures and Funding
The approved five-year CIP for Fiscal Years 2018 through 2022 totals approximately $14,9
million. The major budgeted expenditures for 2018 are remodeling and adding additional
square footage to the library, and expanding the existing parking lot at Erie Community
Library, remodeling the Carbon Val[ey Library, seeking a permanent location for the Lincoln
Park Library, seeking a new location and expanding the size of the Kersey Library, and
expansion of the DSS building, Funding will be from 2018 revenue and the fund balance in
the General Fund.
impact on the Operating Budget
The completion of many projects is the beginning of recurring costs for the operating budget.
All projects included in the first year of the Capital Program are funded in the 2016
recommended budget, Projects included in the subsequent years (2019-2022) will be
approved by the BOT in concept only. The Program will be updated annually to address
specific needs as they arise or as the POT goals and policies change.
Thus, it is important for the reader to understand that the District's SOT is not committing
funds for any projects beyond the 2018 year.
Capital Improvement Program
Locationittem
Description
2019
2019
2020
2021
l 2022
' t.a. 1, i'li
� !
1 , a _ MI
.
--
f f F ¢
Remodel
$ 750,000
Rsair/Reseal/Repaint
parking
lot
$ 11,000
BCP-1
and 2
boiler
circulating
In line pumps
$ 12,000
=
Total I
7610,0
12,000
I$
entenniel
Park
Library
t _
RTU
4 and RTU
5
$ 24,000
Condensing
Unit
1
and
2
$ 8,000
_
DHW 1 and bH
w P
1
- hot water heater and recirculation pump
r
$ 14,004
Insulate exposed
ductwork
on roof
I
$ 61,000
Repair/Reseal/Repaint
parking lot
$ 11,000
-
P-2 Hot water
system
pump
$ 15,000
I
_ Total
$� _
$ -
$ 107,000
$ 11,000
16,000
,�,;;''�� 11,,��!r+
_
sinalt
New
Tech Eqpt
(Computer, Phone,
Server...)
I $ 30,000
$ 30,000
I 30,000
$ 30,000
Repair,
replacement
& new equipment
$ 70,000
Repair,
replacement
& new equipment Collection Resources
I $ .50,000
Galeton
Project
- Collection
Resources
$ 10,000
'
.
Galeton
Project
- IT
$ 10,000
Building
expansion
Centralized collection
storage, garage space)
$ 650000
Carpet
replacement
$ 50.1000
DH
P-1 Domestic
hot water recirculation
pump
$ 2,000
CU1
Condensing
Unit _
$ MOO
Repair/Reseal/Repaint
parking
$ 11,000
Y
_
Insurance
deductible
expenditures
$ 250,000
Special
projects
(Facilit1es)
*
$ 10000
i $ 10,000
$ 10,000
$ 10,000
Special
projects
(IT)
_
$� 50,000 ,
$ 50,000
_
$50,000
$ 50,000
$ 50.000
Total
5 1,290,000
$ 140,000
$ 103,000
$ 96,000
$ 90,000
Erie
Community
Library
_ -Ani
Remodel/Addition/Parking
lot a nsign and repair
$ 3,025,000
_
BCP-1 and 2 Boiler
circulating
in line
pump
$ 8,040
H P-1 and 2
Heating coil
inline rye pump
$ 4,000
ATU-1 and
$ 474,024
_ _
Total
$ 3,025)000
$ -
$ 12,000
S -
$ 474,024
Replace RTUs
$ 254.000
Automatic faucets
$ 8M00
•
Repair/Reseal/Repaint
parking lot
$ 11,000 i
DHW1 and DHWP1
- hot
water heater and recirculation
pump
$ 14,000
CU1 Condensing
Unit
$ 4,000
-
-
-
RTU
1, RTU ,
RTU4, and RTU5
_
$ 206,000
Total
$ 262,000
5 11,000
$ 18,000
$'
$ 206,000 I
- - -
Kersey Library
Construct
New Library _ _
$
.00,CD0
Total
$ 400,00.0
$ --
Lincoln
Part'
Wry
Construct New Library
$ 2,000,000
5,000,000
Carpeting
and Paint
$ 29,350
-
Total
$ 2,029,350
$ 5,000,000
'Outreach
Services
Outreach
Vehicles
$ 80 0, 000
Total I
S 800,000
$ -
$ -
_ Grand Total
$ 8,567,350 $ 5,151,000
_f
$ 252,000
$ 109,000 I
$ 788.024
I
-
I
45
Capital Improvement Program
=
YT
H
Equip/furniture
> $5k,
Outreach Vehicles
$ 800000
_
Sub total
$ 800,000
New
Computers
& Other Technology:
i
IT
p jecte
$ 50,000
leton
_e
Protect,
$ 20•1000
1
Repair,
replacement
& new equipment
$ 70,000 I
Repair,
replacement
& new equi
3rnent Collection
Resources
I $ 50.000s
-
Sub total
$ 190,000
Capital
Improvements:
Kersey Library
ponstPJCI
new library
$ 400,000
Erie
a pansi
on and remodel
$ 3,025,000
Carbon Valle
remodel
$ 750,000
.
Farr - RTU
re.Iacement
$ 2511,000
Lincoln
Park
$ 2,000,000
_
Lincoln
?ark
i carpetinifand_paint
$ 28.850
-
Farr - automatic
faucets
$ 8,000
_
Insurance
deductible expenditures
$ 250,000
-
DSS
building
exaana
on for
stcr i.e
$ 850,000
Carbon V'aile9epaIr/Aesea�FtepaInt
art i:ng
lot
$ 11,000 j
_
Sub total
,z
$ 7,577,850
Total
Capital
outlay
$ 5,587,350
Equip/furniture
> $5k
$ 800,000
New
Computers & Other Technology
$ 100,000
Capital
Improvements
I�
$ �s,��S�4JV
- -
$ 8456
i .350
Equip/furniture
in > $5k
_ sa
■New Computers & Other Technology
Capital Improvements
�..
