HomeMy WebLinkAbout20173362.tiffRESOLUTION
RE: APPROVE EXPENDITURE AUTHORIZATION FOR VARIOUS WORKFORCE
DEVELOPMENT PROGRAMS AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Expenditure Authorization for Various
Workforce Development Programs between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Human Services, Employment Services Division, and the Colorado Department of Labor and
Employment, commencing July 1, 2017, and ending June 30, 2019, with further terms and
conditions being as stated in said expenditure authorization, and
WHEREAS, after review, the Board deems it advisable to approve said expenditure
authorization, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Expenditure Authorization for Various Workforce Development
Programs between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, Employment
Services Division, and the Colorado Department of Labor and Employment be, and hereby is,
approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said expenditure authorization.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 27th day of September, A.D., 2017, nunc pro tunc July 1, 2017.
BOARD OF COUNTY COMMISSIONERS
WELD COUJ TY, COLORADO
ATTEST: dia/Lov . dio;
Weld County Clerk to the Board
Ju i- �C•zad, Chair
Steve Moreno, Pro-Tern
BY: (�s/�� Cam.. •
uty Clerk to the Board
Sean R. Conway
APP' • D AS TO
rbara Kirkmeyer
ounty Attorney
Date of signature: (O1 (O < <
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2017-3362
HR0088
PRIVILEGED AND CONFIDENTIAL
MEMORANDUM
DATE: September 15, 2017
TO: Board of County Commissioners — Pass -Around
FR: Judy A. Griego, Director, Human Services
RE: Weld County Department of Human Services' Employment
Services of Weld County (ESWC) Submission of an Expenditure
Authorization
Please review and indicate if you would like a work session prior to placing this item on the Board's agenda.
Request Board Approval of the Departments' Employment Services of Weld County (ESWC)
Submission of an Expenditure Authorization. The Local Plan, funding streams, programs, and activities are
subject to the laws and regulations of the Workforce Innovation and Opportunity Act (WIOA) of 2014. Within
the document, ESWC addresses continuous initiatives which include, but are not limited to, Business Services,
Re -Employment and Youth Services, Outreach Strategies and the facilitation of WIOA.
Funding
Year
Program
Period of
Performance
Program Codes
Amount
Formula
PY 17
ADULT
7/1/2017-
6/30/2019
4A67(ADM)
4A87tPRGi
$60,906.00
V
PY 17
DISLOCATED
WORKER
7/1/2017-
6/30/2019
4D67(ADM)
4D87(PRG)
$78,357.00
V
PY 17
YOUTH
7/1/2017-
6/30/2019
4Y671ADM)
4(77(OS)
4Y87(IS)
$595,038.00
V
PY 17
WAGNER-
PEYSER
7/1/2017-
6/30/2019
2057
$444,846.00
Y
WIOA TOTAL
$1,179,147.00
PY16
WAGNER-
PEYSER
7/1/2017-
6/30/2819
2056
$12,984.00
Y
SFY 17
ESF
7/1/2017-
6/30/2018
2W27
$12,984.00
V
SUPP TOTAL
$25,963.00
TOTAL
$1,205,115.00
As in years past, funds appropriated for the Adult, Dislocated Worker, Youth and Wagner Peyser Employment
Services formula allocated programs are provided pursuant to the approved Local Plan, requiring that services
be provided as part of Colorado's American Job Service system established by the State. The Employment
Support Fund (ESF) may be used to carry out employment and training activities in the workforce region and/or
to support workforce center operations.
2017-3362
Pass -Around Memorandum; September 15, 2017 — CMS ID 1441 Page 1
NFA# WE17-02
EXPENDITURE AUTHORIZATION (EA)
This Expenditure Authorization (EA) covers the following Funding Streams:
(SINEW ALLOCATION ® ADDITIONAL ALLOCATION
Local Area: WELD COUNTY
Exhibit C, Part l
Local Area: Weld
WDP Agreement CMS#: 54599
NFA # WE 17-02(WIOA) I
ENTITY zV i 523O
AGR #(5)
v�5�J
GAE1 88/77
Funding Program
Year j
Period of
Performance
PIugamCodes
Amount
Formub
CFDA#
FAIN #
I'1 t-'
1l)I ( 1
I -
4 1) ( 11)14)
418 -+Plat 1
t,0 tl)6 t {)
v
l
``i
1A ;t}? 17-tiS-A
8
Pl' I'
t?k5L0CATED
WORKER
3 'tJ-0
4
4€)$G(PR(0)
S-78.."-47 L){)f"
h�
l'
17 278
AA ?0734 l l `, > A -B
Pl' I'
Y
l
!l t,"r 1DL1)
-1`r'--II c,}
al 5,t1S)
ti;97.{)45 01)
./
�!
1'
1! ?59
AA 30134-17-53-A 8
I'l I'
VdAGNFR
PF'v'SER
r 1114
r, ;“ N)19
2057
S411 dF,_{0)
✓'
4
17.207
E} 3C9'R 17 '5 A-8
WIOA TOTAL
$1,179,147.00
WAGNER
PEG;8R
21)1 -
2056
SI"_984i)
l
17.707
E�.'p3011oS3 8
5 !
20 1
21fit'21
g.
'.')R 1 Ettt
1
NA
NA
SUPP TOTAL
$25,968.00
TOTAL
$1,205,115.00
This Expenditure Authorization has been reviewed and approved by the following parties and will be
incorporated into the Workforce Development Programs (WDP) Agreement as a sequentially numbered
attachment and is subject to the provisions of the executed WDP Agreement referenced above. This Expenditure
Authorization is not valid until it has been approved by the State Controller or designee.
By: C
SEP 27 2017B`:
jD-Io99
Julie Cozad Date William .,. Dowling, Director Date
ChairBoardof County minissioners Division of Employment and Training
Colorado Dept. of Labor and Employment
By: 1, 9/)-// 7
Dave Thompson
Chair, Workforce Development Board
By,:
Date
By:
Title:
By.
Page 1of16
Date
Date
PZo 1 '7 - 336"2-(1)
NFAO WE 17-02
Exhibit C. Part I
Local Area: Weld
WDP Agreement CMS/4: 54599
Director. Workforce Center Title:
ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER
CRS 24-30-202 requires that the State Controller approve all state contracts. This contract is not valid until the
State Controller, or such assistant as he may delegate, has signed it. Subject to the provisions of the executed WDP
Agreement, the contractor is not authorized to begin performance until the contract is signed and dated below If
performance begins prior to the date below, the State of Colorado may not be obligated to pay for the goods and/or
services pros ided.
STA I E CONTROLLER:
Page 2 of I 6
NFAft Nk F17-112
Exhibit C. Part I
Local Area Weld
WDP Agreement ('\lS~: 5499
I)irector. V orkforce Center title:
ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER
CRS 24-30-202 requires that the State Controller approve all state contracts. This contract is not valid until the
State Controller, or such assistant as he may delegate, has signed it. Subject to the provisions of the executed W DP
Agreement, the contractor is not authorized to begin performance until the contract is signed and dated below. If
performance begins prior to the date below, the State of Colorado may not be obligated to pay for the goods and/or
services provided.
S"IAIF.CON IROLLER:
Page 2 of I t;
NFA# WE17-02
Exhibit C, Part 1
Local Area: Weld
WDP Agreement CMS#: 54599
The services provided and work performed as described in this EA document shall be completed pursuant
to the terms and conditions of the WDP Agreement and any Federal and State laws, regulations, policies
and other requirements, including, but not limited to, Federal guidance documents, relevant State -issued
Policy Guidance Letters, Program Information and Operations Manuals, and/or specifications identified
in the Notice of Fund Availability (NFA) or in the funding provisions in Section IV below.
I. STATEMENT OF WORK:
A. Project Contact Information:
Program #1 NAME:
WIOA Adult, Dislocated
Worker, Youth
Region Project Coordinator
Name: Karina Amaya
Phone: 970-400-6763
CDLE Project Coordinator
Name: Andrew Galloway
Phone: 303-318-8840
Program #2 NAME:
Wagner Peyser
Region Project Coordinator
Name: Brianna Woods
Phone: 970-400-6744
CDLE Project Coordinator
Name: Andrew Galloway
Phone: 303-318-8840
Program #3 NAME:
Employer Support Funds
Region Project Coordinator
Name: Tami Grant
Phone: 970-400-6754
CDLE Project Coordinator
Name: Andrew Galloway
Phone: 303-318-8840
B. The Statement of Work for this EA is as follows:
Unless otherwise noted, Budget Information and Program Outcomes for this EA are identified in
the Budget and Program Outcomes Charts in Section V. of this EA.
1. Services. Select and describe the services/costs applicable to this EA:
X
Adult/Dislocated Worker
Category
Services/Costs
Participant services
These services are not staff intensive with many available
with technology and/or provided through Wagner Peyser or
partner agencies:
• Determination of eligibility to receive assistance
• Outreach, intake (including worker profiling), and
orientation to the information and services available
through the One -Stop Center
• Initial assessment of the skill levels, aptitudes,
abilities and supportive service needs of customers
• Job search and placement assistance
• Career counseling, where appropriate
• Labor market information which will include
information related to the local, regional and national
labor markets including job vacancy listings,
information on job skills necessary to obtain the job
of interest and information regarding occupations in
demand in the local area and the earnings and skill
requirements for those occupations
• Performance and program cost information on
Page 3 of 16
NFA# WE 17-02
Exhibit C, Part 1
Local Area: Weld
WDP Agreement CMS#: 54599
eligible training providers furnished for each training
program
• Information regarding the One -Stop Center's
performance
• Information regarding filing claims for
unemployment compensation
Services will be provided to Adults and Dislocated Workers
who: 1) have been unable to obtain employment through
their personal search; and 2) have been determined to need
more intensive services to obtain employment; or 3) have
been determined to need intensive services to retain their
employment or obtain employment which allows for self-
sufficiency. The following services may be provided to
customers who meet the above criteria:
a. Comprehensive and specialized assessments of
the skill levels and service needs of customers
including:
(a) diagnostic testing and use of other
assessment tools; and
(b) in-depth interviews (comprehensive
assessments) and evaluations to identify any
employment barriers and appropriate
employment goals.
b. Development of an individual employment plan
(IEP) which identifies an employment goal,
appropriate achievement objectives and the
appropriate combination of services to allow the
customer to achieve their employment goals
c. Individualized counseling and career planning
d. Case management for customers seeking training
services
e. Short term pre -vocational services to prepare
customers for unsubsidized employment or
training which may include work based learning
and:
(1) development of learning skills;
(2) improvement of basic skills (i.e. reading and
math levels);
(3) GED preparation;
(4) development of communication skills
• Interviewing Techniques
• Resume Development
• Labor Market Information
• Application Completion
• How to Dress for Interviews
• Effective Communication
• Punctuality
Page 4 of 16
NFA# WE17-02
Exhibit C, Part 1
Local Area: Weld
WDP Agreement CMS#: 54599
• Professional Conduct
and
(5) development of personal maintenance skills.
The Weld County Workforce Development Board and
Employment Services have adopted a supportive services
policy to ensure that services are provided on a consistent
and equitable basis for those individuals who need such
services to assist them in obtaining or retaining employment,
or to participate in and complete services and who are unable
to obtain such services through other programs or means.
The supportive services that may be provided are:
• transportation
• child care/dependent care
• job related medical expenses
• training related medical expenses (i.e.
immunizations for health care training, DOT
physicals, drug screening, etc.)
• special clothing
• license costs
• assistance to secure bonding
• books and supplies for training
• assistance in establishing eligibility for programs
of financial aid assistance for training and
education programs not funded by WIOA
Follow-up services, including counseling regarding the
workplace, for participants placed in unsubsidized
employment for not less than 12 months.
Training
Training services will be provided to Adults and Dislocated
Workers who: 1) after interview, evaluation, assessment and
case management are determined to be in need of training
services and have the skills and qualifications to successfully
participate in the selected training services; 2) select training
programs and services that are directly linked to employment
opportunities in the local area or in an area where the
participant is willing to relocate and relate to sectors that are
in demand; 3) are unable to obtain other grant assistance for
such services as required by law; and if applicable, 4) are
determined eligible in accordance with the established Weld
County priority of service policy if enacted. The following
training services may be made available to customers:
a. occupational skills training, including training
for non-traditional employment
b. work based learning such as on-the-job training,
work experience
c. training programs operated by the private sector
Page 5 of 16
NFA# WE17-02
Exhibit C, Part 1
Local Area: Weld
WDP Agreement CMS#: 54599
d. programs that combine workplace training with
related instruction, including cooperative
education programs
e. skill upgrading and retraining
f. entrepreneurial training
g. job readiness training
h. customized training conducted with
commitments from an employer, or employers,
to hire the individual upon successful completion
of the training
i. adult education and literacy activities provided in
combination with the above listed services
Work Experiences/Internships
ESWC anticipates 30 work experiences or internships will be
developed through Temporary Assistance for Needy Families
(TANF) and Employment First (EF) Community Services
Block Grant (CSBG) funds in PY 17. The target group is low
income families that are receiving cash aid or food
assistance.
Costs not related to Participant
Services
Funding will be allocated towards indirect cost allocations,
personnel costs and operating expenses.
Supplemental Program
Activities
Supplemental programs include EF, TANF and CSBG.
Activities will vary based on program, a supplemental
example is childcare.
X
Youth Category
Services/Costs
Participant services
As with Adult and Dislocated Worker, Youth have access to
technology, Wagner Peyser and partner agency assistance.
