HomeMy WebLinkAbout20172645RESOLUTION
RE: APPROVE SFY2016-2017 COLLABORATIVE MANAGEMENT PROGRAM ANNUAL
REPORT AND AUTHORIZE ELECTRONIC SUBMITTAL
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a SFY2016-2017 Annual Collaborative
Management Program Report from the County of Weld, State of Colorado, by and through the
Board of County Commissioners of Weld County, on behalf of the Weld County Department of
Human Services, Youth and Family Connections, to the Colorado Department of Human
Services, commencing July 31, 2017, with terms and conditions being as stated in said report,
and
WHEREAS, after review, the Board deems it advisable to approve said report, a copy of
which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the SFY2016-2017 Annual Collaborative Management Program Report
from the County of Weld, State of Colorado, by and through the Board of County Commissioners
of Weld County, on behalf of the Weld County Department of Human Services, Youth and Family
Connections, to the Colorado Department of Human Services, be and hereby is, approved.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 31st day of July, A.D., 2017.
BOARD OF COUNTY COMMISSIONERS
WELD CO M\JTY, COLOFjADO
ATTEST:d v ;e1
Weld County Clerk to the Board
BY:
APPRO
unty Attorney
Date of signature: 7 ( (
Julie A.
ozad, Chair
Steve Moreno, Pro-Tem
EXCUSED
Sean P. Conway
cc' H50 Con+co.c+ (Y>n9rrn+
gtl7(t7
arbara Kirkmeyer
2017-2645
HR0088
PRIVILEGED AND CONFIDENTIAL
MEMORANDUM
DATE: July 26, 2017
TO: Board of County Commissioners — Pass -Around
FR: Judy A. Griego, Director, Human Services
RE: Weld County Department of Human Services'
Collaborative Management Program (CMP)
SFY2016-17 Annual Report
Please review and indicate if you would like a work session prior to placing this item on the
Board's agenda.
NOTE: The annual report is a time -sensitive request. This report must be submitted by July 31, 2017.
Request Board Approval to submit the SFY2016-17 Collaborative Management Program
(CM?) Annual Report (attached). The annual report, prepared by Youth & Family Connections
(YFC), is due to the State by July 31, 2017. It does not require Director or Board Chair signatures.
I do not recommend a Work Session. I recommend approval to submit the annual report prepared
by the YFC.
Sean P. Conway
Julie A. Cozad, Chair
Mike Freeman
Barbara Kirkmeyer
Steve Moreno, Pro-Tem
Approve
Recommendation
rn
Schedule
Work Session
Other/Comments:
2017-2645
Pass -Around Memorandum; July 26, 2017 — Not in CMS Page 1
PERFORMANCE MEASURES OUTCOMES TABLE
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COUNTY:
VI. Met performance goal in
SFY 2016-17?
(Yes or No)
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V. Data source,
measurement, and
calculation
TRAILS System
DI -IS Records
RMS Records;
DA Filing Records;
Judicial Court
Records
School District
Attendance Records;
Pre and Post
assessment
outcomes data from
TRIP Program
IV. Performance or
Success Rate SFY 2016-17
(provide a percentage)
In FY2016-17, 99.58% of youth had no
substantiated abuse finding after CMP
services began.
In FY2016-17, 94% of youth did not reoffend
or enter into detention due to CMP
involvement.
to 70% of children and youth with improved 292 In FY2016-17, of the youth that completed
school attendance rates while involved individuals the program during the fiscal year, 73.9%
with CMP services (youth) improved their school attendance rates
while involved with CMP services
Programs Included: YFC's Truancy
Response Et Intervention Program (TRIP)
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II. Indicator/Performance Measure
(as listed in the SFY 2016-17 MOU)
90% of CMP youth with no substantiated
abuse finding after CMP services began.
Programs Included: WCDHS' Family
Team Meetings Et Team Decision Making
Process
75% of children and youth do not enter
into detention due to CMP involvement.
Programs Included: YFC's Direct Services
Case Management Program, Weld
County Restorative Justice Program,
YFC's Truancy Response Et Intervention
Program (TRIP), and United Way of Weld
County's RITE Program.
