HomeMy WebLinkAbout20172652RESOLUTION
RE: APPROVE GRANT AGREEMENT FOR JUVENILE DIVERSION PROGRAM AND
AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Grant Agreement for the Juvenile
Diversion Program between the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, on behalf of the 19th Judicial District Attorney's Office,
and the Colorado Division of Criminal Justice, commencing July 1, 2017, and ending June 30,
2018, with further terms and conditions being as stated in said agreement, and
WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Grant Agreement for the Juvenile Diversion Program between the
County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, on behalf of the 19th Judicial District Attorney's Office, and the Colorado Division of
Criminal Justice, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said agreement.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 31st day of July, A.D., 2017, nunc pro tunc July 1, 2017.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORAPO
ATTEST:daQ,
Weld County Clerk to the Board
APPRO D AS T
!S,6u ty ""orney
Date of signature: ' s( L5( (
cc: pct. C1cs),ck-C BO)
to/I-7/17
Julie Pv,Cozad, Chair
Steve Moreno, Pro-Tem
EXCUSED
Sean P. Conway
rbara Kirkmeyer
2017-2652
DA0026
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
RE: Signatures for Acceptance of Grant Funds for Juvenile Diversion
DEPARTMENT: District Attorney DATE: 7/5/2017
PERSON REQUESTING: Kirsta Britton
Brief description of the problem/issue:
The following need signatures in order to accept awarded funds from the state:
-Division of Criminal Justice Juvenile Diversion grant agreement needs a signature from the Chair to the Board
-Interagency Agreement between the State Court Administrators Office and the DA's Office needs a signature
from the District Attorney only.
Additionally, the updated MOU with Youth and Family Connections, requires signatures. This MOU supports
the collaboration between the DA's Office and YFC for the Juvenile Diversion Restorative Justice program.
What options exist for the Board? (Include consequences, impacts, costs, etc. of options)
Please provide consent to move these items to a Board agenda for authorization for signatures.
Recommendation:
Approve
Recommendation
Sean P. Conway
Julie A. Cozad, Chair
Mike Freeman
Barbara Kirkmeyer
Steve Moreno, Pro-Tem
Schedule
Work Session
Other/Comments:
2017-2652
Grantee: Weld County
Project: Weld County Juvenile Diversion Program
DCJ Grant #: 2018 -DV -18-20015-19
STATE OF COLORADO GRANT AGREEMENT
State Agency
Department of Public Safety, Division of Criminal Justice
Grantee
Weld County
Grant Agreement Maximum Amount
Initial Term
State Fiscal Year 2018
Total for All State Fiscal Years
$ 95,359.00
$ 95,359.00
SIGNATURE AND COVER PAGE
Contract Number or DCJ Grant Number
N/A
Grant Agreement Performance Beginning Date
July 01, 2017
Initial Grant Agreement Expiration Date
June 30, 2018
Grant Agreement Description
District Attorney's Office, 19th Judicial District Juvenile
Diversion program.
THE PARTIES HERETO HAVE EXECUTED THIS GRANT AGREEMENT
Each person signing this Grant Agreement represents and warrants that he or she is duly authorized to execute this Grant
Agreement and to bind the Party authorizing his or her signature.
GRANTEE
Weld County
y: Julie Cozad, Chair, Id County Commissioners
Date:
UL 31 Thu
STATE OF COLORADO
John W. Hickenlooper, Governor
Department of Public Safety
Stan Hilke Executive Director
OR/i
By: Joe Thome, Director, Division of Criminal Justice
Date:
3/7/1 7
By:
LEGAL REVIEW
Cynthia H. Coffman, Attorney General
Assistant Attorney General
Date:
In accordance with §24-30-202 C.R.S., this Grant Agreement is not valid until signed and dated below by the State Controller
or an authorized delegate.
RECEIVED
AUG 0 4 2017
DCJ
STATE CONTROLLER
ert Jaros, CPA, MBA, JD
By: / S��ed(
Lyndsay , lelland, C.,' a and Grants Coordinator,
Departme t . f Public Sa ety, Division of Criminal Justice
Effective Date:
8/7 /
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Grantee: Weld County
Project: Weld County Juvenile Diversion Program DCJ Grant #: 2018 -DV -18-20015-19
1. PARTIES
This Grant Agreement (hereinafter called "Agreement") is entered into by and between Weld
County (hereinafter called "Grantee"), and the STATE OF COLORADO acting by and through
the Department of Public Safety, Division of Criminal Justice (hereinafter called the "State" or
"DCJ"). Grantee and the State agree to the terms and conditions in this Agreement.
2. TERM AND EFFECTIVE DATE
A. Effective Date
This Agreement shall not be valid or enforceable until the Effective Date, and Agreement
Funds shall be expended by Initial Grant Agreement Expiration Date shown on the Signature
and Cover Page for this Agreement. The State shall not be bound by any provision of this
Agreement before the Effective Date, and shall have no obligation to pay Grantee for any
Work performed or expense incurred before the Effective Date or after the Agreement
Expiration Date.
B. Initial Term
Unless otherwise permitted in §2.A, the Parties' respective performances under this
Agreement shall commence on the Grant Agreement Performance Beginning Date shown on
the Signature and Cover Page for this Agreement and shall terminate on the Initial Agreement
Expiration Date shown on the Signature and Cover Page for this Agreement (the "Initial
Term") unless sooner terminated or further extended in accordance with the terms of this
Agreement.
C. Extension Terms - State's Option
The State, at its discretion, shall have the option to extend the performance under this
Agreement beyond the Initial Term for a period, or for successive periods, of 1 year or less
at the same rates and under the same terms specified in the Agreement (each such period an
"Extension Term"). In order to exercise this option, the State shall provide written notice to
Grantee in a form substantially equivalent to Exhibit C- Sample Option Letter. Except as
stated in §2.B, the total duration of this Agreement, including the exercise of any options to
extend, shall not exceed 5 years from its Effective Date absent prior approval from the State
Purchasing Director in accordance with the Colorado Procurement Code.
D. End of Term Extension
If this Agreement approaches the end of its Initial Term, or any Extension Term then in place,
the State, at its discretion, upon written notice to Grantee as provided in §18, may unilaterally
extend such Initial Term or Extension Term for a period not to exceed 2 months (an "End of
Term Extension"), regardless of whether additional Extension Terms are available or not.
The provisions of this Agreement in effect when such notice is given shall remain in effect
during the End of Term Extension. The End of Term Extension shall automatically terminate
upon execution of a replacement contract or modification extending the total term of the
Agreement.
E. Early Termination in the Public Interest
The State is entering into this Agreement to serve the public interest of the State of Colorado
as determined by its Governor, General Assembly, or Courts. If this Agreement ceases to
further the public interest of the State, the State, in its discretion, may terminate this
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Agreement in whole or in part. This subsection shall not apply to a termination of this
Agreement by the State for breach by Grantee, which shall be governed by §1.A.i.
i. Method and Content
The State shall notify Grantee of such termination in accordance with §17. The notice
shall specify the effective date of the termination and whether it affects all or a portion
of this Agreement.
ii. Obligations and Rights
Upon receipt of a termination notice for termination in the public interest, Grantee shall
be subject to §1.A.i.a.
iii. Payments
If the State terminates this Agreement in the public interest, the State shall pay Grantee
an amount equal to the percentage of the total reimbursement payable under this
Agreement that corresponds to the percentage of Work satisfactorily completed and
accepted, as determined by the State, less payments previously made. Additionally, if
this Agreement is less than 60% completed, as determined by the State, the State may
reimburse Grantee for a portion of actual out-of-pocket expenses, not otherwise
reimbursed under this Agreement, incurred by Grantee which are directly attributable
to the uncompleted portion of Grantee's obligations, provided that the sum of any and
all reimbursement shall not exceed the maximum amount payable to Grantee hereunder.
3. AUTHORITY
Authority to enter into this Agreement exists in the law as follows:
A. State Authority
i. Colorado Revised Statute 24-33.503 and 507
4. RECITALS
A. Appropriation, and Approval
Funds have been budgeted, appropriated and otherwise made available and a sufficient
unencumbered balance thereof remains available for payment. Required approvals, clearance
and coordination have been accomplished from and with appropriate agencies.
B. Consideration
The Parties acknowledge that the mutual promises and covenants contained herein and other
good and valuable consideration are sufficient and adequate to support this Grant.
C. References
All references in this Grant to sections (whether spelled out or using the § symbol),
subsections, exhibits or other attachments, are references to sections, subsections, exhibits or
other attachments contained herein or incorporated as a part hereof, unless otherwise noted.
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Grantee: Weld County
Project: Weld County Juvenile Diversion Program DCJ Grant #: 2018 -DV -18-20015-19
5. PURPOSE
The state Juvenile Diversion purpose is to prevent further involvement of juveniles in the formal
justice system. Focusing on holding youth accountable for behavior while involving them in
programs and activities to prevent future criminal and delinquent behavior.
6. DEFINITIONS
The following terms as used herein shall be construed and interpreted as follows:
A. "Agreement" means this agreement, including all attached Exhibits, all documents
incorporated by reference, all referenced statutes, rules and cited authorities, and any future
modifications thereto.
B. "Agreement Funds" means the funds that have been appropriated, designated, encumbered,
or otherwise made available for payment by the State under this Agreement.
C. "Budget" means the budget for the Work described in Exhibit B2 — Budget and Budget
Narrative.
D. "Business Day" means any day in which the State is open and conducting business, but shall
not include Saturday, Sunday or any day on which the State observes one of the holidays
listed in §24-11-101(1) C.R.S.
E. "CJI" means criminal justice information collected by criminal justice agencies needed for
the performance of their authorized functions, including, without limitation, all information
defined as criminal justice information by the U.S. Department of Justice, Federal Bureau of
Investigation, Criminal Justice Information Services Security Policy, as amended and all
Criminal Justice Records as defined under §24-72-302 C.R.S.
F. "CORA" means the Colorado Open Records Act, §§24-72-200.1 et. seq., C.R.S.
G. "Effective Date" means the date on which this Agreement is approved and signed by the
Colorado State Controller or designee, as shown on the Signature and Cover Page for this
Agreement.
H. "End of Term Extension" means the time period defined in §2D
I. "Equipment" means tangible, nonexpendable property with an acquisition cost of $5,000 or
more and a useful life of more than one year. Software, regardless of cost, is not considered
equipment.
J. "Evaluation" means the process of examining Grantee's Work and rating is based on criteria
established in §7 and Exhibit B1 — Statement of Work, Goals and Objectives.
THE REST OF THIS PAGE INTENTIONALLY LEFT BLANK
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K. "Exhibits" means the following exhibits attached to this Agreement:
ii. Exhibit Al - Special Conditions
iii. Exhibit A2 - Grant Requirements
iv. Exhibit B I - Statement of Work
v. Exhibit B2 - Budget and Budget Narrative
vi. Exhibit C - Sample Option Letter
vii. Exhibit D - Sample Grant Funding Change Letter
L. "Forms" are a type of document with various different blank spaces for answers or
information to document or request information and attached as exhibits or provided to the
Grantee throughout the term of this grant. Forms will be periodically updated, changed,
modified, adjusted, transformed, amended, or altered at the discretion of the State and
provided to the Grantee to best meet the needs of the information being collected and
recorded.
M. "Goods" means any movable material acquired, produced, or delivered by Grantee as set
forth in this Agreement and shall include any movable material acquired, produced, or
delivered by Grantee in connection with the Services.
N. "Grant Funds" means available funds payable by the State to Grantee pursuant to this Grant.
O. "Grants Management System" or "GMS" means any online electronic grant system used
to solicit, apply, review, manage, and close out a grant. (Use of a GMS is established by the
state agency or division managing the grant funds).
P. "Incident" means any accidental or deliberate event that results in or constitutes an imminent
threat of the unauthorized access or disclosure of State Confidential Information or of the
unauthorized modification, disruption, or destruction of any State Records.
Q. "Initial Term" means the time period as shown on the Signature and Cover Page for this
Agreement.
R. "Party" means the State or Grantee, and "Parties" means both the State and Grantee.
S. "PII" means personally identifiable information including, without limitation, any
information maintained by the State about an individual that can be used to distinguish or
trace an individual's identity, such as name, social security number, date and place of birth,
mothers maiden name, or biometric records; and any other information that is linked or
linkable to an individual, such as medical, educational, financial, and employment
information. PII includes, but is not limited to, all information defined as personally
identifiable information in §24-72-501 C.R.S.
T. "Program" means the 2017-2018 State Juvenile Diversion grant program that provides the
funding for this Grant.
