HomeMy WebLinkAbout20171057.tiffRESOLUTION
RE: APPROVE AGREEMENT FOR SERVICES AND AUTHORIZE CHAIR TO SIGN -
MAXIMUS CONSULTING SERVICES, INC.
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Agreement for Services between the
County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, on behalf of the Department of Accounting, and Maximus Consulting Services, Inc.,
commencing upon execution of full signatures, and ending December 31, 2017, with further terms
and conditions being as stated in said agreement, and
WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Agreement for Services between the County of Weld, State of
Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Department of Accounting, and Maximus Consulting Services, Inc., be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said agreement.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 17th day of April, A.D., 2017.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLOIj 4DO
ATTEST: dae C dCio;esk
Weld County Clerk to the Board
BY' W •xvi
puty Clerk to the Board
APP' : ' ED AS TO F
ounty Att• ney
Date of signature: 5/ I 1 / I
) efrJu i . ozad, hair
Steve Moreno, Pro -T
Sean P. Conway r)
et: Aug (6c)
Barbara Kirkmey
2017-1057
AC0022
WELD COUNTY AGREEMENT FOR SERVICES
BETWEEN WELD COUNTY & MAXIMUS CONSULTING SERVICES, INC.
THIS AGREEMENT is made and entered into this /7t of , 201Z by and between
the County of Weld, a body corporate and politic of the State of Colorad , by and through its Board of County
Commissioners, whose address is 1150 "O" Street, Greeley, Colorado 80631 hereinafter referred to as
"County," and MAXIMUS Consulting Services, Inc., a corporation licensed to do business in Colorado, who
whose address is 1891 Metro Center Drive, Reston, Virginia 20190, hereinafter referred to as "Contractor".
WHEREAS, County desires to retain Contractor as an independent contractor to perform services as
more particularly set forth below; and
WHEREAS, Contractor has the time available to timely perform the services, and is willing to perform
the services according to the terms of this Agreement.
NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the
parties hereto agree as follows:
Introduction. The terms of this Agreement are contained in the terms recited in this document and in
Exhibits A and B, each of which forms an integral part of this Agreement. Exhibits A and B are specifically
incorporated herein by this reference. County and Contractor acknowledge and agree that this Agreement,
including specifically Exhibits A and B, define the performance obligations of Contractor and Contractor's
willingness and ability to meet those requirements.
Exhibit A consists of the Scope of Services.
Exhibit B consists of the Compensation Details.
1. Engagement of Contractor. County hereby retains Contractor, and Contractor hereby accepts
engagement by County upon the terms and conditions set forth in this Agreement.
2. Term. The term of this Agreement shall be from the date of last signature below, through and until
December 31, 2017. Both of the parties to this Agreement understand and agree that the laws of the
State of Colorado prohibit County from entering into Agreements which bind County for periods longer
than one year. In addition to the term of the agreement, Contractor agrees to defend the plan for up
to three (3) years under the same terms and conditions herein.
3. Services to be Performed. Contractor agrees to perform the Services listed or referred to in Exhibit
A, attached hereto and incorporated herein.
4. Compensation. County agrees to pay Contractor for services performed as set forth on Exhibit B
for a total contract price of Five Thousand Five Hundred and no/100 Dollars ($5,500.00). The fee
includes all time actually spent performing the services, and includes travel time and mileage charges.
Contractor shall not be paid any other expenses unless set forth in this Agreement. Payment for
services and all related expenses under this Agreement shall not exceed the contract price.
5. Additional Work. In the event the County shall require changes in the scope, character, or
complexity of the work to be performed, and said changes cause an increase or decrease in the time
required or the costs to the Contractor for performance, an equitable adjustment in fees and
2017-1057
completion time shall be negotiated between the parties and this Agreement shall be modified
accordingly by a supplemental Agreement, duly signed by both parties. Any claims by the Contractor
for adjustment hereunder must be made in writing prior to performance of any work covered in the
anticipated supplemental Agreement. Any change in work made without such prior supplemental
Agreement shall be deemed covered in the compensation and time provisions of this Agreement.
6. Independent Contractor. Contractor agrees that Contractor is an independent contractor and that
neither Contractor nor Contractor's agents or employees are, or shall be deemed to be, agents or
employees of the County for any purpose. Contractor shall have no authorization, express or implied,
to bind the County to any agreement, liability, or understanding. The parties agree that Contractor
will not become an employee of County, nor is Contractor entitled to any employee benefits from
County as a result of the execution of this Agreement.
7. Warranty. Contractor warrants that services performed under this Agreement will be performed in a
manner consistent with the professional standards governing such services and the provisions of this
Agreement.
8. Reports County Property. All reports, test results and all other tangible materials first produced as
a deliverable in performance of this Agreement, whether or not such materials are in completed form,
shall at all times be considered the property of the County. Contractor shall not make use of such
material for purposes other than in connection with this Agreement without prior written approval of
County.
