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Home My WebLink About20170428.tiffRESOLUTION RE: APPROVE EXPENDITURE AUTHORIZATION FOR JOBS FOR VETERANS STATE GRANT AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with an Expenditure Authorization for Jobs for Veterans State Grant between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, Employment Services Division, and the Colorado Department of Labor and Employment, Division of Employment and Training, commencing October 1, 2016, and ending December 31, 2017, with further terms and conditions being as stated in said expenditure authorization, and WHEREAS, after review, the Board deems it advisable to approve said expenditure authorization, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Expenditure Authorization for Jobs for Veterans State Grant between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, Employment Services Division, and the Colorado Department of Labor and Employment, Division of Employment and Training, be and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said expenditure authorization. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 8th day of February, A.D., 2017, nunc pro tunc October 1, 2016. ATTEST:dQ,edi Weld County Clerk to the Board Date of signature: ©aACl (1 cc HsOcoy) Ise,/ 3C,a 31 aH1 BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORAD, Julie A. Cozad, Chair Steve Moreno, Pro-Tem EXCUSED Sean P. Conway arbara Kirkmeyer, 2017-0428 HR0088 Cod-T.1,d i *±. ors MEMORANDUM DATE: January 25, 2017 TO: Board of County Commissioners — Pass -Around FR: Judy A. Griego, Director, Human Services RE: Department of Human Services' Employment Services of Weld County (ESWC) Submission of an Expenditure Authorization (EA) Please review and indicate if you would like a work session prior to placing this item on the Board's agenda. Request Board Approval of the Departments' Employment Services of Weld County (ESWC) Submission of an Expenditure Authorization (EA). The Jobs for Veteran's State Grant (JVSG) will be used to cover the overhead and operational costs associated with the State Disabled Veterans Outreach Program staff that provides services at ESWC. The Expenditure is as follows: Funding Year Program Performance Period Amount FY17 JOBS FOR VETERANS STATE GRANT (JVSG) 10/1/2016-12/31/2017 $7,000.00 I do not recommend a Work Session. I recommend approval of this Expenditure. Approve Request BOCC Agenda Work Session Sean Conway Steve Moreno Barbara Kirkmeyer Mike Freeman Julie Cozad 2017-0428 Page 1 Pass -Around Memorandum; January 25, 2017 - (ID 1025) NFA# WE 16-05 Local Area: Attachment 2 Weld WDP Agreement CMS#: 89950 EXPENDITURE AUTHORIZATION (EA) This Expenditure Authorization (EA) covers the following Funding Streams: NFA # ENTITY # WE 16-05 5230 AGR #(s) 289950 ❑ 54599 GAE #(s)* ®077 ■ 421 NEW ALLOCATION ❑ NEW ADDITIONAL ALLOCATION ❑MODIFICATION Funding Year Program Performance Period Program Code Amount Formula CFDA# FY17 JOBS FOR VETERANS STATE GRANT(JVSG)- 10/1/2016- 12/31/2017 2037 (DV0P) $7,000.00 YES 17,801 This Expenditure Authorization has been reviewed and approved by the following parties and will be incorporated into the Workforce Development Programs (WDP) Agreement as an attachment and is subject to the provisions of the executed WDP Agreement referenced above. This Expenditure Authorization is not valid ut,4ii it has been approved by the Sta, Controller or designee. By: By: By: Julie A. Cozad Chair, Board of Weld FEB 0 8 2017By: Date ounty Commissioners /7.17 By: Y- Dave Thompson Date Date Chair, Weld Workforce Development Board Title: C,.A,aaa-(-7 m B. Dowlin, Director Date Division of Employment and Training Colorado Dept. of Labor and Employment 'Fami Gran- Date Division Head, Weld Workforce Center Title: By: Date ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER CRS 24-30-202 requires that the State Controller approve all state contracts. This contract is not valid until the State Controller, or such assistant as he may delegate, has signed it. Subject to the provisions of the Page 1 of 7 c2,0/7-[1(!) NFA# WE 16-05 Local Area: Attachment Weld WDP Agreement CMS#: 89950 executed WDP Agreement, the contractor is not authorized to begin performance until the contract is signed and dated below. If performance begins prior to the date below, the State of Colorado may not be obligated to pay for the goods and/or services provided. By STATE CONTROLLER: Itt_),R AROS. PA. BA, JD Date Page 2 of 7 1�Y 11VHR VTB luFVJ Local