I
I
*
2018
Department
Budgets
01-xx -50-01 Board of Trustees
Expense Account
A tua k I u et
2016 1 6130.17 I 2017
6220 6 Minor Equipment/Furniture 45k
6221 • E -book Readers
5236 • Janitorial supplies
6249 • Operatin9 supplies
6250 • Bib Processing u pplie
6310 i Postage
6320 6 Printing
6340 • Memberships
6345 • Public Relations
6358 • Programs
6362 • Electric
6364 • Water and sewer
6365 • Natural gas
6367 Phones
6369 • Disposal Services
6379 • Professional Contracts
u _
6380 • Gasoline, Motor Oil, Lubricants
6382 • Repair maint. - building
6384 • Repair maint. - vehicles
6385 f Repair maint. - office equipment
�p�aked
2018
Planner
2019
72 J 59
225
600
600
600
6387 • Repair, maint., replacement/ computer
6388 • Repair maint. - en -line computer
6389 Repair maint. - other equipment
6394 • Travel and Mileage
6396 • Meetings
6397 • Out -of -House Training & Conferences
6480 • Software
6495 • Other Expense
6510 • Insurance
5520 • _ Equipment Rentals
-
266
351
123
52
50011,000
1,080 1,280
1,000 1,000
1,000
1,380
1,000
6940 • Improvement to Buildings _
6952 • Equip/furniture-over $5000
6954 • New Computers & _ other technology
Total
914 234 3,180 3,880 J 3,980
48
01-xxxx-50-02 Executive Director
Actual
I
YID
Budget
I
Adopted
I
Planned
Expense
Account
2016
15130117
2017
2018
2019
6220 I finor
E 45k
150
,utpment/Furniture
6221 • E -book Readers
M
6236 • Janitorial supplies
6249 • Operating supplies
158
6250 • Bib Processing Supplies
6310 • Postage
6320 • Printing
;5840 • Memberships
884
359
360
360
6345 • Public
Relations
8858 • Programs
Y
6362 • Electric
6364 • Water
and sewer
8855 • Natural
gas
6367 P Phones
6369 • Disposal
Services
1
6379 ' Professional
Contracts
8880 • Gasoline,
Motor Oil, Lubricants
6382 • Repair
maint. - building
6384 • Repair
maint. vehicles
6385 • Repair
maint - office equipment
6387 • Repair,
maint., replacement / computer
6388 • Repair
maint. - on-line computer
5389 • Repair
ma&nt. - other equipment
8894 • Travel
and Mileage
968
15
1,000
1,500
2,000
_
6396 • Meetings
469
600
600
a
600
8897. Out -of
-House Training & Conferencesi
59
300
300
4 300
6480 • Software
6495 • Other
E
enae
6510 • Insurance
6520 • Equipment
Rentals
6940 • Improvement
to Buildings
6952 » Equip/furniture-over
$5000
6954 • New Computers
8 other technology
Total
25380 1
207
� 259
2 760
a
8 41
a 0
49
O1-xxx -5O-03 Associate Directors
Expense Account eiga
6220 • Minor Equipment/Furniture 45k
6236 Janitorial supplies
6249 I Operating supplies
5250 4 Bib Processing Supplies
6310 • Postage
6320 • Printing
6340 • Memberships
ips
6345 • Public Relations
6358 F Prc ra:rns
6362 6 Electric
6364 4 Water and sewer
6365 i Natural gas
6367 • Phones
6369 • Disposal Services
Actual
2016
TD
6/3017
Budget
2017
2,224 100
4,032 186
360
225
450
Adopted
SA8
Planned
L O19
50 100
75
225
450 450
6379 k Professional Contracts _
6380 • Gasoline, Motor Oil, Lubricants
6382 ; Repair maint. - building
6384 • Repair maint. ^ vehicles
6385 • Repair maint. - office _ equipment
6387 • Repair, maint., replacement / computer
6388 1 Repair maint. - can -lire computer
6389 * Repair maint. - other equipment
6394 • Travel and Mileage
6396 • Meetings
6397 Out -of -House Training & Conferences
6480 • Software
6495 Other Expense _
5510 • Insurance
6520 • Equipment Rentals
6940 • Improvement to Buildings
6952 , Equip/furniture-over $5000
6954 • New Computers & other technology
Total
a
a
746 I 687
668
225
1,163 j 1 335
75
75
11500 5,000
5,138
3,097 1,668
50
3313
7,185
01- x-10-00 Centennial Park
Mt I
r Actual
YID
Budget
Adopted
Planned
Expense
Account
2016
MOM
7
2017
2018
2019
6220 • Minor Equipment/Furniture
45k
3,083
1,287
6,000
6,000
6_,100
6221 • E -book Readers
y
4 _
6236 • Janitorial
supplies
6249 • Operating supplies
14,291
5,288
18,000
18,000
18,000
6250 • Bib Processing Supplies
a
6310 • Postage
95
153
352
352
352
6320 • Printing
6340 } Memberships
150
150
500 j
500
500
6345 • Public Relations
6358 • Programs
6362 • Electric
36,427
10,578
37,662
39,320
41,286
6364 • Water and sewer
3,237
984
2,786
2,880
2,996
6365 • Natural gas
a 2,782
1,575
3,643
9 »
3,753
3,903
6367 • Phones
w
6369 • Disposal Services
3,237
1,100
3,558
3,646
3,792
6379 + Professional Contracts
a
6380 • Gasoline, Motor Oil, Lubricants
6382 • Repair maint. - building
6384 • Repair
maint. iw vehicles
6385 • Repair
maintop - office equipment
500
500
500
6387 ! Repair,
mint., replacement/ computer
I
I
6388 • Repair maint. - on-line computer
6389 • Repair
rnaint. - other equipment
495
495
1,000
-
-
6 94 • Travel and Mileage -
644
407
' 999
999
1,998
6395 • In -House Training
v
6396 • Meetings
102
34
240
240
a
_240
6397 4 Out -of -House Training
& Conferences
6480 • Software
6495 - Other Expense
6510 • Insurance
6520 - Equipment
Rentals
6952 • Equip/furniture-mover
$5000
j
5,000 ;
-
6954 • New omputers
& OtherTechnelc
6980 - Capital improvements
P
Total
64,543 28,051
80,240
76,190 '
79,667
51
01- xxx-15-00 Farr
Expense Account
6220 • Minor Equipment/Furniture 45K
6236 • Janitorial supplies
6249 • Operating supplies
6250 $ Bib Processing supplies
6310 $ Postage
6320 4 Printing
6340 • Memberships
6345 4 Public Relations
0000 4' r i'ogrurus
Actual
2016
3,613
o
MOM 7
Budget
2017
Adopted
2018
10 2,450 5,520
Planned
2019
5,000
10,548
6362 • Electric
6364 6 Water and sewer
6365 i Natural gas
6367 d Phones
63G9 • Disposal Services
6379 • Professional Contracts
6380 • Gasoline, Motor Oil, Lubricants
6382 • Repair maint. - building _
6384 • Repair maint. - vehicles
6385 • Repair maint. - office equipment
-
62
5,065
13,500 11,430
150
100
13,500
100
100 50
55,227
12,334
5,909
3,583
6387 • Repair* maint., _ replacement / computer
6388 • Repair maint. •• on-line computer
6389 • Repair maintR - other equipment
6394 d Travel and Mileage _
6396 • Meetings
6397 + Out -of -House Training $ Conference,
6480 • Software
6495 • Other Expense
6510 4 Insurance
6520 • Equipment Rentals
6940 • Improvement to Buildings _
6952 • Equip/furniture-over $5000
6954 New Computers & Other Technology
6980 - Capital improvements
1,333
232
3,400
925
24,479
2,313
3,756
1,460
516
300
250
Y
250
53,696
9,662
10,656
56,144
9,884
10,919
58,951
10,279
11,356
3,805
1,160
3,923
1,160
•
4,080
1,160
(128)
81
•
- R.
14,900 13,100
522 52?
300 200
14,000
522
200
37,762
Total 134,900
52
37,750 111,101 , 113,152
119,398
01-x xx- 0-O0 Carbon
Valley
ribs...Actual
E Cp
ccou
t
016
6/ 0
17
Budget
2017
Adopted
2018
'1anr�r
2019
6220 • Minor Equipment/Furniture 45k
I 49,387
698
13,338
12,200
6221 • & ook Readers
6224 - CVRL Foundation
Purchases
6236 • Janitorial supplies
6249 • Operatirjg supplies
15,077
4,170
14220
15,870
14,920
6250 P Bib
Processing Supplies
8310 4 Postage
.
100
a
-
100
6320 • Printinc
6340 • Memberships
374
100
630
650
400
6345 • Public
Relations
6358 • Programs
6362 ; Electric
40,261
15,603
40,948
42,505
44,631
6364 • Water and sewer
4,150
1,774
, 2,752
2,922
3,039
6365 • Natural
gas
5,691
, 3,469
6,844
7,087
7,370
6367 • Phones
6369 • Drspsai
Services
5,860
2,899
5,725
5,957
6,195
_
6379 • Professional Contracts
10,072
10,072
10,372
12,900
12,000
6380 • Gasoline, Motor Oil, Lubricants
- e
_
F
6382 • Repair maint. - building
6384 • Repair maint. - vehicles
6385 •
Repair
maint. - office equipment
6387 * Repair, 'mint.,
replacement / computer
6388 • Repair maint. - on-line computer
6389 •
R air maint.