9. Acceptance of Product not Waiver. Upon completion of the work, Contractor shall submit to County
originals of all test results, reports, etc., generated during completion of this work. Acceptance by
County of reports and incidental material furnished under this Agreement shall not in any way relieve
Contractor of responsibility for the quality and accuracy of the work. Acceptance by the County of, or
payment for, any services performed under this Agreement shall not be construed as a waiver of any
of the County's rights under this Agreement or under the law generally.
10. Insurance. Contractor shall provide necessary workers' compensation insurance at Contractor's
own cost and expense.
11. Termination. Either party may terminate this Agreement at any time by providing the other party
with a 10 day written notice thereof. Furthermore, this Agreement may be terminated at any time
upon ten (10) days prior written notice for a material breach of the terms of the Agreement. The
breaching party shall have the notice period, or a longer period as agreed upon by the parties, to cure
any such default prior to termination. In the event of an early termination, Contractor shall be paid
for work performed up to the time of notice and County shall be entitled to the use of all material
generated pursuant to this Agreement.
12. Non -Assignment. Contractor may not assign or transfer this Agreement, any interest therein or
claim thereunder, without the prior written approval of County.
13. Access to Records and Audit Disallowances. County shall have access to Contractor's financial
records as they relate to this Agreement for purposes of audit. Such records shall be complete and
available for audit 90 days after final payment hereunder and shall be retained and available for audit
purposes for at least five years after final payment hereunder. County represents that all financial and
statistical information provided to Contractor by County, its employees and/or agents is accurate and
complete to the best of County's knowledge. Contractor shall, upon notice of audit, make work papers
and other records available to the auditors. Contractor's sole responsibility under an audit shall be
to provide reasonable assistance to the County through the audit and to make those changes to the
work product as required as a result of the audit. Contractor shall not be liable for any audit
disallowances or any missed or lost revenue associated with, or related to, the Services, regardless
of cause.
14. Time of Essence. Time is of the essence in each and all of the provisions of this Agreement.
15. Interruptions. Neither party to this Agreement shall be liable to the other for delays in delivery or
failure to deliver or otherwise to perform any obligation under this Agreement, where such failure is
due to any cause beyond its reasonable control, including but not limited to Acts of God, fires, strikes,
war, flood, earthquakes or Governmental actions.
16. Notices. Any notice required to be given under this Agreement shall be in writing and shall be mailed
or delivered to the other party at that party's address as stated above.
17. Compliance. This Agreement and the provision of services hereunder shall be subject to the laws
of Colorado and be in accordance with the policies, procedures, and practices of County. Contractor
shall strictly comply with all applicable federal and State laws, rules and regulations in effect or
hereafter established, including without limitation, laws applicable to discrimination and unfair
employment practices.
18. Non -Exclusive Agreement. This Agreement is nonexclusive and County may engage or use other
contractors or persons to perform services of the same or similar nature.
19. Certification. Contractor certifies that Contractor is not an illegal immigrant, and further, Contractor
represents, warrants, and agrees that it has verified that Contractor does not employ any illegal aliens.
If it is discovered that Contractor is an illegal immigrant, employs illegal aliens or subcontracts with
illegal aliens, County can terminate this Agreement and Contractor may be held liable for damages.
20. Entire Agreement/Modifications. This Agreement contains the entire agreement between the
parties with respect to the subject matter contained in this Agreement. This instrument supersedes
all prior negotiation, representation, and understanding or agreements with respect to the subject
matter contained in this Agreement. This Agreement may be changed or supplemented only by a
written instrument signed by both parties.
21. Funding Contingency. No portion of this Agreement shall be deemed to create an obligation on the
part of County to expend funds not otherwise appropriated or budgeted for.
22. No Conflict. No employee of Contractor nor any member of Contractor's family shall serve on a
County Board, committee or hold any such position which either by rule, practice or action nominates,
recommends, supervises Contractor's operations, or authorizes funding to Contractor.
23. Severability. If any term or condition of this Agreement shall be held to be invalid, illegal, or
unenforceable, this Agreement shall be construed and enforced without such provision, to the extent
that this Agreement is then capable of execution within the original intent of the parties.
24. Governmental Immunity. No portion of this Agreement shall be deemed to constitute a waiver of
any immunities the parties or their officers or employees may possess.
25. No Third Party Beneficiary. It is expressly understood and agreed that the enforcement of the terms
and conditions of this Agreement, and all rights of action relating to such enforcement, shall be strictly
reserved to the undersigned parties and nothing in this Agreement shall give or allow any claim or
right of action whatsoever by any other person not included in this Agreement. It is the express
intention of the undersigned parties that any entity other than the undersigned parties receiving
services or benefits under this Agreement shall be an incidental beneficiary only.
26. Indemnification. Contractor shall defend, indemnify and hold harmless County from and against
damages, liability and costs (including reasonable attorney fees) directly caused by negligent actions
of willful misconduct of Contractor, its employees or agents. Consultant shall not be responsible for
any damages or liability resulting from the negligence or willful misconduct of County, its employees,
consultants, or agents or any third party.
