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Home My WebLink About20171104.tiffRECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO APRIL 24, 2017 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, April 24, 2017, at the hour of 9:00 a.m. • ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Julie A. Cozad, Chair Commissioner Steve Moreno, Pro-Tem Commissioner Sean P. Conway Commissioner Mike Freeman - EXCUSED Commissioner Barbara Kirkmeyer (arrived at 9:02 a.m.) Also present: County Attorney, Bruce Barker Acting Clerk to the Board, Amanda Petzold Controller, Barbara Connolly • MINUTES: Commissioner Conway moved to approve the minutes of the Board of County Commissioners meeting of April 19, 2017, as printed. Commissioner Moreno seconded the motion, and it carried unanimously. (Clerk's Note: Commissioner Kirkmeyer present at 9:02 a.m.) --' AMENDMENTS TO AGENDA: There were no amendments to the agenda. • CONSENT AGENDA: Commissioner Kirkmeyer moved to approve the Consent Agenda as printed. Commissioner Moreno seconded the motion, and it carried unanimously. • PUBLIC INPUT: No public input was given. NEW BUSINESS: • 1) CONSIDER CONTRACT ID #1032 PROPOSAL FOR WELD WORKS 4 YOUTH SUMMER EMPLOYMENT PROGRAM - DEPARTMENT OF HUMAN SERVICES: Jamie Ulrich, Department of Human Services, stated the Division of Employment Services is initiating a summer youth employment program, which will use up to $100,000.00 of the Temporary Assistance for Needy Families (TANF) funds. Ms. Ulrich stated the program will target fourteen (14) and fifteen (15) year olds, specifically in the City of Greeley, who currently receive TANF, Food Assistance, Medicaid, have been placed in Foster Care, or have an open case with Youth Services. She stated the goal of the program is to serve up to fifty (50) youth this summer. The motion to approve said proposal, which was made by Commissioner Kirkmeyer, and seconded by Commissioner Conway, carried unanimously. 51O3 laa i -i Minutes, April 24, 2017 Page 1 2017-1104 BC0016 • 2) CONSIDER CONTRACT ID #1083 MEMORANDUM OF UNDERSTANDING AND AUTHORIZE CHAIR TO SIGN - ACCESS MANAGEMENT SERVICES, LLC: Ms. Ulrich stated this is a non -financial Memorandum of Understanding (MOU) which will aid the Department of Human Services in processing Medicaid applications for Child Health Plan Plus (CHP Plus) and Health First Colorado. Commissioner Moreno moved to approve said memorandum of understanding and authorize the Chair to sign. The motion was seconded by Commissioner Kirkmeyer, and it carried unanimously. . = 3) CONSIDER CONTRACT ID #1087 EXPENDITURE AUTHORIZATION FOR WORKFORCE DEVELOPMENT PROGRAMS AND AUTHORIZE CHAIR TO SIGN: Ms. Ulrich stated this is an expenditure authorization for funds from the Unemployment Insurance -Reemployment Services and Eligibility Assessment (UI-RESEA) and the Trade Adjustment Assistance (TAA) programs. Commissioner Conway moved to approve said expenditure authorization and authorize the Chair to sign. The motion was seconded by Commissioner Kirkmeyer, and it carried unanimously. • 4) CONSIDER CONTRACT ID #1088 AGREEMENT FOR PROFESSIONAL LEADERSHIP AND TEAM DEVELOPMENT SERVICES AND AUTHORIZE CHAIR TO SIGN - LOLINA, INC.: Ms. Ulrich stated Lolina, Inc. is the company the County currently utilizes for aid with the strategic plan, and the Department of Human Services would like to utilize them for services with the Department's Organizational Integrity Division. She mentioned this division will focus on strengthening employee engagement and building employee leadership. She stated the contract is not to exceed $2,050.00. Commissioner Moreno commented on Ms. Ulrich's hard work. Commissioner Moreno moved to approve said agreement and authorize the Chair to sign. Seconded by Conway, the motion carried unanimously. • 5) CONSIDER CONTRACT ID #1118 REVISIONS TO BYLAWS FOR WORKFORCE DEVELOPMENT BOARD AND AUTHORIZE CHAIR TO SIGN: Tami Grant, Department of Human Services, stated this is a modification of the bylaws, Article III, Section 2, and Article V, Section 7. Ms. Grant advised the major revisions are removal of one clarification pointed out by Bruce Barker, County Attorney, and an update to the committees to reflect the change