- other equipment
5,000
8,000
r .
o
-
6394 P Travel and Mileage
3,891
1,252
2,300
2,588
2,588
6396 • Meetings
521
260
260
760
6397 • Out -of -House
Training & Conferences
6480 I Software
6495 • Other Expense
6510 • Insurance
R
6520 , Equipment Rentals
a
6940 • Improvement
to Ruildin s
6952 • Equip/furniture-over
$5000
6954 • New computers
& other technology
-
6980 - Capital improvements
.
6986 - Opening
Day Collection
1
M
Total
135,288
40,037 I
102,183
102,739
97,003
53
O1-xx -30-00 Lincoln Park
AtuaJ
Ylir
Budget
ted
Planned
Expense
Account
2016
6/30/17
2017
2018
2019
I
6220 • Minor Equipment/Furniture
45k
6,327
638
5!058
12,132
555
6221 • E-boek Readers
1
6236 • Janitorial supplies
6249 • Operating
supplies
12,329
4,711
12,000
12,000
13,000
6250 • Bib Processing
plies
6310
Postage
117
142
142
152
_.
6320 I Printing
6340 • _ Memberships
100
100
250
' 250
250
6345 • Public Relations
6358 •
Programs
6362 • Electric
16,552
2,879
' 12,035
12,323
12,939
6364 • Water and sewer
900
326
667
698
726
F
-
5 55 • Natural gas
1,081
994
1,132
1,216
1,264
6367 • Phones
6369 • Disposal
Services
1,515
1,200
416
531
552
6379 • Professional Contracts
22,861
20,428
19,760
48,996
I 53,828
6380 • Gasoline, Motor Oil, Lubricants
6382 •
Repair
maint. - building
-
6384 • Repair
paint. - vehicles
'
6385 • Repair
maint. - office equipment
I
L000
2,80
6387 • Repair,
maint.,
replacement
/ computer
.�:
6388 • Repair
maint. - en -line computer
6389 •
Repair
maint. - other equipment
6394 • Travel and Mileage
736
396
447
44
522
6396 • Meetings
365
86
' 290
300
360
6397. Out -of -House Training
&Conferences
6480 • Software
e
6495 • Other
Expense
6510 • Insurance
6520 • Equipment
Rentals
7
A
p
5530 - Lease / Rent Expense
49,560
49,560
49,560
6952 • Equip/furniture-over $5000
6954 • New computers
and other technology
i
i
6980 - Capital
improvements
Total
63,181
31,758
103,757
141,388
139,989
54
01 a xxxx40-00 Outreach
Actual
YID
Budget
Adopted
_Planned
Ex
p �'1
Account.
r
/17
1
6220 • Minor Equipment/Furniture
45k
3,488
700
1,000
5,000
5,000
6236 • Janitorial supplies
6249 • Operating supplies
2,666
831
3,555
7,555
7,855
6250 + Bib Processing Supplies
6310 ; Postage
101
12
250
250
250
6320 • Printing
'6340
• Memberships
177
400
800
800
6345 • Public Relations
6 356 • Programs
6362 • Electric
u
6364 • Water and sewer
6365 • Natural
gas
6367 • Phones
6360 • Disposal Services
6379 • Professional Contracts
13,655
9,643
15,000
25,55.E
35,647
r
6380 • Gasoline, Motor Oil, Lubricants
4,399
2,102
8,000
16,000
16,000
6382 • Repair maint. -• building
6364 • Repair maint. f vehicles
7,839
6,565
19,000
34,000
28,000
6385 • Repair
maint - office eQuipment
200
200
200
6387 • Repair, maint., replacement/ computer
6388 $ Repair maint, on-line computer
6580 • Repair
maint. - other equiment
6394 • Trawl and Mileage
2,122663
L000
6,000
6,000
6396 • Meetings
186 46
200
300
300
6307. Out -of -House Training & Conferences
6410
• Books
6480 • Software
6495 ' Other Expense
6510 • Insurance
6520 • Equipment
Rentals
6040 • Improvement to Buildings
6952 • Equip/furniture-over
$5000
450,000 y
600,000
-
a
6054 • New computers
& other technology
I
6980 - Capital improvements
Total
34,653
20,862
498,605
8957960
100,052
55
O1-xxxx-71-OO
Erie
'
ctua
f
I
u
a
Adopted
'
Expanse
Account
2016
6/30/17
2017
201
201
,
6220 • Minor
Equipment
/Furniture
45k
2,919
395
6,100 _
5,800
5,700
6221
• E -book
Readers
6236 • Janitorial supplies
6249 4 Operating
supplies
I 11,075
4,6B9
11,000
11,000
12,700
6250 • Bib Processing Supplies
6310 •
Postage
15O
100
150
6320 • Printing
6340 • Memberships
385
50
395
305
395
6345 • Public Relations
6358 i
Programs
6362 •
Electric
26,108
12,948
26,808
28,103
29,508
6364 •
Water and sewer
3,885
1,906
3,163
3,346
3,480
6365 •
Natural
gas
3,183
2,232
4,244
4,400
4,576
6367 •
Phones
•
6369 •
Disposal
Services
1,561
775
1,152
1,214
1,263
6379 •
Professional Contracts
6380 '
Gasoline, Motor Oil, Lubricants
6382 •
R
Repair
maint. - building
6384 •
Repair
maint. vehicles
6385 • Repair
maint
- office equipment
'
6387 • Repair, maint., replacement / computer
6333 • Repair
rnaint. - on-line computer
6389 R!pair maint. It other equipment
'
6394 ; Travel and Mileage
3,811
" 1,093
2,550
2,750
5,100 l'
6396 • Meetings
281
416
475
700
475
6397. Out -of -House Training & Conferences
6480 4 Software
y
6495. Other Expense
6510 • Insurance
6520 •
Equipment
Rentals
fl
6940 • Improvement
to Buildings
6952 • Equip/furniture-over
$5000
6954 • New computers
& other technology
6980 - Capital
improvements
Total
53,208
24,504
56,037
57,718 I
63, 347
56
01-x x-7 -OO Kersey Libra
—5-irt
•
Actual
Budget
TdoPtFanne
Expense
Account
2016
6130/17
2017
2018
2019
6220 • Minor Equipment/Furniture
45k
340
5,400
5,400
1!000
6221
• E -book Readers
,6236 • Janitorial supplies
6249 • Operating supplies
2,616
114
3,400
3,400
4,325
6250 ; Bib Processing Supplies
6310 • Postage _,.
