HomeMy WebLinkAbout20171108.tiffRESOLUTION
RE: APPROVE EXPENDITURE AUTHORIZATION FOR WORKFORCE DEVELOPMENT
PROGRAMS AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Expenditure Authorization for
Workforce Development Programs between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Human Services, Employment Services of Weld County, and the Colorado Department of Labor
and Employment, Division of Employment and Training, commencing October 1, 2016, and
ending June 30, 2018, with further terms and conditions being as stated in said expenditure
authorization, and
WHEREAS, after review, the Board deems it advisable to approve said expenditure
authorization, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Expenditure Authorization for Workforce Development Programs
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, Employment
Services of Weld County, and the Colorado Department of Labor and Employment, Division of
Employment and Training, be and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said expenditure authorization.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 24th day of April, A.D., 2017, nunc pro tunc October 1, 2016.
ATTEST: adzAN/ Ssc JC,Gfo;&k,
Weld County Clerk to the Board
BY.
uty Clerk to the Board
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
Julie A. ozad, Chair
Steve Moreno, Pro-Tem
Sean PAConway
APP' • • -I AS TO XCUSED
ke Freeman
ounty • torney
Date of signature: 5 It( / t
rbara Kirkmeyer
(2
CC: HSOCTG! cm(S13tJ&�
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2017-1108
HR0088
dewituct- JD -roar
PRIVILEGED AND CONFIDENTIAL
MEMORANDUM
DATE: March 28, 2017
TO: Board of County Commissioners — Pass -Around
FR: Judy A. Griego, Director, Human Services
RE: Weld County Department of Human Services' Employment
Services of Weld County (ESWC) Submission of an Expenditure
Authorization
Please review and indicate if you would like a work session prior to placing this item on the Board's agenda.
Request Board Approval of the Departments' Employment Services of Weld County (ESWC)
Submission of an Expenditure Authorization. FY17 Unemployment Insurance -Reemployment Services and
Eligibility Assessment (UI-RESEA) funds allow for one to two dedicated Wagner Peyser staff to focus efforts
on the provision of direct staff assisted services for unemployed UI claimants. FY16 Trade Adjustment
Assistance (TAA)-Case Mgt. funds allow for ESWC staff to provide reemployment and case management
services to trade effected workers to support their receiving reemployment trade adjustment assistance under
§246 of the Trade Act. The period of performance and funding amounts are as follows:
Program
Grant
Period of
Performance
Amount
Formula
UI-RESEA
1/1/17-12/31/17
$1,485.00
Y
TAA-CASE MGT.
10/1/16-6/30/18
$5,400.00
Y
$6,885.00
I do not recommend a Work Session. I recommend approval of this Expenditure.
Sean P. Conway
Julie A. Cozad, Chair
Mike Freeman
Barbara Kirkmeyer
Steve Moreno, Pro-Tem
Approve
Recommendation Work Session
Schedule
fa
F
Other/Comments:
2017-1108
Pass -Around Memorandum; March 28, 20 i 7 - CMS ID 1087
Page 1,
HROO8
3._• 3 . / ,7
NFA# WE 16-07
Exhibit C, Part 1
Local Area: Weld
WDP Agreement CMS#: 89950 & 54599
EXPENDITURE AUTHORIZATION (EA)
This Expenditure Authorization (EA) covers the following Funding Streams:
NFA #
ENTITY #
WE 16-07
5230
AGR #(s)
®89950
054599
GAE #(s)'`
►'077
0 421
El NEW ALLOCATION
0 ADDITIONAL ALLOCATION
Funding
Year
Program
Grant
Period of
Performance
Program
Code
Amount
Formula
CFDA#
Grant#
FFY17
Ul-RESEA
1/1/17.12/31/17
2887
$1,485.00
Y
17.225
UI-30207-17-60-A-8
FFY16
TAA-CASE MGT.