A. WIOA eligible youth will be provided an objective
assessment of academic levels, skill levels and
service needs. This assessment will include a review
of the basic skills, occupational skills, prior work
experience, employability, interests, aptitudes
(including interests and aptitudes for nontraditional
jobs), supportive service needs and developmental
needs of the participant;
B. Service strategies for each participant will be
developed and they will identify an employment goal
(including, in appropriate circumstances,
nontraditional employment), appropriate
achievement objectives and appropriate services for
the participant, considering the assessment
conducted pursuant to Paragraph A.
The following services will be provided to eligible youth
participants:
(I) preparation for post -secondary educational
opportunities, in appropriate cases;
Page 6 of 16
NFA# WE17-02
Exhibit C, Part 1
Local Area: Weld
WDP Agreement CMS#: 54599
(2) strong linkages between academic and
occupational learning;
(3) preparation for unsubsidized employment
opportunities, in appropriate cases; and
(4) effective connections to intermediaries with
strong links to:
(1) the job market; and
(2) local and regional employers
Employment Services of Weld County will provide the
following program elements to eligible youth participants:
• Tutoring, study skills training, instruction and
evidence -based dropout prevention and recovery
strategies that lead to completion of the requirements
for a secondary school diploma or its recognized
equivalent (including a recognized certificate of
attendance or similar document for individuals with
disabilities) or for a recognized post -secondary
credential;
• Alternative secondary school services, or dropout
recovery services, as appropriate;
• Paid and unpaid work experiences that have
academic and occupational education as a
component of the work experience, which may
include the following types of work experiences:
o summer employment opportunities and other
employment opportunities available
throughout the school year;
o pre -apprenticeship programs;
o internships and job shadowing; and
o on-the-job training opportunities;
• Occupational skill training, which includes priority
consideration for training programs that lead to
recognized post -secondary credentials that align with
in -demand industry sectors or occupations in the
local area involved, if the Local Board determines
that the programs meet the quality criteria described
in WIOA sec. 123;
• Education offered concurrently with, and in the same
context as, workforce preparation activities and
training for a specific occupation or occupational
cluster;
• Leadership development opportunities, including
community service and peer -centered activities
encouraging responsibility and other positive social
and civic behaviors;
• Supportive services;
Page 7 of 16
NFA# WE17-02
Exhibit C, Part 1
Local Area: Weld
WDP Agreement CIVIS#: 54599
• Adult mentoring for a duration of at least 12 months
that may occur both during and after program
participation;
• Follow-up services for not less than 12 months after
the completion of participation;
• Comprehensive guidance and counseling, which may
include drug and alcohol abuse counseling, as well
as referrals to counseling, as appropriate to the needs
of the individual youth;
• Financial literacy education;
• Entrepreneurial skills training;
• Services that provide labor market and employment
information about in -demand industry sectors or
occupations available in the local area, such as career
awareness, career counseling, and career exploration
services; and
• Activities that help youth prepare for, and transition
to, post -secondary education and training.
Each participant or applicant who meets the minimum
income criteria to be considered an eligible youth shall be
provided
a. information on the full array of applicable or
appropriate services that are available through
the local board or other eligible providers or
One -Stop partners including those receiving
funds and;
b. referral to appropriate training and educational
programs that have the capacity to serve the
participant or applicant either on a sequential or
concurrent basis.
Training
Occupational skills will target jobs identified as growth
occupations for Weld County. Services will be structured to
best prepare youth participants for growing occupations
within the Weld County area and as appropriate to the
participant's goals.
Work Experiences/Internships
Work experience/internship activities will target jobs
identified as growth occupations for Weld County. Services
will be structured to best prepare youth participants for
growing occupations within the Weld County area and as
appropriate to the participant's goals.
Costs not related to Participant
Services
Funding will be allocated towards indirect cost allocations,
personnel costs and operating expenses.
Supplemental Program
Activities
Programs offered through partner programs to enhance
WIOA.
X
Wagner Peyser Category
Services/Costs
Page 8of16
NFA# WE17-02
Exhibit C, Part 1
Local Area: Weld
WDP Agreement CMS#: 54599
Participant services
Employment Services will continue to dedicate 1-2 Wagner
Peyser staff to focus efforts on the provision of direct staff
assisted services and those services for long term
unemployed UI claimants that may include the following:
• An overview of Workforce Center Services and the
Resource Room;
• Assessments including basic skills, interest
inventories, aptitude and attitudinal assessment;
• Testing including Work Readiness Certificate;
• One on one or group staff assistance regarding labor
market and occupational information;
• Workforce Center marketing skills workshops and
assistance;
• Individualized job search assistance;
• Referral service to training including WIOA funded
training; and
• Other allowable services as identified under the
Wagner-Peyser Act.
Increasing/enhancing services for UI claimants under
Wagner Peyser funding will be accomplished by notifying
those UI claimants registering with workforce center of the
various programs and workshops available to them to assist
in their reemployment. Claimants that are approaching their
13 weeks will be addressed through the Reemployment
Services and Eligibility Assessment (RESEA) Program.
Employment Services will focus on providing intensive pre-
vocational services to long term unemployed job seekers,
which may include Wagner Peyser registrants who are not
able to access those pre -vocational services through other
workforce center sponsored programs. The intent of these
services will be to improve job seeker's employment
opportunities through the delivery of intensive services.
Services may include the following:
• Comprehensive Assessments (e.g. WPA, Prove -It,
Interest Inventories, etc.);
• Vocational Testing, (i.e., typing, keyboarding and
calculating tests); and
• Workshops to include, resume, interviewing and
transferable skills.
Training
Not Applicable
Work Experiences/Internships
Not Applicable
Costs not related to Participant
Services
Indirect cost allocations, personnel costs and operating
expenses are costs not related to participant services.
Supplemental Program
Activities
Not Applicable
Page 9 of 16
NFA# WE17-02
Exhibit C, Part 1
Local Area: Weld
WDP Agreement CMS#: 54599
X
ESF Category
Services/Costs
Participant services
The purpose of the ESF funding will be to support the
Wagner Peyser program and provide basic labor exchange
services to job seekers in the Weld County area. There will
be a focus on the provision of intensive pre -vocational
services to unemployed job seekers and Veterans including
Wagner Peyser registrants who are not able to access those
pre -vocational services through other workforce center
sponsored programs.
Training
ESF funds are typically not used for training. If a special
circumstance arises, there will be a discussion with fiscal and
the Weld County Director of Human Services prior to the
utilization of these funds.
Work Experiences/Internships
ESF funds are typically not used for work
experiences/internships. If a special circumstance arises,
there will be a discussion with fiscal and the Weld County
Director of Human Services prior to the utilization of these
funds.
Costs not related to Participant
Services
Funds may be used for the following, but are not limited to:
• Implementation and revision of strategies to increase
business services to employers and applicant services
and incorporate the lean practices in our Business
Development services as appropriate;
• Support the activities and meetings of the Weld
County Workforce Development Board, their sub-
committees and the sector planning and taskforce
groups;
• Support costs associated with hiring events and job
fairs;
• Support costs associated with outreach and
marketing materials (e.g. flyers, brochures, pens,
refreshments for events, etc.)
Supplemental Program
Activities
ESF funds are typically not used for supplemental program
activities. If a special circumstance arises, there will be a
discussion with fiscal and the Weld County Director of
Human Services prior to the utilization of these funds.
2. Budget Transfer. If this EA includes a transfer of funds between the Adult and
Dislocated Worker programs, describe the impact on:
Program activities
ESWC does not anticipate any significant impact on
program activities.
Program Outcomes
ESWC does not anticipate any significant impact on
performance and participant numbers; the associated
outcomes have been adjusted to account for this transfer
of funds.
Program versus Administration
budgets
The program versus administration budgets will remain
the same.
Page 10 of 16
NFA# WE17-02
Exhibit C, Part 1
Local Area: Weld
WDP Agreement CMS#: 54599
Projected Quarterly Expenditures
By transferring the funds this enables us to better meet
the demands for services and the needs of the citizens in
Weld County thus ensuring funds are expended
appropriately each quarter.
3. Partnerships. Describe the strategies for coordination of services with Vocational
Rehabilitation, Adult Education, and other required partners to deliver services identified in B.I
above.
Local partners are actively involved in planning efforts through their involvement with the
Workforce Development Board and standing committees. These partners, Division of Vocational
Rehabilitation (DVR), Right to Read, Aims Community College, SER Jobs for Progress, etc.
have been integrated into Employment Services of Weld County (ESWC) strategies for several
years. Their input has developed strategies to increase awareness of services and various career
pathways. As a one -stop center, Employment Services acknowledges the importance of
connecting customers to all available resources and co -enrolling to prevent duplication of services
and ensure comprehensive services are received.
The Weld County WIOA Adult and Dislocated Worker program continue to be committed to
serve clients who are considered hard to serve due to having many challenges in their lives that
make employment difficult. Collaboration continues with Right to Read, Community Educational
Outreach and Aims Community College for Adult Education and the Island Grove Center helps
connect individuals to additional resources and connection to the agency to best meet the needs of
those that are basic skills deficient. For those individuals with limited English, partnerships have
been enhanced to provide resources and cultural training for staff. To better serve the 50+
population, there are cross referrals from Area Agency on Aging and the Older American's Title
IV SER Jobs for Progress for low income older adults. Additionally, connections with the
Department of Corrections, Intervention Community Correction Services, Employment and
Training Navigator, Weld County Jobs of Hope and Tower 21 work to develop as many resources
as possible to serve the ex -offender population. The Business Services Unit provide employer
training on the benefits of WOTC and Federal Bonding and to round out the services, Wagner
Peyser has developed a class on how to answer interview questions pertaining to criminal history.
Education is a critical partner for all Employment and Training programs with the emphasis on
Youth programs. The school districts, as well as higher education, are supportive in developing
sector initiatives, career pathways and training for the talent pipeline. Established partnerships
include the 19th Judicial District, Senate Bill 94, Platte Valley Youth Services Center, Juvenile
Assessment Center, North Range Behavioral Health, Trio Programs, Adult Education, Homeless
and Transitional Shelters, Youth Net, Job Corps, Refugee Serving Agencies, School Resource
Officers, Truancy Liaisons, School to Work Alliance Program (SWAP) and the Department of
Human Services (DHS) to include Chafee, Youth Services, Child Welfare, Compass, Temporary
Assistance for Needy Families (TANF), and Employment First. The partnership with Child
Welfare in enrolling clients into the TIGHT program continues to assist youth in danger of out of
home placement or stop them from becoming a part of the juvenile justice system altogether. The
AmeriCorps program helps low income customers through conservation and service work earn
educational resources and living stipends while in the program.
WIOA Adult programs, Youth, TANF, Employment First and Business Services continue to
develop and obtain On the Job Training opportunities. WIOA's ability to serve the financially
Page 11 of 16
NFA# WE17-02
Exhibit C, Part 1
Local Area: Weld
WDP Agreement CMS#: 54599
disadvantaged is proven with the co -enrollment of low income families in the EF/TANF
programs. Additionally, the Disabled Veterans Outreach Representative, from CDLE, is located
at Employment Services allowing him to literally walk clients to an available case manager for
co -enrollment into the programs. The Board of County Commissioners (BOCC), through DHS, is
utilizing Community Service Block Grant (CSBG) funds to support employment and training
efforts for hard to serve target groups. Lastly ESWC is a significant office for the Migrant and
Seasonal Farmworker (MSFW) Program and has forged relationships with Rocky Mountain
Service Employment Redevelopment (RMSER) and the Community Resources and Housing
Development Corporation.
4. Businesses. As applicable to this Statement of Work, describe the strategies used:
a. to ensure businesses are engaged with work -based learning, career pathways,
and Sector partnerships; and
Unless there is a direct employer need for a certain program, employer services
are primarily handled by our Business Services Unit. A strategy that ESWC uses
to ensure businesses are fully informed is the Did You Know campaign.
Information regarding sector specific learning, pathways, sector meetings and
calls is included. Additionally, Business Service Representatives (BSR's) are
tasked with identifying businesses which are currently not using our services or
are inactive. Outreach is targeted to these employers informing them of ESWC's
services and will continue.
Another means of engaging businesses is by hosting Employer Workshops;
ESWC will once again bring in Sector Partner "Experts" (employers and
conveners currently actively engaged in Sector Partnerships) to share their
firsthand knowledge about the value of Sector Partnerships. The target audience
is employers not currently involved in Sector Partnerships. This forum will allow
for an interactive discussion on how Sector Partnerships work to provide work -
based learning opportunities, provide students and others information on paths to
specific careers and of course other services which ESWC offers businesses.
b. to provide the eleven (11) Core Services available to businesses and any other
employer -related services offered through the local area.
ESWC offers employers the eleven core services identified by the State Business
Services Team. Employers are made aware of these services through use of the
ESWC.org website, through presentations made to various Chambers of
Commerce throughout the state and through one on one contact with employers.
As outlined above, ESWC uses a Sector approach to industries and this is true of
its Business Services Unit, as well. ESWC has assigned BSR's within each of the
Sectors allowing businesses and employer related services to have one set point
of contact. This also allows for the Did You Know emails to be created and
issued seamlessly.
5. Targeted Populations. Describe the strategies used to overcome employment barriers of
targeted populations.
Page 12 of 16
NFA# WE17-02
Exhibit C, Part 1
Local Area: Weld
WDP Agreement CMS#: 54599
Veterans and their dependents are encouraged to connect with, and take advantage of, services in
all programs. All WIOA programs target recently separated Veterans, with a concerted effort
being placed on Veterans 24 years and younger, for recruitment into the AmeriCorps Program,
particularly if they can be identified as interested in continuing to serve their community.