U. "Review" means examining Grantee's Work to ensure that it is adequate, accurate, correct
and in accordance with the criteria established in §7 and Exhibits B1 — Statement of Work
and B2 - Budget and Budget Narrative.
V. "Services" means the services to be performed by Grantee as set forth in this Agreement,
and shall include any services to be rendered by Grantee in connection with the Goods.
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W. "State Confidential Information" means any and all State Records not subject to disclosure
under CORA. State Confidential Information shall include, but is not limited to, PII, PCI,
CJI, and State personnel records not subject to disclosure under CORA.
X. "State Fiscal Rules" means that fiscal rules promulgated by the Colorado State Controller
pursuant to §24-30-202(13)(a).
Y. "State Fiscal Year" means a 12 month period beginning on July 1 of each calendar year and
ending on June 30 of the following calendar year. If a single calendar year follows the term,
then it means the State Fiscal Year ending in that calendar year.
Z. "State Purchasing Director" means the position described in the Colorado Procurement
Code and its implementing regulations.
AA. "State Records" means any and all State data, information, and records, regardless of
physical form, including, but not limited to, information subject to disclosure under CORA.
BB. "Subcontractor" means third -parties, if any, engaged by Grantee via a procurement process
to provide goods or services for the use and benefit to the Grantee.
CC. "Subgrantee" means third -parties, if any, engaged by Grantee to aid in performance of the
Work.
DD. "Work" means the delivery of the Goods and performance of the Services described in this
Agreement.
EE. "Work Product" means the tangible and intangible results of the Work, whether finished or
unfinished, including drafts. Work Product includes, but is not limited to, documents, text,
software (including source code), research, reports, proposals, specifications, plans, notes,
studies, data, images, photographs, negatives, pictures, drawings, designs, models, surveys,
maps, materials, ideas, concepts, know-how, and any other results of the Work. "Work
Product" does not include any material that was developed prior to the Effective Date that is
used, without modification, in the performance of the Work.
Any other term used in this Agreement that is defined in an Exhibit shall be construed and
interpreted as defined in that Exhibit.
7. STATEMENT OF WORK
Grantee shall complete the Work as described in this Agreement and in accordance with the
provisions of Exhibit B1 — Statement of Work. The State shall have no liability to compensate
Grantee for the delivery of any goods or the performance of any services that are not specifically
set forth in this Agreement.
The State may increase or decrease the quantity of goods/services described Exhibits B1 —
Statement of Work and B2 - Budget and Budget Narrative based upon the rates established in
the Grant. If the State exercises the option, it will provide written notice to Grantee at least 15 days
prior to the end of the current grant term in a form substantially equivalent to Exhibit C — Sample
Option Letter. Delivery/performance of the goods/service shall continue at the same rates and
terms. If exercised, the provisions of the Option Letter shall become part of and be incorporated
into the original grant.
A. Completion
Grantee shall complete the Work as described in this Agreement and in accordance with the
provisions of Exhibit B1 — Statement of Work. The State shall have no liability to
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compensate Grantee for the delivery of any goods or the performance of any services that are
not specifically set forth in this Agreement.
The State may increase or decrease the quantity of goods/services described Exhibits Exhibit
B1 — Statement of Work and B2 - Budget and Budget Narrative based upon the rates
established in the Grant. If the State exercises the option, it will provide written notice to
Grantee at least 15 days prior to the end of the current grant term in a form substantially
equivalent to Exhibit C — Sample Option Letter. Delivery/performance of the goods/service
shall continue at the same rates and terms. If exercised, the provisions of the Option Letter
shall become part of and be incorporated into the original grant.
B. Goods and Services
Grantee shall procure Goods and Services necessary to complete the Work. Such
procurement shall be accomplished using the Grant Funds and shall not increase the
maximum amount payable hereunder by the State.
C. Employees
All persons employed by Grantee or Subgrantees shall be considered Grantee's or
Subgrantees' employee(s) for all purposes hereunder and shall not be employees of the State
for any purpose as a result of this Grant.
8. PAYMENTS TO GRANTEE
A. Maximum Amount
Payments to Grantee are limited to the unpaid, obligated balance of the Agreement Funds.
Grantee agrees to provide any additional funds required for the successful completion of the
Work. The State shall not pay Grantee any amount under this Agreement that exceeds the
Agreement Maximum for each State Fiscal Year shown on the Signature and Cover Page of
this Agreement.
B. Payment Procedures
i. Invoices and Payment
a. The State shall pay Grantee in the amounts and in accordance with the schedule and
other conditions set forth in Exhibit B2 - Budget and Budget Narrative.
b. Grantee shall initiate payment requests by invoice to the State, in a form and manner
approved by the State. If a state agency or division is using a GMS, payment
requests shall be submitted electronically by the Grantee and accepted electronically
by the State within the system. The Grantee shall maintain all grant related records
with original signatures on file within the Grantee's record and in accordance with
requirements in §10.
c. The State shall pay each invoice within 45 days following the State's receipt of that
invoice, so long as the amount invoiced correctly represents Work completed by
Grantee and previously accepted by the State during the term that the invoice
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covers. If the State determines that the amount of any invoice is not correct, then
Grantee shall make all changes necessary to correct that invoice.
d. The acceptance of an invoice shall not constitute acceptance of any Work performed
or deliverables provided under the Agreement.
ii. Interest
Amounts not paid by the State within 45 days of the State's acceptance of the invoice
shall bear interest on the unpaid balance beginning on the 45th day at the rate of 1% per
month, as required by §24-30-2O2(24)(a), C.R.S., until paid in full; provided, however,
that interest shall not accrue on unpaid amounts that the State disputes in writing.
Grantee shall invoice the State separately for accrued interest on delinquent amounts,
and the invoice shall reference the delinquent payment, the number of day's interest to
be paid and the interest rate.
iii. Available Funds -Contingency -Termination
The State is prohibited by law from making commitments beyond the term of the
current State Fiscal Year. Payment to Grantee beyond the current State Fiscal Year is
contingent on the appropriation and continuing availability of Agreement Funds in any
subsequent year (as provided in the Colorado Special Provisions). If federal funds or
funds from any other non -State funds constitute all or some of the Agreement Funds,
the State's obligation to pay Grantee shall be contingent upon such non -State funding
continuing to be made available for payment. Payments to be made pursuant to this
Agreement shall be made only from Agreement Funds, and the State's liability for such
payments shall be limited to the amount remaining of such Agreement Funds. If State,
federal or other funds are not appropriated, or otherwise become unavailable to fund
this Agreement, the State may, upon written notice, terminate this Agreement, in whole
or in part, without incurring further liability. The State shall, however, remain obligated
to pay for Services and Goods that are delivered and accepted prior to the effective date
of notice of termination, and this termination shall otherwise be treated as if this
Agreement were terminated in the public interest as described in §2.E.
iv. Erroneous Payments
The State may recover, at the State's discretion, payments made to Grantee in error for
any reason, including, but not limited to, overpayments or improper payments, and
unexpended or excess funds received by Grantee. The State may recover such payments
by deduction from subsequent payments under this Agreement, deduction from any
payment due under any other contracts, grants or agreements between the State and
Grantee, or by any other appropriate method for collecting debts owed to the State.
C. Use of Funds
Grant Funds shall be used only for eligible costs identified herein and/or in the Budget.
Grantee may adjust budgeted expenditure amounts up to 10% within each line item of said
Budget with written approval of the State. Adjustments in excess of 10% shall be
authorized by the State in an amendment to this Grant. The State's total consideration shall
not exceed the maximum amount shown herein.
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D. Matching Funds
Grantee shall provide matching funds as provided in Exhibit B2 - Budget and Budget
Narrative. Grantee shall have raised the full amount of matching funds prior to the
Effective Date and shall report to the State regarding the status of such funds upon request.
E. Reimbursement of Grantee Costs
The State shall reimburse the Grantee's allowable costs, not exceeding the maximum total
amount described in Exhibit B2 - Budget and Budget Narrative and §8. However, any
costs incurred by the Grantee prior to the Effective Date shall not be reimbursed. Grantee
costs for Work performed after the Fund Expenditure End Date shown on the Signature and
Cover Page for this Agreement, or after any phase performance period end date for a
respective phase of the Work, shall not be reimbursable. The State shall only reimburse
allowable costs if those costs are:
i. Reasonable and necessary to accomplish the Work and for the Goods and Services
provided; and
ii. Are equal to the actual net cost to the Grantee (i.e. the price paid minus any items of
value received by the Grantee that reduce the cost actually incurred).
F. Close -Out.
Grantee shall close out this Award within 90 days after the Fund Expenditure End Date shown
on the Signature and Cover Page for this Agreement. To complete close out, Grantee shall
submit to the State all deliverables (including documentation) as defined in this Agreement
and Grantee's final reimbursement request or invoice. The State will withhold 5% of
allowable costs until all final documentation has been submitted and accepted by the State as
substantially complete.
9. REPORTING - NOTIFICATION
A. Quarterly Reports
In addition to any reports required pursuant to §20 or pursuant to any other Exhibit, for any
Agreement having a term longer than 3 months, Grantee shall submit, on a quarterly basis,
a written report specifying progress made for each specified performance measure and
standard in this Agreement. Such progress report shall be in accordance with the procedures
developed and prescribed by the State. Progress reports shall be submitted to the State not
later than 5 Business Days following the end of each calendar quarter or at such time as
otherwise specified by the State.
B. Litigation Reporting
If Grantee is served with a pleading or other document in connection with an action before
a court or other administrative decision making body, and such pleading or document
relates to this Agreement or may affect Grantee's ability to perform its obligations under
this Agreement, Grantee shall, within 10 days after being served, notify the State of such
action and deliver copies of such pleading or document to the State's principal
representative identified in §17.
C. Performance and Final Status
Grantee shall submit all financial, performance and other reports to the State no later than 60
calendar days after the end of the Initial Term if no Extension Terms are exercised, or the
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final Extension Term exercised by the State, containing an Evaluation and Review of
Grantee's performance and the final status of Grantee's obligations hereunder.
D. Violations Reporting
Grantee shall disclose, in a timely manner, in writing to the State, all violations of federal or
State criminal law involving fraud, bribery, or gratuity violations potentially affecting the
Award. The State or the Federal Awarding Agency may impose any penalties for
noncompliance, which may include, without limitation, suspension or debarment.
E. Noncompliance
Grantee's failure to provide reports and notify the State in a timely manner in accordance
with this §09 may result in the delay of payment of funds and/or termination as provided
under this Grant.
F. Subgrants
Copies of any and all subgrants entered into by Grantee to perform its obligations hereunder
shall be submitted to the State or its principal representative upon request by the State. Any
and all subgrants entered into by Grantee related to its performance hereunder shall comply
with all applicable federal and state laws and shall provide that such subgrants be governed
by the laws of the State of Colorado.
10. GRANTEE RECORDS
A. Maintenance
Grantee shall make, keep, maintain, and allow inspection and monitoring by the State of a
complete file of all records, documents, communications, notes and other written materials,
electronic media files, and communications, pertaining in any manner to the Work or the
delivery of Services (including, but not limited to the operation of programs) or Goods
hereunder. Grantee shall maintain such records for a period (the "Record Retention
Period") of three years following the date of submission to the State of the final expenditure
report. If any litigation, claim, or audit related to this Award starts before expiration of the
Record Retention Period, the Record Retention Period shall extend until all litigation,
claims, or audit findings have been resolved and final action taken by the State, a cognizant
agency for audit, oversight or indirect costs, and the State, may notify Grantee in writing
that the Record Retention Period shall be extended. For records for real property and
equipment, the Record Retention Period shall extend three years following final disposition
of such property.
B. Inspection
Grantee shall permit the State to audit, inspect, examine, excerpt, copy and transcribe Grantee
Records during the Record Retention Period. Grantee shall make Grantee Records available
during normal business hours at Grantee's office or place of business, or at other mutually
agreed upon times or locations, upon no fewer than 2 Business Days' notice from the State,
unless the State determines that a shorter period of notice, or no notice, is necessary to protect
the interests of the State.
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C. Monitoring
The State will monitor Grantee's performance of its obligations under this Agreement using
procedures as determined by the State. The State shall monitor Grantee's performance in a
manner that does not unduly interfere with Grantee's performance of the Work.
D. Final Audit Report
Grantee shall promptly submit to the State a copy of any final audit report of an audit
performed on Grantee's records that relates to or affects this Agreement or the Work, whether
the audit is conducted by Grantee or a third party.
