HomeMy WebLinkAbout20174185PRIVILEGED AND CONFIDENTIAL
MEMORANDUM
DATE: November 17, 2017
'FO: Board of County Commissioners — Pass -Around
FR: Judy A. Griego, Director, Human Services
RE: Weld County Department of Human Services'
Agreement Amendment with Ariel Clinical
Services
Please review and indicate if you would like a work session prior to placing this item on the
Board's agenda.
Request Board Approval of the Department's Contract Agreement Amendment with Ariel
Clinical Services. The Original Agreement, identified as document number 2017-2861, has
been amended to include a rate of $40.00 per hour for partial home studies. This rate is being
added at the request of Ariel Clinical Services. Reimbursement of partial home studies will not
exceed that of a full home study. This Amendment, together with the Original Agreement,
constitute the entire understanding between the parties. All other terms and conditions of the
Original Agreement remain unchanged.
I do not recommend a Work Session. I recommend approval of this Amendment.
Sean P. Conway
Julie A. Cozad, Chair
Mike Freeman
Barbara Kirkmeyer
Steve Moreno, Pro -Tern
Approve Schedule
Recommendation Work. Session
Other/Comments:
2017-4185
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CONTRACT AGREEMENT AMENDMENT
BETWEEN
THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES
AND ARIEL CLINICAL SERVICES
This Agreement Amendment, made and entered into '3" iday of 2017 by and between the Board of
Weld County Commissioners, on behalf of the Weld County Department of Human Services, hereinafter referred to as the
"Department", and Mel Clinical Services, hereinafter referred to as the "Contractor".
WHEREAS the parties entered into an Agreement to Home -Based Intensive Services, Home Studies, Life Skills and
Mentoring, (the "Original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as
document No. 2017-2861, approved on August 21, 2017.
WHEREAS the parties hereby agree to amend the term of the Original Agreement in accordance with the terms of
the Original Agreement, which is incorporated by reference herein, as well as the terms provided herein.
NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows:
• The Original Agreement will end on May 31, 2018.
• The Amendment, together with the Original Agreement, constitutes the entire understanding between the parties.
The following change is hereby made to the Contract Documents:
1. Exhibit D, Payment Schedule, Item 2 - Fees for Services, is hereby amended as attached.
• All other terms and conditions of the Original Agreement remain unchanged.
IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and year first above
written.
COUNTY;
ATTEST: BOARD OF COUNTY COMMISSIONERS
Weld C n Clerk to the Board WELD COUNTY, COLORADO
By:
iel Clinical Services
4660 Wadsworth Blvd.
Wheat Ridge, CO 80033
(303) 703-9351
By:
Date:
O011 -'-f 18'S
EXHIBIT D
PAYMENT SCHEDULE
1. Funding and Method of Payment
The Department agrees to reimburse the Contractor in consideration of the work and services performed
under this Agreement at the rate specified in Paragraph 2, below. The total amount to be paid to the
Contractor during the term of this Agreement shall be reported by the Department after May 31, 2018.
Expenses incurred by the Contractor prior to the term of this agreement are not eligible Department
expenditures and shall not be reimbursed by the Department.
Payment pursuant to this Agreement, whether in whole or in part, is subject to and contingent upon the
continuing availability of said funds for the purposes hereof. In the event that said funds, or any part
thereof, become unavailable as determined by the Department, the Department may immediately
terminate the Agreement or amend it accordingly.
2. Fees for Services
Life Skills (Core Services):
$65.00/Hour (Structured Parenting lime.)
$45.00/Hour (Supervised Visitation)
$25.00/Hour (Safe Exchange)
Home -Based Services (Core Services):
$65.00/Hour (Behavior Coaching)
$90.00/Hour (Behavior Coaching — Over 50 miles from the closest Ariel office.)
Mentoring (Core Services):
$50.00/Hour (Mentoring)
$75.00/Hour (Mentoring - Over 50 miles from the closest Ariel office.)
Home Studies (Child Welfare Administration or Case Services):
$1,500.00/Episode (Full Home Study— Foster Certification or Adoption)
$40.00/Hour (Cancelled or partial home study. Not to exceed the cost of a full home study.)
Mileage shall be reimbursed at two cents below the most current IRS mileage rate/per mile after the first
30 miles.
Contractor may not attempt to collect co -pays and/or fees for services for which a Department client is
responsible, but which a particular client refuses or fails to pay:
Contractor will collect any applicable sliding scale co -pays and credit the Department for any payment
received on the monthly billing.
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3. Submittal of Vouchers
Contractor shall prepare and submit monthly an itemized voucher, and signed monthly report if
applicable, certifying that services authorized were provided on the date(s) indicated and the charges
made were pursuant to the terms and conditions of Paragraph 3 and Exhibit A.
Contractor shall submit all monthly billings and applicable reports to the Department by the 7th day of the
month following the month the cost was incurred. Failure to submit by the aforementioned deadline may
result in forfeiture of payment.
a. For ongoing services, proof of services rendered shall be a Client Verification Form signed by
the client and a monthly report submitted in accordance with Paragraph 3(d) of this
Agreement.
b. For one-time services, proof of services rendered shall be receipt of the completed product.
c. For Monitored Sobriety services, proof of services rendered shall be the test result.
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