HomeMy WebLinkAbout20170721.tiffRESOLUTION
RE: APPROVE CONTRACT FOR CHILD WELFARE INTERNSHIP OPPORTUNITIES AND
AUTHORIZE DIRECTOR OF HUMAN SERVICES TO SIGN - WESTERN NEW MEXICO
UNIVERSITY
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Contract for Child Welfare Internship
Opportunities between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, and Western
New Mexico University, commencing upon full execution of signatures, with further terms and
conditions being as stated in said contract, and
WHEREAS, after review, the Board deems it advisable to approve said contract, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Contract for Child Welfare Internship Opportunities between the
County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, on behalf of the Department of Human Services, and Western New Mexico University be
and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Director of the Department of Human
Services be, and hereby is, authorized to sign said contract.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 13th day of March, A.D., 2017.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORAQO
ATTEST:d , ,
Weld County Clerk to the Board
puty Clerk to the Board
APP D AS
ounty Attorney ptLi v\1.
Date of signature: M (3/ ('7
Cc: HSOCCmI5p IJG)
Julie A. Cozad, Chair
Steve Moreno, Pro=Tem
Sean P. Conway
3
arbara Kirkmeyer
2017-0721
HR0088
aortiyad 11.--tfosq
PRIVILEGED AND CONFIDENTIAL
MEMORANDUM
DATE: February 14, 2017
TO: Board of County Commissioners — Pass -Around
FR: Judy A. Griego, Director, Human Services
RE: Weld County Department of Human Services'
Child Welfare Agreement with Western New
Mexico University
Please review and indicate if you would like a work session prior to placing this item on the
Board's agenda.
Request Board Approval of the Department's Child Welfare Agreement with Western New Mexico
University (WNMU). The Child Welfare Division would like to provide internship opportunities to
WNMU Social Work interns that have an interest in working in Child Welfare. WNMU requires an
agreement be signed by the Director before we offer internship opportunities in Child Welfare at DHS.
Interns benefit us by assisting in all areas of Child Welfare, and can be considered for regular positions
that require Social Work degrees. There is no financial obligation as they are unpaid internships.
I do not recommend a Work Session. 1 recommend approval of entering into an agreement with
WNMU and authorize Director's signature on the agreement.
I do not recommend a Work Session. 1 recommend approval of the agreement and authorize the
Director to sign the agreement.
Sean P. Conway
Julie A. Cozad, Chair
Mike Freeman
Barbara Kirkmcyer
Steve Moreno, Pro -Tern
Approve
Recommendation Work Session
Schedule
Other/Comments:
4A) L.J dive
Pass -Around Memorandum; February 14, 2017 - CMS ID 1054
Page 1
2017-0721
WNMU
College of Professional Studies
School of Social Work
CONTRACT BETWEEN
WESTERN NEW MEXICO UNIVERSITY
(ON BEHALF OF)
AND THROUGH
THE SCHOOL OF SOCIAL WORK
AND
Weld County Department of Human Services
This contract, hereinafter called the "Agreement," is made this [date] by and between Western
New Mexico University on behalf of the School of Social Work and through the Social Work
Department, hereafter called the "College;" and The Weld County Department of Human
Services hereinafter called the "Facility."
WHEREAS, the College has a curriculum in social work, and
WHEREAS, practicum experience is required as an integral component of the social work
curriculum, and
WHEREAS, the College desires the cooperation of Facility in the development and
implementation of the practicum experience phase of the College's social work curriculum, and
WHEREAS, the Facility recognizes its professional responsibility to participate in the education
of social work students, and
WHEREAS, the Facility wishes to join the College in development and implementation of
practicum experience for social work,
NOW, THEREFORE, in consideration of the mutual agreements set forth herein, the College
and the Facility will cooperate as described herein.
O0(1 -01x1
1��0og8
The College and the Facility mutually agree:
1. To establish the educational objectives for the practicum experience, devise methods for
their implementation, and continually evaluate to determine the effectiveness of the practicum
experience.
2. To assure that no person will, on the grounds of race, color, creed, national origin, sex, age or
handicap, be excluded from participation in, be denied the benefits of, or be otherwise subjected
to discrimination in performance of this Agreement:
3. To acknowledge that students participating in the Affiliation Program are members of the
Facility's "workforce," as that term is defined under the Health Insurance Portability and
Accountability Act ("HIPAA") Privacy Rules at 45 C.F.R. 160.103. ("Workforce" means
employees, volunteers, trainees, and other persons whose conduct, in the performance of work
for a covered entity, is under the direct control of such entity, whether or not they are paid by the
covered entity.) As members of Facility's workforce for purposes of HIPAA, students
participating in the Affiliation Program will be subject to the Facility's HIPAA policies and
procedures.
4. To acknowledge,, notwithstanding Paragraph 3 of this agreement, that participating students
are not to be construed as agents or employees of the Facility or the College under this
agreement. No retirement, paid leave, bonding, use of Facility or College vehicles, insurance,
or other employee benefits from the Facility or College shall accrue to the: students as a result of
this Agreement.
5. To acknowledge that neither College nor students are "Business Associates" of the Facility as
that term is defined under HIPAA at 45 C.F.R 160.163.
6. At the discretion of the Facility allow the students to participate in continuing education
programs conducted for the Facility staff, including any training provided by the Facility on
HIPAA compliance,
7. To acknowledge that the Facility at all times will retain responsibility for the care of its
patients. Neither College faculty nor students will be expected to replace Facility staff in the
conduct of the Facility's activities.