11. CONFIDENTIAL INFORMATION -STATE RECORDS
A. Confidentiality
Grantee shall keep all State records and information confidential at all times and to comply
with all laws and regulations concerning confidentiality of information. Any request or
demand by a third party for State records and information in the possession of Grantee shall
be immediately forwarded to the State's principal representative.
B. Other Entity Access and Nondisclosure Agreements
Grantee may provide State Records to its agents, employees, assigns, Subgrantees and
Subcontractors as necessary to perform the Work, but shall restrict access to State
Confidential Information to those agents, employees, assigns, Subgrantees and
Subcontractors who require access to perform their obligations under this Agreement.
Grantee shall ensure all such agents, employees, assigns, Subgrantees and Subcontractors
sign nondisclosure agreements at least as protective as those in this Agreement, and that the
nondisclosure agreements are in force at all times the agent, employee, assign, Subgrantees
or Subcontractor has access to any State Confidential Information. Grantee shall provide
copies of those signed nondisclosure restrictions to the State upon request.
C. Use, Security, and Retention
Grantee shall use, hold and maintain State Confidential Information in compliance with any
and all applicable laws and regulations in facilities located within the United States, and
shall maintain a secure environment that ensures confidentiality of all State Confidential
Information wherever located. Grantee shall provide the State with access, subject to
Grantee's reasonable security requirements, for purposes of inspecting and monitoring
access and use of State Confidential Information and evaluating security control
effectiveness. Upon the expiration or termination of this Agreement, Grantee shall return
State Records provided to Grantee or destroy such State Records and certify to the State
that it has done so, as directed by the State. If Grantee is prevented by law or regulation
from returning or destroying State Confidential Information, Grantee warrants it will
guarantee the confidentiality of, and cease to use, such State Confidential Information.
D. Incident Notice and Remediation
If Grantee becomes aware of any Incident, it shall notify the State immediately and cooperate
with the State regarding recovery, remediation, and the necessity to involve law enforcement,
as determined by the State. Unless Grantee can establish that none of Grantee or any of its
agents, employees, assigns, Subgrantees or Subcontractors are the cause or source of the
Incident, Grantee shall be responsible for the cost of notifying each person who may have
been impacted by the Incident. After an Incident, Grantee shall take steps to reduce the risk
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of incurring a similar type of Incident in the future as directed by the State, which may
include, but is not limited to, developing and implementing a remediation plan that is
approved by the State at no additional cost to the State.
12. CONFLICTS OF INTEREST
A. Actual Conflicts of Interest
Grantee shall not engage in any business or activities, or maintain any relationships that
conflict in any way with the full performance of the obligations of Grantee under this
Agreement. Such a conflict of interest would arise when a Grantee, Subgrantee or
Subcontractor's employee, officer or agent were to offer or provide any tangible personal
benefit to an employee of the State, or any member of his or her immediate family or his or
her partner, related to the award of, entry into or management or oversight of this Agreement.
B. Apparent Conflicts of Interest
Grantee acknowledges that, with respect to this Agreement, even the appearance of a conflict
of interest shall be harmful to the State's interests. Absent the State's prior written approval,
Grantee shall refrain from any practices, activities or relationships that reasonably appear to
be in conflict with the full performance of Grantee's obligations under this Agreement.
C. Disclosure to the State
If a conflict or the appearance of a conflict arises, or if Grantee is uncertain whether a conflict
or the appearance of a conflict has arisen, Grantee shall submit to the State a disclosure
statement setting forth the relevant details for the State's consideration. Failure to promptly
submit a disclosure statement or to follow the State's direction in regard to the actual or
apparent conflict constitutes a breach of this Agreement.
13. INSURANCE
Grantee shall obtain and maintain, and ensure that each Subgrantee and Subcontractor shall obtain
and maintain, insurance as specified in this section at all times during the term of this Agreement.
All insurance policies required by this Agreement that are not provided through self-insurance shall
be issued by insurance companies with an AM Best rating of A -VIII or better.
A. Workers' Compensation
Workers' compensation insurance as required by state statute, and employers' liability
insurance covering all Grantee, Subgrantee or Subcontractor employees acting within the
course and scope of their employment.
B. General Liability
Commercial general liability insurance written on an Insurance Services Office occurrence
form, covering premises operations, fire damage, independent contractors, products and
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completed operations, blanket contractual liability, personal injury, and advertising liability
with minimum limits as follows:
i. $1,000,000 each occurrence;
ii. $1,000,000 general aggregate;
iii. $1,000,000 products and completed operations aggregate; and
iv. $50,000 any I fire.
C. Automobile Liability
Automobile liability insurance covering any auto (including owned, hired and non -owned
autos) with a minimum limit of $1,000,000 each accident combined single limit. .
D. Protected Information
Liability insurance covering all loss of State Confidential Information, such as PII, and CJI,
and claims based on alleged violations of privacy rights through improper use or disclosure
of protected information with minimum limits as follows:
i. $1,000,000 each occurrence; and
ii. $2,000,000 general aggregate.
E. Additional Insured
The State of Colorado shall be named as additional insured on all commercial general liability
policies (leases and construction contracts require additional insured coverage for completed
operations) required of Grantee, Subgrantees and Subcontractors.
F. Primacy of Coverage
Coverage required of Grantee and each Subgrantee and Subcontractor shall be primary over
any insurance or self-insurance program carried by Grantee or the State.
G. Cancellation
All commercial insurance policies shall include provisions preventing cancellation or non -
renewal, except for cancellation based on non-payment of premiums, without at least 30 days
prior notice to Grantee and Grantee shall forward such notice to the State in accordance with
§17 within 7 days of Grantee's receipt of such notice.
H. Subrogation Waiver
All commercial insurance policies secured or maintained by Grantee or its Subgrantees and
Subcontractors in relation to this Agreement shall include clauses stating that each carrier
shall waive all rights of recovery under subrogation or otherwise against Grantee or the State,
its agencies, institutions, organizations, officers, agents, employees, and volunteers.
I. Public Entities
If Grantee is a "public entity" within the meaning of the Colorado Governmental Immunity
Act, §24-10-101, et seq., C.R.S. (the "GIA"), Grantee shall maintain, in lieu of the liability
insurance requirements stated above, at all times during the term of this Contract such liability
insurance, by commercial policy or self-insurance, as is necessary to meet its liabilities under
the GIA. If a Subgrantee or Subcontractor is a public entity within the meaning of the GIA,
Grantee shall ensure that the Subgrantee or Subcontractor maintain at all times during the
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terms of this Grantee, in lieu of the liability insurance requirements stated above, such
liability insurance, by commercial policy or self-insurance, as is necessary to meet the
Subgrantee's or Subcontractor's obligations under the GIA.
J. Non -Public Entities
If Grantee is not a "public entity" within the meaning of the GIA, Grantee shall obtain and
maintain during the term of this Grant insurance coverage and policies meeting the same
requirements set forth in this §13 with respect to Subgrantees that are not "public entities".
K. Certificates
For each commercial insurance plan provided by Grantee under this Agreement, Grantee
shall provide to the State certificates evidencing Grantee's insurance coverage required in
this Agreement within 7 Business Days following the Effective Date. Grantee shall provide
to the State certificates evidencing Subgrantee/Subcontractor insurance coverage required
under this Agreement within 7 Business Days following the Effective Date, except that, if
Grantee's subgrant/subcontract is not in effect as of the Effective Date, Grantee shall provide
to the State certificates showing Subgrantee/Subcontractor insurance coverage required under
this Agreement within 7 Business Days following Grantee's execution of the
subgrant/subcontract. No later than 15 days before the expiration date of Grantee's or any
Subgrantee's/Subcontractor's coverage, Grantee shall deliver to the State certificates of
insurance evidencing renewals of coverage. At any other time during the term of this
Agreement, upon request by the State, Grantee shall, within 7 Business Days following the
request by the State, supply to the State evidence satisfactory to the State of compliance with
the provisions of this §13.
14. BREACH
A. Defined
The failure of a Party to perform any of its obligations in accordance with this Agreement, in
whole or in part or in a timely or satisfactory manner, shall be a breach. The institution of
proceedings under any bankruptcy, insolvency, reorganization or similar law, by or against
Grantee, or the appointment of a receiver or similar officer for Grantee or any of its property,
which is not vacated or fully stayed within 30 days after the institution of such proceeding,
shall also constitute a breach.
B. Notice and Cure Period
In the event of a breach, the aggrieved Party shall give written notice of breach to the other
Party. If the notified Party does not cure the breach, at its sole expense, within 30 days after
the delivery of written notice, the Party may exercise any of the remedies as described in §15
for that Party. Notwithstanding any provision of this Agreement to the contrary, the State, in
its discretion, need not provide notice or a cure period and may immediately terminate this
Agreement in whole or in part or institute any other remedy in the Agreement in order to
protect the public interest of the State.
15. REMEDIES
A. State's Remedies
If Grantee is in breach under any provision of this Agreement and fails to cure such breach,
the State, following the notice and cure period set forth in §1.B, shall have all of the remedies
listed in this §1.A in addition to all other remedies set forth in this Agreement or at law. The
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State may exercise any or all of the remedies available to it, in its discretion, concurrently or
consecutively.
i. Termination for Breach
In the event of Grantee's uncured breach, the State may terminate this entire Agreement
or any part of this Agreement. Grantee shall continue performance of this Agreement
to the extent not terminated, if any.
a. Obligations and Rights
To the extent specified in any termination notice, Grantee shall not incur further
obligations or render further performance past the effective date of such notice,
and shall terminate outstanding orders and subgrants/subcontracts with third
parties. However, Grantee shall complete and deliver to the State all Work not
cancelled by the termination notice, and may incur obligations as necessary to do
so within this Contract's terms. At the request of the State, Grantee shall assign
to the State all of Grantee's rights, title, and interest in and to such terminated
orders or subgrants/subcontracts. Upon termination, Grantee shall take timely,
reasonable and necessary action to protect and preserve property in the possession
of Grantee but in which the State has an interest. At the State's request, Grantee
shall return materials owned by the State in Grantee's possession at the time of
any termination. Grantee shall deliver all completed Work Product and all Work
Product that was in the process of completion to the State at the State's request.
b. Payments
Notwithstanding anything to the contrary, the State shall only pay Grantee for
accepted Work received as of the date of termination. If, after termination by the
State, the State agrees that Grantee was not in breach or that Grantee's action or
inaction was excusable, such termination shall be treated as a termination in the
public interest, and the rights and obligations of the Parties shall be as if this
Agreement had been terminated in the public interest under §E
c. Damages and Withholding
Notwithstanding any other remedial action by the State, Grantee shall remain
liable to the State for any damages sustained by the State in connection with any
breach by Grantee, and the State may withhold payment to Grantee for the purpose
of mitigating the State's damages until such time as the exact amount of damages
due to the State from Grantee is determined. The State may withhold any amount
that may be due Grantee as the State deems necessary to protect the State against
loss including, without limitation, loss as a result of outstanding liens and excess
costs incurred by the State in procuring from third parties replacement Work as
cover.
ii. Remedies Not Involving Termination
The State, in its discretion, may exercise one or more of the following additional
remedies:
a. Suspend Performance
Suspend Grantee's performance with respect to all or any portion of the Work
pending corrective action as specified by the State without entitling Grantee to an
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adjustment in price or cost or an adjustment in the performance schedule. Grantee
shall promptly cease performing Work and incurring costs in accordance with the
State's directive, and the State shall not be liable for costs incurred by Grantee
after the suspension of performance.
b. Withhold Payment
Withhold payment to Grantee until Grantee corrects its Work.
c. Deny Payment
Deny payment for Work not performed, or that due to Grantee's actions or
inactions, cannot be performed or if they were performed are reasonably of no
value to the state; provided, that any denial of payment shall be equal to the value
of the obligations not performed.
d. Removal
Demand immediate removal from the Work of any of Grantee's employees,
agents, or Subgrantees/Subcontractors from the Work whom the State deems
incompetent, careless, insubordinate, unsuitable, or otherwise unacceptable or
whose continued relation to this Agreement is deemed by the State to be contrary
to the public interest or the State's best interest.
e. Intellectual Property
If any Work infringes a patent, copyright, trademark, trade secret or other
intellectual property right, Grantee shall, as approved by the State (a) secure that
right to use such Work for the State or Grantee; (b) replace the Work with
noninfringing Work or modify the Work so that it becomes noninfringing; or, (c)
remove any infringing Work and refund the amount paid for such Work to the
State.
B. Grantee's Remedies
If the State is in breach of any provision of this Agreement and does not cure such breach,
Grantee, following the notice and cure period in §1.B and the dispute resolution process in
§16 shall have all remedies available at law and equity.