10/1/16-6/30/18
17C6
$5,400.00
Y
17.245
TA -28040-16-55-A-8
$6,885.00
This Expenditure Authorization has been reviewed and approved by the following parties and will be
incorporated into the Workforce Development Programs (WDP) Agreement as a sequentially numbered
attachment and is subject to the provisions of the executed WDP Agreement referenced above. This
Expenditure Authorization is not valid until it has been approved by the State Controller or designee.
I3 .. \\- --, zS APR 2 4 2017 n �/ s
1 1 i
Julie (:o�.a., / • I).rte A iilit m 1361owling. Dtrcctor))atc'
(11.11 I Io,ir.l o; t ottn4i-C onitur..roner!. Division of I:rnplo) ment and Training
• li ti(, .\;,.....„... r"r- ` C e ee�7� y i / �/ 7 `;:
Da.e Ihcmpson DineDale
Cohn -ado Dept. of I.ahor and Emplo) mint
(hair. t4orkfcq.4-c I)o.eijoreInt Board I7tic.
ftmt()r;mt
l) tor. \' orkfor« C. enter I itl;
ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER
CRS 24-30-202 requires that the State Controller approve all state contracts. This contract is not valid
until the State Controller, or such assistant as he may delegate, has signed it. Subject to the provisions
Page 1 of 10
e2O/7- i/o Y6)
,,r4t4ekQ.4k S // -/ 54/4�f.e..t
NFAIt WE 16-07 1
Exhibit C, Part I
Local Area: Weld
WDP Agreement CMS#: 89950 & 54599
of the executed WDP Agreement, the contractor is not authorized to begin performance until the contract
is signed and dated below. If performance begins prior to the date below, the State of Colorado may not
be obligated to pay for the goods and/or services provided.
By
STATE CONTROLLER:
ROBERT JAIQS, CPA, MBA, JD
m
r/:))
Date
Page 2 of 10
NFA# WE 16-07
Exhibit C, Part I
Local Area: Weld
WDP Agreement CMS#: 89950 & 54599
The services provided and work performed as described in this EA document shall be completed pursuant
to the terms and conditions of the WDP Agreement and any Federal and State laws, regulations, policies
and other requirements, including, but not limited to, Federal guidance documents, relevant State -issued
Policy Guidance Letters, Program Information and Operations Manuals, and/or specifications identified
in the Notice of Fund Availability (NFA) or in the funding provisions in Section IV below.
I. STATEMENT OF WORK:
A. Project Contact Information:
Program #1 NAME:
Reemployment Services and
Eligibility Assessment
(RESEA)
Region Project Coordinator
Name: Brianna Woods
Phone: 970-400-6744
CDLE Project Coordinator
Name: Sue Rusch
Phone: 303-318-9293
Program #2 NAME:
TAA Case Mgmt
Region Project Coordinator
Name: Ann Stelling
Phone: 970-400-6777
CDLE Project Coordinator
Name: Melissa Pratt
Phone: 303-318-8841
B. The Statement of Work for this EA is as follows:
Unless otherwise noted, Budget Information and Program Outcomes for this EA are identified in
the Budget and Program Outcomes Charts in Section V. of this EA.
1. Services. Select and describe the services/costs applicable to this EA:
RESEA
Category
Services/Costs
Participant services
Employment Services will continue to dedicate 1-2 Wagner
Peyser staff to focus efforts on the provision of direct staff
assisted services and those services for unemployed UI
claimants that may include the following:
• An overview of Workforce Center Services and the
Resource Room
• Assessments including basic skills, interest
inventories, aptitude and attitudinal assessment
• Testing including Work Readiness Certification
• One on one or group staff assistance regarding labor
market and occupational information
• Workforce Center marketing skills workshops and
assistance
• Individualized job search assistance
• Referral service to training including WIOA funded
training
• Other allowable services as identified under the
Wagner-Peyser Act.