Area: lnLLa'.LLLLIY11t Weld WDP Agreement CMS#: 89950 The services provided and work performed as described in this EA document shall be completed pursuant to the terms and conditions of the WDP Agreement and any Federal and State laws and requirements, including, but not limited to, Federal guidance documents, relevant State -issued Policy Guidance Letters, Program Information and Operations Manuals, and/or specifications identified in the Notice of Fund Availability (NFA) or in the funding provisions in Section IV below. I. STATEMENT OF WORK: A. Project Contact Information: Program #1 NAME: JOBS FOR VETERANS STATE GRANT(JVSG) - Region Project Coordinator Name: Ann Stelling Phone: 970-400-6777 CDLE Project Coordinator Name: Johnathan Tillman Phone: 303-318-8811 B. The Statement of Work for this EA is as follows: Unless otherwise noted, Budget Information and Performance Outcomes for this EA are identified in the Budget and Program Charts in Section V. of this EA. 1. Services. Select and describe the services/costs applicable to this EA: X DVOP Category Services/Costs Participant services n/a Training n/a Work Experiences/Internships n/a Costs not related to Participant Services Funds shall be used to cover additional overhead and operating expenses related to the DVOP in the Weld County Workforce Center. Supplemental Program Activities n/a 2. Budget Transfer. If this EA includes a transfer of funds between the Adult and Dislocated Worker programs, describe the impact on: Program activities Performance outcomes Program versus Administration budgets Projected Quarterly Expenditures 3. Partnerships. Describe the strategies for coordination of services with Vocational Rehabilitation, Adult Education, and other required partners to deliver services identified in B.1 above. Local partners are actively involved in planning efforts through their involvement with the Workforce Development Board and standing committees. These partners, Division of Vocational Rehabilitation (DVR), Right to Read, Aims Community College, SER Jobs for Progress, etc. Page 3 of 7 III' Hit V,r. Lu-VJ Local Area: Weld WDP Agreement CMS#: 89950 have been integrated into Employment Services of Weld County (ESWC) strategies for a number of years. Their input has developed strategies to increase awareness of services and various career pathways. As a one -stop operator, Employment Services acknowledges the importance of connecting customers to all available resources and co -enrolling to provide comprehensive services. The Disabled Veterans Outreach Representative, from CDLE, is physically located with the WIOA Adult Program Case Managers allowing him to literally walk clients to an available case manager for co -enrollment into the programs. The Weld County WIOA Adult and Dislocated Worker program continues to be committed to serve clients who are considered hard to serve due to having many challenges in their lives that make employment difficult. Collaboration continues with Right to Read and Aims Community College for Adult Education and the Island Grove Center help connect individuals to additional resources and connection to the agency to best meet the needs of those that are basic skills deficient. For those individuals with limited English, partnerships with the Global Refugee Center and Lutheran Family Services have been enhanced to provide resources and cultural training for staff. In an effort to better serve the 50+ population, there are cross referrals from the Older American's Title IV SER Jobs for Progress for low income older adults. Additionally, connections have been made with the Department of Corrections, Employment and Training Navigator, Weld County Jobs of Hope and Tower 21 to develop as many resources as possible to serve the ex -offender population. The Business Services Unit has developed employer training on the benefits of WOTC and Federal Bonding. To round out the services, Wagner Peyser has developed a class on how to answer interview questions pertaining to criminal history. In house collaboration between WIOA Adult programs, Youth, TANF, Employment First and Business Services to develop and obtain On the Job Training opportunities continues to be a priority. WIOA's ability to serve the financially disadvantaged is proven with the co -enrollment of low income families in the EF/TANF programs. The Board of County Commissioners (BOCC), through the Department of Human Services (DHS), is utilizing Community Service Block Grant (CSBG) funds to support employment and training efforts for hard to serve target groups. 