16. DISPUTE RESOLUTION
A. Initial Resolution
Except as herein specifically provided otherwise, disputes concerning the performance of this
Agreement which cannot be resolved by the designated Agreement representatives shall be
referred in writing to a senior departmental management staff member designated by the State
and a senior manager designated by Grantee for resolution.
B. Resolution of Controversies
If the initial resolution described in §1.A fails to resolve the dispute within 10 Business
Days, Grantee shall submit any alleged breach of this Agreement by the State to the
purchasing director of Colorado Department of Public Safety for resolution in accordance
with the provisions of §§24-109-101, 24-109-106, 24-109-107, and 24-109-201 through
24-109-206 C.R.S., (the "Resolution Statutes"), except that if Grantee wishes to challenge
any decision rendered by the purchasing director, Grantee's challenge shall be an appeal to
the executive director of the Department of Personnel and Administration, or their delegate,
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under the Resolution Statutes before Grantee pursues any further action as permitted by
such statutes. Except as otherwise stated in this Section, all requirements of the Resolution
Statutes shall apply including, without limitation, time limitations.
17. NOTICES AND REPRESENTATIVES
Each individual identified below shall be the principal representative of the designating Party. All
notices required or permitted to be given under this Agreement shall be in writing, and shall be
delivered (i) by hand with receipt required, (ii) by certified or registered mail to such Party's
principal representative at the address set forth below or (iii) as an email with read receipt
requested to the principal representative at the email address, if any, set forth below. If a Party
delivers a notice to another through email and the email is undeliverable, then, unless the Party
has been provided with an alternate email contact, the Party delivering the notice shall deliver the
notice by hand with receipt required or by certified or registered mail to such Party's principal
representative at the address set forth below. Either Party may change its principal representative
or principal representative contact information by notice submitted in accordance with this §17
without a formal amendment to this Agreement. Unless otherwise provided in this Agreement,
notices shall be effective upon delivery of the written notice.
For the State:
Joe Thome, Director
Division of Criminal Justice
Department of Public Safety
700 Kipling Street, Suite 1000
Denver, Colorado 80215-5897
Joe.Thome@state.co.us
For Grantee:
Julie Cozad, Chair
Weld County Commissioners
1150 O Street
Greeley, CO 80631
jcozad@weldgov.com
18. RIGHTS IN WORK PRODUCT AND OTHER INFORMATION
Any software, research, reports, studies, data, photographs, negatives or other documents,
drawings, models, materials, or Work Product of any type, including drafts, prepared by Grantee
in the performance of its obligations under this Grant shall be the non-exclusive property of the
State and, all Work Product shall be delivered to the State by Grantee upon completion or
termination hereof. The State's non-exclusive rights in such Work Product shall include, but not
be limited to, the right to copy, publish, display, transfer, and prepare derivative works.
19. GOVERNMENTAL IMMUNITY
Liability for claims for injuries to persons or property arising from the negligence of the State, its
departments, boards, commissions committees, bureaus, offices, employees and officials shall be
controlled and limited by the provisions of the GIA; the Federal Tort Claims Act, 28 U.S.C. Pt. VI,
Ch. 171 and 28 U.S.C. 1346(b), and the State's risk management statutes, §§24-30-1501, et seq.
C.R.S. If Grantee is a "public entity" within the meaning of the GIA, then liability for claims for
injuries to persons or property arising from the negligence of the Grantee, its departments, boards,
commissions committees, bureaus, offices, employees and officials shall also be controlled and
limited by the provisions of the GIA; the Federal Tort Claims Act, 28 U.S.C. Pt. VI, Ch. 171 and
28 U.S.C. 1346(b), and the State's risk management statutes, §§24-30-1501, et seq. C.R.S.
20. STATEWIDE CONTRACT MANAGEMENT SYSTEM
If the maximum amount payable to Grantee under this Agreement is $100,000 or greater, either on
the Effective Date or at anytime thereafter, this §21 shall apply. Grantee agrees to be governed by
and comply with the provisions of §24-102-205, §24-102-206, §24-103-601, §24-103.5-101 and
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§24-105-102 C.R.S. regarding the monitoring of vendor performance and the reporting of
Agreement performance information in the State's Agreement management system ("Contract
Management System" or "CMS"). Grantee's performance shall be subject to evaluation and review
in accordance with the terms and conditions of this Agreement, Colorado statutes governing CMS,
and State Fiscal Rules and State Controller policies.
21. GENERAL PROVISIONS
A. Assignment
Grantee's rights and obligations under this Agreement are personal and may not be
transferred or assigned without the prior, written consent of the State. Any attempt at
assignment or transfer without such consent shall be void. Any assignment or transfer of
Grantee's rights and obligations approved by the State shall be subject to the provisions of
this Agreement.
B. Subcontracts/Subgrantees
Grantee shall not enter into any subgrant or subcontract in connection with its obligations
under this Agreement without the prior, written approval of the State. Grantee shall submit
to the State a copy of each such subgrant or subcontract upon request by the State. All
subgrants and subcontracts entered into by Grantee in connection with this Agreement shall
comply with all applicable federal and state laws and regulations, shall provide that they are
governed by the laws of the State of Colorado, and shall be subject to all provisions of this
Agreement.
C. Binding Effect
Except as otherwise provided in §21.A, all provisions of this Agreement, including the
benefits and burdens, shall extend to and be binding upon the Parties' respective successors
and assigns.
D. Authority
Each Party represents and warrants to the other that the execution and delivery of this
Agreement and the performance of such Party's obligations have been duly authorized.
E. Captions and References
The captions and headings in this Agreement are for convenience of reference only, and shall
not be used to interpret, define, or limit its provisions. All references in this Agreement to
sections (whether spelled out or using the § symbol), subsections, exhibits or other
attachments, are references to sections, subsections, exhibits or other attachments contained
herein or incorporated as a part hereof, unless otherwise noted.
F. Counterparts
This Agreement may be executed in multiple, identical, original counterparts, each of which
shall be deemed to be an original, but all of which, taken together, shall constitute one and
the same agreement.
G. Entire Understanding
This Agreement represents the complete integration of all understandings between the Parties
related to the Work, and all prior representations and understandings related to the Work, oral
or written, are merged into this Agreement. Prior or contemporaneous additions, deletions,
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or other changes to this Agreement shall not have any force or effect whatsoever, unless
embodied herein.
H. Jurisdiction and Venue
All suits or actions related to this Agreement shall be filed and proceedings held in the State
of Colorado and exclusive venue shall be in the City and County of Denver.
I. Modification
Except as otherwise provided in this Agreement, any modification to this Agreement shall
only be effective if agreed to in a formal amendment to this Agreement, properly executed
and approved in accordance with applicable Colorado State law and State Fiscal Rules.
Modifications permitted under this Agreement, other than Agreement amendments, shall
conform to the policies promulgated by the Colorado State Controller.
J. Statutes, Regulations, Fiscal Rules, and Other Authority.
Any reference in this Agreement to a statute, regulation, State Fiscal Rule, fiscal policy or
other authority shall be interpreted to refer to such authority then current, as may have been
changed or amended since the Effective Date of this Agreement.
K. Order of Precedence
In the event of a conflict or inconsistency between this Agreement and any Exhibits or
attachment such conflict or inconsistency shall be resolved by reference to the documents in
the following order of priority:
i. Colorado Special Provisions in §22 of the main body of this Agreement;
ii. The provisions of the other sections of the main body of this Agreement;
iii. Exhibit A2- Grant Requirements;
iv. Exhibit A l - Special Conditions;
v. Any executed Option Letter; and/or any Grant Funding Change Letter; and/or any
executed Contract Amendment in which the most recent dated document takes
precedence over the prior documents;
vi. Exhibits B1 — Statement of Work and B2 - Budget and Budget Narrative.
L. Severability
The invalidity or unenforceability of any provision of this Agreement shall not affect the
validity or enforceability of any other provision of this Agreement, which shall remain in full
force and effect, provided that the Parties can continue to perform their obligations under this
Agreement in accordance with the intent of the Agreement.
M. Survival of Certain Agreement Terms
Any provision of this Agreement that imposes an obligation on a Party after termination or
expiration of the Agreement shall survive the termination or expiration of the Agreement and
shall be enforceable by the other Party.
N. Taxes
The State is exempt from federal excise taxes under I.R.C. Chapter 32 (26 U.S.C., Subtitle
D, Ch. 32) (Federal Excise Tax Exemption Certificate of Registry No. 84-730123K) and from
State and local government sales and use taxes under §§39-26-704(1), et seq. C.R.S.
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(Colorado Sales Tax Exemption Identification Number 98-02565). The State shall not be
liable for the payment of any excise, sales, or use taxes, regardless of whether any political
subdivision of the state imposes such taxes on Grantee. Grantee shall be solely responsible
for any exemptions from the collection of excise, sales or use taxes that Grantee may wish to
have in place in connection with this Agreement.
O. Third Party Beneficiaries
Except for the Parties' respective successors and assigns described in §21.B, this Agreement
does not and is not intended to confer any rights or remedies upon any person or entity other
than the Parties. Enforcement of this Agreement and all rights and obligations hereunder are
reserved solely to the Parties. Any services or benefits which third parties receive as a result
of this Agreement are incidental to the Agreement, and do not create any rights for such third
parties.
P. Waiver
A Party's failure or delay in exercising any right, power, or privilege under this Agreement,
whether explicit or by lack of enforcement, shall not operate as a waiver, nor shall any single
or partial exercise of any right, power, or privilege preclude any other or further exercise of
such right, power, or privilege.
Q. CORA Disclosure
To the extent not prohibited by federal law, this Agreement and the performance measures
and standards required under §24-103.5-101 C.R.S., if any, are subject to public release
through the CORA.
R. Standard and Manner of Performance
Grantee shall perform its obligations under this Agreement in accordance with the highest
standards of care, skill and diligence in Grantee's industry, trade, or profession.
S. Licenses, Permits, and Other Authorizations.
Grantee shall secure, prior to the Effective Date, and maintain at all times during the term of
this Agreement, at its sole expense, all licenses, certifications, permits, and other
authorizations required to perform its obligations under this Agreement, and shall ensure that
all employees, agents, Subgrantees and Subcontractors secure and maintain at all times
during the term of their employment, agency or Subgrantee/Subcontractor, all license,
certifications, permits and other authorizations required to perform their obligations in
relation to this Agreement.
T. Indemnification
i. General Indemnification
Grantee shall indemnify, save, and hold harmless the State, its employees, agents and
assignees (the "Indemnified Parties"), against any and all costs, expenses, claims,
damages, liabilities, court awards and other amounts (including attorneys' fees and
related costs) incurred by any of the Indemnified Parties in relation to any act or
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omission by Grantee, or its employees, agents, Subgrantee/Subcontractors, or assignees
in connection with this Agreement.
22. COLORADO SPECIAL PROVISIONS (COLORADO FISCAL RULE 3-1)
These Special Provisions apply to all contracts except where noted in italics.
A. CONTROLLER'S APPROVAL. §24-30-202(1), C.R.S.
This Agreement shall not be valid until it has been approved by the Colorado State Controller
or designee.
B. FUND AVAILABILITY. §24-30-202(5.5), C.R.S.
Financial obligations of the State payable after the current State Fiscal Year are contingent
upon funds for that purpose being appropriated, budgeted, and otherwise made available.
C. GOVERNMENTAL IMMUNITY.
No term or condition of this Agreement shall be construed or interpreted as a waiver, express
or implied, of any of the immunities, rights, benefits, protections, or other provisions, of the
Colorado Governmental Immunity Act, §24-10-101 et seq. C.R.S., or the Federal Tort
Claims Act, 28 U.S.C. Pt. VI, Ch. 171 and 28 U.S.C. 1346(b).
D. INDEPENDENT CONTRACTOR
Grantee shall perform its duties hereunder as an independent contractor and not as an
employee. Neither Grantee nor any agent or employee of Grantee shall be deemed to be an
agent or employee of the State. Grantee and its employees and agents are not entitled to
unemployment insurance or workers compensation benefits through the State and the State
shall not pay for or otherwise provide such coverage for Grantee or any of its agents or
employees. Unemployment insurance benefits will be available to Grantee and its employees
and agents only if such coverage is made available by Grantee or a third party. Grantee shall
pay when due all applicable employment taxes and income taxes and local head taxes
incurred pursuant to this Agreement. Grantee shall not have authorization, express or implied,
to bind the State to any agreement, liability or understanding, except as expressly set forth
herein. Grantee shall (i) provide and keep in force workers' compensation and unemployment
compensation insurance in the amounts required by law, (ii) provide proof thereof when
requested by the State, and (iii) be solely responsible for its acts and those of its employees
and agents.