Page 3 of 10
NFA# WE 16-07
Exhibit C, Part I
Local Area: Weld
WDP Agreement CMS#: 89950 & 54599
Employment Services will focus on providing intensive pre-
vocational services to unemployed job seekers, which may
include Wagner Peyser registrants who are not able to access
those pm -vocational services through other workforce center
sponsored programs. The intent of these services will be to
improve job seeker's employment opportunities through the
delivery of intensive services. Increasing/enhancing services
for UI claimants under Wagner Peyser funding will be
accomplished by notifying those UI claimants registering
with workforce center of the various programs and
workshops available to them to assist in their reemployment.
Training
Not Applicable
Work Experiences/Internships
Not Applicable
Costs not related to Participant
Services
Indirect cost allocations, personnel costs and operating
expenses are costs not related to participant services.
Supplemental Program Activities
Not Applicable
TAA
Category
Services/Costs
Participant services
•
Employment Services of Weld County will provide
reemployment and case management services to trade -
effected workers to support their receiving reemployment
trade adjustment assistance under §246 of the Trade Act.
Case management services for trade -effected workers will
include:
(1) Comprehensive and specialized skills and needs
assessments;
(2) Development of an individual employment plan; and
(3) Provision of the following:
• Information regarding available training and how to
apply for such training,
• Information on how to apply for financial aid,
• Short-term pm -vocational services,
• Individual career counseling,
• Employment statistics information, and
• Information on the availability of supportive
services.
Counseling, testing and placement services, supportive
services, and other services provided for under any other
applicable Federal law or workforce program shall also be
provided to all trade effected workers.
Training
Not Applicable
Work Experiences/lntemships
Not Applicable
Page 4 of 10
NFA# WE 16-07
Exhibit C, Part 1
Local Area: Weld
WDP Agreement CMS#: 89950 & 54599
Costs not related to Participant
Services
Indirect cost allocations, personnel costs and operating
expenses are costs not related to participant services.
Supplemental Program Activities
Not Applicable
2. Budget Transfer. If this EA includes a transfer of funds between the Adult and
Dislocated Worker programs, describe the impact on:
Program activities
n/a
Program Outcomes
n/a
Program versus Administration
budgets
n/a
Projected Quarterly Expenditures
n/a
3. Partnerships. Describe the strategies for coordination of services with Vocational
Rehabilitation, Adult Education, and other required partners to deliver services identified in B.I
above.
Local partners are actively involved in planning efforts through their involvement with the
Workforce Development Board and standing committees. These partners, Division of Vocational
Rehabilitation (DVR), Right to Read, Aims Community College, SER Jobs for Progress, etc.
have been integrated into Employment Services of Weld County (ESWC) strategies for a number
of years. Their input has developed strategies to increase awareness of services and various career
pathways. As a one -stop operator, Employment Services acknowledges the importance of
connecting customers to all available resources and co -enrolling to prevent duplication of services
and ensure comprehensive services are received.
The Weld County WIOA Adult and Dislocated Worker program continues to be committed to
serve clients who are considered hard to serve due to having many challenges in their lives that
make employment difficult. Collaboration continues with Right to Read, Community Educational
Outreach and Aims Community College for Adult Education and the Island Grove Center helps
connect individuals to additional resources and connection to the agency to best meet the needs of
those that are basic skills deficient. For those individuals with limited English, partnerships with
the Global Refugee Center and Lutheran Family Services have been enhanced to provide
resources and cultural training for staff. In an effort to better serve the 50+ population, there are
cross referrals from the Older American's Title IV SER Jobs for Progress for low income older
adults. Additionally, connections have been made with the Department of Corrections,
Intervention Community Correction Services, Employment and Training Navigator, Weld County
Jobs of Hope and Tower 21 to develop as many resources as possible to serve the ex -offender
population. The Business Services Unit has developed employer training on the benefits of
WOTC and Federal Bonding. To round out the services, Wagner Peyser has developed a class on
how to answer interview questions pertaining to criminal history.