89
104
i 104
105
6320 • Printing
6340 • Memberships
100
100
100
6345 • Public Relations
6358r • Programs
I
8362 • Electric
I
6364 • Water and sewer
s
6365 • Natural
gas
6367 I Phones
6369 t Disposal Services
30
30
31
6379 • Professional Contracts
6360 • Gasoline,
Motor O0, Lubricants
63S2 • Repair maint, building
94
6384 • Repair
paint. - vehicles
H�
6385 • Repair maint. - office equipment
200
200
200
6387 • Repair, maint., replacement / computer
6388 • Repair maint. - on-line computer
I
6389 • Repair maint - other equipment
+6394 • Travel and Mileage
448
448
224
6396 • Meetings
230
230
230
6397 • Out -of -House Training &Conferences
6480 • Software
6495 • Other Expense
6510 • Insurance
6520 • Equipment Rentals
6530 • Lease / Rental expense
15,600
15,600
15,600
6952 i Equip/furniture-over
$5000
6954 • New computers and other technology_
6980 - Capital improvements
Total
3,056
203
25,512
25,512
1,81
57
O1 -x xa73-00► Riverside
Library & Cultural Center
Actual
D
Budget
Adopted
I
Planned
Expense
Account
2016
6130/17
2017
2018
2019
in -6220
• Minor Equipment/Rurniture4
k
3,691
1,207
6,850
6,860
5,500
6236 • Janitorial
supplies
'
8249 . Operating
supplies
10,671
Z873
12,200
;
12,200
12,050
6250 . Bib Processing
Supplies
'
6310 •
Postage
I 40
28
I 134
134
135
6320 • Printing
6340 • M emberships e
rs h i
p
1
61
400
400
400
6345 • Public
Relations
6358 4 Programs
6362 • Electric
16,490
3,037
14,327
15,074
15,828
6364 • Water
and sewer
4,595
748
6,529
6,680
6,947
6365 • Natural
Gas
4,072
1,195
6,352
6,469
6,727
6367 • Phones
6369 a Disposal
Services
15594
608
1,812
1,934
2,011
6379 • Professional
Contracts
25,792
6380 • Gasoline,
Motor Oil!,
Lubricants
.
6382 I Repair
rnaint. - building
6384 • Repair
maint. _ - bookmobile
6385 • Repair
maint. - office equipment
L
400
400
400
.
6387 & Repair
maint. - computer
uter
II
1
.
6388 • Repair
maint. on-line computer
6389 7 Repair
maint. - other equipment
e
6394 • Travel
and
Mileage
1,496
490
1,102
1,102
3,054
6395 - In House Training
6396 1 Meetings
67
36
448
448
344
6397 I Out of House Training
& Conferences
i
6410 - Books
6480 • Software
6495 • Other Expense
6510 • Insurance
6520 • Equipment
Rentals
6952 • Equip/furniture-ever
$5000
6954 • New computers
and other technology
6980 - Capital
Improvements
_
. �
Total
43,029
10,286
501554
51,691
79,188
58
01-
€ xx-5th-51
Administration
4-
Expense
Account
Actual
2016
YID
6/30/17
u
2017
get
opte
2018
Anne
2019
6136 - Workers' Compensation
82,458
7,574
75,000
80,000
85,000
6205 - Bank Service Charges
6220 • Minor Equipment
/Furniture 45k
2,560
f 4,4+08
1,000
1,000
1,00+0
6236 I Janitorial supplies
6249 • Operating supplies
2,813
3,027
8,500
5,500 I 5,500
250 - Bib Processing Supplies
6310
• Postage
69
28
300
300
300
6320 • Printing
6340 • Memberships
399
6362 • Electric _
20,14. 0
9,228
18,760
19,683
20.667
6354 • Water and sewer
4,843
1,662
3,867
4,027
4,188
-
6365 • Natural gas
3,063
1,722
, 4,489
4,610
4,794
8387 • Phones
199
6369 • Disposal Services
5,642
3,189
6,486
7,003
7,283
5378 - High Plains
RLSS Courier
5379 • Professional Contracts
I 109,187
75,307
36,000
36,000
36,000
6380 • Gasoline, Motor Oil, Lubricants
'
6382 • Repair maint. fil building
-
-
r
6384 • Repair
maint. - bookmobile
5385 • Repair maint. - office equipment
6387 • Repair,
maint., replacement / computer
6388 • Repair maint. - on-line computer
6389 6 Repair
maint. - other
equipment
6394 • Travel and Mileage
6395 - In -House Training
8396 • Meetings
-
6397. Out -of -House Training & Conferences
c398 -Treasurers fee
528,468
39 9, 647 '
425,281
4337'877
442,463
6410 - Books
6425 - Periodicals
3,242
6480 a Software
6495 • Other
expense
10
6510
• Insurance
59,537
51,135
61,829
70.000
80,000
6520 i Equipment Rentals
6530 • Lease / Rental
expense !
10
10
10
6952 - Equipment
f furniture over $5,000 .
18,268
5954 • New
Computers & other
technology
70,000
6980 - Capital
improvements
'124,951
24,780
5985 - Lease debt service 9,867,286
45243
1,117,525
1,115,750
1,119,400
Total 10,837,945
626,948
1
1,759,047
1,847,870
11806,605
59
01-xxxx4.50-53 CommunityRelations
and l arketin
.
-
' •
. ctua
u
et
Adopted
Planned
d
Expense
Account
1
2016
6/30/17
2017
2018
2019
6220 • Minor
Equipment/Furniture
45k
1 700
700
800
6221 • E -book
Readers
6236 • Janitorial
supplies
6240. Operating
supplies
19,897
1,025
23,350
22,850
27,800
6250 • Bib Processing
upplias
6310 •
Postage
265
113
200
•
200
300
ea
-15,800
6320 • Printing
8,345
1,734
' 1 600
17,900
6340 • Memberships
1,833
829
2,255
2,175
2,280
6346 • Public
Relations
92262
10,444 !
98,975
78,050
69,825
6358 • Programs
63,536
48,368
1 755000
75,000
7
79,000
6362 • Electric
6364 4 Water
and sewer
6366 • Natural
g
gal
6367 •
Phones
6360 w
Disposal
Services
1
a
6379 •
Professional
Contracts
28,273
10,298
40,900
51,900
47,400
6380 •
Gasoline,
Motor Oil, Lubricants
6382 •
Repair
maint. - buildin
6384 •
Repair
maint. bookmobile
6385 •
Repair
mint, - Office equipment
6387 •
Repair,,
main,.,
replacement
/ computer
a
.
6388 F
Repair
maint. qw on-line
computer
6389 q
Repair
maint. - other equipment
6394 • Travel and Mileage
1,073
367
900
1,250
1 700
a
6396 4 Meetings
581
61
500
600
500
6397 • Out -of -House Training
& Conferences
6460 • Software
Y
6495 • Other Expense
Y
_
6510 • Insurance
6520 •
Equipment
Rentals
6940 * Improvement
to Buildings
6952 q Equip/furniture-over
$6000
25,000
6987 - Construction
- Graphics
Total
216,065 9
76,239
263,660
251,4127 247,505
I
60
+ 1- xx-50- ►4 - Information
Technology
Actual
I
U
getAdopted
Thnn
Expense
Account
2016
6/30/17
2017
2018
2019
6220 • Minor Equipment/Furniture
45k
1,873
144
1,250
1,250
I 1,250
6240 - Supplies Resale - Flash Drives
6249 F Operating supplies
4,080
1,199
2,200
2,200
2,200
6250 3 Bib
Processing
Supplies
6310 • Postage
14
10O
, 100
100
6320 • Printing
6340 • Memberships
689
789
830
830
830
6345 • Public Relations
I
6358 • Programs
la
6362 ' Electric
6364 • Water
and sewer
6365 • Natural gas
-
6367 w Phones
220433
38,009
253,542
223,211
223,211
a
6369 • Disposal Services
368
142
250
250
6379 • Professional Contracts
54,044
5,560
a
n 31,325
27,850
40,000
6330 • Gasoline, Motor Oil, Lubricants
6382 k Repair rnaint, a. building
6384 • Repair
maint - bookmobile
6385 • Repair
rain&. - office
equipment
l 134,736
51,399
155,300
145,577
1521_856
6387 4 Repair,
maint,, replacement / compute.