E. COMPLIANCE WITH LAW.
Grantee shall strictly comply with all applicable federal and State laws, rules, and regulations
in effect or hereafter established, including, without limitation, laws applicable to
discrimination and unfair employment practices.
F. CHOICE OF LAW.
Colorado law, and rules and regulations issued pursuant thereto, shall be applied in the
interpretation, execution, and enforcement of this Agreement. Any provision included or
incorporated herein by reference which conflicts with said laws, rules, and regulations shall
be null and void. Any provision incorporated herein by reference which purports to negate
this or any other Special Provision in whole or in part shall not be valid or enforceable or
available in any action at law, whether by way of complaint, defense, or otherwise. Any
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provision rendered null and void by the operation of this provision shall not invalidate the
remainder of this Agreement, to the extent capable of execution.
G. BINDING ARBITRATION PROHIBITED.
The State of Colorado does not agree to binding arbitration by any extra judicial body or
person. Any provision to the contrary in this Agreement or incorporated herein by reference
shall be null and void.
H. SOFTWARE PIRACY PROHIBITION. Governor's Executive Order D 002 00.
State or other public funds payable under this Agreement shall not be used for the acquisition,
operation, or maintenance of computer software in violation of federal copyright laws or
applicable licensing restrictions. Grantee hereby certifies and warrants that, during the term
of this Agreement and any extensions, Grantee has and shall maintain in place appropriate
systems and controls to prevent such improper use of public funds. If the State determines
that Grantee is in violation of this provision, the State may exercise any remedy available at
law or in equity or under this Agreement, including, without limitation, immediate
termination of this Agreement and any remedy consistent with federal copyright laws or
applicable licensing restrictions.
I. EMPLOYEE FINANCIAL INTEREST/CONFLICT OF INTEREST. §§24-18-201
and 24-50-507, C.R.S.
The signatories aver that to their knowledge, no employee of the State has any personal or
beneficial interest whatsoever in the service or property described in this Grantee. Grantee
has no interest and shall not acquire any interest, direct or indirect, that would conflict in any
manner or degree with the performance of Grantee's services and Grantee shall not employ
any person having such known interests.
J. VENDOR OFFSET. CRS §§24-30-202 (1) and 24-30-202.4. [Not Applicable to
intergovernmental agreements]
Subject to CRS §24-30-202.4 (3.5), the State Controller may withhold payment under the
State's vendor offset intercept system for debts owed to State agencies for: (a) unpaid child
support debts or child support arrearages; (b) unpaid balances of tax, accrued interest, or
other charges specified in CRS §39-21-101, et seq.; (c) unpaid loans due to the Student
Loan Division of the Department of Higher Education; (d) amounts required to be paid to
the Unemployment Compensation Fund; and (e) other unpaid debts owing to the State as a
result of final agency determination or judicial action.
K. PUBLIC CONTRACTS FOR SERVICES. CRS §8-17.5-101. [Not Applicable to
agreements relating to the offer, issuance, or sale of securities, investment advisory
services or fund management services, sponsored projects, intergovernmental
agreements, or information technology services or products and services]
Grantee certifies, warrants, and agrees that it does not knowingly employ or contract with
an illegal alien who will perform work under this contract and will confirm the employment
eligibility of all employees who are newly hired for employment in the United States to
perform work under this contract, through participation in the E -Verify Program or the
Department program established pursuant to CRS §8-17.5-102(5)(c), Grantee shall not
knowingly employ or contract with an illegal alien to perform work under this contract or
enter into a contract with a subcontractor/subgrantee that fails to certify to Grantee that the
subcontractor/subgrantee shall not knowingly employ or contract with an illegal alien to
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Grantee: Weld County
Project: Weld County Juvenile Diversion Program DCJ Grant #: 2018 -DV -18-20015-19
perform work under this contract. Grantee (a) shall not use E -Verify Program or
Department program procedures to undertake pre -employment screening of job applicants
while this contract is being performed, (b) shall notify the subcontractor/subgrantee and the
contracting State agency within three days if Grantee has actual knowledge that a
subcontractor/subgrantee is employing or contracting with an illegal alien for work under
this contract, (c) shall terminate the subcontract if a subcontractor/subgrantee does not stop
employing or contracting with the illegal alien within three days of receiving the notice, and
(d) shall comply with reasonable requests made in the course of an investigation,
undertaken pursuant to CRS §8-17.5-102(5), by the Colorado Department of Labor and
Employment. If Grantee participates in the Department program, Grantee shall deliver to
the contracting State agency, Institution of Higher Education or political subdivision a
written, notarized affirmation, affirming that Grantee has examined the legal work status of
such employee, and shall comply with all of the other requirements of the Department
program. If Grantee fails to comply with any requirement of this provision or CRS §8-17.5-
101 et seq., the contracting State agency, institution of higher education or political
subdivision may terminate this contract for breach and, if so terminated, Grantee shall be
liable for damages.
L. PUBLIC CONTRACTS WITH NATURAL PERSONS. CRS §24-76.5-101.
Grantee, if a natural person eighteen (18) years of age or older, hereby swears and affirms
under penalty of perjury that he or she (a) is a citizen or otherwise lawfully present in the
United States pursuant to federal law, (b) shall comply with the provisions of CRS §24-76.5-
101 et seq., and (c) has produced one form of identification required by CRS §24-76.5-103
prior to the effective date of this contract.
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Grantee: Weld County
Project: Weld County Juvenile Diversion Program DCJ Grant #: 2018 -DV -18-20015-19
EXHIBIT Al - SPECIAL CONDITIONS
The following program specific requirements are imposed by the Federal or State sponsoring agency
concerning special requirements of law, program requirements, and other administrative requirements
which must be passed on to subgrant award recipients.
1. Right of Privacy for Recipients of Service and Sharing of information. The prospective Subgrantee
Agency certifies, by submission of this proposal, that:
a. Pursuant to Section 223(a)(18) of the Juvenile Justice and Delinquency Prevention Act,
procedures have been established to ensure that this program will not disclose program records
containing the identity of individual juveniles. Exceptions to this requirement are authorization
by law; consent of either the juvenile or his/her legal authorized representative; or justification
that otherwise the functions of this title cannot be performed. Under no circumstances may
public project reports or findings contain names of actual juvenile service recipients.
b. Necessary information will be shared appropriately among schools, law enforcement, courts
and juvenile -serving agencies pursuant to the Family Educational Rights and Privacy Act
(FERPA) (20 U.S.C. §1232g), as amended by Improving America's School Act of 1994
(IASA). FERPA allows schools to play a vital role in a community's effort to identify children
who are at risk of delinquency and provide services prior to a child's becoming involved in the
juvenile justice system.
c. Necessary information will be shared in accordance with the "Children's Code Records and
Information Act," 19-1-301 et seq., Colorado Revised Statutes, to balance the best interests of
children and the privacy interests of children and their families with the need to share
information among service agencies and the need to protect the public safety.
2. In addition to the "Termination for Cause" item, 6(c) under Grant Requirements above, the
subgrant may be suspended or terminated by the Division of Criminal Justice if the Subgrantee
Agency fails to comply with the core requirements of the Juvenile Justice and Delinquency
Prevention Act, 1974, as amended: Deinstitutionalization of Status Offenders, Section 223
(a)(12)(A); Separation of Juveniles from Incarcerated Adults, Section 223(a)(13); Removal of
Juveniles from Adult Jails and Lockups, Section 223(a)(14); Disproportionate Minority
Confinement, Section (a)(23).
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EXHIBIT A2 - GRANT REQUIREMENTS
The following terms as used herein shall be construed and interpreted as follows:
1. AUDIT REQUIREMENTS
A. Due Date:
(1) Project Start: The Grantee must submit the most recent audit or financial review, including
the corresponding management letter if requested, to DCJ within thirty (30) days of request;
and, if the most recent audit/financial review has not already been submitted to DCJ, it must be
submitted within thirty (30) days of the start of this project.
(2) Project End: The Grantee assures that it will procure an audit or financial review,
incorporating this grant award, by an independent Certified Public Accountant (CPA), licensed
to practice in Colorado. The audit or financial review incorporating this grant award must be
completed and received by DCJ within nine (9) months of the end of the fiscal years that
includes the end date of the grant, or within thirty (30) days of the completion of such audit or
review, whichever is earlier.
B. Report/Audit Type:
(1) If your entity expended $750,000 or more in Federal funds (from all sources including pass -
through subawards) in your organization's fiscal year (12 -month turnaround reporting period),
your organization is required to arrange for a single organization -wide audit conducted in
accordance with the provisions of Title 2 C.F.R. Subpart F (§ 200.500 et seq.)
(2) If your entity expends less than $750,000 in Federal funds (from all sources including pass -
through subawards) in your organization's fiscal year (12 -month turnaround reporting period),
your organization is required to arrange for either an audit or financial review as follows:
(a) Grantees that have revenue greater than $300,000 from all sources during the entity's
fiscal year are required by DCJ to obtain a financial audit
(b) Grantees that have revenue less than $300,000 from all sources during the entity's fiscal
year are required by DCJ to obtain a financial audit or financial review. A compilation is not
sufficient to satisfy this requirement.
C. The Grantee accepts responsibility for the costs of a financial program audit to be performed by
the Department of Public Safety in the event that the audit report or financial review:
(1) does not meet the applicable federal audit or DCJ standards;
(2) is not submitted in a timely manner; or,
(3) does not provide an audit response plan with corresponding corrections made sufficient to
satisfy any audit findings.
D. The grantee understands and agrees that DCJ or the federal awarding office (DOJ) may
withhold award funds, or may impose other related requirements, if the grantee does not
satisfactorily and promptly address outstanding issues from audits required by Part 200 Uniform
Requirements, by the terms of this award, by the current addition of the DOJ Grants Financial
Guide, or other outstanding issues that arise in connection with audits, investigations, or reviews
of DOJ awards.
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2. REPORTS
The Grantee assures that it shall maintain data and information to provide accurate program and
financial reports to the State. Said reports shall be provided in such form, at such times, and
containing such data and information as the State reasonably requires to administer the program.
DCJ requires that reports/forms are submitted either by paper or in an electronic Grants
Management Systems (GMS). If you are required to submit a paper form to DCJ ensure you are
using the most current reports/forms by downloading it from the DCJ website address:
dcj.state.co.us. The Grantee shall maintain all grant related records with original signatures on file
within the Grantee's record and in accordance with requirements in §10 of the body of the grant
agreement. Reports for this grant shall be submitted using an eGMS unless otherwise notified.
A. Quarterly Financial Reports
Grantee shall submit Financial Reports (DCJ Form 1-A) quarterly. Reports are required to the State
for each quarter within 15 days after the quarter ends.
B. Quarterly Programmatic (Narrative) Reports
Grantee shall submit Narrative Reports (DCJ Form 2) on the progress on the grant quarterly.
Reports are required to the State for each quarter within 15 days after the quarter ends.
C. Final Financial Report
Grantee shall submit a report to the State upon expiration or sooner termination of the Grant
containing grant final financial expenditures that accurately match your accounting records. Final
reports are required to the State within 45 days of the end of the Grant.
D. Final Programmatic (Narrative) Report
Grantee shall submit a Final Narrative Report to the State upon expiration or sooner termination of
this Grant containing details of accomplishments and highlights, self -evaluation and review of
Grantee's performance based on Exhibit B I — Statement of Work and the final status of Grantee's
obligations hereunder. Reports are required to the State within 45 days of the end of the Grant.
E. Reporting Non -Compliance Resolution
Grantee's failure to provide reports and other grant requirements, meet monitoring site visit
evaluations and notify the State in a timely manner in accordance with §9 of the body of the grant
agreement may result in the delay of payment of funds until a final resolution is determined and/or
termination as provided under this Grant. The Division of Criminal Justice (DCJ) staff and the
Grantee will mediate any non-compliance issues for a resolution. If DCJ staff and the Grantee
cannot negotiate a resolution, the issue can be elevated to the Director of the DCJ for final
resolution.
2. SUBGRANTS
Any and all subgrants entered into by Grantee related to its performance hereunder shall comply with
all applicable federal and state laws, shall adhere to the provisions of this grant agreement, and shall
provide that such subgrants be governed by the laws of the State of Colorado. Copies of any and all
subgrants entered into by Grantee to perform its obligations hereunder shall be submitted to the State
or its principal representative upon request by the State.
