HomeMy WebLinkAbout20173162RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
SEPTEMBER 13, 2017
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration
Building, Greeley, Colorado, September 13, 2017, at the hour of 9:00 a.m.
• ROLL CALL: The meeting was called to order by the Chair and on roll call the following members
were present, constituting a quorum of the members thereof:
Commissioner Julie A. Cozad, Chair
Commissioner Steve Moreno, Pro-Tem
Commissioner Sean P. Conway
Commissioner Mike Freeman
Commissioner Barbara Kirkmeyer
Also present:
County Attorney, Bruce Barker
Acting Clerk to the Board, Stephanie Frederick
Controller, Barbara Connolly
MINUTES: Commissioner Moreno moved to approve the minutes of the Board of County
Commissioners meeting of September 11, 2017, as printed. Commissioner Conway seconded the
motion, and it carried unanimously.
• AMENDMENTS TO AGENDA: Commissioner Conway made a motion to move item #4 from
Communications: Weld County Commissioner Responses to the Performance Audit Recommendations
to New Business item #12. Seconded by Commissioner Kirkmeyer, it carried unanimously..
• CONSENT AGENDA: Commissioner Conway moved to approve said amended Consent Agenda.
The motion was seconded by Commissioner Kirkmeyer, and it carried unanimously.
• PUBLIC INPUT: No public input was given.
• COMMISSIONER COORDINATOR REPORTS: Chair Cozad recognized Kelly Leffler, Safety and
Wellness Coordinator, and all the volunteers that made the Commissioner Cup 5K such a success. She
stated there were 575 participants in the race. Each one of the Commissioners thanked Ms. Leffler for
her time, hard work and dedication to make the 5K a successful event. Chair Cozad reported she went
to the Town of Firestone to hand out gas monitors and there were 150 people who didn't receive a
monitor. Commissioner Moreno attended with the other Commissioners the breakfast with the City of
Longmont officials. He stated he met with Ryan Rose, Director of Information Technology, about having
a plan in the event of power loss. Lastly, he thanked Ms. Leffler for encouraging him to live a healthier
lifestyle. Commissioner Kirkmeyer also thanked Ms. Leffler and the volunteers for making the 5K a
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wonderful event. She stated she distributed gas monitors at the City of Fort Lupton, with Mayor Holton
and took the names of the residents who didn't receive a monitor. She reported she met with the Union
Pacific Railroad and the Colorado Department of Transportation about the Highway 85 Corridor and the
Board is working with CDOT to sponsor a grant from the Federal Government. Commissioner Freeman
stated he went to the Town of Severance for the County Road 74 Corridor meeting and they discussed
recommendations for obtaining grant money. In response to Commissioner Conway, Commissioner
Freeman stated the next meeting for County Road 74 will be held October 3, 2017, in Eaton.
Commissioner Conway attended the Chatfield Reservoir Mitigation Open House. He stated he and
Commissioners Kirkmeyer and Chair Cozad attended the 1-25 Coalition meeting. He attended the
Groundbreaking for Habitat for Humanity in Greeley. He stated he was impressed with the collaboration
between Habitat of Humanity and the community. a He also attended the ribbon -cutting for the new
Greeley Transit Center Facility, and stated the location of it will help residents. He reported he attended
the meeting of the Town Board of Milliken. Lastly, he went to the Greeley Area Realtors meeting and
extended their appreciation of the County Commissioners. Chair Cozad added she attended Mead's
Community Day and there was a great turnout. Commissioner Moreno thanked Kay Norton for her
leadership of UNC. He also recognized C.J Archibeque and the work he did with community youth and
stated he will be greatly missed. Commissioner Conway remarked on the number of people who attended
his memorial, stating it was a wonderful tribute to C.J. Archibeque and the work he did. Commissioner
Conway added he attended the South Platte Roundtable meeting in Fort Morgan.
BIDS:
1) APPROVE BID #B1700127, LA REMODEL CABLING — DEPARTMENT OF INFORMATION
TECHNOLOGY: Ryan Rose, Director of the Department of Information Technology, reviewed the four
(4) bids received and stated staff recommends awarding to the low bid from Sturgeon Electric for
$12,176.68. Commissioner Moreno moved to approve said low bid. The motion, which was seconded
by Commissioner Conway, carried unanimously.
NEW BUSINESS:
• 1) CONSIDER CONTRACT ID #1386 CONTRACT AMENDMENT #1 PROMOTING SAFE AND
STABLE FAMILIES (PSSF) GRANT AND AUTHORIZE CHAIR TO SIGN: Judy Griego, Director of
Human Services, stated the grant allows the Department of Human Services to work collaboratively with
Catholic Charities. Commissioner Kirkmeyer moved to approve said amendment and authorize Chair to
sign. The motion was seconded by Commissioner Conway, and it carried unanimously.
• 2) CONSIDER CONTRACT ID #1418 ANNUAL PLAN FOR CHAFEE FOSTER CARE
INDEPENDENCE PROGRAM AND AUTHORIZE CHAIR TO SIGN: Ms. Griego reviewed the federally
funded program that provides age appropriate independent living services to youth who are in out -of -
home placement and are aging out. Commissioner Freeman moved to approve said annual plan and
authorize the Chair to sign. The motion, which was seconded by Commissioner Kirkmeyer, carried
unanimously.