371,689
100,915
250,650
276,125
391,375
6388 • Repair
maint. - on-line computer
937159
(911)
98,088
176,895
176,895
i
,6389 • Repair
maint. - other equipment
19,757
8,440
15,000
15,000
15,000
6394 F Travel and
Mileage
2,871
1,.3331
3,575
3,575
3,000
6395 - In -House Training
,
6396 • Meetings
37
_
150 ,
150
150
6397 • Out -of House Training & Conferences
175
6480 • Software
210,715
103,553 a
286,456
267,887
267,887
H6495 * Other Expanse
6510 i Insurance
6520 • Equipment
Rentals
6952 ! Equip/furniture-over
$5000
6954 •
New Computers & other technology
33,145
4,086
j
60,000
83,000
6980 ' Capital improvements
37,428
i
6985 ' Lease
Total
1,185,413
314,356
1,099,216
5200,700
1,334,754
61
01- x -5Q-55 Human Resources
'
°teal
¶udget
, %
�-
Planne
_�
Expense
Account
2016
6/30/17
2017
2018
2019
6220 • Minor Equipment/Furniture
445k
495
1,300
6221 • E -book Readers
6236 • Janitorial supplies
- -
4 • Operating
supplies
l
1,380
2,391
3,676
1,313
1,313
6250 • Bib Processing
S upplies
6310 •
Postage
40
21
75
50 1
50
6320 •
Printing_
300
6340 • Memberships _
5,934
199
414
6,414
6,414
_
j
6345 • Public Relations
10,508 (1,930)
9,400 '
1 050
10,050
t
6358 • Programs
I 104
6362 • Electric
6364 • Water and sewer
-
k
. s
6365 • Natural gas
6367 • Phones
6369 • Disposal
ervice
6379 • Professional
Contracts
68,763
24,863
47,883
107,292
47,452
--ir
6380 i Gasoline,
Motor
Oil, Lubricants
6382 -
Repair maint,
- building
'
6384 •
Repair
maim.
- bookmobile i
I
6385 •
Repair
maint.
- office equipment i
'
6387 •
Repair,
maint.
, replacement
/ computer
6388 •
Repair
taint
on-line computer
6389 • Repair
maint.
other equipment
.
•
Y
•
5393 - Tuition Reimbursement
15,079
18,892
151000
25,000
255000
6394 • Travel and Mileage
2,102,
986
1,400
1,400 I
3,250
6395 - In -House
Training
132,480
17,606 '
19,180 1
36,200
,300
6396 • Meetings
3
1,000
1,000
1,200
6397. Out
-of -House Conference & Meetings
50,285
13,852
41,000
31,000
40,000
-
6480 • Software
6495 I Other Expense
.
6510 t Insurance
5520 • Equ
tent Rentals
6940 • Improvement
to Buildings
x
695? • Equip/furniture-over
$5000
Total
287,171
76,883
146,628
220,519
' 158,829
62
01- -50-56
Finance
-i Actua
11115
age
op
e
anne
Expense
Account
2016
MO/
.
2017
201,
2019
6205 -Bank Bernice
Charges
5,762
i 1,663
3,780
3,780
3,900
t6220
4 Minor Equipment/Furniture
<$5k
400
689
6221 • E -book Readers
6236 4 Janitorial supplies
6248 k operating supplies
1,693
162
1,400
1,400
1,400
6250 • Bib Processing Supplies
6310 • Postage -
947
308
1,100
1,100
1,122
6320 • Printing
6340 • Memberships
1,096
340
970
1,000
1,000
_
6345 • Public Relations
6358 • Programs
6362 • Electric
6364 • Water and
sewer
6365 • Natural gas
6367 • Phones
6369 + Disposal Services
6379 • Professional
Contracts
65,388
38,867
61,835
64,535
65,015
6380 • Gasoline, Motor Oil, Lubricants
,
6382 • Repair maint.: building
'6384 • Repair maint. bookmobile
6385 • Repair maint. - office equipment
6387 i Repair, maint., replacement / computer
-
6 88 • Repair
maint. - on-line computer
6389 6 Repair
paint,
- other equipment
6394 • Travel and Mileage
240 j
270
336 I
401
420
a
6396 • Meetings ngs
70
6397 • Out -of -House Training & Conferences
6480 • Software
6495 • Other Expense
8510 k Insurance
i
65201 ET4pment
Rentals
6940 • Improvement to Buildings i
6952 • Equip/furniture-over
$5000
_
6954 • New om uters & other technology
Total
757196
41,610 1
69,821
72,905
72,857
63
O1- X -5O 57 Foundation
YID-
I
Actual
diet
Adopted
fPTanned
Expense
Account
2016
6130117
2017
2018
2019
6220 { Minor Equipment/Furniture
45k
6221 * E -book Readers
6236 • Janitorial supplies
6249. Operating
supplies
(2,076
280
2,500
I, 2,500
500
6250 • Bib Processing
Supplies
6310 • Postage
580
28
500
500
6320 i Printing
!
852
2,000
2,000
2,000
6340 . Memberships
1,275
1,010
1,680
: 1,680
1,680
6345 • Public Relations
60
2,500
2,500
2,500
6358 • Programs
6362 • Electric
6364 • Water and sewer
6365 • Natural gas
6367 • Phones
6369 t Dis
aesal
Services
6379 ! Professional
Contracts
6380 • Gasoline, Motor
Oil, Lubricants
6382 •
Repair
maint.
- building
6384 •
Repair mint.
- bookmobile
{
I
6385 •
Repair
maint.
office equipment
6387 b
Repair,
paint.,
replacement
/ computer
6388 • Repair maint.
- on-line computer
6389 • Repair
maint.
other equipment
6394 ; Travel and Mileage
953
115 1 840
840
1,680
6395 a In -House Training
I
t
■
6396 • Meetings _
62
1,000
1,009
1,430
t
_
6397 • Out -of -House Training & Conferences
100
a 000
6480 * Software
6495 ! Other Ex
nse
250
250
250
6510 * insurance
6520 • Equipment
Rentals
6940 • Improvement
to Buildings
6952 4 Equip/furniture-over
$5000
6954 • New Computers
& other technology
Total '
1,706 I 1,533 11,270
13,270
10,340
64
-
01-xx x-80-88 Facilities
Services
Expense
Account
ctua
2016
6/30/17
Usget
2017
a •op,.,,.�
2018
,�
!'n
2019
6220 • Minor Equipment/Furniture
45k
1,000
1,000
1,800
6221 •
E -book Readers
6236 P Janitorial
supplies
44,461
17,670
49,000
49,000
49,000
6249 • Operating
supplies
6250 F
Bib
Processing
Supplies
6310
6
Postage
8820 •
Printing
_
6340 a
Memberships
359'
500
500
500
6345 •
Public
Relations
6358 •
Programs
18
6362 - Electric
6364 4 Water
and
sewer
6365 • Natural
gas
6367 + Phones
0800 •
Disposal
Services
202
8870 •
Professional
Contracts
334,188
144,727
288,000
343,300
339,800
6380 •
Gasoline,
Motor
Oil,
Lubricants
2,036
766
2,800
2,500
2,800
6382 •
Repair
maint.
- building
221,877
64,002
185,000
219,172
196,400
8384 -
Repair
maint.
- vehicles
1,208
44
2,500
2,500
2,500
6388 •
Repair
maint.
- office
equipment
36
0887 •
Repair,
maint.,
replacement
1 computer
6388 •
Repair
maint.