4. Businesses. Describe the strategies used to ensure businesses are engaged with work - based learning, career pathways, Sector partnerships, and other employer services. Unless there is a direct employer need for a certain program, employer services are primarily handled by our Business Services Unit. A strategy that ESWC uses to ensure businesses are fully informed is the Did You Know campaign. Information regarding sector specific learning, pathways and sector meetings is included. The information is produced quarterly and has been continued into the new plan year as a way to engage businesses. Additionally, BSR's are tasked with identifying business which are currently not using our services or are inactive. Outreach is targeted to these employers informing them of ESWC's services and will continue. Lastly, employer workshops have been extremely successful; a variety of topics have been presented and we anticipate hosting a minimum of 1 workshop a quarter. Topics have included the Work Opportunity Tax Credit, Demography and Sector Partnerships, to name a few. 5. Targeted Populations. Describe the strategies used to overcome employment barriers of targeted populations. Page 4 of 7 1\rktt VT M. 1V'VJ Local Area: Weld WDP Agreement CMS#: 89950 Veterans and their dependents, especially recently separated Veterans, are encouraged to connect with, and take advantage of, services in all programs. Additionally, a triage system has been put into place that has proven to be efficient when working with Veteran's and identifying barriers. Low income customers will continue to be referred through the TANF and EF programs. The programs are designed to guide customers in becoming self-sufficient to the point of no longer needing public assistance. When appropriate, customers are co -enrolled. School district's SWAP programs and DVR participate on Workforce Development standing committees and will continue to collaborate on services with all WIOA case managers that have customers with disabilities. Additionally, Business Services sends the list of open jobs weekly to DVR, school districts and community agencies so they can review and make referrals to employment or use the list as a discussion for careers. Lastly, ESWC continues coordination with the Division of UI to assist claimants by implementing UI profiling strategies and referred to programs accordingly. 6. Program Integration. If this EA is for a Special Initiative, describe how services provided are integrated with Adult, Youth, Dislocated Worker, and other partner programs, as applicable. N/A 7. Special Initiatives. If the Statement of Work, Budget information, and Performance outcomes for this EA are included in the attached approved Grant Proposal, provide the reference page numbers here: Statement of Work Refer to page numbers: n/a Budget Refer to page numbers: n/a Performance Outcomes Refer to page numbers: n/a If the Budget information and Performance Outcomes are not identified in the attached approved Grant Proposal, describe the performance outcomes for this Special Initiative here and complete the Line Item Budget and Special Initiative Program Outcomes charts in Section V. II. BUDGET INFORMATION: See Section V for the Budget and Projected Quarterly Expenditure Charts. III. EA MODIFICATION(S): n/a A. This EA Modifies the Statement of Work 1. The Purpose and Rationale for this modification is: 2. The Impact of this modification on the following services/costs is: Page 5 of 7 1\P" YIT. 1V-VJ Local Area: WDP Agreement CMS#: nLLaL4LLl,LMLLL L Weld 89950 Category Services/Costs Participant services Training Work Experiences/Intemships Costs not related to Participant Services Supplemental Program Activities 3. The impact of this modification on the following strategies is: Category Services/Costs Partnerships. Businesses Targeted Populations Program Integration B. Budget Transfer. If this EA includes a transfer of funds between the Adult and Dislocated Worker programs, describe the impact on: Program activities Performance outcomes Program versus Administration budgets Projected Quarterly Expenditures C. Changes to the Budget and Performance Outcomes. Unless otherwise noted, modifications to the Budget and Performance Outcomes are shown in the updated Budget and Program Outcomes Charts in Section V. of this EA. I . Special Initiatives. If modifications to the Statement of Work, Budget information, and Performance Outcomes are included