Additionally, a triage system has been put into place that has proven to be efficient when working
with Veteran's and identifying barriers.
Low income customers will continue to be served through the TANF and EF programs. The
programs are designed to guide customers in becoming self-sufficient to the point of no longer
needing public assistance. When appropriate, customers are co -enrolled into the WIOA Adult,
Dislocated Worker or Youth programs. Referrals are also made to TANF, EF and other public
assistance programs when necessary.
School district's SWAP programs and DVR continue to participate and collaborate on services
with all WIOA case managers that have customers with disabilities. Additionally, Business
Services sends the list of open jobs weekly to DVR, school districts and community agencies so
they can review and make referrals to employment or use the list as a discussion for careers.
To support the high volume of out -of -school youth enrollments, partnerships to target this
population will continue. The established partnerships include the 19th Judicial District, Senate
Bill 94, Platte Valley Youth Services Center, Juvenile Assessment Center, North Range
Behavioral Health, Trio Programs, Adult Education, Homeless and Transitional Shelters, Youth
Net, Job Corps, Refugee Serving Agencies, School Resource Officers, Truancy Liaisons, School
to Work Alliance Program (SWAP) and DHS to include Chafee, Youth Services, Child Welfare,
Compass, TANF and Employment First.
In 2012-2013, Wagner Peyser implemented processes under the Emergency Unemployment
Compensation Program. A major component was the development of a UI eligibility assessment.
With program requirements for extended benefits, UI claimants were required to participate in
activities designed to increase employment searches and employability skills to find and obtain
employment. Building upon these strategies, ESWC continues to successful coordinate with the
Division of UI to assist claimants by implementing UI profiling strategies under the RESEA
Program. ESWC foresees these customers being enrolled into WIOA programs, as appropriate.
6. Program Integration. If this EA is for a Special Initiative, describe how services
provided are integrated with Adult, Youth, Dislocated Worker, and other partner programs, as
applicable.
N/A
7. Special Initiatives. If the Statement of Work, Budget information, and Program
Outcomes for this EA are included in the attached approved Grant Proposal or Project Plan,
provide the reference page numbers and paragraphs OR spreadsheet tabs and column here:
Statement of Work
Page number and Paragraph/Spreadsheet Tab -Column
Section 1. Services
n/a
Section 2. Budget Transfer
n/a
Section 3. Partnerships
n/a
Page 13 of 16
NFA# WE17-02
Exhibit C, Part 1
Local Area: Weld
WDP Agreement CMS#: 54599
Section 4. Businesses
n/a
Section 5. Targeted Populations
n/a
Section 6. Program Integration
n/a
Budget
n/a
Program Outcomes
n/a
If the Budget information and Program Outcomes are not identified in the attached approved
Grant Proposal or Project Plan, describe the Program Outcomes for this Special Initiative here
and complete the Line Item Budget and Special Initiative Program Outcomes charts in Section V.
II. BUDGET INFORMATION: See Budget and Projected Quarterly Expenditure Charts in
Section V.
III. EA MODIFICATION(S): n/a
A. This EA Modifies the Statement of Work
1. The Purpose and Rationale for this modification is:
2. The Impact of this modification on the following services/costs is:
Category
Services/Costs
Participant services
Training
Work Experiences/Internships
Costs not related to Participant
Services
Supplemental Program Activities
3. The impact of this modification on the following strategies is:
Category
Services/Costs
Partnerships.
Businesses
Targeted Populations
Program Integration
B. Budget Transfer. If this EA includes a transfer of funds between the Adult and Dislocated
Worker programs, describe the impact on:
Program activities
Program Outcomes
Program versus
Administration budgets
Projected Quarterly
Expenditures
Page 14 of 16
NFA# WE17-02
Exhibit C, Part 1
Local Area: Weld
WDP Agreement CMS#: 54599
C. Changes to the Budget and Program Outcomes. Unless otherwise noted, modifications to the
Budget and Program Outcomes are shown in the updated Budget and Program Outcomes Charts in
Section V. of this EA.
1. Special Initiatives. If modifications to the Statement of Work, Budget information, and Program
Outcomes are included in the attached modified Grant Proposal or Project Plan, provide the reference
page numbers here:
Statement of Work
Page number and Paragraph/Spreadsheet Tab -Column
Section 1. Services
Section 2. Budget Transfer
Section 3. Partnerships
Section 4. Businesses
Section 5. Targeted Populations
Section 6. Program Integration
Budget
Program Outcomes
If modifications to the Statement of Work, Budget information, and Program Outcomes are not identified
in the attached approved Grant Proposal or Project Plan, describe the modifications for this Special
Initiative here and provide an updated Line Item Budget and Program Outcomes charts in Section V.
IV. FUNDING PROVISIONS AND OTHER SERVICES OR RESOURCES
A. Funding Provisions for this EA are modified as follows: Upon execution of the new AGREEMENT
FOR WORKFORCE DEVELOPMENT PROGRAMS (`Agreement'), and beginning with all PY 17
funding and forward, these funds will become a part of the new Agreement and be subject to the
provisions and procedures set forth in the Agreement and upcoming PGLs related to the Agreement.
I. FUNDING PURPOSE
PROVIDE SUPPLEMENTAL ESF AND WAGNER-PEYSER FUNDS TO INCREASE THE
USE OF WORK BASED LEARNING STRATEGIES AS A FOUNDATIONAL PART OF
WIOA SERVICE DELIVERY
2. USE OF FUNDS
A. PY16 WAGNER-PEYSER SUPPLEMENTAL FUNDS SHALL BE FOCUSED ON STAFF
COSTS FOR THOSE WHO DEVELOP WORK BASED LEARNING STRATEGIES WITH
BUSINESSES; OR FOR THOSE STAFF WHO PROVIDE CAREER SERVICES TO
CUSTOMERS INTERESTED IN WORK BASED LEARNING OPTIONS, IN LIEU OF
TITLE I FUNDS, WHICH CAN THEN BE REDIRECTED TO THE DIRECT COSTS OF
WORK BASED LEARNING SERVICES AND SUPPORTIVE SERVICES.
B. SFY18 ESF SUPPLEMENTAL FUNDS SHALL SUPPORT THE WORK BASED
LEARNING EFFORTS UNDERTAKEN WITH WAGNER-PEYSER AND OTHER
FUNDS.
C. WORK BASED LEARNING OPPORTUNITIES MUST BE ALIGNED WITH LOCALLY
IDENTIFIED IN -DEMAND SECTORS AND LOCAL AND REGIONAL SECTOR
INITIATIVES.
Page 15 of 16
NFA# WE17-02
Exhibit C, Part 1
Local Area: Weld
WDP Agreement CMS#: 54599
D. ALTHOUGH WORK BASED LEARNING OPTIONS INCLUDE OJTS, INTERNSHIPS,
WORK EXPERIENCES, CUSTOMIZED TRAINING, TRANSITIONAL EMPLOYMENT,
APPRENTICESHIPS, AND PRE -APPRENTICESHIPS, THE FOCUS OF THESE FUNDS
SHALL BE ON THE EXPANSION OF REGISTERED APPRENTICESHIP
OPPORTUNITIES.
B. Additional Services to be provided include:
Category
Services/Costs
Incumbent Worker Training
Transitional Services
Pay for Performance contracts
C. Additional Resources or Other Program Information.
Service
Subcontracting arrangements for delivery of
services
Other Internal Financial Resources to support this
initiative
Other External Financial Resources to support the
initiative
Cost Sharing/Match Requirements
SEE SECTION V ATTACHMENT FOR ALL BUDGET AND PROGRAM OUTCOMES CHARTS
Page 16 of 16
Local Area: WELD NFA# WE17-02
Section V Budget and Program Outcomes Charts
ADULT Program Original Allocation- I $ 60,906,00
9udget nformatroo Summary Tab a 136TS
Entity Code: 5230 Exhibit C, Part 2
P917 Ad,1)
Per od of Perferrnance 7/1/17 - 6/30/19
Cost C4tegorvi+./gram Coln
Approved -3.rrrer t
Budget
Transfer !n/Outtri -I
Ray sed Budget
Admm!4A67
53,045,00
."
33,045,00
Programl4A87
$57:86100
,4.--
557,86100
OW Ader rransfe 7l/ 4a7 anr3 .7 -3000
Iteargi $3,917 00
V
$3,917 00
c0W Pro (transfer n:./ 4,077 f/yf" W7 $0.00
535.261 00
.
$35,261.00
"oral 560,90600
5100.084.00
Adult Projected Quarterly Expenditures - Cumulative
Adult
1,4 Quarter
2nd Quarter 43rd Quarter
4th Quarter
;COSTS CATEGORY
,uly 1 to September
30, 2017
October 1 to Oecemberr January 1 to
31, 2017 March 31, 2018
Aprill 1 to Tune 30, f
7018
AdmnustraUan
I
530,000 00
548,425 00f $66.850 00
$79,794 001
i Pragr am
5155 003 00
5369,175 00`, 33583.350 30
$738.272 00!
Total
5185,00000
4
$417,600001 5650,20000
$818.06600
Carry 1:/Carry Out
5 310,000 00
N/A N;A
3217,864 00
Adult Program Outcomes Chart - Cumulative
Adult
1st Quarter
2n d Quarter
3rd Quarter
4th Quarter
CAfrGORY
wly 1 to September
30, 2017
Gctaber 1 to December
31, 2017
-araary 1 to
March 11, 2018
April 1 1b June 30.
7018
Total Participants' J
125 171
221!
230
C In t
t
.991 89
6
89,
89
Neu
361 82
I
132'
1'01
Targeted ?opulahons
1Or' 145
1881
213
mployed at 2nd Quarter
74-996
'.C Employed at 4th Quar[e r'
70.0%
Me0ian Earnings at 2nd Quarter
$7,388
:.:rrderhal AttarnmeVr ,
51.9%
Orly those items ,:h an AS`E3)S( ' above will be formally monitored bayed on planned versus actual cumbers A I
other ((ems are for tee pErpcyrt of r rnaewrng program delivery>trategres
local Area: WELD
Section V. Budget and Program Outcomes Charts
Dislocated Worker Program Original Allocation
Budget nforn,atton St..-,r,ary Table ;E;
Dislocated Worker Projected Quarterly Expenditures - Cumulative
UST (.A?'.up
NFA# WE17-02 Entity Code: 5230 Exhibit C. Part 2
-78,357. D0 !,
Cluart ar 2:c Ju re, (3-d Qt:ester ,iatn izr,arxe
1 to September !Ootober t to Decemoe . ,anuary 1 to Apr:
Marto II 701A
3C DO
SOT 583 00
549,577 0
Ettotgrorn
1'35 COO 00,
32.0 203 0(2
0183' CCU 00! 528: (Ol 00
S42S 71S 9t
B37,775 lie: 547 (.357 00
zany .n
332 0CC 0G
Dislocated Worker Program Outcomes Chart - Cumulative
, ;51 llLartt't 2nd 01,o: tat
3r0 quarter
574.377 00
th Qudr. ter
,uv 2 to Septembe
30, 7C_.
be, 1 to December
31 1017
lamaty I pc, j Apr„ 1 to,ure 30.
-3.
37.
I rgetec polonc
2'c (Juan
14 Qaar
Morton Earrings, of Ina Quarter•
Ged2nha'. Atr3inmert'
75.6%i
71.5%
58,440
50.0%
Qr' those Ile rns with an ASTLRISt " above will be formally monitored based on planrr•a 4ersus at tua: Cumbers Al:
other rems are lot thr purpose of ,ev,ew,g program delivery strateg,es
Local Area: WELD
Section V. Budget and Program Outcomes Charts
YOUTH Program Original Allocation:
Bhoget Information Summary Table IBiST:
NFU WE17-02 Entity Code: 5230 Exhibit C, Part 2
595,038.00
2717 Youth
Period of Performance 7/1/17 6/30/19
Cost Category/Program Code
Approved Current
Budget
Changes a/Out(r,/-!
Revised Budget
AomIn/4767 $29,751 00
v% $000
529,751 001
Out-of•School 175% -m nlmurnj/
4777
5423,966 00
t/$0.00
5423,966 003
In Scr rol 125w,,ar r urn) / 47(37 3
.,
5141,321 00( y, 50 00
J
5141,321 OOf
Total
$595,038.00 4.7 $0,00
$595,038.001
w
20% of Youth Program Budget
for Work Experiences ' {
ffffff
5113.057 40t 50 00
5113,057 40i
"WCs Out of Schorr $84, 793 05
$0 00
$84,793 051
'WE -Sc pool $28,264 35
50.00
528,264 35"
Youth Projected Quarterly Expenditures - Cumulative
Youth Ls1 Quarter
2nd Quarter
3ro Quarter j416 Quarter
jury 1 to September
COST CAT02O82 30, 2017
}
October 1 to December
31, 2017
;anuary 1 to
March 31. 2019
i April 1 to lure 30.