in partnership. She further discussed the changes regarding memberships by stating the intial language said the County would accept applications from Weld County residents, leaving it vague regarding the appointment piece. Now, each nominee can be reviewed and discussed at that given point. Mr. Barker stated this does not change the requirement of having appointments being a Weld County resident, but stated this was solely unique in how it explicitly stated it. He advised, now the County has flexibility to appoint a non-resident desired. El Chair Cozad stated as a member of Workforce Development Board it is important to follow both State and Federal laws regarding requirements of memberships, and pointed out there may be a time when appointment may lead to a non-resident. a Commissioner Kirkmeyer clarified the Charter provisions only apply to the boards of the County Commissioners. She further expressed her desire to appoint only Weld County residents when possible. Commissioner Kirkmeyer moved to approve said revisions to the bylaws and authorize Chair to sign. The motion, which was seconded by Commissioner Moreno, carried unanimously. • 6) CONSIDER CONTRACT ID #1126 AGREEMENT FOR COOPERATIVE LAW ENFORCEMENT AND AUTHORIZE CHAIR TO SIGN: Jennifer Oftelie, Weld County Sheriff's Office, stated the contract is with the United States Department of Agriculture (USDA), Forest Service, for patrol services in the Pawnee National Grasslands. She stated the contract has been in place for several years and is revisited every five (5) years. Commissioner Conway moved to approve said agreement for cooperative law enforcement and authorize Chair to sign. Commissioner Kirkmeyer seconded the motion, and it carried unanimously. Minutes, April 24, 2017 Page 2 2017-1104 BC0016 • 7) CONSIDER ADDENDUM TO INTERAGENCY AGREEMENT FOR RESTORATIVE JUSTICE GRANT ACCEPTANCE OF FUNDS AND AUTHORIZE CHAIR TO SIGN: Michael Rourke, District Attorney, stated this is an addendum to a previous agreement where additional money became available for the Restorative Justice (RJ) grant funds. Mr. Rourke asked for authorization to sign for acceptance of these funds in the total amount of $7,550.00. He advised there is no County match for these funds, and stated the funds will be used for three (3) purposes: 1) RJ training conference held in Durango this summer, 2) wifi hotspots for volunteers, and 3) a logistics program, which will allow for easier coordination with volunteers. Commissioner Conway moved to approve said addendum to interagency agreement and authorize the Chair to sign. The motion was seconded by Commissioner Kirkmeyer, and it carried unanimously. • 8) CONSIDER ADJUSTMENT OF TAX LIEN SALE CERTIFICATE (TS CERT 2011-16455): John Lefebvre, Weld County Treasurer, stated this is for a lien which belonged to a Homeowners Association, which is normally tax exempt. Linda Markley, Office of the Treasurer, stated the City of Greeley has been maintaining it, and no longer wants to maintain it since the Homeowners Association has been dissolved. The City of Greeley asked the Office of the Treasurer to find someone to buy the property, and the adjacent property owner has agreed to do so. The City of Greeley has agreed to remove the specials, but the tax lien still needs to be written off. The motion to approve said adjustment of tax lien sale certificate, which was made by Commissioner Moreno, and seconded by Commissioner Kirkmeyer, carried unanimously. • 9) CONSIDER ADJUSTMENT OF TAX LIEN SALE CERTIFICATE (TS CERT 2007-0902): Mr. Lefebvre stated this item is the exact same circumstance as the previous item, where the certificate was in a person's name that is not locatable. Ms. Markley advised the previous owner passed away in 1938, and the City of Greeley has been maintaining it since. She stated the City of Greeley no longer wants to maintain the property. The motion to approve said adjustment of tax lien sale certificate, which was made by Commissioner Kirkmeyer, and seconded by Commissioner Conway, carried unanimously. • 10) CONSIDER CANCELLATION OF TAX LIEN SALE CERTIFICATE (TS CERT 2012-18763): Mr. Lefebvre stated Vectra Bank has been denying ownership and the Treasurer's Office has discovered