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Form ID DCW0031
www.colorado.gov/cdhs/cw/forms
CMP ANNUAL REPORT COSTS TEMPLATE SFY 16-17
CMP (County) Name:
Total
$365,657
$236,321
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I Expenditures itures and Operating Costs
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Allocation of Reinvested/Expended Funds
In -kind
resources
from
partners?
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Percentage
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$87,545
$ 61,415
$ 26,130
$99,454
0
0
$ 99,454
Total Funding
1. Please report the amount of CMP incentive funds that were remaining in reserve at the beginning of this fiscal
year (i.e. carryover from the previous fiscal year):
2. Please report the total amount of CMP funding you received in this fiscal year:
3. Total CMP funds (combining #1 £t #2 above):
4. Please report your CMP's total expenditures during this fiscal year
(paid from funds listed in #3 above):
5. Please report total dollars spent within each of the following cost categories. If the category does not apply,
put n/a. Check box if in -kind resources were utilized within any categories.
a. Total for Personnel:
• CMP coordinator
(Please indicate % of Coordinator salary paid with CMP funds: _48% )
• Other Personnel (CMP staff, assistants, data entry personnel, Family Representative Stipend, and
etc.) (These 2 bullet points should = amount in a. Total for Personnel)
b. Total for funding of programs and services
• Services linked to individuals or families (e.g., percentage of funds used to pay for specific services
for specific youth or families such as therapeutic services)
• Hard Goods (e.g., car repairs, recreation activities, clothes, rent, school supplies, etc.)
• General program support (e.g., percentage and amounts of funds used to support a portion or all of
a specific program, etc.)
c. Total for Administration (percentage and dollar amounts)
-111111111
$ 414,979.44
6a. (REQUIRED) Describe in detail your plans for reinvesting these funds into services that will benefit multi -system children, youth and families. Indicate
amount of allocated funding where possible. For example the funds remaining in reserve will be used to cover any unexpected costs that are incurred by
the program. If additional funds are secured they will be used to cover program costs (coordinator's salary) and be put toward direct services for children
youth and families served by CMP.
CMP Funds are used for programmatic expenses associated with the coordination and provision of services for multi -system children,
youth, and families. These services include prevention programs, individualized service and support teams (ISSTs), and other efforts that
lead to CMP performance outcome measures. The remaining funds will be awarded to board approved prevention and intervention
activities and will be invested as per board policies.
7. Did your CMP utilize or obtain external funding (e.g., grants: SOC/COE, JAG, and/or private/local funders) to support CMP activities in SFY 16-17. Please
include the following funding sources and totals in the space provided.
Yes:
COACT Grant for the TISOC Program — Wraparound & Systems of Care — also includes YFC Program Oversight - $77,912
United Way of Weld County — Community Impact Grant — Funding for the TRIP Program - $32,271
Senate Bill 94 — PreTrial Services Contract — Wraparound Facilitator position to work with High Fidelity Wraparound - $47,000
Senate Bill 94 — PreTrial Services SB215 Contract — GAIN & MAYSI Assessments for all youth served that had marijuana usage - $3500
Senate Bill 94 — PreTrial Services SB215 Contract — 21 or NONE Program & Case Coordinator Position - $47,000
Restorative Justice State Pilot Grant through the Weld County District Attorney's Office — operation and salary funds for a portion of the
Weld County Restorative Justice Program within YFC — program manager and 2 case coordinator positions - $133,793
Total: $341,476
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• Site and facility
• Equipment purchase/One time fees
• Software purchase/one time fees
• Grant matching (i.e. System of Care (SOC))
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• Overhead Costs
• Indirect Costs
• Other administration costs. Please describe: Travel
6. How much CMP earned incentive funding remains in reserve (Total CMP funds from #3 above minus Expended
Funds outlined in Item #4 above)?
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Part II. Cost Savings and Reinvestment of Cost Savings
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Additional
comments
or notes
How were savings calculated? (e.g., using
average cost/day, average cost/youth, actual
costs). Be as detailed as possible; please
indicate if costs were measured or estimated.
I
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Total
savings
achieved
in past FY
a
z
To which CMP services were savings
attributed?
CW had a decrease in the length of service
for youth placed in RCCF/GH settings of
approximately 600 days overall for all
placements from last year to this year.