: 2018
A;innrnstrabcr. $6,700 CO
$19,540.00
$36.100.00
$41,400.30
Cut of Sehrtoi !75951 534,475.00
5170,565 00
$317,670 00
5402.286 00
In School (25%1
511,95000
552,000 00
$955,29500
5120,138 JO
I Total
553,125.00
5242,105 00
5449,065 00
$563,874 JO
j Carry `n/Carry Out
5 147.000.00
N/A
N/A
$173,511
Youth Program Outcomes Chart- Cumulative
Youth
CATEGORY
1:1 Quarter
2nd Quarter
3rd Quarter
4th Quarter
luly 1 to September October 1 to December ;anuary 1 to April I to jute 10"
30, 2017 31, 2017 I March Al. 2018 2718
'oral Participants"
107
1321 200
223
Carry it
97
)7i 97
97
New Participants
10
351 103
126
Targeted Populations
22
55t
93
109
,. Employed/le Ed, altou or
Trarang at 2nd Quarter`
65,0%
n Earnpioyed/n Education Or
Training at 4th Quarter`
56.8%
Mercian Earnings at Zed Qua, ter'
Credential Atta,nment'l
575%
" Or:y those terns with an ASTERISK ' above will be formally monitored based on planned versus actual numbers Ali
other items ae for the purpose of reviewing program delivery strategies
Local Area. WELD
Section V Budget and Program Outcomes Charts
Wagner Peyser Employment Service Projected Quarterly Expenditures - Cumulative
atiG N3K trrparrrr11stO,.atrs 1orgOerte'
Duly 1 ro September O<.tuber 1 tc Derem
CA' f:(34, 3C 201' 31, 2017
NEAP WE17-02
Progr amr 771SE
Tot 31
July 1 to September
30, 2017
585,605 00
October , to Dec -err
31,201'
5873605 Col S711384' :10
U
Wagner Peyser Employment Service Program Outcomes Chart- Cumulative
SF/3,31,e )I St Quarter 72/a3 (au3rter
July 1 ter September
October 1 to December;
31, 101/
Entity Code' 5230 Exhibit C, Part 2
April 1 to rune 30.
7018
5513,6131 O0+
3750( 551'3,391 010
a/') a'v 1 t0
57'J2 :39 OOi
4 1 .after
41333f ;u re 3f7,
20114 ?CIS,
'pt
0.
ployment ,etentidr' flare'
Median i arnicgs at 2r Quarter'
'Tpral Pmy o,e'6 Served
Itrr, ivc•(
525%
49.2%
54,871
those ikons with ar ASTF14 SK ' above will be formally mcmtured bawd or planreo versus acraal numbers All
mho, items air for the pu'poxe of - e>lewmg program delivery strategies
1 c0i..7 uses the CornectrngColorado ES9tX)2 r eoo,t ICJ :rack planned versa, ac tr,al for ail'terns except terra Employers
Served CDtf. uses the Employers Serveo report found de :Concerting Colora pr reports -Other Orierlf37, to track planned
versus actual rot Total Employers Served
6 Empty meat Support Fund (ESF) Projected Quaffed)/ EMpettditures - Cumulative
"'sr Quarter !7rd Quarter
be October Ito 'December
3r,7 Or.artr:'
4rh Quarter,
�ar�dry I to Apt. 1 to lure 3C
arcs 31. 2018 ; 1018
S
)
JC
0
;5 1101
Attachment 2
PY17 LOCAL AREA ANNUAL COMPLIANCE PLAN QUESTIONS
Please address the questions in this attachment, which cover these compliance items:
Organizational/Infrastructure Changes, AD-DW Fund Transfers, Cost Allocation Plan,
Language Assistance Plan, Other Plans, and Charts.
Your responses will be reviewed by the Regional Liaisons, and Program and Fiscal Monitors, as
appropriate. There is no page limit for these items.
All items below are due to the three Regional Liaisons no later than Thursday, June 1, 2017.
These items are not required to be published for public comment.
1. Organizational Changes
Describe organizational changes that occurred during PY16 and indicate any changes that you
anticipate for PY17, as well as office moves or consolidations. Explain the reasons for the
anticipated changes, such as reduction of formula funding or leveraging and managing of
discretionary or additional grants. Include any hiring or layoffs that have or may occur with
temporary and permanent staff.
During PY16 Employment Services of Weld County (ESWC) experienced normal replacement
of staff for those that sought other opportunities. The Department of Human Services
reviewed the most effective way to assist the Weld County Community and made changes
in service locations during PY16. While remaining largely untouched in regards to a physical
relocation, ESWC anticipates the creation of a 60 -person classroom to be built in the current
Greeley location. This project will be funded utilizing current overhead and infrastructure
cost garnered by Weld County.
As in years past, ESWC notes the possible replacement of staff that may seek other
opportunities during PY17. ESWC also anticipates a reduction in WIOA funding nationwide
causing an evaluation of staff responsibilities and services and the consideration of
restructuring service delivery.
2. Organizational Chart
Attach a copy of your latest organizational chart.
A copy of the current organizational chart is included as Attachment 1.
3. Staff and Salary List
Attach a spreadsheet listing the job title for each staff member and gross annual salary. In
addition, provide the average percentage of total salary that is expected to be charged to WIOA
funds. Of these expected WIOA charges, provide the % that is expected to be charged to the
WIOA Administrative cost category and the % expected to be charged to the WIOA Program
cost category.
A chart listing the staff person, job title, gross annual salary, and percentage of time to be
charged is included as Attachment 2. (It should be noted that other federal, state and local
funds help support programs operated by Employment Services of Weld County. Staff
salaries as well as other costs are allocated based on time spent in various programs as
identified in the Weld County Cost Allocation Plan)
4. Cost Allocation Plan
Attach a copy of your latest local area Cost Allocation Plan and a copy of the organization -wide
(county or state) Cost Allocation Plan. If the local area cost allocation plan is incorporated in the
county or state plan, then the county or state plan is the only document that needs to be
submitted.
The Employment Services and the Weld County Department of Human Services Cost
Allocation Plan is included as Attachment 3. The Weld County Cost Allocation Plan is sent
under a separate cover due its size.
5. Signature Authority
Attach copies of current county or city ordinances, policies, or other documents that identify
the current signature authorities for any bilateral agreements that may be entered into
between the Local Area and CDLE , and the delegation levels for different thresholds of money.
Include a copy of any signed statement of delegation for the local area to sign bilateral
documents in place of a designated signature authority.
The Board of Weld County Commissioners is the authorized signatories for Expenditure
Authorizations (EA). Weld County does not delegate this authority to the workforce region
although by state guidelines, the workforce director can sign minor modifications to EAs.
The Resolution/s appointing the Board Chair and the Pro-Tem are included as Attachment 4.
6. TABOR Limit and Acceptance of State Employment Support Funds (ESF):
If your Local Area is subject to TABOR limitations and is not "de-Bruced," please submit/Attach
verification from the Local Area's local government financial/budget department that confirms
the maximum dollar amount of State dollars that the Local Area can accept during Program
Year 2017.
The TABOR information is included as Attachment 5.
7. Veterans Priority of Service
Describe how the local area will strategically coordinate workforce investment activities with
the provision of veterans priority of service. Describe the strategies and processes used in the
local area to improve the coordination between the Job for Veterans State Grant (JVSG)
program and the Workforce Innovation and Opportunity Act. (See PGL VET -2014-02: Veterans
Priority of Service)
ESWC remains committed to providing Veterans, transitioning service members
and eligible spouses with the resources and services to succeed in the 21st Century
workforce. Priority of service is evident at the point of entry of the lobby and resource
room areas as to immediately implement. For several years, a triage system has been in
2
place to identify Veteran's that qualify for the Disabled Veterans Outreach Program (DVOP)
prior to enrollment into any other program. This allows and encourages veterans and
covered persons to self identify and receive services before others at every point of
entry. Additionally, any Veteran or eligible spouse who is on public assistance, low income
or is basic skills deficient will receive services before all others including non -veterans for
the Adult program. Veteran status is verified during the initial assessment by obtaining a
copy of the individual's DD214. The triage system has proven to be efficient when working
with Veterans (and covered persons) and identifying barriers as well as making them aware
of the full array of employment, training and placement services available.
ESWC is fortunate to have the co -location of the DVOP specialist on site and this system
was recognized by the State and the Weld County Board of County Commissioners (BOCC)
as a best practice. The DVOP is positioned within the Adult Programs unit making referrals
as seamless as possible. The DVOP also acts as a liaison between Veteran's Services and
WIOA bringing important information and communication to and from both entities. This
promotes cross training in the way of case management and program processes and
alignment with other service providers of intensive services. Case management continues
to be an appropriate service delivery strategy or framework in which intensive services will
be delivered to Veteran and covered persons with Significant Barriers to Employment. Case
management will be facilitated using the case management approach taught by the
National Veterans Training Institute (NVTI). A Veteran who is placed in case management
by a DVOP specialist is coded with a Veteran Service (VS) code. VS is not a program in the
sense of WIOA, but rather a code to identify eligible Veterans who are being case managed
by a DVOP specialist. Initial services include:
• Comprehensive Assessment (CA): Comprehensive and specialized assessments of the
skill levels and services which may include diagnostic testing and use of other
assessment tools and in depth interviewing and evaluation to identify employment
barriers and appropriate employment goals.
• Counseling (CS): A client centered service that may involve personal, financial, life
management, case management, career guidance and counseling. This service also
includes referrals to other assistance, as well as, arranging for additional support
services not previously acquired.
• Individual Employment Plan (IE): A formal written document outlining a course of
action that will lead to the individual entering employment; to include short and/or
long term goals to remove barriers to getting and keeping employment.
• Pre -Vocational Services (PV): Short-term pre -vocational services such as High School
Equivalency (HSE), English as a Second Language (ESL), remediation and workplace
literacy
The DVOP and Regional Veteran's Representative (RVER) continue to work in partnership
with the Weld County Veteran's Service Office to ensure that Veteran's and their
dependents receive no fee services. These include filing for all VA benefits to include:
Service Connected Disability Compensation, Non -Service Connected Pension, VA
Healthcare Enrollment, Burial & Survivor Benefits and Education Benefits to name a few. In
addition, Veterans and their dependents are encouraged to connect with, and take
advantage of, services provided by many local partners. A continuing effort is to target
3
recently separated Veterans, with a concerted effort being placed on Veterans 24 years
and younger, for recruitment into the AmeriCorps Program, particularly if they can be
identified as interested in continuing to serve their community. As well as targeting those
that may have graduated from Weld County high schools 2006 to present for eligibility in
the Bright Future's program. This program provides $3,000 annually, renewable for four
years and a maximum of $12,000 to be used toward tuition and related student fees. Weld
County is the first County to support this initiative to include allocating 10 million in
funding. Additionally, the RVER has a great working relationship with the Business Services
Unit, participating in many job fairs, hiring events and workshops throughout the year, in
which ESWC offers Veterans early admittance.
8. Adult Priority of Service
If the local board has identified a local priority group, in addition to the statutory and state
priority groups, please identify the local priority group and include data to support the need for
including this group in the local adult priority of service policy. (See PGL WIOA-2015-07: WIOA
Title I Adult Priority of Service).
ESWC local board has decided not to identify a local priority group but rather focus on the
statutory and state priority groups as provided in PGL WIOA-2015-07: WIOA Title 1 Adult
Priority of Service.
9. Language Assistance Plan
Please attach a copy of your new two-year Language Assistance Plan (LAP) that will be utilized
through PY18. (See PGL ADM -2010-01 [prior #10-18-L]: Language Assistance Services for further
guidance.)
The updated Language Assistance Plan is included as Attachment 6.
10. WIOA Program Evaluation Plan
Please attach a copy of any local WIOA program evaluation plan that may have been prepared
to request funding to support evaluation activities. (See PGL WIOA-2017-03: WIOA Program
Evaluation)
The WIOA program evaluation plan is included as Attachment 7.
11. Layoff Aversion Plan
Please attach a copy of any local WIOA layoff aversion plan that may have been developed, or
describe local plans to implement layoff aversion strategies.
ESWC adopts a Layoff Aversion Plan which will minimize job loss within Weld County and
reduce the duration of those impacted by unemployment. The Rapid Response team
maintains collaborative partnerships with a range of organizations that help identify and
avert potential layoffs. One example is the partnerships which ESWC has estabilished with
many economic development entities throughout the County. These partnerships are
utilizied in identifying any economic challenges which businesses are facing. ESWC employs
strategies such as job matching, onsite reverse hiring events, and Workshare to affect the
4
course of the employer's downsizing. Additionally, ESWC, when appropriate, will consider
Incumbent Worker Training as a strategy to assist employers.
12. Post -Secondary Education and Training Resources for UI Claimants and Other
Unemployed Workers
Please describe local strategies to provide these services to UI claimants and other unemployed
workers per PGL WP -2017-01.
ESWC continues to utilize the UI eligibility assessment and the required activities designed
to increase employment searches and employability skills. These include, a basic computer
course, the Work Readiness Certification, attending the Transferrable Skills Workshop,
updating the clients ConnectingColorado accounts and when appropriate a referral to the
WIOA Adult, Dislocated Worker or Youth programs for further services and/or training.
Additionally, the Adult case managers present during the Reemployment Services and
Eligibility Assessments (RESEA) program orientation to give a brief overview of the services
provided by WIOA. The case managers set aside time in their schedules weekly in order to
meet with individuals within days of their orientation. At this appointment, the case
managers explain in depth those services mentioned at the Orientation and begin to
formulate a plan to assist the client in returning to the workforce quickly.
Building upon these strategies, any unemployed claimant that now meets the eligibility
threshold will receive referrals to Food Assistance and the Temporary Assistance for Needy
Families (TANF) programs then continue to be served through the TANF and EF work
programs. Additional referrals may be made to child care assistance, housing, Medicaid,
WIC, to name a few. Clients that are monolingual are referred to Aims, Right to Read or the
Grove Neighborhood Network for ESL courses. Claimants can also choose to utilize
GCFAprendeLibre.org (the Spanish Version of GCFLearnFree.org) to begin ESL and/or learn
computer skills/programs. Claimants that have background barriers will be offered
information on Federal Bonding, can attend the Felon Friendly Workshop or work with Jobs
of Hope, Tower 21, DVR, a few of our partners that assist those with background barriers.
