HomeMy WebLinkAbout20170992.tiffCONTRACT AGREEMENT AMENDMENT BETWEEN
THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES
AND PAID IN FULL, INC. (Core)
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This Agreement Amendment, made and entered into __ day o� ( 017, by and
between the Board of Weld County Commissioners, on behalf of the Weld ounty Department of
Human Services, hereinafter referred to as the "Department", and Paid in Full, Inc., hereinafter
referred to as the "Contractor".
WHEREAS the parties entered into an Agreement for Role Model Mentoring (R.M.M.), (the
"Original Agreement") identified by the Weld County Clerk to the Board of County Commissioners as
document No. 2014-3847 approved on December 15, 2014.
WHEREAS the parties hereby agree to amend the term of the Original Agreement in
accordance with the terms of the Original Agreement, which is incorporated by reference herein, as
well as the terms provided herein.
NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as
follows:
The Original Agreement ended on May 31, 2015.
• The Original Agreement was renewed for the term of June 1, 2015-Mav 31, 2016. The
Agreement Amendment is identified by the Weld County Clerk to the Board of County
Commissioners as document No. 2015-1935(1), approved on July 1, 2015.
The Original Agreement was renewed again for the term of June 1, 2016-Mav 31, 2017. The
Agreement Amendment is identified by the Weld County Clerk to the Board of County
Commissioners as document No. 2016-1896 approved on June 20, 2016.
• The Amendments, together with the Original Agreement, constitute the entire
understanding between the parties. The following changes are hereby made to the Contract
Documents:
1. Exhibit B, Scope of Services, is hereby amended as attached.
2. Exhibit C, Rate Schedule, is hereby amended as attached.
2017-0992
GL I11
J
-5-17
IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month,
and year first above written.
COUNTY:
ATTEST: Waritetkiv ule.L;A
BOARD OF COUNTY COMMISSIONERS
Weld my Clerk to the :oard 4NTY, COLORADO
By:
Deputy CI:� kto the.w�?"�' '*. Julie Cozad, Chair
CONTRACTOR:
Paid in Full, Inc.
7691 Hygiene Road, #3
Longmont, Colorado 80503
(720) 226-3558
By:
Date:
052017
Jack H. McDonald, Executive Director
2/28/17
O7617- 099.L
EXHIBIT B
SCOPE OF SERVICES
1. Contractor will provide Role Model Mentoring (R.M.M.) services to children and youth
referred by the Department, between the ages of six (6) and eighteen (18), who have a)
either lost or been abandoned by a parent, and/or; 2) are currently clients of Compass,
Youth Services, Child Welfare or Adoption.
2. Contractor and the Department will collaboratively deliver and refine Role Model
Mentor services and evidence -informed practices and outcomes in the areas of:
• A community -wide system to meet the needs of youth who have lost or been
abandoned by a parent and are in need of positive relationships.
• Specific mentoring plans will incorporate the Role Model Mentor steps to include
individualized parenting support sessions, family alliance building, and "Best Day
Ever!" events.
• Contractor is responsible for all organization, implementation and staffing entire
program.
• Case management services include interviewing, assessing, making appropriate
side -by -side home visits, accepting the assignment of specific cases for the
purposes of delivering the Role Model Mentor program, documenting progress
of goals listed in individual family services plans and follow-up contact. Case
management also encompasses IT support, training of Life Coaches,
planning/scheduling and travel time.
3. Contractor is in partnership with Tower 21, a non-profit organization. Tower 21 will
provide a permanent service location for R.M.M. at the State Armory Event Center,
located at 614 8th Avenue, in Greeley. Contractor and Tower 21 agree that the space
will be dedicated to R.M.M. programming with no other services or programs utilizing
the space during the established times to ensure the confidentiality and safety of
referred clients. Established times are as follows: Level 1 - Tuesdays and Fridays, 4:30-
5:30 p.m. Level 2 - Tuesdays and Fridays, 5:30-6:30 p.m.
4. All services will be provided solely by Jack H. McDonald, Executive Director.
5. Contractor is responsible for selecting and vetting all special guests in accordance with
Exhibit B, Paragraph 10. Special guests may include, but are not limited to:
• Role models from the community.