CW had a decrease in foster care level
placement of approximately 20
placements. There was in increase in non
paid kinship care of approximately 4
placements. There was also a significant
decrease overall in length of placement for
foster and kinship care placement after
initial ISST.
DYC Commitments
J Reduction in the number of commitments
J Reduction in the length of stay in
detention
Area or Outcome in which savings were
achieved
Placement in institution settings (e.g.,
institutions including Residential Child Care
Facility excluding inpatient hospitalization
and substance use treatment programs):
X Reduction in number of youth, and/or
J Reduction in length of stay
Child welfare out of home placements (e.g.,
foster care, kinship care, other settings that
are not institutions):
X Reduction in number of children, and/or
J Reduction in length of stay
Inpatient health care/hospitalization (e.g.,
inpatient mental health and substance use
treatment):
J Reduction in number of children, and/or
J Reduction in length of stay
Probation:
J Reduction in number of youth on
Probation, and/or
U Reduction in length of time on probation
Process Assessment
Page 1 of 1 1
Review Assessment Information for Weld on 7/7/2017
Edit
Continue
*CMP Annual Report SFY 2016-17*
Draft
A-1. Did the County Department of Human/Social Services attend 75% of IOG meetings?
Yes
A-2. Did the Local Courts/Judicial attend 75% of IOG meetings?
Yes
A-3. Did the Probation Services Department attend 75% of I06 meetings?
Yes
A-4. Did the County Health Department attend 75% of IOG meetings?
No
A-5. Did the School District(s) attend 75% of IOG meetings?
No
A-6. Did the Division of Youth Corrections attend 75% of IOG meetings?
Yes
A-7. Did the Community Mental Health Center attend 75% of IOG meetings?
Yes
A-8. Did the Behavioral Health Organization (BHO) attend 75% of IO6 meetings?
No
A-9. Is this representative the same as the community mental health center representative?
No
A-10. Did the Managed Service Organization (MSO)/Substance Abuse attend 75% of IOG meetings?
No
A-11. Is this representative the same as the community mental health representative?
No
A-12. Did the Domestic Violence Service Provider attend 75% of IOG meetings?
Yes
A-13. Did the IOG have a Family representative/Family-Advocacy Organization/Family Advocate?
Yes
A-14. Did they attend 50% of the IOG meetings?
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Yes
A-15. Are they a voting member?
Yes
A-16. Did the IOG have a Youth Representative?
No
A-17. Did they attend 75% of the IOG meetings?
No
A-18. Are they a voting member?
No
A-19. Did the IOG have a Senate Bill-94/Juvenile Services?
Yes
A-20. Did they attend 75% of the IOG meetings?
No
A-21. Are they a voting member?
No
A-22. Did the IOG have a Law Enforcement representative?
Yes
A-23. Did they attend 75% of the IOG meetings?
Yes
A-24. Are they a voting member?
Yes
A-25. Did the IOG have an Elected Official/Commissioner?
Yes
A-26. Did they attend 75% of the IOG meetings?
No
A-27. Are they a voting member?
Yes
A-28. Did the IOG have other CMP Partners included on the SFY 2016-17 MOU?
Yes
A-29. Please list your other CMP partners listed on the SFY 2016-17 MOU. Include agency name, do they
attend 75% of the IOG meetings, and are they a voting member.
United Way of Weld County, No, Yes; DA's Office, No, Yes; Community Member/Attorney, No, Yes;
B-1. Provide the total number of individuals who were served by CMP in the SFY 2016-17. This number
should represent an unduplicated total number of individuals who participated in services and efforts
associated with your CMP.
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1418
B-2. Provide the number of children/youth with open Child Welfare involvement who were served by your
CMP during the SFY 2016-17 .
631
B-3. Provide an unduplicated total number of individuals served by Individualized Service and Support
Team (ISST) structure(s) or model(s).
473
B-4. Provide the total number of ISST meetings performed during SFY 2016-17.
473
B-5. Please provide the total number of individuals served by CMP prevention program(s).
787
B-6. Provide the total number of prevention programs performed during SFY 2016-17. This can be a
duplicate count.
852
B-7. Provide the total number of individuals served by program/service that was originally funded by the
CMP but is now self-sustaining or has another funding source.