ESWC has designed the RESEA program to guide customers in becoming self-sufficient to
the point of no longer needing public assistance.
13. Work Based Learning Activities
Please describe local strategies to develop and increase work based learning opportunities for
WIOA Adult, Dislocated Worker and Youth customers. These activities include internships, work
experiences, OJTs, customized training, incumbent worker training, apprenticeships, and
transitional jobs. Indicate what percentage of total program costs for each program were spent
directly for these customer activities in PY16, and then what percentage of total program costs
will be spent directly for these customer activities in PY17. Also, describe how work based
learning will be integrated with the more traditional ITA or other classroom based training
approaches. (Please see PGLs WIOA/WIA-2010-01: Work Experience Opportunities, WIOA-
2016-05: Classroom Training and Work Based Learning Options, WIOA-2016-08: On -the -Job
Training, and WIOA-2017-02: Incumbent Worker Training; plus upcoming PGL WIOA-2017-05:
5
Registered Apprenticeships, for further guidance and strategies related to work based learning
activities.)
Career pathways continues to be an active workforce development strategy of the WDB.
Both the Board and ESWC has been instrumental in the continued development and success
of these career pathways through regional and local level sector partnerships. These sectors
include Construction, Healthcare, Information Technology, Manufacturing and
Transportation. The standing Youth Committee has been committed to Career Pathway
initiatives and strives to align existing programs and services while expanding services with
careful oversight to prevent duplication of services. With the Awareness Committee,
Business Services is collaboratively engaged in this process with the development of these
career pathways and WBL opportunities for all one -stop programs and the Adult Programs
Manager maintains the Eligible Training Provider List, working with the community to
ensure this list grows. Recently, ESWC provided a letter of support to Aims in their
exploration of a grant which would enable Aims to provide a mobile training command
center. If awarded, ESWC envisions increased collaboration with Aims in support of
employer training needs..
Being an integral part of the ESWC client services model, staff utilize work experiences, On -
the -Job Training, and customized training dependent on the clients' needs; whether that is
the job seeker or the employer, so that the client can become self-sufficient. An on -going
practice at ESWC is the WBL monthly meeting at which staff from each unit participate and
describe the current clientele with which they are working. Needs can be easily identified,
support can be provided, and overall effective communication is increased. During the
TalentFOUND Academy, approximately 25 Weld County employees, partners and board
members met to establish a plan for the upcoming program year. Individuals were
intentionally selected to participate in the Academy to not only generate momentum but to
continue that beyond the Academy while also building community support for
implementation. It was agreed that in the upcoming program year there will be an increase
in partner alignment to develop and enhance multiple WBL activities and improve
communication for the community. By facilitating front line input, employer workshops and
partner engagement, new comprehensive materials will be developed, program
orientations will be updated and presentations will be given to unify marketing services.
Linking one access point for potential WBL clients, employers, educational components,
partner needs and strategic plans.
Although not currently utilized, ESWC reserves the right to provide incumbent worker
training where warranted. Academy attendees agreed that it was important to focus on
expanding the existence of Registered Apprenticeships in Weld County prior to investing in
incumbent training. It was mentioned that Business Services representatives and Adult
Program representatives recently met to organize action steps to engage with employers
who have active registered and non -registered apprenticeships in Weld as well as
determine where apprenticeship opportunities might be developed. One such opportunity
that was identified is in the Transportation Industry to take advantage of a newly formed
relationship between a driving school and an employer. Another exciting development
which occurred at the Academy was the invitation from partner School District 6 to work
with them in the development of Registered Apprenticeships within the Construction
6
Industry. The District has a strong connection with local employer Hensel Phelps and has
asked that we work jointly with them through this employer connection establishing WBL
opportunities. It is just this type of collaborative effort which we had hoped to see
materialize at the Academy and it did. ESWC anticipates many additional collaborative
efforts to unfold as we move forward in a collectived motion; a leadership task force was
mentioned as a desired outcome and a meeting of key leaders has already been scheduled
for the first quarter of PY17.
As mentioned above, the Youth Committee has dedicated several agendas toward the
strategic alignment of delivery of services, leveraging funds while avoiding duplication of
services to maximize available resources to youth region wide. Thus, increased collaborative
efforts with the Division of Vocational Rehabilitation (DVR)/School to Work Alliance
Program (SWAP) and area school districts have taken place. These relationships were well
represented at the Academy, strengthening discussions regarding WIOA's new emphasis on
serving out of school youth. Partners could attest to ESWC having initiatives even before the
Workforce Investment Act (WIA) such as the internship program, which provides
meaningful WBL opportunities for in -school youth allowing ESWC to extend and dedicate
resources to relevant work based learning opportunities for out -of -school youth. The
collaborative approach ensures invaluable services and resources are provided to out -of -
school youth while supporting initiatives to also serve in -school youth through alternative
funding sources. Furthermore, a Youth Case Manager provides wrap around services, to
include WBL opportunities, at both Right to Read and Aims Community College to support
those attending ESL classes and/or working on their HSE.
The Temporary Assistance for Needy Families (TANF) and Employment First (EF) programs
have been co -located for several years and maintain work based learning experience
opportunities for their customers. This includes CWEP which is a community work experience
program and AWEP is an alternative work experience program. Work supplementation
provides wage supplementation in addition to benefits. EF has a workfare program which
assists customers in work based learning while meeting program requirements of being
involved in an activity in exchange for their food benefits. Weld County Human Services
realized the benefit of co -locating eligibility employees with Employment Services to support
these work programs providing the cross training of food assistance, Colorado Works and
Child Support employees. This has not only strengthened internal relationships but has
maximized efficiencies in the Colorado Benefits Management System and soon the Family
Support Registry. It should also be noted that in June of 2017, Employment Services provided
summer internships for 50 eligible youth through a 2Gen approach utilizing TANF funds. This
will be a pilot year with the intention of continuing this initiative in the future with funds
other than WIOA in effort to make a larger impact within the community and leverage
available funds.
As of May 2017, for PY16, the percentage of total program costs for each program that
were spent directly for these customer activities is listed as follows:
Adult = 3.6%
Dislocated Worker = 0%
Youth = 13.6%
SP-NEG = 32%
7
It is anticipated in PY17 the percentage of total program costs for each program that will be
directly spent on these customer activities will be as follows:
Adult = 10%
Dislocated Worker = 10%
Youth = 20%
SP-NEG = 28%
14. Charts (separate attachments)
a) Expenditure Authorization (WORK PLAN) for PY17/FY18 funding: We
anticipate the use of a WORK PLAN to replace the EA document beginning with
PY17 that will be issued with a new PGL that is forthcoming. Submit the
WORK PLAN with your PY17 Annual compliance plan, and include PY16
performance goals as place keepers until the PY17performance goals have
been negotiated.
b) Transfer of Funds between Adult and Dislocated Worker: Utilize the PY17
Local Area WORK PLAN (previously known as the Expenditure Authorization)
to request transfer of funds between the Adult and Dislocated Worker formula
programs.
c) Attachment 3 -PY17 Budget and Service Chart: This chart is designed to
provide documentation of the local area plan for use of funds available for
PY17. An optional WIOA planning tool fortracking incumbent worker training,
transitional employment, and pay -for performance contract commitments is
included in the second tab of the file. The instructions for completing this
chart are contained within the third tab.
**Please note that section 14:A -C will be submitted no later than 14 days after the
release of local allocation amounts.
8
EMPLOYMENT SERVICES OF WELD COUNY
Organizational Staff Chart
Service Delivery Sites
315 N 11 Ave Bldg. B Greeley, CO 80634
2950 9 St Fort Lupton, CO 80621*
Employment First & MIS Consultant
Dora Lara
Director
Tami Grant
Administrative Assistant
Cecilia Moreno
Division Consultant
Ted Long
Client Data
System Unit
Assessment and
Learning Center
Business Services
Veterans
Adult Programs
Youth Programs
EF/TANF Programs
Manager
Briana Woods
Manager
Lora Lawrence
Manager
Lora Lawrence
DVOP
Tim Marquart
Manager
Ann Stelling
Manager
Karina Amaya
Manager
Laurie Speck
Sylvia Alvarado*
Claudia Cabral
Pat Curts
Irene Gonzales
Lidia Gonzalez
Annette Gutierrez
Tracey Hillesland
Nancy Hunnicutt
Patti Wolff
Kris Armstrong
Kristi Schwartz
Anne Wolney
VACANCY
Amber Duchaine
Elvira Gonzalez
Shana Hess
Susie Lira*
Charlotte DeBrock
Helen Freese
Leigh Lee
MaryAnn Welzbacker
Tammy Winter
Holly Bernhardt
Greg Cordova
Rodney Esparza
Leslie Galindo
Richard Madrid
Rob Roma
Nereyda Torres*
David Woolman
VACANCY*
Julie Atkinson
Gustavo Castanaza*
Melanie Giddens Castro
Tracy Jacks
Theresa Joseph
Rebecca Jurado
Josefina Marquez
Karla Masters
Brittiny Sanchez
Nancy Sanchez
Sandy Raisley**
Kim Simonton**
CURRENT FUNDING SOURCES
Special Projects
Wagner-Peyser
EF/TANF
WIOA
Self -Funded — Lab
is fee based
Special Initiatives
Special Projects
Wagner-Peyser
State Position
TAA
WIOA — Adult
WIOA — Dislocated Worker
Special Initiatives
AmeriCorps
TIGHT Corps
WIOA Youth
Special Initiatives
Employment First
TANF •
*South County Staff
**Colocation Initiative (programs vary)
5_17 CLM ES Staff Chart
Employment Services of Weld County
Salary Information as of April 3, 2017 (Does not include Fringe)
Unit/Name
Salary (less
Fringe)
Funding Source'
%
Charged
to WIOA
% of WIOA
to Admin
% of WIOA
to Program
Division Head
Tami Grant
$81,618.096
WP/Ad/Pr/Oth
60%
90%
10%
Division Consultant
Ted Long
$45,689.952
WP/Ad/Oth
10%
100%
0%
ES Support Specialist
Cecilia Garcia -Moreno
$54,244.536
WP/Ad/Oth
60%
100%
0%
Complaint Specialist/EEO Officer
Carrie Becker
$63,485.136
WP/Ad
30%
100%
0%
Fiscal Officer
Lennie Bottorff
$137,025.792
Oth
0%
0%
0%
Client Data System Unit
Bnana Woods — Manager
$67,678.224
WP/Pr/Oth
5%
0%
100%
Dora Lara — EFIMIS Consultant
$30,302.088
WP/Oth
0%
0%
0%
Sylvia Alvarado — CST-CDSU
$38,014.248
WP/Pr/0th
10%
0%
100%
Claudia Cabral — CST CDSU Agriculture Outreach
$40,344.144
WP/Oth
0%
0%
0%
Pat Curts — CDSU Workshop Facilitator
$44,110.032
WP/Pr/0th
10%
0%
100%
Lidia Gonzalez — CST-CDSU
$44,110.032
WP/Oth
0%
0%
0%
Annette Gutierrez — CST-CDSU
$48,200.232
WP/Oth
0%
0%
0%
Tracey Hillesland — CST-CDSU
$40,344.144
WP/Oth
0%
0%
0%
Nancy Hunnicutt — CST-CDSU
$42,828.420
WP/Oth
0%
0%
0%
Patti Wolff - CST-CDSU
$41,546.796
WP/Oth
0%
0%
0%
Assessment and Learning Lab/Business Services
Lora Lawrence - Manager
Lab
$67,678.224
WP/Oth
0%
0%
0%
Kris Armstrong — Resource Specialist
$64,746.864
WP/Oth
0%
0%
0%
Kristi Schwartz — Assess & Learn Center Instructor
$45,854.760
WP/Oth
0%
0%
0%
Anne Wolney — Assess & Learn Center Instructor
$45,854 760
WP/Oth
0%
0%
0%
Business Services
Amber Duchaine — Business Svcs Rep
$41,546 796
WP/Oth
0%
0%
0%
Elvira Gonzalez — Business Svcs Rep
$48,200.232
WP/Oth
0%
0%
0%
Shana Hess — Business Svcs Rep
$42,828.420
WP/Oth
0%
0%
0%
Veterans
Tim Marquart — State Employee-DVOP
N/A
Oth
0%
0%
0%
Special Programs Adult
Ann Stelling — Manager
$76,149.924
WP/Ad/Pr/Oth
75%
50%
50%
Charlotte Debrock — Adult Programs Case Manager
$51,614.220
Pr
100%
0%
100%
Helen Freese — Adult Programs Case Manager
$45,854.760
Pr
100%
0%
100%
Leigh Lee — Adult Programs Case Manager
$45,854.760
Pr
100%
0%
100%
Mary Ann Welzbacker — Adult Programs Case Manager
$50,110.896
Pr
100%
0%
100%
Tammy Winter — Adult Programs Case Manager
$47,254.860
Pr
100%
0%
100%
Special Programs Youth
Karina Amaya - Manager
$65,736.048
WP/Pr/Oth
50%
0%
100%
Holly Bernhardt — WCYCC Coordinator
$57,547.308
Oth
0%
0%
0%
Greg Cordova — Youth Programs Case Manager
$47,254.860
Pr/Oth
90%
0%
100%
Leslie Galindo — Youth Programs Case Manager
$44,537 244
Pr/Oth
90%
0%
100%
Richard Madrid —Youth Programs Case Manager
$45,854.760
Pr/Oth
90%
0%
100%
Rob Roma — Youth Programs Crew Leader
$44,537.244
Oth
0%
0%
0%
Nereyda Torres — Youth Programs Case Manager
$47,254.860
Pr
100%
0%
100%
Dave Woolman — Youth Programs Crew Leader
$45,854.760
Oth
0%
0%
0%
Employment First/TANF Programs
Laurie Speck — Manager
$63,793.872
Oth
0%
0%
0%
Julie Atkinson — Adult Programs Case Manager
$50,110.896
Oth
0%
0%
0%
Gustavo Castanaza — CDSU Case Manager — South
$44,537.244
Oth
0%
0%
0%
Monica Durrett — Case Manager
$44,537.244
Oth
0%
0%
0%
Melanie Giddens-Castro — CDSU Case Manager
$41,973.996
Oth
0%
0%
0%
Tracy Jacks — Adult Programs Case Manager
$45,854.760
Oth
0%
0%
0%
Theresa Joseph — CDSU Case Manager
$53,162.640
Oth
0%
0%
0%
Rebecca Juardo — Adult Programs Case Manager
$47,254.860
Oth
0%
0%
0%
Megan Kelly — Case Manager
$44,537.244
Oth
0%
0%
0%
Josephina Marquez — Adult Programs Case Manager
$48,651.348
Oth
0%
0%
0°%
Karla Masters — CST-TANF/EF
$40,344.144
Oth
0%
0%
0%
Brittiny Sanchez — Adult Programs Case Manager
$45,854.760
Oth
0%
0%
0%
Nancy Sanchez — CDSU Case Manager
$50,110.896
Oth
0%
0%
0%
*Note — WP = Wagner Peyser; Ad = WIOA Admin, Pr = WIOA Program, Oth = Other funding sources such as Employment First, TANF.