- on-line
computer
6389 •
Repair
paint,
- other
equipment
1
6394 4 Travel
and
Mileage
8,545
1,604
8,000
6,000
6,000
6396 • Meetings
6397 • Out
-of -House
Training & Conferences
6480 • Software
I
8408 • Other
Expense
6510 •
Insurance
6520 •
Equipment Rentals
1,000
1,000
1,000
6940 •
Improvement
to Buildings
18,800
L
8082 a
Equip/furniture-over
$5000
6954
•
New
Computers
& other
technology
a
5,478 9,600
5,427,000
7,577,350
8,071,000
6980 • Capital
Improvements
I
Total
,
633,521
238,772
5,930,400
8,202,322
8,870,500
65
01- Xa50a59 Collection
Resources
-
ctua
u
get
Adopted
Planned
Expense
Account
2016
6/30117
2017
2018
I 2019
6220 • Minor
Equipment/Furniture
45k
4,271
3,500
3,500
3,500
6221 • E -book
Readers
6236 • Janitorial
supplies
6249 ; Operating
supplies
15,293
2,601
I 13,300
1 12,800
12,800
6250 ° Bib Processing
Supplies
153,894
79,346
234,136
4_ 205,636
205,636
6810• Postage
_ 29,407
10,224
38,200
li 33,950
34,025
6320 • Printing
6840 • Memberships
225
500
500
500
-
6846 * Public
Relations
6888 .
Programs
,6862 •
Electric
6364 •
Water
and sewer
6365 -
Natural
gas
6867 •
Phones
6369 •
Disposal
Services
I
6379 •
Professional
contracts
314,882
207,688
427,767
433,602
440,602
6880 •
Gasoline,
Motor Oil, Lubricants
6882 •
Repair
maint - building
I
6384 -
Repair
maint. - bookmobile
6385 • Repair
maint. - office equipment
0
6887 • Repair,
maint,
replacement
/ computer
6888 t Repair
,vain,, - on-line computer
6389 • Repair
maint. w other equipment
6394 • Travel
and
Mileage
C 8,784
2,926
9,775
9,400
9,400
6396 • Meetings
321
91
500
500
500
6397 • Out -of
-House
Training & Conferences
6410 - Book
678,327
230,991
584,000
598,000
585,000
•
6425 - Newspapers
Periodicals
4z128
23,141
8 000
[6
4 5
46,500
4
6480 - Ebooks _
188,453
72,402
160,000
100,000 !
100,000
6460 - Compact
Discs
48,862
16,685
48,000
45,000
45,000
6480 • Software
6400 - D' b/Blu
Pay
207,993
a
80 236
� �
176 000
175,000
17,8,000
6495 • Other
Epe
n
e
1
6496 - Electronic
resources
445,918
166,095 '
888 , 666 ,
484,000
464,000
6600 . Platform
Fees
36,707
6,712
' 18,700
18,850
25,350
6610 • Insurance
660 •
Equipment
Rentals
'
T
6840 • improvement
to Buildings
6952 •
Equip/furniture-over
$5000
6954 • New Computers
& other technology
220,669
29,867
75,366
60,000
6986 - Opening Day Collection
Teal ; 2,387,859 ,
908,175
2,210,744
2,226,788
1 2,167,313
66
01- xx-50►-55 Virtual
Library
Actual
YTD
Budget
Adopte
anne
Expense
Accour
. -
2016
I1?O/1L.
2017
2018
2019
6220 • Minor Equipment/Furniture
45k
2,000
6221 • Eabook
Readers
6236 • Janitorial supplies
6249 • Operating u lies
2,172
420
3,500
6250 • Bib Processing Supplies
9
F
6310 • Postage
6320 • Printing
6340 • Memberships
6345 • Public Relations
6358 • Programs
6362 • Electric
6364 • Water and sewer
6365 * Natural gas
6367 • Phones
6369 a Disposal
Services
6379 * Professional Contracts
6380 • Gasoline, Motor Oil, Lubricants
6382 • Repair maint - building.
6384 • Repair meint a bookmobile
6385 # Repair
maint. - office equipment
•
6367 • Repair, maint.,
replacement
/ computer
1
6368 • Repair maint. - on-line computer
6389 • Repair maint, other equipment
6394 • Travel and MkNe
366
7
325
6396 • Meetings
35
29
100
6397 • Out -of -Rouse Training & Conferences
6495 i Other Expense
6510 • Insurance
6520 • Equipment Rentals
6940 I Improvement ement to Buildings
6952 • Equip/furniture-over $5000
6954 • New Computers
& other technology
Tota
2,573
---ter-
456
--
6,225
- -
-
-
-
67
2015
Budget String
Coding
iudget Stringy coding - Numeric Sort
The following format is used for coding expenses for purchase order requisitions and for future
budgeting:
Fund
no- Dull
Definitions:
Expense, Locator. Department Project
■
■
i
fir Fund: A fiscal and accounting entity with a set of accounts recording revenues and
expenditures of the entity,
• Expenses: Charges incurred for operation, maintenance, supplies, equipment, etc to
benefit the current fiscal period.
Location: Various branch location or member library designations associated with a two -
digit code.
Department: A two -digit code associated with District Support Services departments.
• Project: A four -digit code associated with special expenditure categories.
Coding Examples
Example One: 014s6220-50.-51
O 1 =Gec.erat Fund 6220=Minor Equipment 50 —District Support Services 51=Aden inistration
Example Two: 01-62494410w00
{ I:=General Fund 6249=Operating Supplies 1 O=Centennial Park 00=No Department
Example Three*: 01-63 58 1 Om6otl41 O01
01=General Fund 63 5 8 Prograuns 10 -Centennial Park 00 --No Department
1010=Centennial Park Programs
*In most instances you will not need to code for projects unless you have expenses specifically related to
an item on the project list,
69
Schedule o' Budget C odes
Fund
S
a.
n
DI _ I
Location Codes
la) Department
Dii-
10 Centennial Park
15 Farr
20 Carbon Valley
30 Lincoln Park
40 Bookmobile
50 District Support Services
70 Ault (Northern Plains)
71 Erie
72 Kersey Library
73 Riverside Library & Cultural Center
75 Eaton
80 Fort Lupton
85 Hudson
�0 Johnstown (Glenn A. Jones)
95 Platteville
00 High Plains Library District
- LI El El
Department Codes
00 None
01 Board of Trustees
02 Executive Director
03 Associate Director
51 Administration
53 Public Information
54 Information Technology
55 Human Resources
56 Finance
57 Foundation
58 Facility Services
59 Collection Resources
65 Virtual Library
Proga ulTrojessional Co nx r ct /Project _ Codes
Programs
1010
1015
1020
1030
1071
1072
1073
8001
Centennial Park
Farr
Carbon Valley
Lincoln Park
Erie
Kersey
Riverside Library & Cultural Center
Outreach
Projects
2012
2013
2014
3513
8501
Riverside Library & Cultural C.v.
Lincoln Park
Energy Performance
Interlibrary Loan system
Spell Grant
70
Professional Contracts
5010
5015
5020
5030
5071
5072
5073
8002
Centennial Park
Farr
arbon Valley
Lincoln Park
Erie
Kersey
Riverside Library & Cultural Ctr,
Outreach
6000 Tax Distribution to Member Libraries
8010 Contingency / An amount budgeted for
expenditures that cannot be foreseen and planned
for in the budget process because of an
occurrence of an unusual or extraordinary event.
6105 Third Party Health Insurance Payment I
Insurance payment for COBRA insurance
coverage.