• Mentors and mentees from other R.M.M. clubs.
• Role model/mentor alumni.
6. Each referred youth will begin services at Level 1 and progress to a higher level at the
discretion of the Department. Services are individual to the referred youth but will
include the activities and/or supplies identified below.
a. Level 1— Intro to R.M.M. 12 Core Values (4 Sessions)
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• Intro to Best Effort (Explain and demonstrate Best Effort through R.M.M.
Challenges)
• Intro to Camaraderie (Explain and demonstrate Camaraderie through
R.M.M. Challenges)
• Intro to Work as a Team (Explain and demonstrate Teamwork through
R.M.M. Challenges)
• Prep and Test for Level 2 (List and Demonstrate R.M.M. 12 Core Values)
• Administration (Scheduling, communication, web support, travel)
b. Level 2 — R.M.M. Family Club (12 sessions)
• R.M.M. Family Club 1-4 sessions (R.M.M. Best Effort: Give YOUR best
effort, make every effort count, keep the main thing the main thing, do
your best and forget the rest)
• R.M.M. Family Club 5-8 sessions (R.M.M. Camaraderie: Meet new
people, build strong community, invest time with family, demonstrate
appropriate social skills)
• R.M.M. Family Club 9-12 sessions (R.M.M. Work as a Team: Create a
game, plan discuss results, problem solve, execute a game plan)
• R.M.M. Mini Camp (Food and activity supplies)
• Administration (Scheduling, communication, web support, travel)
c. Level 3 — Pass On R.M.M. 12 Core Values (4-6 sessions)
• Special Guest at Club (4 times)
• Dare to be Great Project (Activity supplies and costs)
• Administration (Scheduling, communication, web support, travel)
7. At a minimum, the Role Model Mentor program, through its collaboration between
Contractor and the Department, will document if:
a. The project successfully focused resources within Department and CONTRACTOR
to continue the Role Model Mentor program.
b. The project successfully developed a better system design to meet the needs of
youth and families in regards and, at a minimum, to:
• Better utilization of strengths within the family to promote protective
factors.
• Increase attendance rates of youth in school.
• 85% of youth who successfully discharge from the program will continue
to reside at home and have not entered the juvenile justice system at the
time of discharge.
8. Referral Process:
a. Contractor will access all referrals through an intake interview with the family in
order to ensure that the family will commit to the necessary time resources in
order to support a successful intervention.
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9. Role of Department:
a. Department will assign its Supervisor(s) to screen referrals, oversee client
staffing and supervision, family service plan and service plan approvals.
b. Department will be responsible for the identification and referral of youth and
families to the Role Model Mentor program.
c. Department case managers/workers will be responsible for ensuring potential
clients fully understand the program before they are referred.
d. Department case managers/workers may participate in Best Day Ever
development plans and events with their client.
10. Role of Contractor:
a. Contractor agrees to participate in the functions of the project as follows:
• As a policy and program developer and planning partner for the project
by attending meetings and utilizing other forms of communication.
• As the case manager to provide intervention and connection skills for
program services and post -participation services, as appropriate.
b. Contractor agrees not to transport any of the youth or their families.
c. Contractor agrees to screen, train and complete criminal background checks on
all of their volunteer mentors who associate with youth in the Role Model
Mentor program who meet with youth outside the presence of the family, case
worker or Role Model Mentor program employee.
d. Contractor agrees to serve up to 75 youth under this agreement. The number of
eligible youth and families will be prorated based on the time period that
Contractor provided Role Model Mentor (R.M.M.) programming.
11. Contractor will conduct entry and exit evaluations and interviews with each referred
client and will report the following to the Department:
• Client's progress from poor self-image to healthy self-image.
• Client's progress in the areas of focus, acting out behaviors and negative
thoughts in relation enduring and working through the storms of life.
• Client's level of self-confidence and ability to pass on hope, wisdom and
inspiration to the next generation of R.M.M. clients.