0
B -B. Provide the total number of individuals served by a program that reports to the IOG.
0
B-9. Provide the total number of individuals served through PA3 prevention funding.
Not Answered
C-1. Does the CMP utilize common screening and assessment tool(s)?
Yes
C-2. If yes, which screening and assessment tool(s) were used during the SFY 2016-17?
Colorado Client Assessment Record (CCAR)
Massachuesetts Youth Screening Inventory (MAYSI)
Other
Other
GAIN Short Screener School Refusal Assessment Screener (SRAS)
C-3. How are screening and assessment tool(s) used within the CMP?
The screening and assessment tools are used in all prevention programs and ISSTs to identify risks and the
needs of clients and their families. These tools are also used to direct appropriate referrals to services needed
by the client and/or the family to best meet their needs.
D-1. Within the ISST structure(s), do agencies clearly identify which agency or CMP partner will provide a
specific service(s) in the integrated service plan?
Yes
E-1. Did the CMP achieve the goal of 75% of IOG members being present at 75% of scheduled meetings
during SFY 2016-17?
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Process Assessment Page 4 of 1
Yes
E-2. Did the CMP reach the goal of having a voting family -advocacy organization or family representative
in attendance at 50% of the time during SFY 2016-17?
Yes
E-3. Did the CMP achieve the goal of having 75% of the CMP partners contributing resources at a service
level, either in -kind or actual monies during SFY 2016-17?
Yes
E-4. Did your CMP achieve the goal of use of at least one Evidence -Based or Evidence Informed practice
during SFY 2016-17?
Yes
E-5. Did the IOG participate in a continuous quality improvement (CQI)or strategic planning process at
least one time this fiscal year?
Yes
E-6. How many times did the IOG participate in a CQI or strategic planning process during the SFY 2016-
17?
1
E-7. Did your CMP implement a new program or ISST model that specifically targeted service needs/gaps
that were identified by the IOG during CQI or strategic planning?
Yes
E-8. Is this new program an ISST model or prevention program?
Yes
E-9. Does the CMP have evidence of cost -sharing during SFY 2016-17?
Yes
Yes. If yes, please explain how.
The CMP has evidence of cost sharing across multiple programs. 1. Wraparound/TISOC ISSTs - Cost Sharing
between YFC & SB94 Pretrial Services for Wraparound Facilitator salary and office space. 2. Restorative Justice
- Cost Sharing between YFC, SB94 Pretrial Services, and the DA's Office (through the Colorado State RJ
Council/Pilot Program Grant) for the operation of the Weld County Restorative Justice program including 3.5
FTE salaries, supplies, and office space. 3. Community Trainings and Resources - Cost Sharing between YFC,
SB94 PreTrial Services, Weld County DHS, North Range Behavioral Health, and multiple grant resources to
provide cross agency trainings to staff and community members in regards to High Fidelity Wraparound, MAYSI
assessments, motivational interviewing, and more.
F-1. How many times did the IOG meet during SFY 2016-17?
12
F-2. Is information regarding ISST data (written summaries of evaluation/performance/outcome
data/barriers) distributed during IOG meetings?
Yes
F-3. How often?
2
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Process Assessment Page 5 of 11
F-4. Is information regarding CMP prevention programs (written summaries of
evaluation/performance/outcome data/barriers) distributed during IOG meetings?
Yes
F-5. How often?
12
F-6. Please select all (if any) challenges/barriers the CMP has faced during the SFY 2016-17.
Members finding value in the CMP
Members finding value in the IOG meetings
Members finding value in the ISST model(s)
Attendance at IOG meetings
Collaboration amongst CMP partners
Other
Not Answered
G-1. Select the Evidence-Based/Evidence-Informed practice used by the CMP during SFY 2016-17.
High Fidelity Wraparound
Functional Family Therapy (FFT)
Multisystem Therapy (MST)
Other
Other
Restorative Justice/Restorative Practices
G-2. How many of the ISST structure(s) or model(s) followed a 2Gen Approach/Model?
2
G-3. How many of the CMP prevention programs followed a 2Gen Approach/Model?
5 or more
H-1. How many (number) ISST structure(s)or model(s) did the CMP implement/support in the SFY 2016-
17?