6110 Salaries / Wages paid to employees who are
employed by the District.
6112 Life/Disability Insurance I Premium paid for
short-term and long-term, life and disability
insurance coverage.
6136 Worker's Compensation / Premium paid for
worker's compensation insurance policy to provide
medical care to employees in the case of a work
related accident.
6137 Dental insurance I Premium paid for dental
insurance coverage as elected by employees,
6138 Medical Insurance f Premium paid for
medical insurance coverage as elected
by employees.
6139 Vision insurance I Premium paid far vision
insurance coverage as elected by employees.
6140 Social Security I Social Security taxes paid
by the District on the employees' behalf.
6144 Retirementl4g1 457 Expense / Employee
paid contribution to the 401A mandatory and 457
elective retirement plan.
6145 Legal Shield I Employee paid Legal
Services,
6146 Medicare I Federal withholding contribution
as part of social security program.
6148 Federal Unemployment Taxes I Amounts
paid by the District to provide unemployment
compensation benefits for employees.
6149 State Unemployment Taxes / Amounts paid
by the District to provide unemployment
compensation benefits for employees.
6200 Retirement Employer Contribution /
Amount paid by District to match employees'
contribution to the 401A retirement plan.
6203 Fees — Other 1 Miscellaneous fees.
6205 Bank Services Charges I Fees paid for bank
services.
/1
6220 Minor Equipment / Items costing less than
$5000, such as VCRs, projectors, televisions,
display units and typewriters
6221 E Readers / Kindle Fires and IPads.
6224 Foundation Purchases 1 Items purchased
by the District that the Foundation has approved for
funding.
6236 Janitorial Supplies / Items used to clean
and supply facilities, such as floor finish, stain
remover, toilet tissue, paper towels. hand soap,
and vacuum bags.
6249 Operating Supplies / Items such as pens,
paper, tape, scissors, desk accessories, binders,
paper clips, security cases, seasonal decorations,
break room supplies, and craft supplies. items
costing $100 and less.
6250 Tech Processing Supplies f items
purchased for processing library collection items,
6310 Postage I Mailing costs for sending letters
and packages.
6320 Printing I Printing and copying of materials
for Internal or external use.
6340 Memberships / Payment of membership
dues to professional organizations.
6345 Public Relations / Advertising expenses,
including recruitment ads, newspaper publications
and promotional items.
6358 Programs I Expenditures to promote and
conduct programs such as Summer Reading,
National Library Week and Children's Read Week.
May include prizes, arts and crafts, supplies,
decorations and refreshments,
6362 Electric I Expenditures for electrical services
provided by a public utility company,
6364 Water and Sewer I Expenditures for services
provided by public or private companies.
6365 Natural Gas I Expenditures for natural gas
services provided by a public utility company.
6367 Phones / Phone service charges paid to a
private utility company, including cell phones and
networking line connections.
6369 Disposal Services ! Pick up and removal of
waste and recyclable materials,
6379 Professional Contracts / Payment for
services rendered by outside contractors
(organizations or individuals),
6380 Gasoline, Motor Oil, Lubricants / Expenses
for fuel and lubricants to operate District vehicles.
6382 Repair & Maintenance -Buildings / Materials
and supplies for the repair and maintenance of
District buildings, includes IUght bulbs, paint,
lumber, and hardware supplies.
6384 Repair & Maintenance -Vehicles / Repair
and maintenance costs for District vehicles.
6385 Repair & Maintenance -Office Equipment
Services, supplies and maintenance
agreements purchased to repair and maintain
office equipment, such as copy machines,
microfiche readerlpri nters and fax machines.
6387 Repair, Maintenance, Replacement -
Computer / Services, supplies and maintenance
agreements purchased to repair and maintain
computer equipment, such as monitors, central
processing units and printers. Also includes cost of
replacement computers.
6388 Repair & Maintenance.Onsilne Computer /
Cost of upkeep for the Dynix Horizon system.
6389 Repair & Maintenance -Other Equipment I
Services. supplies and maintenance agreements
purchased to repair and maintain any equipment
that is riot otherwise classified.
6393 Tuition Reimbursement I Reimbursement
for classes taken by those employees continuing
their education,
6394 Travel & Mileage I Reimbursement for
mileage, parking, meals, and incidental
expenses incurred by a District employee when
conducting District business. This does not
include expenses incurred for conferences and
training.
6395 In -House Training / Costs of in-house
classes and seminars for staff needs,
6396 Meetings I Incidental expenses incurred
when hosting or attending meetings.
6397 Out-of4House Training & Conferences /
Expenses incurred for conference attendance, and
out -of -house training.
6398 Treasurer Fee / Fees paid to the county for
collection and distribution of property taxes.
6410 Books I Hardbound or softbound materials
purchased, not via a subscription.
5425 Periodicals I Printed materials purchased
with a subscription for magazines, newspapers, or
professional journals.
6430 E Books et Recorded audio materials in
cassette type form,
6460 Compact Discs / Recorded audio materials
including music in compact disk (CD) form,
6480 Software / Published software programs and
site licenses.
6490 DVDIBlue Ray / Recorded visual material in
DVD or Blue Ray format.
6496 Other Expense I Expenses not otherwise
classified.
6496 Electronic Resources I Subscription costs
for online databases.
6510 Insurance / Premiums paid for coverage of
bookmobiles, buildings, general liability and
Directors and Officers of the District,
6520 Equipment Rentals / Rental costs for
equipment rented by the District including
rentals of postage machine rental.
6952 Equipment/Furniture over $5000 /
Equipment or furniture items costing more
than $5000.
6953 RFID / Costs for the collection management
and inventory control system,
6954 New Computers & Other Technology I
Includes personal computers, monitors, printers,
and multi -functional equipment,
6980 Capital Improvements I Permanent repairs,
upgrades, remodel or improvements made to
enhance the appearance of a District building,
6 985 Lease Payment I Payments made to lease
Library buildings. Debt service transfer for 2001
COPS and 2006 COPS,
6986 Opening Day Collection / Expenses
incurred in purchasing Library materials for
opening day inventory.
72
Budget String CodIng - Alpha Sort
The following format is used for coding expenses for purchase order requisitions and for future
budgeting;
Fund
■
■
Definitions:
Expense, Location Department Project
■ �■ ■ ■ - E ■ - OO MOOD
• Fund: A fiscal and accounting entity with a set of accounts recording revenues and
expenditures of the entity.
Expenses: Charges incurred for operation, maintenance, supplies, equipment, etc to
benefit the current fiscal period.
Location: Various branch location or member library designations associated with a two -
digit code.
• Department: A two -digit code associated with. District Support Services departments.
• Project: A four -digit code associated with special expenditure categories.
Coding Examples
Example One: 01-6220-50-51
O 1=Qen.eral Fund 6220 Minor Equipment 50=District Support Services 51=Adm its istration
Example Two: 0142494040
O 1=+ eneral Fund 6249=Operating Supplies 1 o=Centennial Park 0O No Department
Example Three*: OI 6358-10-OO-1OO1
01=General Fund 63 8=Programs 1 Q=Centennial Park 0O No Department
100 I =Centennial Park Programs
*In most instances you will net need to code for projects unless you have expenses specifically
related to an item on the project ect list.