27. Limitation of Liability. Client agrees that Contractor's total liability to County for any and all
damages whatsoever arising out of or in any way related to this Agreement from any cause, including
but not limited to contract liability or Contractor's negligence, errors, omissions, strict liability, breach
of contract or breach of warranty shall not, in the aggregate, exceed $5,500.00. In no event shall
Contractor be liable for indirect, special, incidental, economic, consequential or punitive damages,
including, but not limited to lost revenue, lost profits, replacement goods, loss of technology rights or
services, loss of data, or interruption or loss of use of software or any portion thereof regardless of
the legal theory under which such damages are sought even if Contractor has been advised of the
likelihood of such damages, and notwithstanding any failure of essential purpose of any limited
remedy. Any claim by County against Contractor relating to this Agreement must be made in writing
and presented to Contractor within one (1) year after the date on which Contractor completes
performance of the services specified in this Agreement.
28. Subcontractors. Contractor acknowledges that County has entered into this Agreement in reliance
upon the particular reputation and expertise of Contractor. Contractor shall not enter into any
subcontractor agreements for the completion of this Project without County's prior written consent,
which may be withheld in County's sole discretion.
29. Data Accuracy. Contractor shall provide guidance to the County in determining the data required.
The County represents that all financial and statistical information provided to Contractor by the
County, its employees and/or agents is accurate and complete to the best of County's knowledge.
The County further acknowledges and agrees that Contractor shall be entitled to rely upon the
accuracy and completeness of the data to perform the Services. The County shall provide all such
data in a timely manner sufficient to allow Contractor to provide the Services. Contractor shall have
no liability to the County whatsoever if the County provides incomplete or inaccurate data or provides
data in an untimely manner.
30. Copyright for Contractor's Proprietary Software. To the extent that the Services provided by
Contractor are generated by Contractor's proprietary software, nothing contained herein is intended
nor shall it be construed to require Contractor to provide such software to the County. The County
agrees that it has no claims of ownership, including copyright, patents or other intellectual property
rights to Contractor's software. Nothing in this Agreement shall be construed to grant the County any
rights to Contractor's materials created prior to the execution of this Agreement. All of the deliverables
under this Agreement are specifically set out in Exhibit A.
31. Litigation Reimbursement. If Contractor is requested by County to produce Contractor deliverables,
documents, records, working papers, or personnel for testimony or interviews with respect to this
Agreement or any services provided hereunder, then County and Contractor shall execute a change
order or new services agreement for the sole purpose of setting forth any payment and the terms
associated with Contractor's response and related to the reasonable fees of Contractor in
responding. The foregoing does not diminish or negate Contractor's obligation to negotiate and
defend all cost allocation plans and State mandated cost claims as specifically provided for under the
scope of work contained in Exhibit A.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date and year written
below.
MAXIMUS CONSULTING SERVICES, INC.:
Lauren Fujioka
Director Contracts
Print Name and Title
y/IQ/aal-3-
Date
BOARD OF COUNTY COMMISSIONERS
OF WELD COUNTY,
STATE OF COLORADO
Chair 'APR 1 7 2017
Board of Co Commissioners
02 /7- /o57
EXHIBIT A
Scope of Services
A. Provide technical assistance for the completion of a 2 CFR Pad 225 (OMB A-87) compliant
central services cost allocation plan, based on actual costs for the year ended December
31, 2016, which identifies the various costs incurred by the County to support and administer
non -general fund programs.
B. Negotiation of the completed cost allocation plan with the appropriate Federal and/or State
Representatives if such negotiation is requested by those representatives.
Contractor shall defend County under audit for a period of three (3) years without cost to the County
under the same terms and conditions contained in this Agreement.
EXHIBIT B
Compensation
For services provided as set forth in Exhibit A, County agrees to pay Contractor compensation in
the amount of FIVE THOUSAND FIVE HUNDRED and No/100 Dollars ($5,500.00).
Payment of the standard fee, which shall include reimbursement for expenses incurred, shall be
made in two installments: seventy percent (70%) of the standard fee shall be due upon delivery of
draft plan(s); the remaining thirty percent (30%) of the standard fee shall be due upon delivery of
the final plan(s).
Contractor will render to County one or more invoices for the fees specified herein, with payment
due by thirty (30) days after the date of the invoice(s).
Any amount which has not been paid by County on or before sixty (60) days after its receipt of an
invoice will bear interest at the rate of 1`)/0 per month.
AGREEMENT FOR SERVICES AND AUTHORIZE CHAIR TO SIGN - MAXIMUS
CONSULTING SERVICES, INC.
APPROVED AS TO SUBSTANCE:
at
Elected Official fDepartmen
A7/4
Director of General Services
APPROVED AS TO FUNDING:
Controller
APPROVE eS TO FORS
County Attorney
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