Education is a critical partner for all Employment and Training programs with the emphasis on
Youth programs. The school districts, as well as higher education, are supportive in developing
sector initiatives, career pathways and training for the talent pipeline however we do not
anticipate seeing much of the younger demographic within this program. For older youth, the
AmeriCorps program will be viewed as a viable option. AmeriCorps helps low income customers
Page 5 of 10
NFA# WE 16-07
Exhibit C, Part 1
Local Area: Weld
WDP Agreement CMS#: 89950 & 54599
through conservation and service work earn educational resources and living stipends while in the
program.
In house collaboration between WIOA Adult programs, Youth, TANF, Employment First and
Business Services to develop and obtain On the Job Training opportunities continues to be a
priority. WIOA's ability to serve the financially disadvantaged is proven with the co -enrollment
of low income families in the EF/TANF programs. Additionally, the Disabled Veterans Outreach
Representative, from CDLE, is physically located with the WIOA Adult Program Case Managers
allowing him to literally walk clients to an available case manager for co -enrollment into the
programs. The Board of County Commissioners (BOCC), through the Department of Human
Services (DHS), is utilizing Community Service Block Grant (CSBG) funds to support
employment and training efforts for hard to serve target groups.
4. Businesses. As applicable to this Statement of Work, describe the strategies used:
a. to ensure businesses are engaged with work -based learning, career pathways, and Sector
partnerships; and
Unless there is a direct employer need for a certain program, employer services are
primarily handled by our Business Services Unit and do not directly affect RESEA.
Work -based learning, career pathways and sector partnerships are developed further
utilizing WIOA funding.
b. to provide the eleven (II) Core Services available to businesses and any other
employer -related services offered through the local area.
ESWC offers employers the eleven core services identified by the State Business
Services Team through the Business Services Unit.
5. Targeted Populations. Describe the strategies used to overcome employment barriers of
targeted populations.
For RESEA, ESWC will continue to utilize the UI eligibility assessment and the required
activities designed to increase employment searches and employability skills. These include, a
basic computer course, the Work Readiness Certification, attending the Transferrable Skills
Workshop, updating their ConnectingColorado accounts and when appropriate a referral to the
WIOA Adult, Dislocated Worker or Youth programs for further services and/or training. Building
upon these strategies, any unemployed claimant that now meets the low income threshold will
receive referrals to Food Assistance and TANF then continue to be served through the TANF and
EF work programs. Additional referrals may be made to child care assistance, housing, Medicaid,
WIC, to name a few. Clients that are monolingual will be referred to Aims, Right to Read or the
Grove Neighborhood Network for English as a Second Language (ESL) courses. Claimants can
also chose to utilize GCFAprendeLibre.org (the Spanish Version of GCFLearnFree.org) to begin
ESL and/or learn computer skills/programs. Claimants that have background barriers will be
offered information on Federal Bonding, can attend the Felon Friendly Workshop or work with
Jobs of Hope, Tower 21, DVR, a few of our partners that assist those with background barriers.
ESWC has designed our RESEA program to guide customers in becoming self-sufficient to the
point of no longer needing public assistance.
Page 6 of 10
NFA# WE 16-07
Exhibit C, Part 1
Local Area: Weld
WDP Agreement CMS#: 89950 & 54599
6. Program Integration. If this EA is for a Special Initiative, describe how services
provided are integrated with Adult, Youth, Dislocated Worker, and other partner programs, as
applicable.
Weld County does not deem this RESEA to be a special initiative as grant funding is only
received based on the amount of participants that attend. Rather, when applicable, clients will be
referred to WIOA or other partner programs for additional services and training.
7. Special Initiatives. If the Statement of Work, Budget information, and Program
Outcomes for this EA are included in the attached approved Grant Proposal or Project Plan,
provide the reference page numbers and paragraphs OR spreadsheet tabs and column here:
Statement of Work
Page number and Paragraph/Spreadsheet Tab -Column
Section 1. Services
n/a
Section 2. Budget Transfer
n/a
Section 3. Partnerships
n/a
Section 4. Businesses
n/a
Section 5. Targeted Populations
n/a
Section 6. Program Integration
n/a
Budget
n/a
Program Outcomes
n/a
If the Budget information and Program Outcomes are not identified in the attached approved
Grant Proposal or Project Plan, describe the Program Outcomes for this Special Initiative here
and complete the Line Item Budget and Special Initiative Program Outcomes charts in Section V.