in the attached modified Grant Proposal, provide the reference page numbers here: Statement of Work Refer to page numbers: Budget Refer to page numbers: Performance Outcomes Refer to page numbers: If modifications to the Statement of Work, Budget information, and Performance Outcomes are not identified in the attached approved Grant Proposal, describe the modifications for this Special Initiative here and provide an updated Line Item Budget and Program Outcomes chart in Section V. IV. FUNDING PROVISIONS AND OTHER SERVICES OR RESOURCES A. Page 6 of 7 1\r Htt 11G 1003 Local Area: amtunssittnnaL. Weld WDP Agreement CMS#: 89950 1. FUNDING PURPOSE Funding is provided to support the State JVSG staff (DVOPs and LVERs), located in the local area workforce centers, who provide services to Veterans in accordance with PGL VET -2014-03. 2. USE OF FUNDS Funding is provided for local area administration and overhead costs to support JVSG staff, which includes, at a minimum: A. Sufficient office or work space to provide services, including an ergonomically designed chair, desk and storage space consistent with workforce center furniture standards, and colocated with local area staff providing similar services, B. Up-to-date computer, monitor, and accessories (desktop and mobile) that are critical to providing services and are compatible with the local area's equipment and network, and maintained in accordance with the local area's re -fresh schedule, C. Licensed business software, software maintenance, and software updates, D. Computer and software support services, E. Local area network access, including VPN, and network security features, F. Phone, and other small office equipment and supplies necessary to provide services, G. Access to workforce center copiers, scanners, and fax machines, H. Use of workforce center parking facilities (as appropriate), I. Building access during normal business hours, J. Staffing costs directly related to the support and administration of the program, and K. Functional supervision in accordance with PGL VET -2014-01. 3. PROGRAM COORDINATOR Johnathan Tillman State Veteran Program Specialist johnathan.tillman@state.co.us 303-318-8811 B. Additional Services to be provided include: Category Services/Costs Incumbent Worker Training Transitional Services Pay for Performance contracts C. Additional Resources or Other Program Information. Service Subcontracting arrangements for delivery of services Other Internal Financial Resources to support this initiative Other External Financial Resources to support the initiative Cost Sharing/Match Requirements SEE SECTION V ATTACHMENT FOR ALL BUDGET AND PROGRAM OUTCOMES CHARTS Page 7 of 7 Section V. Budget and Program Outcomes Charts NFA# WE 16-05 Entity Code: 5230 FY17 JOBS FOR VETERANS STATE GRANT Budget Information Summary Table (81ST) Funding Source Period of Performance Program Code $ Amount FY17 JOBS FOR VETERANS STATE GRANT 10/1/2016- 12/31/2017 2037 $7,000.00 Original Allocation: $7,000.00 FY17 JOBS FOR VETERANS STATE GRANT Projected Quarterly Expenditures- Cumulative WP Employment Service 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter CATEGORY October 1 to December 31, 2016 January 1 to March 31, 2017 April 1 to June 30, 2017 July 1 to Sept 30, 2017 Program $1,750.00 $3,500.00 $5,250.00 $7,000.00 Total $1,750.00 $3,500.00 $5,250.00 $7,000.00 Carry Out N/A N/A N/A N/A Special Initiative Original Allocation: $000,000.00 Line Item Budget Planned Expenditures Salaries, Fringe Benefits, Travel Equipment Supplies Subcontracting arrangements Operating/Overhead Training & Program Related Supportive Services Other Participant Related Services Total Cumulative Expenditures $0.00 Name of Special Initiative Projected Quarterly Expenditures - Cumulative Funding Stream 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Cost Category/Program Code July 1 to September 30, 2016 October 1 to December 31, 2016 January 1 to March 31, 2017 April 1 to June 30, 2017 Admin/xxxx Program/xxxx N/A N/A Total $0.00 $0.00 $0.00 $0.00 Carry In/Carn/ Out N/A N/A Special Initiative Program Outcomes Chart- Cumulative 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter CATEGORY July 1 to September 30, 2016 October 1 to December 31, 2016 January 1 to March 31, 2017 April 1 to June 30, 2017 Total Participants Carry In New Participants Hard to Serve/Targeted Populations Cost Sharing/Matching/Leverage Summary Table Partner Name Planned Contribution(s) Match Source (Federal/State/Private) Type of Leverage Hello