AmeriCorps, TIGHT Youth Corps, CSBG, MSFW, Discretionary Grants etc.
WELD COUNTY
DIVISION OF HUMAN SERVICES
COST ALLOCATION PROCESS
BY
LEONARD BOTTORFF
FISCAL AND BUDGETING MANAGER
REVISED December 2016
CERTIFICATION OF COST ALLOCATION PLAN
This is to certify that I have reviewed the cost allocation plan submitted herewith
and to the best of my knowledge and belief:
1. All the costs covered by this proposal revised December 2016, to
establish the cost allocation method for calendar year 2017 forward, are
allowable and in accordance with the requirements of OMB Title 2
Catalogue of Federal Regulations Part 200 - Uniform Administrative
Requirements. Cost Principles, and Audit Requirements for Federal
Awards.
2. All costs covered by this proposal are properly allocable to the Federal
awards on the basis of a beneficial or causal relationship between the
expenses incurred and the awards to which they are allocated in
accordance with the applicable requirements . Further, similar types of
costs have been accounted for consistently.
I declare that the foregoing is true and correct.
State of Colorado
County of Weld County
Division of I luman Services
dy Griego
irector, WCDHS
WEL.I) COUNTY DIVISION OF HUMAN SERVICES
COST ALLOCATION PLAN
PURPC)SL
The purpose of this cost allocation plan is to outline, in writing, the methods and
procedures that Weld County Division of Human Services will use to allocate costs to its
various programs. contracts and grants.
BACKGROUND
Weld County Department of Human Services includes various federal. state and county
funded grants and contracts. The Divisions within Human Services include Child
Support, Child Welfare. Assistance Payments. Employment Services. Area Agency on
Agency on Aging. Business and Fiscal Services and Common Support. The three areas
affected by the cost allocation plan are Employment Seri ices. Area Agency on Aging and
Business and Fiscal Services. Employment Services include the following grants and
contracts: Workforce Investment Act Grant programs: Wagner.!Peyser programs: Summer
Job Hunt; Employment First Food Stamp/Job Search Program; Workfare: TANF and
TANF Ilire Colorado: TIGHT; Americorp: PSI: various Department of Local Affairs
contracts: and the Educational Computer Lab. Area Agency on Aging incorporates Older
American Act funds into several senior programs. It also relies on USDA funds for senior
nutrition programs: Community Service Block Grant Funds for coordinating the senior
volunteer program; Single Entry Point Funds: and Private Contracts for senior case
management. Other I iuman Service programs and funding include Community Service
Block Grant and the Commodity Supplemental Food Program. Annual budgets for all
DI IS grants and funds are incorporated in the Weld County Calendar Year Budget Book.
Thesegrants require that DHS complies with OMB Title 2 Catalogue of Federal
Regulations Part 200 - t Inifurm Administrative Requirements, Cost Principles, and Audit
Requirements for Federal .Awards. This Cost Allocation Plan is based on the definitions
and requirements spelled out in OMB Title 2 Catalogue of Federal Regulations Part 200 -
Uniform Administrative Requirements. Cost Principles, and Audit Requirements for
Federal Awards.
GENERAL APPROACH
The general approach of MIS in allocating costs to particular programs. grants and
contract is as follows:
A) All costs identifiable with a specific program, grants or contracts are
charged directly to the benefiting program. I his includes salariesand
4
benefits beginning with the December 16,01 prior year payroll charged
through the PeopleSoft payroll time and labor distribution module.
B) Unassigned direct costs are assigned to cost pools and are allocated
monthly based on PeopleSoft time and effort distribution percentages. For
example, the percentages taken against the Employment Services cost pool
relate only to the collective distribution of time from Employment
Services staff and are allocated only to the programs served by the
Employment Services staff.
ALLOCATION METHODOLOGY
DI IS uses five cost pools:
I ) Employment Services Cost Pool
This pool is used to accumulate travel. operating. supply. contract. utility and
building repain'maintenance costs which cannot he directly allocated to a grant
or contract.
2) Area Agency on Aging Cost Pool
This pool is used to accumulate travel, operating. supply, contract. utility and
building repair/maintenance costs which cannot he directly allocated to agrant
or contract.
) Administrative Cost Pool
"this pool includes all travel, operating and supply costs associated with
administering all DRS programs which cannot he directly' allocated to agrant
or contract.
4) WIOA Administrative Cost Pool
This pool includes all wages. benefits. travel, operating and supply costs
associated with administering all W lOA DHS programs which cannot he
directly allocated to a grant or contract.
5) Client Payroll Pool
this pool is used to accumulate all the client payroll expense. salaryand
fringe benefits. from all Employ ment Services programs.
E,MPLOYMEN I SERVICES COST POOL
Using the PeopleSoft time and effort distribution percentages. the time worked per
program is entered into a spreadsheet and applied to this pool of costs for monthly
allocations to grants served.
5
AREA AGENCY ON AGING SERVICES COST POOL
Using the PeopleSoft time and effort distribution percentages. the time worked per
program is entered into a spreadsheet and applied to this pool of costs formonthk
allocations to grants served.
WIOA ADMINISTRATIVE COSTPOOL.
Using the General Ledger. the expenses charged to the WIOA programs are determined
and the payroll is distributed based on the percentages of grant expenses. Then the pooled
expenses are allocated using PeopleSoft time and effort distribution percentages. The
time worked per program is entered into a spreadsheet and costs are allocated to grants
served.
ADMINISTRATIVE COST POOL
Using the PeopleSoft time and effort distribution percentages. the time worked per
program is entered into a spreadsheet and applied to this pool of costs for monthly
allocations to grants served.
CLIENT PAYROLL POOL
A bimonthly payroll log is sent from County Payroll. -fhe Business and Fiscal Services
technician identities. through work experience time sheets. what program each client is
associated with on the payroll log. A manual journal entry is done monthly to move the
salary and fringe benefits from the pool to the fund/grant that the client is directly
associated with.
GENERAL, LEDGER ACCOUNTING
Weld County uses a uniform classification of accounts for all general ledger departments.
Each grant or program is its own general ledger department (fund and organization
combination). All direct costs are charged directly to the particular department served.
,All allocated costs arc entered into the ledger by journal entry from the pools to the grant
departments. Each allocated line item is coded so it can he identified as to cost pool
source. Each expense. whether direct or allocated, is also coded with a program codeto
charge it against the cost category defined by the grant.
RE-;POR I INC,
Most grant programs are on a monthly reporting, Lach general ledger department is
printed for the time period to report. The department carries the calendar y ear -to -date
totals for each cost category of expenses. Monthly reports are derived from the difference
between current year-to-date and previous year-to-date totals. The balance fir the cost
6
category is transferred to the report for the current period. The ledger report is the
documentation of costs and backup to reported expenditures.
ADMINISTRATIVE: LIMITATIONS -
Administrative limitations are defined by 20 CFR667.2I 0-220 for One -stop Grants. See
attachment from TAG.
7
RESOLUTION
RE: ELECTION OF CHAIR OF THE BOARD FOR 2017
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, pursuant to Section 3-5(1) of the Weld County Home Rule Charter, the Board
of County Commissioners shall elect, at its first meeting in January of each year, a Chair of the
Board, and
WHEREAS, on January 4, 2017, the Board held its annual organizational meeting, and
WHEREAS, on motion duly made and seconded, Commissioner Julie A. Cozad was
unanimously elected as Chair of the Board for the year 2017.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that Commissioner Julie A. Cozad be, and hereby is, elected to serve as Chair
of the Board of County Commissioners of Weld County, Colorado, for the year 2017.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
and directed to sign all legal documents on behalf of the Weld County Commissioners and for the
County of Weld, also any document wherein the statutes require only the signature of the Chair
of the Board, attested to by the Clerk to the Board.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 4th day of January, A.D., 2017, nunc pro tunc January 1, 2017.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLOR I DO
141:1; �l
ATTEST: da i jddo;6k
Weld County Clerk to the Board
APP
County Attorney
Date of signature: If t `a / 17
JUTie A. Cozad, Chair
Steve Moreno, Pro-Tem
Sean P. Conway
aarbara Kirkmeyer
C:G : C_Te", Qu i I Oepf-s
Ol/fR/f-7
r� (AYE)
(AYE)
(NAY)
(AYE)
(AYE)
2017-0003
BC0050
RESOLUTION
RE: ELECTION OF CHAIR PRO-TEM OF THE BOARD FOR 2017
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, pursuant to Section 3-5(1) of the Weld County Home Rule Charter, the Board
of County Commissioners shall elect, at its first meeting in January of each year, a Chair Pro -Tern
of the Board, and
WHEREAS, on January 4, 2017, the Board held its annual organizational meeting, and
WHEREAS, on motion duly made and seconded, Commissioner Steve Moreno was
unanimously elected as Chair Pro-Tem of the Board for the year 2017.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that Commissioner Steve Moreno be, and hereby is, elected to serve as Chair
Pro -Tern of the Board of County Commissioners of Weld County, Colorado, for the year 2017.
BE IT FURTHER RESOLVED by the Board that the Chair Pro-Tem be, and hereby is,
authorized and directed to sign, in the absence of the Chair, all legal documents on behalf of the
Weld County Commissioners and for the County of Weld, also any document wherein the statutes
require only the signature of the Chair of the Board, attested to by the Clerk to the Board.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 4th day of January, A.D., 2017, nunc pro tunc January 1, 2017.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: d C1 , yc L
Weld County Clerk to the Board t�
BY:
Deputy Clerk to the Boar
APPR• • AS TO
unty Attorney
Date of signature: t / t o1 / I —f
it Ci
Ju ie _ Cozad, Chair
Steve Moreno, Pro -Tern
can P. Conway
Barbara Kirkmeyer
GG CT(3, CAA( Ocp+s
OI/(q /(-7
r
(AYE)
(AYE)
(NAY)
(AYE)
(AYE)
2017-0004
BC0050
OFFICE OF FINANCE & ADMINISTRATION
PHONE (970) 356-4000, EXT 4218
FAX: (970) 352-0242
1150 O STREET
PO BOX 758
GREELEY, COLORADO 80632
May 30, 2017
Jerelyn Marinelli
Program and Grant Administration Coordinator
Workforce Development Programs
633 17th Street, 7th Floor
Denver, CO 80202-3627
Dear Ms. Marinelli,
This is to confirm that Weld County has room within our TABOR revenue limit to accept the
funding from your program in the amount of $363,911 for PY 18 (7/1/17-6/30/18). In our 2016
audit just completed Weld County had a TABOR revenue limitation margin of $135,253,352. In
other words we could have had over $135 million in additional revenue and still be under the
TABOR limit.
The attached worksheet shows the actual TABOR limit amounts for 2013-2017 with the 2017
amount being an estimate. Based upon the estimate determined per the 2017 approved budget
Weld County will have a TABOR revenue limit margin of over $87.65 million. Thus, we can
very comfortably accept the additional funds from your program. The reason that Weld County's
TABOR revenue margin is so large is due to all the new oil and gas assessed valuation, which
counts as growth under the state's TABOR formula. We anticipate the 2018 TABOR margin will
be even larger.
If you have questions please do not hesitate to contact me at 970-400-4218.