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3. FINANCIAL AND ADMINISTRATIVE MANAGEMENT
A. The Grantee assures that fund accounting, auditing, monitoring, evaluation procedures and such
records as necessary will be maintained to assure adequate internal fiscal controls, proper
financial management, efficient disbursement of funds received, and maintenance of required
source documentation for all costs incurred. These principles must be applied for all costs
incurred whether charged on a direct or indirect basis.
B. All expenditures must be supported by appropriate source documentation. Only actual, approved,
allowable expenditures will be permitted.
C. The Grantee assures that it will comply with the applicable Administrative Guide of the Division
of Criminal Justice (Guide), located at http://dcj.state.co.us/home/grants. However, such a guide
cannot cover every foreseeable contingency, and the Grantee is ultimately responsible for
compliance with applicable state and federal laws, rules and regulations. In the event of conflicts
or inconsistencies between the Guide and any applicable state and federal laws, rules and
regulations, such conflicts or inconsistencies shall be resolved by applicable state and federal
laws, rules and regulations.
4. PROCUREMENT AND CONTRACTS
A. Grantee assures that open, competitive procurement procedures will be followed for all
purchases under the grant. All contracts for professional services, of any amount, and equipment
purchases over five thousand dollars (per item, with a useful life of at least one year) must
receive prior approval by the DCJ. Grantee shall submit Form 16 — Professional
Services/Consultant Certification and/or Form 13 — Equipment Procurement Certification Form.
B. Grantee may not assign its rights or duties under this grant without the prior written consent of
the DCJ.
5. AWARD CHANGE REQUESTS
Grantee may request budget modifications by submitting a request to DCJ. DCJ reserves the right to
make and authorize modifications, adjustments, and/or revisions to the Grant Award for the purpose
of making changes in budget categories, extensions of grant award dates, changes in goals and
objectives, and other modifications which do not change the total amount of the Grant Award. The
State's total consideration shall not exceed the maximum amount shown herein.
6. ADDITIONAL MONITORING REQUIREMENTS
It is the responsibility of the Grantee to notify any of its project collaborators and Subgrantees of
these provisions.
A. On -Site Monitoring
On -site monitoring may be conducted during the term of the grant. Onsite monitoring shall
include but not be limited to, review of financial records, payroll documents, equipment
purchases and the equipment, and/or case record monitoring. Additional monitoring site visits
may be required based on findings or continued inaccurate invoice reimbursement requests.
Grantee shall be notified in advance of on -site monitoring schedule.
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B. Monitoring
Detailed monitoring may occur during the project period. The State may periodically request
submission of supporting financial and programmatic documentation, Subgrantee contracts,
general and sub -ledgers for the purpose of monitoring compliance with the grant award via desk
review, or in preparation for an on -site monitoring visit. Routine or special on -site visits may be
conducted at the Grantee/Subgrantee agency, and at the location of any collaborating entities, for
the same purpose. Grantees will be notified in advance of any on -site monitoring visit.
7. RIGHTS IN DATA, DOCUMENTS, AND COMPUTER SOFTWARE
A. The Grantee assures that where activities supported by this Grant produce any discovery or
invention, original computer programs, writing, sound recordings, pictorial reproductions,
drawing or other graphical representation and works of any similar nature, the following
requirements apply:
(1) The State has the right to use, duplicate and disclose, the above material in whole or in part
in any manner for any purpose whatsoever and authorize others to do so.
(2) If the material or invention is copyrightable, the Grantee may copyright such, but the State
reserves a perpetual, royalty free, non-exclusive and irreversible license to practice, reproduce,
publish and use such materials in whole or in part, and authorize others to do so.
(3) When issuing statements, press releases, requests for proposals, bid solicitations, and other
published documents describing projects or programs funded in whole or in part with these
grant funds, all Grantees must clearly:
(a) State the percentage of the total cost of the program or project, which will be financed
with this grant money;
(b) State the dollar amount of state or federal funds for the project or program;
(c) Use this phrase- "This project was supported by Colorado State funds, issued by the
Colorado Division of Criminal Justice."
B. The exception is Work Products that contain criminal justice records where each individual unit
or agency will be subject to the rules and regulations.
8. MATCH
Grantee must provide documentation of the non-federal portion of the match used for this grant
award. Match requirements are listed in Exhibit B2 - Budget and Budget Narrative and is subject to
audit. For more information about match, see the 2015 DOJ Financial Guide 3.3 MATCHING OR
COST SHARING REQUIREMENTS or contact your grant manager.
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Project: Weld County Juvenile Diversion Program DCJ Grant #: 2018 -DV -18-20015-19
EXHIBIT B1 - STATEMENT OF WORK, GOALS AND OBJECTIVES
Project Summary:
The Weld County District Attorney's Juvenile Diversion Program works to divert first-time, non-
violent juvenile offenders from the traditional court system into restorative programming to address the
juvenile's needs and community safety; repairing the harm caused and encouraging their future
endeavors. Approximately 150 juveniles aged 10-17, who face a first time criminal case will be served
at a cost to the state of approximately $640 per person.
Problem Statement
The Weld County District Attorney's Office diverts first time, low level offenders from the criminal
justice system. While the 19th Judicial District covers the same geographical area as Weld County,
approximately 75% of juvenile cases come from Greeley, the urban county seat. In part, this is a result
of a lack of a municipal court in the City of Greeley with jurisdiction over juvenile cases. As such,
cases that in other municipalities around the state would be handled locally, are instead referred for a
district level filing. In order to lessen the impact of a district level adjudication on a juvenile's record,
the Diversion program aims to divert these cases. Looking at data from the Greeley Police Department
in 2015 as reported in Crime in Colorado, the Greeley Police Department reported 181 cases of
juvenile larceny. Larceny accounted for nearly 25% of juvenile arrests by Greeley PD in 2015, the
single most represented offense. The Weld County DA Juvenile Diversion program diverted 73 theft
cases in 2015, with 71 of these theft cases originating with the Greeley Police Department. Absent
Diversion in Weld County, low level first time offenders would have the collateral consequences
associated with a district level adjudication solely because of where in the state the offense took place,
even though a similarly situated juvenile in another district would not, as a petty theft case would
potentially be handled at the municipal level.
In addition to benefiting the juvenile offender, the cost savings to the State is significant. Weld County
has a courtroom devoted to juvenile offenses. As of this writing, for calendar year 2016, the Weld
County Juvenile Diversion Program has handled 20% of all juvenile cases presented to the District
Attorney's Office by police agencies for prosecution. Because the Weld County Juvenile Diversion
Program occurs at the pre -file stage, the case is never presented to the Court. To increase the judicial
case load by 20% would be a significant challenge. That would increase the expense of the Magistrate,
Court Clerks, and Probation staff. Through DCJ Juvenile Diversion funds, these cases can be handled
start to finish for a cost of approximately $640 each. For Probation supervision alone, the State Court
Administrators Office budgets $2,265 per juvenile served for regular probation. Based on 160 youth
served annually, the cost savings just for post disposition supervision alone is $260,000 for Weld
County. That number doesn't take into account all of the other players in a juvenile Court filing.
The District Attorney's Office receives all reports from police agencies and makes a determination
regarding whether or not the case will be filed with the Court. Because the DA's Office makes filing
decisions, they are uniquely situated to make a pre -filing diversion determination. When Diversion has
been available in Weld County, it has always been offered through the District Attorney's Office.
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Project: Weld County Juvenile Diversion Program DCJ Grant #: 2018 -DV -18-20015-19
Project Description:
A.) The Weld County District Attorney's Office Juvenile Diversion Program seeks to match first time
offenders with the appropriate level of services upon their first contact with law enforcement. The
program philosophy is that providing the proper services as soon as possible will best address a
juveniles needs and therefore, be a preventative measure in eliminating future law violations. Through
understanding the juvenile and the communities' needs, not all juveniles are appropriate for the low
level of supervision that Diversion provides; therefore, the program does not accept all juveniles
referred to the program. Diversion sanctions strive to repair the harm done to the juveniles'
community, including their school, neighborhood, trust with parents or guardians, and the victim.
Diversion participants receive case management and appropriate referrals to community -based
programs, which could include Restorative Justice. The Model Programs Guide recommends basic
case management and restorative justice principles for this population.
B.) The Weld County District Attorney's Office Diversion program is a pre -file Diversion program
with referrals coming from the Juvenile Unit of the District Attorney's Office. Cases are staffed at
intake and determined who will be offered Diversion. Cases determined eligible complete a Diversion
intake, case management, and referrals to community based agencies. After successful termination, the
case goes into a No File status in the CDAC database Action Viewer. Cases that are filed at intake and
are later determined to be Diversion eligible can still be referred. These cases are dismissed upon
intake to the Diversion program. This is a small number of cases per year but is an option when
Diversion is the best fit.
C.) At Diversion intake, juveniles complete intake paperwork, the MAYSI II and an intake interview.
The AUDIT (Alcohol Use Disorder Identification Test) and CUDIT (Cannabis Use Identification Test)
are used to gain more information on use patterns, when indicated. Implementing a supplemental
substance tool was a goal for January of 2016 and this AUDIT and CUDIT have been satisfactory for
our needs. The intake paperwork and interview are designed to determine suitability for service
options, the level of case management needed, and what referrals might be appropriate. The MAYSI II
affirms the need for treatment, and which type of treatment, will be included in the Diversion contract
and referrals. Substance and mental health treatment are referred to outside agents who complete a
further assessment.
While the MAYSI II and supplemental substance screens have been incredibly helpful in making
mental health and substance referrals, we desired an additional risk level screening tool. During the
Center for Juvenile Justice Reform (CJJR) Juvenile Diversion Certificate Program, the Arizona
Risk/Needs Assessment Instrument was presented as a part of training. While little further information
has been found, despite reaching out to people in Arizona with assistance from DCJ, this tool really fit
the exact need that we had to internally quantify the risk level of the juveniles served. Using the results
of the MAYSI and Arizona tool, a matrix was established to determine risk and need level. As we've
been determining whether or not we expand eligibility, these tools have been helpful in referencing
where juveniles scored on these screening tools and their ultimate outcomes.
D.) All first time offenders aged 10-17 will be considered for diversion services. Violent, drug related,
or sex offenses are not eligible. Juveniles with active gang affiliation are not eligible for services.
Additionally, all cases that range from a petty offense to a class 3 felony are assessed for a referral to
Restorative Justice programming.
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E.) Services provided are consistent with the findings of effective programs through the on -going DCJ
Diversion evaluation conducted by OMNI. Standardized screenings are used to evaluate the juvenile
and their family systems. An agreement is made based on these results. Appropriate referrals are made
to a wide network of community -based services which can include evidence based programs such as
Multi -Systemic therapy and Restorative Justice Conferencing. Many aspects of the program follow the
8 Principles for Effective Interventions when appropriate, specifically when addressing the Target
Interventions. Services are provided to this low -risk level cohort for a minimum of three months. All
participants receive case management, in varying degrees according to participant needs. The current
goal will be to divert 150 juveniles from traditional prosecution per year. This is done at a cost of
approximately $640 per juvenile per year. Steps that Diversion program staff take to aide a juvenile
case through the Diversion program include reviewing cases for acceptance, administration of mental
health and substance abuse screens, creation of a Diversion contract with a clear understanding that
contract items must be completed, maintaining records in CDAC and ETO databases, case
management, screening and submitting referrals for treatment needs or referral to Restorative Justice
conferencing, supervision and monitoring for compliance, and collecting and reporting data. If those
juveniles were to go through the traditional judicial process requiring the time of judges, court
personnel and probation officers, the cost to serve those juveniles would be significantly higher.
F.) In 2013, Weld County was named as a pilot project site in HB 13-1254. This pilot project evaluated
4 sites statewide as they used Restorative Justice Conferencing as a component of Diversion. The DA's
Office Diversion program has an MOU with a local non-profit program, Youth and Family
Connections, to offer RJ conferences to Diversion participants and reports on such to the Colorado
Restorative Justice Council. Current offerings by this agency include Conference Circles, ReStore
shoplifting conferences, and substance use group conferences.
G.) The structure of the Weld County Diversion program was built intentionally so that Diversion is
the least restrictive level of supervision for a juvenile who has committed a criminal offense. Diversion
follows the trends of the local probation department and educates prosecutors offering pleas to ensure
that Diversion remains the least restrictive option. If a juvenile were to be non -compliant with their
agreement, a meeting will be held where additional sanctions will be assigned. Frequently parents have
been consulted first and parents and the case manager work to help the juvenile come up with their
own graduated sanctions. If a new law violation has been committed or if despite efforts the juvenile is
still non -compliant, the case will be filed with the court and traditional prosecution ensues. As a matter
of graduated sanctions, the juvenile is required to proceed through the court process and face the
consequences of their initial criminal behavior and the issue of non-compliance with the diversion
program.
