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RESOLUTION
RE: ADOPTION OF POLICY REGARDING THE USE OF COUNTY VEHICLES AND
COUNTY EQUIPMENT.
WHEREAS, the Board of County Commissioners of Weld County,
Colorado, pursuant to Colorado statute and the Weld County Home
Rule Charter, is vested with the authority of administering the
affairs of Weld County, Colorado, and
WHEREAS , the Board of County Commissioners of Weld County,
Colorado desires to declare and implement a policy regarding the
use of county vehicles and county equipment as follows :
POLICY REGARDING THE USE OF COUNTY VEHICLES AND EQUIPMENT
1. DRIVER'S LICENSE. All drivers of county vehicles
shall show proof of a valid driver ' s license, of the
class required for the type of vehicle driven.
2. LAWS. Drivers of county vehicles shall abide by all
applicable laws regarding operation of motor vehicles ,
including the 55 MPH speed limit.
3. HITCHHIKERS. Drivers of county vehicles shall not pick
up hitchhikers.
4. MAINTENANCE. County personnel who are assigned respon-
sibility for a county vehicle shall ensure regular
maintenance by County Shop standards, and that safety
inspection stickers are valid on such vehicles.
Additional maintenance or safety requirements for county
vehicles or equipment may be required by the Supervisor
of the County Shops, although not specifically provided
for in this statement of policy.
5. ACCIDENTS. In case of an accident involving a county
vehicle, the driver should immediately notify proper
law enforcement authorities , regardless of the extent
of damage to the vehicles involved.
If the extent of the damage and conditions at the
accident scene warrant, the driver shall contact the
County Communications Center and request towing service.
Should law enforcement authorities at the scene deter-
mine a need for immediate removal of the vehicle, they
shall have the discretion to contact a private towing
service.
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No later than the next regular workday, the driver
shall notify his immediate supervisor or department
head of the accident and submit to the supervisor the
Accident Exchange Information Report received from
the other driver at the scene of the accident. The
supervisor shall ensure that all reports and forms are
accurately completed and submitted to the County Finance
Office within five (5) days of the accident date.
Failure to report an accident or a high incidence of
accidents by a driver shall result in review by the
department head and/or Finance Officer, who shall recom-
mend appropriate action.
6. COUNTY EQUIPMENT. County equipment (construction/
maintenance) shall not be used for the purpose of con-
struction, maintenance or repair on private property
except as authorized by resolution of the Board of County
Commissioners.
Exceptions Authorized:
a. Removal of gravel or borrow material , as per written
contractual "Agreement for Use of Soil for Road
Purposes. "
b. Emergency/disaster situations. Use of equipment
in emergency situations shall be at the discretion
of the senior department employee at the scene. Such
use shall be reported to the department head not
later than the next regular working day.
c. To provide safe passage for school buses or emergency
vehicles.
d. In-kind services to municipalities under provisions
of 43-2-202 , CRS 1973. Request for such use shall
be submitted in writing to the County Engineer by
governing officials of the municipality. Prior to
rendering such service, the County Engineer shall
receive verification of the county ' s financial re-
sponsibility to the municipality from the Finance
Officer.
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e. Special use of equipment, other than those herein
provided for, shall require specific authorization by
resolution of the Board of County Commissioners .
7. TWO-WAY RADIO EQUIPMENT. All vehicles/equipment operated
during emergency situations , such as blizzards or flooding,
shall be equipped with 2-way radio equipment. If such
equipment is not regularly available in a vehicle, the
supervisor shall request the issuance of such, on a
temporary basis , from the Communications Department.
8. VEHICLE ACCESS. Hours of access to all vehicles in the
main shop will be from 7 : 00 A.M. to 5 : 00 P.M. Hours of
access to all vehicles in the three district shops will
be from 7:30 A.M. to 5 : 00 P.M. Special arrangements
including early departure and late arrival and assign-
ment of vehicles to employees whose positions require
after hours availability of county vehicles must be
made with the appropriate department head to utilize
vehicles after working hours . No vehicle will be used
for personal reasons.
9 . CENTRALIZED VEHICLE POOL. If a vehicle assigned to a
particular department is not in use by that department' s
personnel, it shall be available for use by other county
personnel. Request for such use shall be made by the
department head to the employee assigned responsibility
for that vehicle.
10. OFFICIAL BUSINESS ONLY. County vehicles/equipment shall
be used for official county business only; use for other
than county business shall be deemed cause for immediate
dismissal.
11. REPORTING. Reporting of daily mileage, gasoline and oil
usage shall follow procedures established by the Finance
Officer and/or the Supervisor of the County Shops. Such
reporting shall be accurate and complete and shall in-
clude an accounting for all miles registered on a county
vehicle. If more than one driver uses a vehicle during
a monthly period, the report shall show each driver' s
initials beside line entries .
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Any monthly reports returned to the Finance Office
which are incomplete or inaccurately completed shall
be returned to the Department Head for appropriate
action. Continued failure to accurately complete
mileage reports shall be brought to the Board' s
attention for appropriate action.
12. ADDITIONAL MAINTENANCE OR SAFETY REQUIREMENTS. Addition-
al maintenance or safety requirements regarding county
vehicles or equipment may be required by the Supervisor
of the County Shops , although not specifically provided
for in this statement of policy.
13. FAILURE TO COMPLY WITH PROVISIONS. Failure to comply
with the provisions of this policy shall be reviewed
by the appropriate department head for possible recom-
mendations of action by the Board of County Commissioners.
14. SEVERANCE OF PROVISIONS. Severance of a provision of
this policy shall not be deemed to void the entire policy,
which can be amended by resolution of the Board of County
Commissioners .
15. EXEMPTIONS. Law enforcement vehicles or emergency
vehicles including Weld County Ambulance Service vehicles ,
shall be exempt from the provisions of this policy state-
ment, which, because of the nature of said vehicle usage,
is not applicable. The Human Resources Department is
also exempt inasmuch as said Human Resources Department
has previously adopted a separate transportation policy
regarding the use of said department' s vehicles.
The above and foregoing Resolution was , on motion duly made
and seconded, adopted by the following vote on the 13th day of
June, A.D. , 1977.
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The above and foregoing Resolution was read into the record
and signed on the 13thday of June, A.D. , 1977.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, CQ ORADO
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ATTEST:
Weld County Clerk and Recorder
(...and Clerk to the Board
BY; —P (0—vc_-, (271R_ (( /� 4,e y x 0,0
/ Deputy County C-1 rk
c \ / ASTa
ty Attorney
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