2
H-2. What is the average amount of time spent in a typical ISST meeting (on one family in hours,
excluding any preparation time)?
1.5
H-3. Select all ISST structure(s) and model(s) used during SFY 2016-17.
High Fidelity Wraparound
Family Engagement Meetings (FEM)
Team Decision Making (TDM)
Other
Not Answered
H-4. Please list the name of ISST structure #1.
Family Team Meetings/Team Decision Making
H-5. How is ISST structure #1 membership determined?
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A core group of members attend all ISST meetings and additional members are included based on individual
child/youth/family needs.
Other
Not Answered
H-6. Please report the total number of individual participants served through ISST structure #1.
459
H-7. Provide the total amount of CMP funds used for ISST structure #1.
$0
H-8. Please list the name of ISST structure #2.
Trauma Informed Systems of Care (TISOC)
H-9. How is ISST structure #2 membership determined?
A core group of members attend all ISST meetings and additional members are included based on individual
child/youth/family needs
Other
Not Answered
H-10. Please report the total number of individual participants served through ISST structure #2.
14
H-11. Provide the total amount of CMP funds used for ISST structure #2.
$0
H-12. Please list name of ISST structure #3.
Not Answered
H-13. How is ISST structure #3 membership determined?
Not Answered
Other
Not Answered
H-14. Please report the total number of individual participants served through ISST structure #3.
Not Answered
H-15. Provide the total amount of CMP funds used for ISST structure #3.
Not Answered
H-16. Please list name of ISST structure #4.
Not Answered
H-17. How is ISST structure #4 membership determined?
Not Answered
Other
Not Answered
H-18. Please report the total number of individual participants served through ISST structure #4.
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Not Answered
H-19. Provide the total amount of CMP funds used for ISST structure #4.
Not Answered
H-20. Please list the name of ISST structure #5.
Not Answered
H-21. How is ISST structure #5 membership determined?
Not Answered
Other
Not Answered
H-22. Please report the total number of individual participants served through ISST structure #5.
Not Answered
H-23. Provide the total amount of CMP funds used for ISST structure #5.
Not Answered
H-24. Please list the name of ISST structure #6.
Not Answered
H-25. How is ISST structure #6 membership determined?
Not Answered
Other
Not Answered
H-26. Please report the total number of individual participants served through ISST structure #6.
Not Answered
H-27. Provide the total amount of CMP funds used for ISST structure #6.
Not Answered
H-28. Please list the name of ISST structure #7.
Not Answered
H-29. How is ISST structure #7 membership determined?
Not Answered
Other
Not Answered
H-30. Please report the total number of individual participants served through ISST structure #7.
Not Answered
H-31. Provide the total amount of CMP funds used for ISST structure #7.
Not Answered
I-1. Please indicate if the IOG implemented and/or supported CMP prevention program(s) during SFY
2016-17.
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Yes
I-2. Please list the name of CMP prevention program #1.
Direct Services Case Managament Program (Assessment and Referral)
I-3. Please indicate the selected CMP performance measure(s) that is linked to prevention program #1.
Prevention involvement with juvenile justice system
I-4. Please report the total number of individual participants served by prevention program #1.
217
I-5. Provide the total amount of CMP funds used for prevention program #1.
$29878
I-6. Please list the name of CMP prevention program #2.
RITE Program/SMART Recovery
I-7. Please indicate the selected CMP performance measure(s) that is linked to prevention program #2.
Prevention involvement with juvenile justice system
1-8. Please report the total number of individual participants served by prevention program #2.
161
I-9. Provide the total amount of CMP funds used for prevention program #2.
$26322
I-10. Please list the name of CMP prevention program #3.
Truancy Response & Intervention Program
I-11. Please indicate the selected CMP performance measure(s) that is linked to prevention program #3.
Prevention involvement with juvenile justice system
Increase school attendance
I-12. Please report the total number of individual participants served by prevention program #3.
294
I-13. Provide the total amount of CMP funds used for prevention program #3.
$29878
I-14. Please list the name of CMP prevention program #4.
Weld County Restorative Justice Program
I-15. Please indicate the selected CMP performance measure(s) that is linked to prevention program #4.