Sincerely,
Donald D. Warden
Director of Finance and Administration
TABOR Workforce Development Program Letter
2013-2017 TABOR REVENUE LIMITATION
ESTIMATE
2013 2014 2015 2016 2017
TABOR CPI AND GROWTH:
CPI
Growth
Total TABOR Increase
MAXIMUM REVENUE LIMIT:
Prior Year Total TABOR Base Without Credit
Prior Year TABOR Credit
Sub -Total
Total TABOR Increase Factor
Sub -Total
Plus: Abatement/Refund Prior Year
Plus: SB 118 Tax Incentive Credits
Maximum TABOR Revenue Limit
COMPARISON TO PRIOR YEAR:
TABOR Revenue Limit
Revenue Collected Without Credit
MARGIN WITHIN LIMIT
0.01943% 0.02771% 0.02777% 0.01176% 0.02772%
0.05715% 0.08612% 0.12170% 0.14937% 0.07936%
0.07658% 0.11383% 0.14947% 0.16113% 0.10708%
164822017 196839473 233460871 274368161 271533677
33593043 36714468 55954207 71280547 56042044
198415060 233553941 289415078 345648708 327575721
1.07658 1.11383 1.14947 1.16113 1.10708
213609685 260139386 332673950 401343084 362652529
479248 61363 897536 3425356 0
0 0 0 0 0
214088933 260200749 333571486 404768440 362652529
214088933 260200749 333571486 404768440 362652529
196839473 233460781 274368161 271533677 275000000
17249460 26739968 59203325 133234763 87652529
Program Year 2017 Language Assistance Plan
Employment Services of Weld County
July 1, 2017 - June 30, 2019
This Employment Services of Weld County's PY17 Language Assistance Plan uses data from the 2011-2015 American
Community Survey 5 -Year Estimates. The LAP provides a baseline of data to be updated biannually. The next update for
this LAP shall be completed by June 1, 2019.
SUMMARY/UPDATE:
1. What significant changes in language populations served and/or language assistance services provided have
occurred since the last submittal of your LAP?
Employment Services has not experienced significant changes in language populations served, or in
the services provided to ELL customers since our 2016 Language Assistance Plan (LAP).
2. What enhancements/changes in your language assistance services are planned for the coming Program Year?
Weld County departments and offices continue to utilize Language Line Solutions which provides
on -demand over -the -phone interpretation with more than 200 languages via a toll -free number, 24
hours a day, 7 days a week, 365 days a year. Language Line Solutions interpreters ensure critical
information and communication are supported for dependable operations as well as ensuring
professional and polite service.
ASSESSMENT: Identify populations in the workforce region that are in need of language assistance services to access
Federal programs.
A. Data Collection
Date Data was gathered: May 19, 2017
Date Source: United States Census Bureau American Fact Finder 2011-2015 ACS 5 -Year Estimates
Total Region Population: 2015 Population 5 years and over 250,991
Language
Distribution
% of Regional Population 2014
% of Regional Population 2015
% Change since last LAP
English
81.3%
81.5%
>0.2%
Spanish
16.5%
16.3%
<0.2%
Other Indo-
European
1.1%
1.0%
<0.1%
Asian and
Pacific Island
0.8%
0.9%
>0.1%
Other
0.3%
0.3%
No Change
Date Source: Connecting Colorado -Registrants
Date Data was gathered: 5/21/2017
Language
Distribution
% of Customers Served
07/01/2014-06/30/2015
% of Customers Served
07/01/2015-06/30/2016
% Change since last LAP
English
94.5% or 17,921 individuals (8,883 did
not declare limited lang.)
95.08% or 12,775 individuals (6,713
did not declare limited lang.)
>0.58%
Spanish
3.67% or 696 individuals (Race: White
and Hispanic only declared
3.78% or 507 individuals (Race:
White and Hispanic only declared
>0.11 %
Amharic
0%
0%
N/A
Arabic
0%
0%
N/A
French
0%
0%
N/A
Somali
1.09% or 208 individuals (Race: Black
w/limited lang.)
0.62% or 82 individuals (Race: Black
w/limited lang.)
< 0.47%
Burmese
0.342% or 65 individuals (Race: Asian
w/limited lang.)
0.12% or 16 individuals (Race: Asian
w/limited lang.)
< 0.222%
Other
0.363% or 69 individuals (Race: Native
American, Hawaiian/Pacific Islander;
language was undeclared)
0.07% or 9 individuals (Race: Native
American, Hawaiian/Pacific Islander;
language was undeclared)
< 0.293%
Page 1 of 6
*Connecting Colorado does not gather languages for limited language job seekers registering in Weld County. The limited language field
was removed from Connecting Colorado and job seekers who register on-line are no longer able to indicate if they have a language barrier.
Limited language learner data is collected when job seekers register through staff assisted registration services. As a result of the lack of
statistical data, race and ethnic group designation was used to compile date needed for this LAP.
B. Assessment Report
Given the data collected and based on the four factors listed below, identify the language groups that warrant
language assistance services.
Spanish, Somali and Burmese (Karani, Karin and Chin languages) limited English -speakers
1. Number or proportion of ELLs in the eligible service population — 18.5% of the population in the region
speak a language other than English
2. Frequency that ELLs come in contact with workforce region services - Daily
3. Importance of the service provided by the workforce region - High
4. Resources available to the agency to provide access to workforce development programs — See II.
1. LANGUAGE ASSISTANCE SERVICES: Describe the local policies, procedures and resources that
are currently in place to provide Language Assistance Services to workforce center customers.
Currently in Place: Services/Resources
Currently in Use: Translated Documents in which Languages
Spanish speaking customers:
Spanish language materials:
• Bilingual -Spanish staff, on site and through telephone
• Intake forms
system - 30% of the staff is bilingual -Spanish
• EEO Laws
• Disability Navigator Program
• Complaint procedures
• Signage within the workforce center
• Customer satisfaction survey, complaint law
• Comprehensive ESL programs
• Brochures providing information on WIOA programs
• Spanish Test of Adult Basic Education (TABE)
• Rapid Response Program forms
• Several Prove -It Tests in Spanish, Dutch, French,
German, Italian and Portuguese
• Referral to existing Spanish written resource materials
• Job Fair materials (fliers/posters) are translated
• Migrant and Seasonal Bilingual Outreach Specialist
• Various Colorado Dept of Labor fliers/posters
• Language Line Solutions providing over -the -phone
• EF/TANF forms
interpretation of over 200 languages 24/7, 365 days a
• Various Program Brochures
year
• Various program applications
• Various client correspondence notification letters
Somali and Burmese (Karani, Karin and Chin languages)
speaking customers:
Somali and Burmese (Karani, Karin and Chin languages) Aides:
• Oral translators
• Purchase of translator services, local vendors
New Resources/Services/Translated Documents Planned
Planned Date of Implementation
Translated Somali and Burmese EF forms
October 1, 2017
Describe how the workforce region responds to communication needs of customers at the first point of contact:
In Person
• Bilingual - Spanish translation services are provided at:
-Primary Workforce Center location (Greeley CO)
-South Weld County location (Ft. Lupton, CO)
-Agriculture outreach
- Global Refugee Center
- Lutheran Family Services — Colorado Works participants (Greeley, CO)
• Language line access for language translation other than Spanish
• Language ID Posters
In Writing/email
• Signage throughout the workforce center
• Variety of forms
By telephone
• 16 Bilingual staff - Spanish
Page 2 of 6
II. STAFF TRAINING
Staff Training Completed
When
Who attended
• Staff are trained and resources are available to assist
ELL customers.
•
At time of hire
•
All staff who provide direct
services to clients
• All staff is required to review and familiarize
themselves with the Language Assistance Guide
•
On -going
•
All staff who provide direct
services to clients
• Staff is required to review other tools available at
www.e-colorado.org through the team rooms.
•
On -going
•
All staff who provide direct
services to clients
• The LAP Plan is made available to all staff as a
resource and to garner their comment and input.
• Migrant and Seasonal Outreach Specialist Training
•
On -going
•
All staff who provide direct
services to clients
on services rules and regulations for this population
•
On -going
•
All staff who provide direct
services to clients
Results of the "Customer Service Training Across Cultures" completed during PY2010
The Colorado Workforce Speaks sponsored "Customer Service Across Cultures" training. It was attended by 20 staff at
five sessions given on May 26, 27 and 28, 2010 as well as on June 2 and 3, 2010. Historically, Employment Services staff has
consistently implemented the LAP tools and information available when providing services to ELLs. Individuals who
attended the training came away with a better awareness regarding the cultural norms of some of our clientele and how
those cultural issues impact how customers request/demand services. On average, staff rated their success in implementing
their Personal Action Plans as 'very good'. Staff responded favorably to the information regarding how knowledge on
cultural backgrounds can be of assistance when working with ELLs and most indicate it assisted them in developing more
effective methods when providing services to ELL customers.
Staff Training Planned
When
Who will attend
•
Utilize tools and other tools made available through
www.-e-colorado.org
•
On -going
•
All staff who provide direct
services to clients
•
Continued use of Language Assistance Guide
•
On -going
•
All staff who provide direct
services to clients
•
Provide input into the development of bi-annual
LAP
•
On -going
•
All staff who provide
direct services to clients
VI. OUTREACH
How are you notifying potential Ell customers that free interpretation services are available?
Outreach to ELLs is provided through the following means:
• At time of service
• Outreach tools are made available in the community as stated previously. Outreach documents are translated into
Spanish and the Wagner Peyser Migrant Outreach staff utilize such documents and language services to encourage
Migrants to utilize the Workforce Center in person. Employment Services also collaborates with various community
service agencies such as The Grove Neighborhood Network, Lutheran Family Services, Right to Read and the Global
Refugee Center which offer various educational and employment service needs
Outreach Completed
Date
To what language groups did you extend information?
• Spanish - Primary
• Somali
• Burmese
On -going
On -going
On -going
What information was provided and through what media?
Employment Services of Weld County (ESWC) utilizes the following to distribute to its Spanish-speaking
clients, information on the services it provides, as well as announcements of upcoming events:
• Public service announcements via newspaper and brochures
• Fliers, posters, lawn signs and other written materials
On -going
On -going
Page 3 of 6
What collaborative partnerships and/or community resources are used to serve ELL customers effectively?
The partnerships used to serve English Language Learners (ELL) include:
• Aims Community College
• Right to Read, Inc.
• SER-Jobs for Progress
• Vocational Rehabilitation Services
• Global Refugee Center
• The Grove Neighborhood Network
• Lutheran Family Services
• Rocky Mountain SER
• Community Resources and Housing Development Corporation
• Job Corp
On -going
On -going
On -going
On -going
On -going
On -going
On -going
On -going
On -going
On -going
Planned Outreach
Date Planned
What outreach activities are planned and to which language groups?
Outreach to Spanish, Somali and Burmese (Karani, Karin and Chin languages) ELL customers will
continue to occur through the following means:
• Distribution of language appropriate translated materials
• Continued collaboration with various community service agencies such as those listed above
On -going
What information will be provided and through what media?
• Information will continue to be provided through language appropriate translated materials and
newspaper announcements
On -going
What strategies will you implement to follow-up on outreach activities? Communication with partners
On -going
V. MONITORING/EVALUATION
Monitoring the LAP
Date Monitored
What did you do to monitor your LAP during the past Program Year?
• Utilized unit staff meetings to maintain staff awareness, provide and review updated ELL information
and materials and receive staff feedback on ELL services to limited English-speaking customers.
Continuous
What was the outcome of your monitoring?
• While occasionally faced with very small increases in one or another limited English-speaking groups
the Spanish-speaking group remains Weld County's primary limited -English speaking population.
What is the awareness level of your staff about your LAP and the language assistance resources that are
available to them?
• Staff are made aware of our LAP through initial orientations and monthly staff meetings where they
are provided with ELL materials, resources and information as they are received from by the state or
through state sources (e -Colorado). Additionally, staff receive a copy of our full program year plan
each year for review.
On -going
Monitoring Checklist — Rate your Staffs awareness of the following.
Include dates for when these events occurred.
Staff used resources (desk aide, team room, flyers, etc.) and how did you verify this?
Part of overall staff training
Check for staff usage of I -speak cards and desk aide
Located in various areas of facility
Special staff meetings to review service delivery
Monthly staff meetings
Usage of CWS team room
Staff meetings
Discussed language assistance services at staff meeting
Monthly staff meetings provide
opportunities to discuss any issues
or concerns
New employees were provided with an orientation on assisting ELL customers
Included in New Hire Orientation
Page 4 of 6
Evaluation of the LAP
Describe the criteria upon which you evaluated the effectiveness of your LAP.
• Staff awareness and Diversity Employment Evaluations
Identify the strengths and weaknesses of your LAP and the level of language assistance services provided to your ELL customers.
• Strengths include a solid plan and continued partnerships
• A weakness is loss of Spanish radio advertising and turnover with partners resulting in not completing the translation of
signage for Somali and Burmese clientele as projected
•
What will you do to address those weaknesses and improve the delivery of language assistance services to your ELL customers?