• 3) CONSIDER CONTRACT ID #1387 AGREEMENT FOR CHILD PROTECTION SERVICES AND
AUTHORIZE CHAIR TO SIGN - LUTHERAN FAMILY SERVICES ROCKY MOUNTAINS: Ms. Griego
presented the agreement with Lutheran Family Services to provide parent education, support program
and SafeTouch. Commissioner Conway moved to approve said agreement and authorize Chair to sign.
The motion was seconded by Commissioner Moreno, and it carried unanimously.
4) CONSIDER CHANGE ORDER #1 FOR TRAINING CENTER REMODEL (BID #61700089) AND
AUTHORIZE CHAIR TO SIGN — TCC CORPORATION: Toby Taylor, Director of Buildings and Grounds,
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reviewed the change order to install six (6) additional electrical floor plugs/covers. He stated the amount
of the change order is $561.27. Commissioner Freeman moved to approve said change order #1 and
authorize the Chair to sign. Seconded by Commissioner Kirkmeyer, the motion carried unanimously.
5) CONSIDER CHANGE ORDER #2 FOR HVAC CONTROLS UPGRADE AT 822 7TH STREET,
GREELEY (BID #61600112) AND AUTHORIZE CHAIR TO SIGN - SETPOINT SYSTEMS
CORPORATION: Mr. Taylor presented the details of the Change Order to convert two (2) pneumatic
controls to digital controls. Commissioner Freeman moved to approve said change order #2 and
authorize the Chair to sign. The motion, which was seconded by Commissioner Moreno, carried
unanimously.
• 6) CONSIDER APPOINTMENT OF DEPUTY DISTRICT ATTORNEY AND AUTHORIZE CHAIR
TO SIGN - ANDREW ROGERS: Commissioner Conway moved to approve said appointment and
authorize Chair to sign. The motion was seconded by Commissioner Moreno, and it carried unanimously.
7) CONSIDER APPOINTMENT TO THE BOARD OF TRUSTEES FOR NCMC:
Commissioner Freeman moved to approve said appointment. The motion, which was seconded by
Commissioner Moreno, carried unanimously.
• 8) CONSIDER APPOINTMENT TO PLANNING COMMISSION: Commissioner Kirkmeyer moved
to approve said appointment. Seconded by Commissioner Conway, the motion carried unanimously.
• 9) CONSIDER APPOINTMENT TO BOARD OF ADJUSTMENT: Commissioner Kirkmeyer moved
to approve said appointment. The motion, which was seconded by Commissioner Freeman, carried
unanimously.
10) CONSIDER APPOINTMENT TO WORKFORCE DEVELOPMENT BOARD: Commissioner
Kirkmeyer moved to approve said appointment. Seconded by Commissioner Conway, the motion carried
unanimously.
11) CONSIDER APPOINTMENTS TO JUVENILE COMMUNITY REVIEW BOARD: Commissioner
Kirkmeyer moved to approve said appointments. The motion was seconded by Commissioner Conway,
and it carried unanimously.
• 12) CONSIDER WELD COUNTY COMMISSIONERS RESPONSES TO THE PERFORMANCE
AUDIT RECOMMENDATIONS: Commissioner Conway agreed with a lot of the responses in regards to
the audit, but stated there are a couple of items he needs clarification on. He referred to recommendation
1.2: The Board of County Commissioners should direct the Clerk to the Board to (1) record all work
sessions with an audio device and make such recordings available upon request by the public, and/or
(2) record and publicly post minutes of all work sessions to ensure consistency with the State's Open
Meeting Law. He stated he would like to get an idea of the timeframe. Commissioner Kirkmeyer stated
she would like to have the work sessions recorded in the next 30 to 60 days; however, the Commissioners
need to decide which work sessions should be recorded or not recorded. She would like to have more
clarifying discussion. Chair Cozad stated she would like to look at existing systems and then decide what
should be recorded because the Commissioners are not required to record work sessions but have
agreed to do so.
Commissioner Moreno stated the storage and retention rules for these types of records will need
to be addressed. Commissioner Conway suggested having further discussion about cost benefit analysis.
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Commissioner Conway additionally referred to Recommendation 1.3, regarding succession planning. In
response to Chair Cozad, Commissioner Conway stated he doesn't have specific language, but would
like to have a better -defined succession plan or "next in line" for Elected Officials and Department Heads.
Commissioner Kirkmeyer stated there does not need to be an amendment to the Response, but agrees
it is important for the Board to continue to work on a succession plan and stated the Board has been
working on adding deputy positions in some of the major departments. She also discussed the Continuity
of Operations Plan (COOP). Commissioner Freeman reported he agrees with Commissioner Conway,
but doesn't feel there needs to be an amendment to the Responses. Commissioner Moreno stated he
agrees with the comments made. Chair Cozad stated they will continue to discuss the succession plan
and find ways to improve it. Commissioner Conway stated he agrees with Recommendation 1.4: The
County Council should further study a Whistle -blower Program. Commissioner Kirkmeyer clarified
Recommendation 1.4 isn't stated accurately by the auditors and explained the County Council doesn't
have authority to start any committees. She however, agrees it is important for Weld County to have a
whistle blower program. Commissioner Kirkmeyer moved to approve and accept the Responses to the
Performance Audit Recommendations. Seconded by Commissioner Freeman, the motion carried
unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Clerk to the Board.
There being no further business, this meeting was adjourned at 9:55 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: dim, ;,A,
Weld County Clerk to the Board
BY:
De• • Clerk to the Board
EXCUSED DATE OF APPROVAL
Julie A.,Cozad, Chair
Steve Moreno, Pro-Tem
Sean P. Conway
ik,9 Freeman
rbara Kirkmeyer
A1
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