12. Contractor will make at least three (3) attempts to contact the client and set up services.
The first attempt will occur within 24 hours of receiving the referral (excluding
weekends and holidays). Contractor will document efforts to engage client in referred
services. If after three (3) attempts the client does not respond the Contractor will
notify the caseworker and the Prevention Services Unit Supervisor.
13. Contractor will identify in detail areas of continued concern and make
recommendations to the Department regarding continuation of services and/or the
need for additional services.
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14. Contractor will document in detail any and all observed or verbalized concerns
regarding any child whom the Contractor is working with under an active referral. Areas
of concern may include, but are not limited to, any physical, emotional, educational or
behavioral issues. Areas of concern should be reported immediately.
15. Contractor will submit reports on a monthly basis for each active referral for ongoing
services. Reports will be submitted per the online format required by the Department,
unless otherwise directed by the Department.
16. Contractor agrees any change to an existing referral must be pre -approved through the
Child Welfare Contract and Services Coordinator, a Department -facilitated Team
Decision Making (TDM) or Family Team Meeting (FTM), or by court order. A change is
defined as anything outside of the approved documented service on the initial
authorized referral form. This may include an increase or decrease in services hours,
change in frequency, change in location of services, transportation needs, or any change
to the initial referral or subsequent authorizations.
17. Contractor understands that the Department will not reimburse Contractor for "no
shows" or cancelled appointments, either on the part of the client or the Contractor.
18. Contractor agrees to attend meetings when available and as requested by the
Department. Such meetings include Court Facilitations, Court Staffings, Family Team
Meetings and/or Team Decision Making meetings.
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EXHIBIT C
PAYMENT SCHEDULE
1. Funding and Method of Payment
The Department agrees to reimburse the Contractor in consideration of the work and
services performed under this Agreement at the rate specified in Paragraph 2, below.
The total amount to be paid to the Contractor during the term of this Agreement shall
be reported by the Department in Trails after May 31, 2017.
Expenses incurred by the Contractor prior to the term of this agreement are not eligible
Department expenditures and shall not be reimbursed by the Department.
Payment pursuant to this Agreement, whether in whole or in part, is subject to and
contingent upon the continuing availability of said funds for the purposes hereof. In the
event that said funds, or any part thereof, become unavailable as determined by the
Department, the Department may immediately terminate the Agreement or amend it
accordingly.
2. Fees for Services
$195.00/Episode (One-time fee/client. Level 1 - Intro to Best Effort)
$195.00/Episode (One-time fee/client. Level 1 - Intro to Camaraderie)
$195.00/Episode (One-time fee/client. Level 1- Intro to Work as a Team)
$90.00/Episode (One-time fee/client. Level 1 - Prep and Test for Level 2)
$100.00/Episode (One-time fee/client. Level 2 — R.M.M. Family Club, up to 12 sessions)
$610.00/Episode (Level 2 — R.M.M. Mini Camp)
$42.00/Episode (Level 3 - Special Guest at Club, Up to 4 times)
$158.00/Episode (Level 3 - Dare to be Great Project)
$30.00/Session (Additional Fee. Individual R.M.M. Sessions)
Contractor may not attempt to collect co -pays and/or fees for services for which a
Department client is responsible, but which a particular client refuses or fails to pay.
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Contractor will collect any applicable sliding scale co -pays and credit the Department for
any payment received on the monthly billing.
3. Submittal of Vouchers
Contractor shall prepare and submit monthly an itemized voucher, and signed monthly
report if applicable, certifying that services authorized were provided on the date(s)
indicated and the charges made were pursuant to the terms and conditions of
Paragraph 3 and Exhibit A.
Contractor shall submit all monthly billings and applicable reports to the Department by
the 7th day of the month following the month the cost was incurred. Failure to submit
by the aforementioned deadline may result in forfeiture of payment.
a. For ongoing services, proof of services rendered shall be a Client Verification
Form signed by the client and a monthly report submitted in accordance with
Paragraph 3(d) of this Agreement.
b. For one-time services, proof of services rendered shall be receipt of the
completed product.
c. For Monitored Sobriety services, proof of services rendered shall be the test
result.
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