II. BUDGET INFORMATION: See Budget and Projected Quarterly Expenditure Charts in
Section V.
M. EA MODIFICATION(S): N/A
A. This EA Modifies the Statement of Work
1. The Purpose and Rationale for this modification is:
2. The Impact of this modification on the following services/costs is:
Category
Services/Costs
Participant services
Training
Work Experiences/Internships
Costs not related to Participant
Services
Supplemental Program Activities
3. The impact of this modification on the following strategies is:
Category
Services/Costs
Page 7 of 10
NFA# WE 16-07
Exhibit C, Part 1
Local Area: Weld
WDP Agreement CMS#: 89950 & 54599
Partnerships.
Businesses
Targeted Populations
Program Integration
B. Budget Transfer. If this EA includes a transfer of funds between the Adult and Dislocated
Worker programs, describe the impact on:
Program activities
Program Outcomes
Program versus
Administration budgets
Projected Quarterly
Expenditures
C. Changes to the Budget and Program Outcomes. Unless otherwise noted, modifications to the
Budget and Program Outcomes are shown in the updated Budget and Program Outcomes Charts in
Section V. of this EA.
1. Special Initiatives. If modifications to the Statement of Work, Budget information, and Program
Outcomes are included in the attached modified Grant Proposal or Project Plan, provide the reference
page numbers here:
Statement of Work
Page number and Paragraph/Spreadsheet Tab -Column
Section 1. Services
Section 2. Budget Transfer
Section 3. Partnerships
Section 4. Businesses
Section 5. Targeted Populations
Section 6. Program Integration
Budget
Program Outcomes
If modifications to the Statement of Work, Budget information, and Program Outcomes are not identified
in the attached approved Grant Proposal or Project Plan, describe the modifications for this Special
Initiative here and provide an updated Line Item Budget and Program Outcomes charts in Section V.
IV. FUNDING PROVISIONS AND OTHER SERVICES OR RESOURCES
A. Funding Provisions for this EA are modified as follows:
1. FUNDING PURPOSE
In accordance with PGL #WP -2016-02, funding is provided to orient participants to workforce services,
quickly reemploy participants through early intervention strategies, and reduce the average duration that
participants collect unemployment insurance benefits.
2. USE OF FUNDS
Page 8 of 10
NFA# WE 16-07
Exhibit C, Part I
Local Area: Weld
WDP Agreement CMS#: 89950 & 54599
As described in Section 5 of these funding provisions, funds shall be used to cover costs directly related
to the grantthat are incurred for the delivery of services, at a per participant served and completed rate of
up to $75.00 per participant.
3. PARTICIPANT ELIGIBILITY
To facilitate eligibility identification, the Division of Unemployment Insurance (`UI') has established an
algorithm that assigns a score to each potential participant, based on variables that determine the
likelihood of he or she exhausting their claim. A participant shall have met the following eligibility
requirements in order to receive services:
• Has not already participated in RESEA or Links to Reemployment under the same
unemployment insurance claim
• Has received at least one benefit payment
• Has been scored and selected as someone who would benefit from receiving Services
• Has been identified as most likely to exhaust their unemployment claim.
The Local Area is encouraged to also recruit UCX claimants who are identified by UI. UCX
claimiants are recently separated,ex-service members who are receiving unemployment
compensation.
4. REQUIRED SERVICES
All services shall be provided by Local Area staff who are covered by a merit system as required by the
Wagner-Peyser Act and other applicable Federal laws, and in accordance with PGL—WP-2016-02.
5. ALLOWABLE COSTS
Allowable costs include program and administrative costs directly related to the RESEA
program. Program costs include staff wages, benefits and travel. Supplies, equipment and
promotional materials used for the RESEA program are allowable. A percentage of
operational costs, such as rent, phones, and computer access are also allowable. Costs for
software, including online assessment tools, are not allowable.