Prevention involvement with juvenile justice system
I-16. Please report the total number of individual participants served by prevention program #4.
183
I-17. Provide the total amount of CMP funds used for prevention program #4.
$39698
I-18. Please list the name of CMP prevention program #5.
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I-19. Please indicate the selected CMP performance measure(s) that is linked to prevention program #5.
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I-20. Please report the total number of individual participants served by prevention program #5.
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I-21. Provide the total amount of CMP funds used for prevention program #5.
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I-22. Please list the name of CMP prevention program #6.
Not Answered
I-23. Please indicate the selected CMP performance measure(s) that is linked to prevention program #6.
Not Answered
I-24. Please report the total number of individual participants served by prevention program #6.
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I-25. Provide the total amount of CMP funds used for prevention program #6.
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I-26. Please list the name of CMP prevention program #7.
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I-27. Please indicate the selected CMP performance measure(s) that is linked to prevention program #7.
Not Answered
I-28. Please report the total number of individual participants served by prevention program #7.
Not Answered
I-29. Provide the total amount of CMP funds used for prevention program #7.
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I-30. Please list the name of CMP prevention program #8.
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I-31. Please indicate the selected CMP performance measure(s) that is linked to prevention program #8.
Not Answered
I-32. Please report the total number of individual participants served by prevention program #8.
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I-33. Provide the total amount of CMP funds used for prevention program #8.
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I-34. Please list the name of the CMP prevention program #9.
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I-35. Please indicate the selected CMP performance measure(s) that is linked to prevention program #9.
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I-36. Please report the total number of individual participants served by prevention program #9.
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I-37. Please list the name of CMP prevention program #10.
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I-38. Please indicate the selected CMP performance measure(s) that is linked to prevention program #10.
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I-39. Please report the total number of individual participants served by prevention program #10.
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I-40. Provide the total amount of CMP funds use for prevention program #10.
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J-1. Select how family representative(s) and/or family -advocacy organization partner(s) are utilized
within the CMP during SFY 2016-17?
Voting IOG member
ISST member
Family advocacy role
Other
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J-2. Please select the most common challenges and barriers the CMP has faced to include a family
representative and/or family advocacy organization.
Time constraints/scheduling conflicts
Idenitying the appropriate person for IOG participation
Other
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J-3. Are family representative(s)/family advocacy organization utilized in service delivery? (e.g., families
who have received CMP services are partnered with a family representative for service planning and
service delivery.)
Yes
J-4. Does the CMP have a process in place to provide support to the family representative(s) in their roles
in CMP activities?
No, there is no established process to support the family represenatives in their role.
J-5. At what point in the integrated service planning process are the family's being served contacted and
invited to their ISST meeting?
At the point of referral
Other
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J-6. Do family members' take part in identifying the attendees who participate in their initial ISST
meeting?
Yes
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J-7. Do family members attend and participate in their ISST meeting(s)? (This includes brainstorming and
service planning)
Yes
J-8. Are important decision made about the child/youth or family outside of the ISST meeting (when they
are not present)?
No
J-9. Do family members participate in brainstorming their own needs?
Yes
J-10. Do family members work with the ISST team to develop a written integrated plan that describes how
the team will meet their needs of the child/youth and family?
Yes
J-11. Is the family provided a copy of their integrated service plan immediately after their ISST meeting?
Yes
J-12. Does the CMP have a process in place to measure family satisfaction within the ISST structure(s)?
Yes
J-13. How does the CMP measure family satisfaction across programs?
Family survey - satisfaction with provided services
Track family participation in ISST meetings
Track family participation in prevention programs
Pre and Post survey method
Other method
Not Answered
J-14. Are the results and information regarding family satisfaction shared with the IOG?
No, the results and information regarding family involvement are not shared with the IOG.
J-15. How often are the results shared with the IOG?
0
K-1. Please upload the CMP Cost Template for SFY 2016-17. Please label your document with your
CMP/County Name, SFY 2016-17, and "COST" so it is easily identifiable.
Not Answered
K-2. Please upload the CMP Performance Measures Template for SFY 2016-17. Please label your document
with your CMP/County Name, SFY 2016-17, and "PERFORMANCE MEASURES" so it is easily identifiable.
Not Answered
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