H.) Successful completion of the agreements are determined by the juvenile having provided proof that
the conditions have been complied with during the expected time frames with no new law violations
resulting in a delinquency filing. Upon verification of successful completion, the case receives "no
file" status in the Colorado District Attorneys' Council database Action, noting completion of the
Diversion Program as an explanation for why charges are not filed. Cases that do not successfully
complete sanctions or where a new law violation occurs are filed with the Court and are prosecuted
accordingly.
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Grantee: Weld County
Project: Weld County Juvenile Diversion Program DCJ Grant #: 2018 -DV -18-20015-19
Target population: Number of Juveniles Targeted to be Served
33 Males - White / Caucasian
33 Females- White / Caucasian
1 Males - Black / African American
1 Females- Black / African American
26 Males - Hispanic / Latino
50 Females- Hispanic / Latino
0 Males - Asian
0 Females- Asian
0 Males - American Indian / Alaskan Native
0 Females- American Indian / Alaskan Native
0 Males - Nat. Hawaiian / Pacific Islander
0 Females- Nat. Hawaiian / Pacific Islander
0 Males - Mixed Race
0 Females - Mixed Race
3 Males - Other / Unknown
3 Females- Other / Unknown
150 TOTAL
Target population: Level of Juvenile Justice Involvement
At -Risk (no prior offenses)
✓ First Time Offenders
Repeat Offenders
Sex Offenders
Status Offenders
Violent Offenders
Age Range of Target Population
10-17
Percent of Total to be Served with Limited English Proficiency
25%
Historically, the demographics of the Diversion program have closely followed the racial and ethnic
demographics of Greeley/Evans School District 6, as this is the district where a large majority of
Diversion referrals attend school. For the first two years of the existing three year grant cycle, 54% of
diversion participants in Weld County identified as Hispanic. The Weld County Diversion program
gender make up is different than that of the state DCJ funded Diversion grantees in that a higher
percentage of our youth served are female (61% of youth served in the 19th are female compared to
35% statewide according to the OMNI evaluation report). This is something addressed with referral
agents so that we have appropriate referrals for females needing early intervention at the Diversion
level.
We serve a high rate of families with limited financial means. In Greeley/Evans School District 6,
nearly 65% of students receive free or reduced lunch. Further, according to the OMNI evaluation
report, 60% of youth served in Weld County have Medicaid for health insurance compared to 32% of
Diversion participants statewide. This level of financial need means that families face many obstacles
such as transportation, housing, and an inability to pay for services that require a fee for service. There
are programs in the community that have been able to help assist these families on a referral basis.
CMS #: N/A Page 32 of 39
OSC Version Rev 1/13/15 (DCJ 03/26/17)
Grantee: Weld County
Project: Weld County Juvenile Diversion Program DCJ Grant #: 2018 -DV -18-20015-19
It's estimated that around 25% of parents of Diversion youth require Spanish language translation and
the Diversion Case Manager is Spanish speaking. She is responsible for all case management for
juveniles with monolingual Spanish speaking parents or juveniles who are more comfortable in the
Spanish language.
Goals & Objectives
GOAL 1
Goal I
Objective 1.1
Outcome
Measurement
Reduce the number of juvenile delinquency filings/cases by successfully diverting juveniles from the
traditional justice system.
Interview juveniles referred to Diversion, screen using the MAYSI II, deliver appropriate sanctions and
referrals, and provide case management for Diversion clients.
150 youth will be served; 100% of consenting youth will be screened with the MAYSI II, 30% will be
referred for a formalized assessment, 75% of youth will receive services to which they are referred, 80% of
youth will complete their agreement, fewer than 15% of youth will reoffend within one year of program
completion.
ETO Database, Excel Spreadsheet and client record, CDAC Action database and Colorado Courts Data
Access database.
Timeframe By June 30, 2018
Quality Assurance Plan
1) Collecting data for required outcome measures is seamless for our program at this point. Juveniles and parents complete
separate intake paperwork prior to their Diversion intake interview. Data collection points are included within this
paperwork. If questions are left blank (or assistance with written paperwork is needed), the case manager addresses the
questions verbally and notates the responses. Once a juvenile is accepted, the case manager compiles paperwork and scans it
into the paperless case file. The information is forwarded to the Diversion Director who updates an excel spreadsheet and the
ETO database. Included in the excel spreadsheet are cells with the ETO identification number and a column to notate that an
intake survey and exit survey was completed. Both case manager and director access this data at different points, which
ensures that the necessary actions have occurred at each stage. Together, we refer to the data, both in the excel spreadsheet
and ETO, to make programmatic decisions and to determine efficacy of certain aspects of the program. The ETO database
provides aggregate information on data that would otherwise require cumbersome hand counts, making data tracking and
analytics less time consuming and more accessible. Historical data informs goals and outcome measures set for each grant
cycle.
2) The Weld County DA's Office is as paperless as possible. All cases are initiated electronically and stored in the CDAC
Action database. Each individual case has a documents section. Within the documents section is a Diversion tab. Families
complete paper forms which are scanned into a working file maintained on the DA server and also saved to the Diversion tab
in the Action database. The Director enters specified information into ETO for storage as well. Though the office has been
paperless for some time, the Diversion program was slow to give up paper files altogether. Paper files of terminated cases are
stored in Weld County Storage and are accessible if needed. As of September 2016, no paper Diversion files are maintained.
Electronic files are accessed as each stage of work indicates.
3) Much work has been done on ensuring that the post survey is completed. Because of a low matched survey rate in the
past, formalizing a process for post -survey completion was a goal for a prior fiscal year. If a family consents to the juvenile
taking the pre -survey, and the juvenile completes the pre -survey, then it is included in the Diversion agreement that the
juvenile is responsible for a post -survey, as long as they don't revoke their consent to participate. If they still agree to
participate, they need to complete the survey prior to the case being terminated. Once they complete the survey, they sign a
statement saying that they completed the survey on that date. The case manager gives the survey to the director who notates
in the excel database that the survey has been completed and then puts it in the envelope to send to OMNI. This process takes
a fair amount of time. The addition of funds for a case manager in 2014 meant that our matched survey rate increased
substantially and was at 84% as of August 2016. We still struggle to get completed post surveys for families who live a far
distance from Greeley. We've worked with OMNI and have been able to mail surveys to families with postage paid
CMS #: N/A Page 33 of 39
0SC Version Rev 1/13/15 (DCJ 03/26/17)
Grantee: Weld County
Project: Weld County Juvenile Diversion Program DCJ Grant #: 2018 -DV -18-20015-19
envelopes but completion of those surveys is low. The case manager spends a fair amount of time on completion of post -
surveys.
4) The first form presented to families is the OMNI form consenting to participate in the survey process. It is clearly
explained to parents that they do not need to complete the survey in order to participate in Diversion. The OMNI form is
utilized as it can best address the requirements. An issue worked through with OMNI was including on the Diversion
agreement that the juvenile would complete the post -survey, as that could indicate a lack of consent once it becomes a
requirement. It's a fine line to let someone know that they can revoke their consent, but to stress the importance of
completing the survey.
5) Prior to 2014, when additional funding was provided by DCJ to hire a case manager, the program absolutely did not have
the capacity to complete all of the requirements. Now that the program is sufficiently staffed, we are able to participate in all
requirements and recognize the great value given by participating in the evaluation and having ready access to data and
information that we would not otherwise have. Now that we're appropriately staffed, the only barrier is the difficulties of
having families make an extra trip to our office to complete the survey.
6) Very simply, youth who re -offend during programming are marked in red in the excel spreadsheet with notes regarding
what offense occurred and what date the Diversion case was returned to the Deputy District Attorneys for the filing of
charges with the Court. Because our program occurs at the pre -file stage, a new offense means that the juvenile has 2 filings
where they previously had none. This information is notated in ETO and marked as an unsuccessful termination as a result of
a new filing. Post -surveys on these cases can be difficult and none of the juveniles who fall in this category have yet agreed
to come to the office to take a post -survey, though that is data that we would really love to obtain.
THE REST OF THIS PAGE INTENTIONALLY LEFT BLANK
CMS #: N/A Page 34 61'39
osc version Rev 1/13/15 (DCJ 03/26/17)
Grantee: Weld County
Project: Weld County Juvenile Diversion Program DCJ Grant #: 2018 -DV -18-20015-19
EXHIBIT B2 - BUDGET AND BUDGET NARRATIVE
Budget Summary Requested/Awarded
Grant Cash Match In -Kind Match Total Project Total Percent
Funds Match Match
Personnel $ 93,784.00 $ 31,261.00 $ 0.00 $ 31,261.00 $ 125,045.00 24.59 %
Supplies & Operating $ 300.00 $ 100.00 $ 0.00 $ 100.00 $ 400.00 0.08 %
Travel $ 525.00 $ 175.00 $ 0.00 $ 175.00 $ 700.00 0.14 %
Consultants / Contracts $ 750.00 $ 250.00 $ 0.00 $ 250.00 $ 1,000.00 0.20 %
Indirect $ 0.00 $ 0.00 $ 0.00 $ 0.00 0.00 %
Total $ 95,359.00 $ 31,786.00 $ 0.00 $ 31,786.00 $ 127,145.00 25.00 %
Personnel: Budget & Budget Narrative Details
Annual % To % To Total Base Total
Annual Base Be Annual Be Total Salary+ Match
Position Title Base Salary To Paid Annual Fringe To Be Paid Annual Base Fringe To Cash In -Kind Committ
and Name Be Paid By Fringe Paid By By Salary + Be Paid By Match Match ed to
Salary By Grant Grant Grant Funds Grant Fringe Grant this
Funds Funds Funds Funds Project
Director of $76,780 $28,793 38% $32,731 $12,274 37% $109,511 $41,067 $13,689 $ $13,689
Diversion,
Kirsta Britton
Budget Narrative and Justification:
50% of time is spent on this project, 37.5% is being requested and 12.5% will be provided as cash match. Salary is based on the Counties scheduled pay scale
and representative of 11 years program experience. Fringe is calculated by using the following percentage of the salary: Social Security 7.65%, Unemployment
Compensation .09%, workers compensation insurance premium .08%, retirement and savings plan payments 10.75%, life insurance and accidental death and
dismemberment .575%, health insurance premium 11.8%, short and long term disability .5375%, vacation 4.61%, holiday 4.25% and sick time 2.30% for a total
of approximately 42.6%. An estimated 3% cost of living increase will likely occur January 2018 and is factored into requested amounts. This increase will be for
all County employee salaries. The current estimated pay rate for a similar local Director position is a base salary near $95,000 plus fringe. A salary survey in
2016 shows the salary is less than other Diversion Directors in District Attorney's Offices. This position does all administration, supervision, collaboration, and
evaluation efforts for Diversion and is a member of the DA's Office management team.
Match Budget Narrative and Justification:
50% of time is spent on this project, 37.5% is being requested and 12.5% will be provided as cash match. Salary is based on the Counties scheduled pay scale
and representative of 11 years program experience. Fringe is calculated by using the following percentage of the salary: Social Security 7.65%, Unemployment
Compensation .09%, workers compensation insurance premium .08%, retirement and savings plan payments 10.75%, life insurance and accidental death and
dismemberment .575%, health insurance premium 11.8%, short and long term disability .5375%, vacation 4.61%, holiday 4.25% and sick time 2.30% for a total
of approximately 42.6%. An estimated 3% cost of living increase will likely occur January 2018 and is factored into requested amounts. This increase will be for
all County employee salaries. The current estimated pay rate for a similar local Director position is a base salary near $95,000 plus fringe. A salary survey in
2016 shows the salary is less than other Diversion Directors in District Attorney's Offices. This position does all administration, supervision, collaboration, and
evaluation efforts for Diversion and is a member of the DA's Office management team.