8. To allow this Agreement to cover practicum for Bachelor's and Master's Program affiliations.
9. that, as between the parties, each party will be responsible for liability arising from personal
injury or damage to persons or property occasioned by its own agents or employees in the
performance of this Agreement, subject in all cases to the immunities and limitations of the New
Mexico Tort Claims Act (Section 41-4-1 et seq. NMSA 1978), and any amendment thereto.
10. That students are sent and accepted on a case by case basis. Facility has the right to refuse
any Student BEFORE they are sent, due to a lack of Facility staff to properly supervise the
Student.
The College agrees:
1, To assume responsibility for assuring continuing compliance with the educational standards
established by; the Council on Social Work Education. .
2. To establish and maintain ongoing communication with the Director of Field Education of the
Facility on items pertinent to social work education. Such communication may include, but not
be limited to, a description of the curriculum, relevant course outlines, policies, faculty, and
major changes in this information. On -site visits will be arranged whenever feasible.
3. When possible, to appoint as faculty the Practicum Supervisor who is responsible for
planning and implementation of the social work practicum experience at the Facility.
4. To notify the Practicum Supervisor and the. Facility at a time mutually agreed upon, of its
planned schedule of student assignment, including the name of the student, level of academic
preparation, and length and dates of practicum experience.
5. To refer to the Facility only those students who have satisfactorily completed the prerequisite
portion of the curriculum that is applicable to the Facility.
6. To inform the student of the Facility's requirements for acceptance.
7. To advise the assigned student of the responsibility for complying with the existing pertinent
rules and regulations of the facility.
8. To provide professional liability coverage for its students in accordance with the provisions of
the New Mexico Tort Claims Act. The College is insured for professional liability covering its
employees and students in accordance with the provisions of the New Mexico Tort Claims Act.
The College agrees that all claims arising out of or relating to acts or omissions to act of one or
more of its students will be made and tendered to the New Mexico State:Risk Management
Division by College.
9. To supply the Practicum Supervisor with appropriate forms to be used in evaluating the
performance of the assigned student.
10. To have the student provide prior to the commencement of the student assignment such
confidential information as may be required by the Facility.
11. To forward to the Facility the name, health status report, the evidence of coverage or
noncoverage of health, worker's compensation. and/or liability protection of each student
enrolled in the program at least four (4) weeks before the commencement of each student's
Clinical Education placement.
12. To assure that all participating students and faculty have been instructed in and will observe
the importance of and requirements of maintaining confidentiality of all patient information.
13. To retain responsibility of personal and career guidance and counseling for its students:
The Facility agrees:
1. To designate as Practicum Supervisor the staff member who will be responsible for the
planning and implementation of the practicum experience; The staff member so designated
shall meet the criteria established by Council on Social Work Education and WNMU School of
Social Work for supervising students.
2. To provide the Practicum Supervisor with time to plan and implement the practicum
experience including', when feasible, time to attend relevant meetings and conferences.
3. To provide the physical facilities and equipment reasonably necessary to conduct the
practicum experience.
4. To have available a written description of the'practicurri experience being offered:
5, To advise the College of any changes in its personnel, operation, or policies that may affect
practicum experience.
6. To determine the number of students that can be accommodated during a given period of
time.
7. To provide the assigned student, whenever possible, with use of library facilities and
reasonable study and storage space.
8. To provide the assigned student with access to the Facility's existing pertinent rules and
regulations with which the student is expected to comply, including the Facility's Policies and
Procedures relating to the student's responsibilities under HIPAA. •
9. To make emergency health care reasonably available for the assigned student. The student
will otherwise be responsible for his or her health care.
10. To evaluate the performance of the assigned student on a regular basis using the
evaluation form developed by the WNMU School of Social Work and supplied by the College.
The completed evaluation will be forwarded to the college within one (1) week following
conclusion of the student's practicum experience.
11. To advise the College at least by midterm of any serious deficit noted in the ability of the
assigned student to progress toward achievement of the stated objectives of the practicum
experience. It will then be the mutual responsibilities of the assigned student, the Practicum
Supervisor and the Director of Field Education to devise a plan by which the student may be
assisted to achieve the stated objectives.
12. To have the right to terminate any student whose health or performance is a detriment to
patient well-being or the achievement of the stated objectives of the practicum experience after
notifying the College.
13. To support continuing' education and professional growth and development of those staff
who are responsible for student supervision.
Miscellaneous terms:
1. This Agreement shall be effective when executed by both parties for a period of one year
and will be automatically renewed annually and reviewed every five (5) years unless otherwise
indicated by one of the parties.
2. Nothing in this Agreement will be construed as establishing a partnership, joint venture or
similar relationship between the Facility and the College, and nothing in this Agreement will be
construed to authorize either party to act as agent for the other.
3. This Agreement may be revised or modified only by written amendment signed both parties.
4. Either party may terminate this Agreement upon 90 days' written notice.
5. This Agreement is subject to periodic review as determined between the Facility and the
College.
6. Any written notice/communication provided for, required, or permitted herein will be addressed
to the following:
Weld County Department of Human Services
315 N. 11th Avenue, P.O. Box A
Greeley, CO 80631
LeAnn Redfern
Child Welfare Trainer
970.400-6234
.aplao /7
Date:
Western New Mexico University
PO Box 680
Silver City, New Mexico 88062
Leslie Cook, LISW, PsyD (ABD)
Director of Field Education
575-538-6324
For h� versi
By Y
Kelley Iiiire
Vice President
By _
Leslie`Cook,
jLe
Business & Finance
Oa 0
Director of Field Education-SWK
Date: 3 - J t7
Hello