73
Sof Budget Codes
Fund
■
Expense
■
Location Codes
Location
■
10 Centennial Park
15 Parr
20 Carbon Valley
30 Lincoln Park
40 Bookmobile
50 District Support Services
70 Ault (Northern Plains)
71 Erie
72 Kersey Library
73 Riverside Library & Cultural Center
75 Eaton
80 Fort Lupton
85 Hudson
90 Johnstown (Gleitu A, Jones)
95 Platteville
00 High Plains Library District
Department
ETD -
Project
N
ODD
Department Codes
00 None
01 Board of Trustees
02 Executive Director
03 Associate Director
51 Administration
53 Public Information
54 Information Technology
55 Human Resources
56 Finance
57 Foundation
58 Facility Services
59 Collection Development
65 Virtual Library
Prograins/Professona1 Contracts/Project_Codes
_
Programs
1010
1015
1020
1030
1071
1072
1073
8001
Project
2010
2013
2014
3513
8501
Centennial Park
Fart
Carbon Valley
Lincoln Park
Erie
Kersey
Riverside Library & Cultural Center
Outreach - programming
Riverside Library & Cultural Ctr:
Lincoln Park
Energy Performance project
Interlibrary Loan system
Spell Grant
74
Professional Contracts
5010 Centennial Park
5015 Farr
5020 Carbon Valley
5030 Lincoln Park
5071 Erie
5072 Kersey
5073 Riverside Library & Cultural Ctr
8002 Outreach - professional contracts
Fund Code
01 General Fund / far the High Plains Library District
E.eriejxliture Codes
6206 Bank Services Charges / Fees paid for bank for funding.
6410 Books } Hardbound or softbound materials
purchased, not via a subscription.
6980 Capital Improvements /Permanent repairs, upgrades,
remodel or improvements made to enhance the appearance of a
District building.
6460 Compact Discs I Recorded audio
materials including music, in compact disk (CD) form.
6010 Contingency / An amount budgeted for
expenditures that cannot be foreseen and planned for in the
budget process because of an
occurrence of an unusual or extraordinary event.
6137 Dental Insurance ! Premium paid for dental insurance
coverage as elected by employees,
6369 Disposal Services I Pick up and removal of waste and
recyclable materials,
6490 DVD/Blue Ray / Recorded visual material in DVD or Blue
Ray format.
6430 EBooks / Recorded audio materials in cassette type form.
6362 Electric / Expenditures for electrical services provided by a
public utility company.
6496 Electronic Resources / Subscription on-line databases.
6221 E Readers I Includes Kindle and ipadsi
6962 Equipment/Furniture over $6000 / Equipment or furniture
items costing more than $5000.
6520 Equipment Rentals / Rental costs for equipment rented by
the District including rentals of postage meter machines,
6148 Federal Unemployment Taxes l Amounts paid by the
District to provide unemployment
compensation benefits for employees,
6203 Fees Other / Miscellaneous fees.
6224 Foundation Purchases / Items purchased by the District
that the Foundation has approved for funding.
6380 Gasoline, Motor Oil, Lubricants I Expenses for fuel and
lubricants to operate District vehicles.
6396 In -House Training I Costs of in-house classes and seminars
for staff needs
6510 Insurance / Premiums paid for coverage of bookmobiles,
buildings, general liability and
Directors and Officers of the District.
6236 Janitorial Supplies / items used to clean and supply
facilities, such as floor finish, stain remover, toilet tissue, paper
towels, hand soap, event, and vacuum bags.
75
6906 Lease Payment / Payments made to lease Library buildings.
Debt service transfer for
2001 COPS and 2006 COPS,
6149 Legal Shield / Employee paid Legal Services
6112 LifelDisability Insurance / Premium paid for short-term and
long-term, life and disability insurance coverage,
6138 Medical Insurance I Premium paid for medical costs for
insurance coverage as elected by employees.
6146 Medicare / Federal withholding contribution as part of social
security program,
6340 Memberships I Payment of membership dues to
professional organizations,
6396 Meetings I Incidental expenses incurred when hosting or
attending meetings.
6220 Minor Equipment / Items costing less than $5000, such as
VCR, projectors, televisions, display units and typewriters,
6365 Natural Gas / Expenditures for natural gas services provided
by a public utility company.
6954 New Computers & Other Technology / Includes personal
computers, monitors, printers, and multi -functional equipment
6986 Opening Day Collection / Expenses incurred in purchasing
Library materials for opening day inventory.
6249 Operating Supplies / Items such as pens, paper, tape,
scissors, desk accessories, binders, paper clips, security cases,
seasonal
decorations, break room supplies, and craft supplies. items costing
$100 and less,
8496 Other Expense I Expenses not otherwise classified.
8397 Out -of -House Training & Conferences /
Expenses incurred for conference attendance and out -of -house
training,
6425 Periodicals / Printed materials purchased with a subscription
for magazines, newspapers, or professional journals.
6367 Phones I Phone service charges paid to a private utility
company, including cell phones and networking line connections.
6310 Postage I Mailing costs for sending letters and packages.
6320 Printing I printing and copying of materials for internal and
external use.
6379 Professional Contracts I Payment for services rendered by
outside contractors (organizations or i nd ividuals)1
9369 Programs I Expenditures to promote and conduct programs
such as Summer Reading, National Library Week and Children's
Read Week. May include prizes, arts and crafts supplies,
decorations and refreshments.
6346 Public Relations / Advertising expenses, including
recruitment ads, newspaper publications and promotional items.
6382 Repair & Maintenance -,Buildings /Materials and supplies
for the repair and maintenance ut Distfnct building s, Includes light
bulbs, paint, lumber, and hardware supplies.
6387 Repair, Maintenance, Replacement- Computer/ Services,
supplies and maintenance agreements purchased to repair and
maintain computer equipment, such as monitors, central
processing units and printers. Also includes cost of replacement
computers.
6385 Repair & Maintenance. -Office Equipment
Services, supplies and maintenance agreements purchased to
repair and maintain office equipment, such as copy machines,
microfiche reader/printers and fax machines.
6388 Repair & Maintenance -On-line Computer / Ccsts of
upkeep for the Dynix Horizon system.
6389 Repair & Maintenance -Other Equipment
Services, supplies and maintenance agreements purchased to
repair and maintain any equipment that Is not otherwise classified.
6384 Repair & Maintenance -Vehicles I Repair and maintenance
costs for District vehicles.
6144 Retirement/401 A1497 Expense I Employee paid contribution
to the 401A mandatory and 457 elective retirement plan.
6200 Retirement — Employer contribution I Amount p&d by
District to match employees' contribution to the 401A retirement
plan.
6110 Salaries / Wages paid to employees who are employed by
the District.
6140 Social Security / Social Security taxes paid by the District
on the employees' behalf,
6480 Software I Published software programs and site licenses.
75
6149 State Unemployment Taxes /Amounts paid by the District
to provide unemployment compensation benefits for employees,
6000 Tax Distribution to Member Libraries
6260 Tech Processing Supplies I Items purchased for
processing library collection items.
8186 Third Party Health Insurance Payment/
Insurance payment for COBRA insurance
coverage,
6394 Travel & Mileage I Reimbursement for mileage parking,
meals, and incidental
expenses incurred by a District employee when conducting District
business. This does not Include expenses incurred for conferences
and training.
6398 Treasurer Fee / Fees paid to the county for collection and
distribution of property taxes.
6393 Tuition Reimbursement I Reimbursement for classes taken
by those employees continuing
their education
6139 Vision Insurance / Premium paid for vision insurance
coverage as elected by employees.
8384 Water and Sewer I Expenditures for services provided by
public or private companies,
6136 Worker's Compensation t Premium paid for worker's
compensation Insurance policy to provide medical care to
employees in the case of a work rel fetl ,tai ent
Hello