it as an erroneous certificate, since it actually belongs to a Homeowners Association. Mr. Lefebvre advised Homeowner Associations are considered under tax law to have their property parceled out to each individual condominum property owner. The motion to approve said cancellation of tax lien sale certificate, which was made by Commissioner Conway, and seconded by Commissioner Moreno, carried unanimously. • 11) CONSIDER CANCELLATION OF CERTAIN OUTSTANDING ACCOUNTS RECEIVABLE - PERSONAL PROPERTY, MOBILE HOMES, AND POSSESSORY INTEREST TAXES: Mr. Lefebvre stated the first item on the list is a mobile home which has been removed from the property and is not collectable. The next one is a piece of possessory interest which is no longer on the property, and the lease from the possessory interest has already been removed from the Assessor's tax rolls. The next one is also a piece of possessory interest, where upon physical inspection it was learned the property had been demolished and is no longer there. Lastly, this is a list of uncollectable personal property taxes for the year, totaling $10,682.30, and the County cannot collect for various reasons. The motion to approve said cancellation of certain outstanding accounts receivable, which was made by Commissioner Kirkmeyer, and seconded by Commissioner Conway, carried unanimously. (Clerk's Note: The resolution reflects the cancellation of $12,286.08, which is the grand total, including interest and miscellaneous fees.) Minutes, April 24, 2017 Page 3 2017-1104 BC0016 12) CONSIDER CHANGE ORDER #1 FOR HVAC CONTROLS UPGRADE (BID #B1600112) AND AUTHORIZE CHAIR TO SIGN - SETPOINT SYSTEMS CORPORATION: Toby Taylor, Director of Buildings and Grounds, stated this is an owner requested change order. He stated during the process of the upgrade to the control system at the location, 822 7th Street, it was discovered the Variable Air Volume (VAV) boxes did not have differential airflow sensors or discharge air sensors, which are needed for an efficient system. He advised the total cost of the change order is $58,934.00. Commissioner Kirkmeyer moved to approve said change order and authorize the Chair to sign. The motion was seconded by Commissioner Moreno, and it carried unanimously. 13) CONSIDER AGREEMENT FOR WINDOW CLEANING SERVICES (INFORMAL BID #B1700062) AND AUTHORIZE CHAIR TO SIGN - COLORADO RESIDENTIAL COMMERCIAL RESORT AND FACILITIES SERVICES, INC.: Mr. Taylor stated a formal bid came back under $25,000.00, so it was not presented to the Board for official approval. However, he stated an official contract needs to be established. Mr. Taylor stated the window cleanings are scheduled in quarterly increments. Commissioner Kirkmeyer moved to approve said agreement and authorize the Chair to sign. Seconded by Commissioner Conway, the motion carried unanimously. 14) CONSIDER TEMPORARY CLOSURE OF CR 80 BETWEEN CRS 23 AND 29: Janet Lundquist, Department of Public Works, stated the road closure is actually for CR 80, between CRs 23 and 29, and is scheduled from May 2, 2017, through May 5, 2017, for culvert replacements. Ms. Lundquist advised there is an ongoing bridge re -deck nearby, but ensured there are no conflicts on the detour route. She advised the closure goes out to County Road 23 as a soft closure to limit the number of outside traffic. The motion to amend the resolution to read between CRs 23 and 29, which was made by Commissioner Kirkmeyer, and seconded by Commissioner Conway, carried unanimously. The motion to approve the temporary closure, which was made by Commissioner Kirkmeyer, and seconded by Commissioner Conway, carried unanimously. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the Consent Agenda. No Ordinances were approved Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Clerk to the Board. Minutes, April 24, 2017 Page 4 2017-1104 BC0016 There being no further business, this meeting was adjourned at 9:26 a.m. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: dith/t) jC., +• 4k Julie A ozad, Chair Weld County Clerk to the Board BY • y Clerk to the Board Steve Moreno, Pro -Tern Sean P. Conway EXCUSED Mike Freeman 04/412/L - Barbara Kirkmeyer Minutes, April 24, 2017 Page 5 2017-1104 BC0016 Hello