Personnel: Budget & Budget Narrative Details
Annual % To %To Total Base Total
Annual Base Be Annual Be Total Salary + Match
Position Title Base Salary To Paid Annual Fringe To Be Paid Annual Base Fringe To Cash In -Kind Committ
and Name Salary Be Paid By Fringe Paid By By Salary + Be Paid By Match Match ed to
By Grant Grant Grant Funds Grant Fringe Grant this
Funds Funds Funds Funds Project
Case $49,281 $36,961 75 % $21,008 $15,756 75 % $70,289 $52,717 $17,572 $ $17,572
Manager,
Erica Barraza
Budget Narrative and Justification:
The amount requested will fund 75% of the Case manager salary and 25% will be provided as cash match. Salary is based on the Counties scheduled pay scale
and is commensurate with experience. Fringe is calculated by using the following percentage of the salary: Social Security 7.65%, Unemployment Compensation
.09%, workers compensation insurance premium .08%, retirement and savings plan payments 10.75%, life insurance and accidental death and dismemberment
.575%, health insurance premium 11.8%, short and long term disability .5375%, vacation 4.61%, holiday 4.25% and sick time 2.30% for a total of approximately
CMS #: N/A Page 35 of 39
osc version Rev 1/13/15 (DCJ 03/26/l7)
Grantee: Weld County
Project: Weld County Juvenile Diversion Program DCJ Grant #: 2018 -DV -1 8-20015-19
42.6%. An estimated 3% cost of living increase will likely occur January 2018 and is factored into requested amounts. This increase will be for all County
employee salaries. The case manager salary was set after reviewing the pay rates of similar positions in the County and is also reflective of rates of pay for
other Diversion counselors in the state, per the 2016 salary survey. Complete job descriptions are attached as required.
Match Budget Narrative and Justification:
The amount requested will fund 75% of the Case manager salary and 25% will be provided as cash match. Salary is based on the Counties scheduled pay scale
and is commensurate with experience. Fringe is calculated by using the following percentage of the salary: Social Security 7.65%, Unemployment Compensation
.09%, workers compensation insurance premium .08%, retirement and savings plan payments 10.75%, life insurance and accidental death and dismemberment
.575%, health insurance premium 11.8%, short and long term disability .5375%, vacation 4.61%, holiday 4.25% and sick time 2.30% for a total of approximately
42.6%. An estimated 3% cost of living increase will likely occur January 2018 and is factored into requested amounts. This increase will be for all County
employee salaries. The case manager salary was set after reviewing the pay rates of similar positions in the County and is also reflective of rates of pay for
other Diversion counselors in the state, per the 2016 salary survey. Complete job descriptions are attached as required.
PERSONNEL
TOTAL
Annual
Base
Salary
Annual
Base
Salary To
Be Paid
By Grant
Funds
% To
Be
Paid Annual
By Fringe
Grant
Funds
Annual
Fringe To
Be Paid By
Grant
Funds
% To
Be
Paid
By
Grant
Funds
Total Annual
Base Salary +
Fringe
Total Base
Salary +
Fringe To Cash
Be Paid By Match
Grant
Funds
In -Kind
Match
Total
Match
Committed
to this
Project
$126,061 $65,754 52 % $53,739 $28,030 52 % $179,800 $93,784 $31,261 $0.00 $0.00
Non -Personnel: Budget & Budget Narrative Details
SUPPLIES & OPERATING
Item
Office supplies
Amount To Be
Paid By Grant Budget Narrative and Justification
Funds
$300 Line items to include office supplies are
Supplies & Operating $300
Total
TRAVEL
Item
In -state travel
Amount To
Be Paid By
Grant Funds
$525
estimated to cost $400. Items to be
purchased will include paper supplies such as
file folders ($100/year), receipt books
($35/year), business cards ($30/year),
calendars/planners ($35/year), dividers,
paper, envelopes, and other general office
supplies (pens, paperclips, post -its, tablets,
etc.) to be replenished at a rate of
approximately $17.42/month, registration
fees for training, and if needed, school
supplies for the juveniles participating in the
program. This cost estimate is based on the
amount that we have historically used
annually for these items.
Budget Narrative and Justification
Cash
Match
In -Kind Match Budget Narrative and Justification
Match
$100 Line items to include office supplies are
estimated to cost $400. Items to be
purchased will include paper supplies
such as file folders ($100/year), receipt
books ($35/year), business cards
($30/year), calendars/planners
($35/year), dividers, paper, envelopes,
and other general office supplies (pens,
paperclips, post -its, tablets, etc.) to be
replenished at a rate of approximately
$17.42/month, registration fees for
training, and if needed, school supplies
for the juveniles participating in the
program. This cost estimate is based on
the amount that we have historically used
annually for these items.
$100 $0
Cash
Match
Anticipated travel costs include at least $175
three trips to Denver for administrative
meetings or trainings with DO. Trainings are
only attended when fiscally prudent. Based
on historical actual costs, mileage is
estimated at the Weld County
reimbursement rate of 1,296.30 miles at
$.54/mile. It is estimated that mileage and
In -
Kind Match Budget Narrative and Justification
Match
Anticipated travel costs include at least
three trips to Denver for administrative
meetings or trainings with DO. Trainings are
only attended when fiscally prudent. Based
on historical actual costs, mileage is
estimated at the Weld County
reimbursement rate of 1,296.30 miles at
$.54/mile. It is estimated that mileage and
CMS #: N/A Page 36 of 39
OSC Version Rev 1/13/15 (DCJ 03/26/17)
Grantee: Weld County
Project: Weld County Juvenile Diversion Program
DCJ Grant #: 2018 -DV -18-20015-19
associated training and service costs will be
$700.00, which is slightly less than we are
on pace to use in the 16-17 fiscal year.
Travel Total $525
CONSULTANTS/CONTRACTS (PROFESSIONAL SERVICES)
Amount To
Item Be Paid By Budget Narrative and Justification
Grant Funds
OMNI data $750 It is not anticipated that the diversion
collection program will be contracting specifically
with an individual or business to provide
direct services to the juvenile or their
families in the program. The exception is the
required expense by DO for
OMNI and the ETO database.
Consultants/Contracts
Total
INDIRECT
Item
$750
Amount To
Be Paid By
Grant Funds
$0
Budget Narrative and Justification
$175
Cash
Match
In -
Kind
Match
$250 $
$250
Cash
Match
$0
associated training and service costs will be
$700.00, which is slightly less than we are
on pace to use in the 16-17 fiscal year.
Match Budget Narrative and Justification
It is not anticipated that the diversion
program will be contracting specifically
with an individual or business to provide
direct services to the juvenile or their
families in the program. The exception is the
required expense by DO for
OMNI and the ETO database.
In -
Kind Match Budget Narrative and Justification
Match
$0 $0
Non Personnel
Total
Amount To
Be Paid By
Grant Funds
$ 1,575
Budget Narrative and Justification
Cash
Match
In -
Kind Match Budget Narrative and Justification
Match
$525 $0
THE REST OF THIS PAGE INTENTIONALLY LEFT BLANK
CMS #: N/A Page 37 of 39
osc Version Rev 1/13/15 (DCJ 03/26/17)
Grantee: Weld County
Project: Weld County Juvenile Diversion Program
DCJ Grant #: 2018 -DV -18-20015-19
EXHIBIT C - SAMPLE OPTION LETTER
State Agency
Insert Department's or IHE's Full Legal Name
Option Letter Number
Insert the Option Number (e.g. "1" for the first option)
Contractor
Insert Contractor's Full Legal Name, including
"Inc.", "LLC", etc...
Original Contract Number
Insert CMS number or Other Contract Number of the Original Contract
Current Contract Maximum Amount
Initial Term
State Fiscal Year 20xx $0.00
Extension Terms
State Fiscal Year 20xx $0.00
State Fiscal Year 20xx $0.00
State Fiscal Year 20xx $0.00
State Fiscal Year 20xx $0.00
Total for All State Fiscal Years $0.00
Option Contract Number
Insert CMS number or Other Contract Number of this Option
Contract Performance Beginning Date
The later of the Effective Date or Month Day, Year
Current Contract Expiration Date
Month Day, Year
4. OPTIONS:
A.
B.
C.
D.
E.
Option to extend for an Extension Term
Option to change the quantity of Goods under the Contract
Option to change the quantity of Services under the Contract
Option to modify Contract rates
Option to initiate next phase of the Contract
5. REQUIRED PROVISIONS:
A. For use with Option 1(A): In accordance with Section(s) Number of the Original Contract referenced above,
the State hereby exercises its option for an additional term, beginning Insert start date and ending on the current
contract expiration date shown above, at the rates stated in the Original Contract, as amended.
B. For use with Options 1(B and C): In accordance with Section(s) Number of the Original Contract referenced
above, the State hereby exercises its option to Increase/Decrease the quantity of the Goods/Services or both at
the rates stated in the Original Contract, as amended.
C. For use with Option 1(D): In accordance with Section(s) Number of the Original Contract referenced above,
the State hereby exercises its option to modify the Contract rates specified in Exhibit/Section Number/Letter.
The Contract rates attached to this Option Letter replace the rates in the Original Contract as of the Option
Effective Date of this Option Letter.
D. For use with Option 1(E): In accordance with Section(s) Number of the Original Contract referenced above,
the State hereby exercises its option to initiate Phase indicate which Phase: 2, 3, 4, etc, which shall begin on
Insert start date and end on Insert ending date at the cost/price specified in Section Number.
E. For use with all Options that modify the Contract Maximum Amount: The Contract Maximum Amount
table on the Contract's Signature and Cover Page is hereby deleted and replaced with the Current Contract
Maximum Amount table shown above.
6. OPTION EFFECTIVE DATE:
A. The effective date of this Option Letter is upon approval of the State Controller or , whichever is later.
STATE OF COLORADO
John W. Hickenlooper, Governor
INSERT -Name of Agency or IHE
INSERT -Name & Title of f ead of Agency or IHE
By: Name & Title of Person Signing for Agency or IHE
Date:
In accordance with §24-30-202 C.R.S., this Option is not valid
until signed and dated below by the State Controller or an
authorized delegate.
STATE CONTROLLER
Robert Jaros, CPA, MBA, JD
By:
Name of Agency or IHE Delegate -Please delete if contract
will be routed to OSC for approval
Option Effective Date:
CMS #: N/A
Page 38 of 39
osc version Rev 1/13/15 (DCJ 03/26/17)
Grantee: Weld County
Project: Weld County Juvenile Diversion Program
DCJ Grant #: 2018 -DV -18-20015-19
EXHIBIT D - SAMPLE GRANT FUNDING CHANGE LETTER
State Agency
Insert Department's or IHE's Full Legal Name
Grant Funding Change Letter Number
Insert the Option Number (e.g. "1" for the first option)
Contractor
Insert Contractor's Full Legal Name, including
"Inc.", "LLC", etc...
Original Grant Number
Insert CMS number or Other Contract Number of the Original Contract
Current Contract Maximum Amount
Initial Term
State Fiscal Year 20xx $0.00
Extension Terms
State Fiscal Year 20xx $0.00
State Fiscal Year 20xx $0.00
State Fiscal Year 20xx $0.00
State Fiscal Year 20xx $0.00
Total for All State Fiscal Years $0.00
Grant Funding Change Letter Contract Number
Insert CMS number or Other Contract Number of this Option
Contract Performance Beginning Date
The later of the Effective Date or Month Day, Year
Current Contract Expiration Date
Month Day, Year
7. GRANT FUNDING CHANGE
In accordance with §Insert Section Number of the Original Grant referenced above, the State Agency listed above
commits the following funds to the grant:
A. The funding available for State Fiscal Year 20xx is Increased/Decreased by $Amount of Change, because Insert
Reason For Change.
B. The total funding avail for all State Fiscal Years as of the effective date of this Grant Funding Change Letter is
shown as the current contract maximum above.
8. TERMINOLOGY
All terminology used in this Grant Funding Change Letter shall be interpreted in accordance with the Original Grant
referenced above.
9. NO ORDER FOR WORK
This Grant Funding Change Letter modifies the available funding only and does not constitute an order or authorization
for any specific services or goods under the Grant.
10. GRANT FUNDING CHANGE LETTER EFFECTIVE DATE:
The effective date of this Grant Funding Change Letter is upon approval of the State Controller or , whichever
is later.
STATE OF COLORADO
John W. Hickenlooper, Governor
INSERT -Name of Agency or IHE
INSERT -Name & Title of Head of Agency or IHE
By: Name & Title of Person Signing for Agency or IHE
Date:
In accordance with §24-30-202 C.R.S., this Option is not valid until signed and dated below by the State
Controller or an authorized delegate.
STATE CONTROLLER
Robert Jaros, CPA, MBA, JD
By:
Name of Agency or IHE Delegate -Please delete if contract will be routed to OSC for approval
Grant Funding Change Letter Effective Date:
CMS #: N/A
Page 39 of 39
OSC Version Rev 1/13/15 (DCJ 03/26/17)
Elected Official or I 'partment Head
RE: AGREEMENT FOR JUVENILE DIVERSION PROGRAM
APPROVED AS TO SUBST NCE:
r
APPROVED AS TO FUNDING:
Controller
APPROVED A►S TO FORM:
County Attorney
Hello