6. COST REIMBURSEMENT
• Cost reimbursement shall apply to the number of participants that have completed the
orientation and all required activities within the same week of the orientation.
• Each participant shall be noted in Connecting Colorado, verifying that the required services
identified in PGL-WP-2016-02 have been delivered. Manual adjustments to the participant
numbers are allowable if there was a technicality in reporting the completion of all activitities
in Connecting Colorado. Adjustments will be tracked through an email to Ul,stating the reason
for the discrepancy and also through a noted adjustment on the Demographics report
• RESEA program costs incurred by the local area shall not exceed the total number of
participants served and completed at $75.00/participant.
• The Local Area shall use the CLEAR JV upload process to post expenditures for cost
reimbursement in accordance with CDLE Finance procedures and requirements.
B. Additional Services to be provided include: N/A
Category
Services/Costs
Incumbent Worker Training
Transitional Services
Pay for Performance contracts
Page 9 of 10
NFA# WE 16-07
Exhibit C, Part 1
Local Area: Weld
WDP Agreement CMS#: 89950 & 54599
C. Additional Resources or Other Program Information: N/A
Service
Subcontracting arrangements for delivery of
services
Other Internal Financial Resources to support this
initiative
Other External Financial Resources to support the
initiative
Cost Sharing/Match Requirements
SEE SECTION V ATTACHMENT FOR ALL BUDGET AND PROGRAM OUTCOMES
CHARTS
The numbers in the TAA chart are estimates based on past annual case load levels. There is no
mechanism in place for Employment Services to know what companies will be forced to lay-off
employees during the current program year and beyond. The estimated numbers are provided only as a
planning guide.
Page 10 of 10
Section V. Budget and Program Outcomes Charts
Ul-RESEA Original Allocation:
Budget Information Summary Table (GIST)
Period of Performance: 1/1/2017-12/31/2017
Cost Category/Program Code
Approved Current
Budget
Transfer In/Out (+1-)
Revised Budget
Program/2887
$1,485.00
$1,485.00
Total
$1,485.00
$1,485.00
NEAP WE 16-107 Entity Code: 5230
$1,485.00
RESEA Projected Quarterly Expenditures- Cumulative
4th Quarter
COSTS CATEGORY
April 1 to June 30,
2017
Program
$48,525
Total
$48,525
1st Quarter
2nd Quarter
July 1 to September
October 1 to December
COSTS CATEGORY
30, 2017
31, 2017
Program
$56,775
$65,085
Total
$56,775
$65,085
RESEA Program Outcomes Chart - Cumulative
4th Quarter
CATEGORY
April 1 to June 30,
2017
Total Participants'
537
1st Quarter
2nd Quarter
CATEGORY
July 1 to September
30, 2017
October 1 to December
31, 2017
Total Participants'
757
867
TAA-CASE MGT. Original Allocation:
Budget Information Summary Table (81ST)
TAA-CASE MGT.
Period of Performance:10/1/16-6/30/18
Cost Category/Program Code
Approved Current
Budget
Transfer In/Out (+/-)
Revised Budget
Program/17C6
$5,400.00
$5,400.00
Total
$5,400.00
$5,400.00
$5,400.00
TAA Projected Quarterly Expenditures - Cumulative
4th Quarter
1st Quarter
COSTS CATEGORY
April 1 to June 30,
2017
July 1 to September 30,
2017
Program
$2,700
$5,400
Total
$2,700
$5,400
Section V. Budget and Program Outcomes Charts NFA# WE 16-107 Entity Code: 5230
Trade Adjustment Act Case Mgmt Outcomes Chart- Cumulative
4th Quarter
1st Quarter
CATEGORY
April 1 to June 30,
2017
July 1 to September 30,
2017
Total Participants`
6
6
Carry In
6
6
New Participants
0
0
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