Managers and Staff will review current LAP activities at Unit meetings on an on -going basis to discuss and modify, if
appropriate, services to ELL customers
Page 5 of 6
VI. STAFF DIRECTORY
Updated Staff Directory: Attach the updated directory to this LAP prior to submittal
EMPLOYMENT SERVICES STAFF DIRECTORY (970) 353-3800
ALVARADO, SYLVIA
salvarado(a�weldeov.com
5890
Client Data
GONZALEZ, ELVIRA
eeonzalezgweldeov.com
6714
Business Services
MARQLEZ, JOSEFINA
marqueixnn,weldeov.com
6780
EF/'TANF Programs
AMAYA, KARINA - MANAGER
kamava(a,weldeov.com
6763
Youth Programs
GONZALEZ, LIDIA
gonzalol(a)weldeov.com
6740
Client Data
MAS'T'ERS, KARLA
masterki(a.weldeov.com
6788
EF/TANF Programs
ARMSTRONG, KRIS
karmstrone(weldeov.com
6736
A & L Lab
GRAN'I','1'AMI —DIVISION HEAD
terantna,weldeov.com
6754
Administration
PAISLEY, SANDRA
raislese(aiweldeov.com
6711
EF/I'ANF Programs
ATKINSON, JULIE
iatkinsonAweldeov.com
6781
EF/TANF Programs
GUTIERREZ, ANNE'rTE
aeutierrezAweldeov.com
6743
Client Data
ROMA, ROB
rroma((,weldeov.com
6759
Youth Programs
BERNHARDT, HOLLY
hnelsonAweldeov.com
6757
Youth Programs
HESS, SHANA
shess(a,weldeov.com
6716
Business Services
SANCHEZ, BRITTINY
bsanchezlaC weldeov.com
6779
EF/TANF Programs
CABRAL, CLAUDIA
cabralce(a weldeov.com
6767
Client Data
HILLESLAND,TRACEY
hillestlAweldeov.com
6741
Client Data
SANCHEZ, NANCY
nsanchezna,weldeov.com
6745
EF/TANF Programs
CASI'ANAZA, GUSTAVO
castanea(a weld¢ov.com
5892
EF/TANF Programs
HUNNICUTT, NANCY
nhunnicutta,weldeov.com
6750
Client Data
SCHWARTZ, KRISTI
schwarkm( weldeov.com
6735
A & L Lab
CORDOVA, GREG
ecordova(weldov.com
6762
Youth Programs
JACKS, TRACY
tiacks( weldeov.com
6778
EF/TANF Programs
SIMONTON, KIM
simontktaweldeov.com
6390
EF/TANF Programs
CUR FS, PAT
pcurtsna,weldeov.com
6742
Client Data
JOSEPH, THERESA
josephmtna,weldeov.com
6746
EF/TANF Programs
SPECK, LAURIE —MANAGER
Ispeck(a,weldeov.com
6726
EF/TANF Programs
DEBROCK, CHARLOTTE
debrocca(a weldeov.com
6766
Adult Programs
JURADO, BECKY
rjurado(a weldeov.com
6771
EF/TANF Programs
STELLING, ANN —MANAGER
brucexamna,weldeov.com
6777
Adult Programs
DUCHAINE, AMBER
aduchainaweldPov.com
6717
Business Services
LARA, DORA
dlara@weldeov.com
Contract Emp.
TORRES, NEREYDA
ntorresla weldeov.com
6739
Youth Programs
ESPARZA, RODNEY
esparzrinweldeov.com
6759
Youth Programs
LAWRENCE, LORA —MANAGER
pawrence(aiweldeov.com
6713
BusinessServices&
WELZBACKER, MARYANN
mwelzbacker(a,weldeov.com
6783
Adult Programs
FREESE, HELEN
freesehmna weldeov.com
6772
Adult Programs
LEE, LEIGH
Ileielaweldeov.com
6773
Adult Programs
WINTER, TAMMY
twinterna weldeov.com
6776
Adult Programs
GALINDO, LESLIE
1 alindona weldeov.com
6764
Youth Programs
LIRA, SUSAN
Iiraxxsm( weld2ov.com
6738
Business Services
WOLFF, PATTI
pwolff(ayweldeov.COm
6748
Client Data
GARCIA-MORENO, CECILIA
C ae rcia_
morenoAweldeov.com
6756
Administration
LONG, TED
tloneAweldeov.com
Contract Emp.
WOLNEY, ANNE
awolnev(aweldeov.com
6734
A & L Lab
GIDDENS-CAST'RO, MELANIE
eiddenmd(weldeov.com
6747
EF/'I'ANF Programs
MADRID, RICH
madrid
6761
Youth Programs
WOODS, BRIANA — MANAGER
bwoods(a�weldeov.COm
6744
Client Data
GONZALES, IRENE
w
eonzalie(a)eldeov.com
6720
Client Data
MARQUAR'r, TIM
tmarquart(a weldeov.com
6769
Veteran Services
WOOLMAN, DAVE
dwoolmannn weldeov.com
6758
Youth Programs
*Updated 5/2017
Page 6 of 6
Evaluation Plan Template
Workforce Area: Weld County
Contact Person: Tami Grant / CeCe Moreno
Phone: 970-400-6754 / 970-400-6756
E-mail: tgrant@weldgov.com
cgarcia-moreno@weldgov.com
1.
Description of the program that will
evaluated:
Weld County will evaluate the overall
be to increase efficiencies, leverage
prioritize local, regional and statewide
ESWC become more customer centric.
overall organization structure will be
will include 1.) Work -Based Learning
procedures and 2.) Wagner Peyser to
and Marketing and Outreach efforts.
a) Work -Based Learning (WBL)
and local action items:
• ESWC WBL monthly
• Staff and resources targeting
• Marketing, outreach
in relation to WBL initiatives
• Through the review of
organization structure
of efforts and other concerns
response to items identified
process flow, increasing
other client centered
b) Wagner Peyser
• Resource Room to include staffing,
be evaluated, and what will be
organizational structure. The intent will
resources and identify opportunities to
efforts with an overarching goal to have
Although a general overview of the
reviewed, an intentional concentration
(WBL) initiatives, processes and
include the Resource Room, Workshops
aligned with TalentFound WIOA Academy
meeting structure
WBL
and communication with external partners
each position description, title and the
within units, and as a whole, duplication
will be identified. It is in the
that opportunities for streamlining
efficiencies of service delivery, and
actions will be put into action.
customer flow, service delivery with
opportunities for increased
interviewing, transferrable skills, felon
materials and strategies to include
associated data entry to identify
participants.
• Workshops to include resume,
friendly and job applications.
• Review of marketing and outreach
program brochures, employer services and community outreach
materials to boost professionalism and effectiveness of on and off site
events.
2. The projected cost to conduct the evaluation:
$20,000 in alignment with an already received EA. The Evaluation will take
place in phases and may take up to one full program year to complete all
phases. In addition to the evaluation, ES will implement strategies identified
throughout the process and will include associated staff time, resources along
with potential creation of materials as identified and appropriate.
The $20,000 represents approximately covering the staffing cost of .3FTE for one
year. Dedicating focus on this project for 1/3 of his/her time allows other staffing
duties to be addressed, as well. In addition, leveraged funding streams will support
additional staff, as described in section #4, to fully execute the evaluations.
3. The proposed methodology or strategies that will be used to conduct the
evaluation:
Formative evaluation process will be utilized to evaluate the WBL model for
ESWC. Although ESWC has implemented a few strategies, ESWC is
intentionally selecting this process to expand the WBL model to include
implementation of new strategies. This process will ensure that identified
strategies are feasible, appropriate, and acceptable before it is fully
implemented.
A combination of Process and Impact Evaluations, as related to Wagner
Peyser, will be utilized. This will measure the effectiveness of the initiatives as
well as to identify possible gaps in service delivery to inform future initiatives.
4. Will the evaluation be conducted internally, or by an external evaluator?
Please identify who will conduct it (e.g. name and title of staff, or the name
of the external evaluator).
This evaluation will be conducted internally by ESWC staff. The lead evaluator
is Lora Lawrence, Business Services Manager. Lora has a background in
Human Resources and vast experience in relation to evaluations. CeCe
Moreno, ESWC Support Specialist and Ted Long, ESWC Consultant, will be
supportive and involved throughout the process.
All levels of employees will be engaged during the evaluation process and key
leadership staff will be involved throughout the evaluation process as well to
ensure transparency, build employee confidence and "buy -in" as well as to
ensure results are representative of all staff levels and service delivery area.
5.
How will the results of the evaluation be used for continuous improvement?
Results will inform and direct strategies for implementation. Employee
engagement throughout the process will ensure that implementation is more
effective and supported at all levels of employees. Continuous improvement is
the overall goal. As indicated in section #1, the items of concern which are
revealed in the evaluation process are the items which will be set as
opportunities for improvement.
6.
How will the results of the evaluation be shared (i.e. conference, research
paper, reports/grant applications/plans, etc.)?
Results will be shared in a variety of methods as appropriate. At a minimum,
results will be shared with the Workforce Development Board for their input,
guidance and approval. Results will also be included in quarterly reports, plans
and will also be shared with all staff during quarterly division meetings.
NOTE: Local areas are encouraged, but not required, to complete an evaluability assessment
prior to developing their evaluation plan.
Local Area: WELD
Section V. Budget and Program Outcomes Charts
ADULT Program Original Allocation:
Budget Information Summary Table (BIST)
PY17 Adult
Period of Performance: 7/1/17 - 6/30/19
Cost Category/Program Code
Approved Current
Budget
Transfer In/Out (+/-)
Revised Budget
Admin/4A67
$3,045.00
$3,045.00
Program/4A87
$57,861.00
$57,861.00
DW-Adm (transfer in)/ 4DB7
$0.00
$3,917.00
$3,917.00
DW-Prog (transfer in)/ 4DN7
$0.00
$35,261.00
$35,261.00
Total
$60,906.00
$100,084.00
NFA# WE17-02
60,906.00
Entity Code: 5230 Exhibit C, Part 2
Adult Projected Quarterly Expenditures - Cumulative
Adult
1st Quarter
2nd Quarter
3rd Quarter
4th Quarter
COSTS CATEGORY
July 1 to September
30, 2017
October 1 to December
31, 2017
January 1 to
March 31, 2018
April 1 to June 30,
2018
Administration
$30,000.00
$48,425.00
$66,850.00
$79,794.00
Program
$155,000.00
$369,175.00
$583,350.00
$738,272.00
Total
$185,000.00
$417,600.00
$650,200.00
$818,066.00
Carry In/Carry Out
$ 310,000.00
N/A
N/A
$217,864.00
Adult Program Outcomes Chart - Cumulative
Adult
1st Quarter
2nd Quarter
3rd Quarter
4th Quarter
CATEGORY
July 1 to September
30, 2017
October 1 to December
31, 2017
January 1 to
March 31, 2018
April 1 to June 30,
2018
Total Participants*
125
171
221
250
Carry In
89
89
89
89
New
36
82
132
161
Targeted Populations
106
145
188
213
% Employed at 2nd Quarter*
-
74.9%
% Employed at 4th Quarter*
-
-
-
70.4%
Median Earnings at 2nd Quarter*
-
-
-
$7,388
Credential Attainment*
-
-
-
51.9%
* Only those items with an ASTERISK * above will be formally monitored based on planned versus actual numbers. All
other items are for the purpose of reviewing program delivery strategies.
Local Area: WELD
Section V. Budget and Program Outcomes Charts
Dislocated Worker Program Original Allocation:
Budget Information Summary Table (81ST)
PY17 Dislocated Worker
Period of Performance: 7/1/17-6/30/19
Cost Category/Program Code
Approved Current
Budget
Transfer In/Out (+/-)
Revised Budget
Admin/4D67
$7,835.00
-$3,917.00
$3,918.00
Program/4D87
$70,522.00
-$35,261.00
$35,261.00
Total
$78,357.00
$39,179.00
NFA# WE17-02
$
78,357.00
Entity Code: 5230 Exhibit C, Part 2
Dislocated Worker Projected Quarterly Expenditures - Cumulative
DW
1st Quarter
2nd Quarter
3rd Quarter
4th Quarter
COST CATEGORY
July 1 to September
30, 2017
October 1 to December
31, 2017
January 1 to
March 31, 2018
April 1 to June 30,
2018
Administration
$18,000.00
$29,685.00
$41,370.00
$49,577.00
Program
$165,000.00
$260,705.00
$356,405.00
$425,775.00
Total
$183,000.00
$290,390.00
$397,775.00
$475,352.00
Carry In/Carry Out
$ 301,000.00
N/A
N/A
$74,377.00
Dislocated Worker Program Outcomes Chart - Cumulative
DW
1st Quarter
2nd Quarter
3rd Quarter
4th Quarter
CATEGORY
July 1 to September
30, 2017
October 1 to December
31, 2017
January 1 to
March 31, 2018
April 1 to June 30,
2018
Total Participants'
58
101
147
173
Carry In
37
37
37
37
New Participants
21
64
110
136
Targeted Populations
49
86
125
147
% Employed at 2nd Quarter'
-
-
75.6%
% Employed at 4th Quarter'
-
-
-
71.5%
Median Earnings at 2nd Quarter*
_
-
-
$8,440
Credential Attainment*
-
-
-
50.0%
'. Only those items with an ASTER SK * above will be formally monitored based on planned versus actual numbers. All
other items are for the purpose of reviewing program delivery strategies.
Local Area: WELD
Section V. Budget and Program Outcomes Charts
YOUTH Program Original Allocation:
Budget Information Summary Table (BIST)
NFA# WE17-02
595,038.00
Entity Code: 5230 Exhibit C, Part 2
PY17 Youth
Period of Performance: 7/1/17 - 6/30/19
Cost Category/Program Code
Approved Current
Budget
Changes In/Out (+/-)
Revised Budget
Admin/4Y67
$29,751.00
$0.00
$29,751.00
Out -of -School (75% minimum)/
4Y77
$423,966.00
$0.00
$423,966.00
In School (25% maximum) / 4Y87
$141,321.00
$0.00
$141,321.00
Total
$595,038.00
$0.00
$595,038.00
20% of Youth Program Budget
for Work Experiences •
$113,057.40
$0.00
$113,057.40
*WEs Out of School
$84,793.05
$0.00
$84,793.05
*WE's In -School
$28,264.35
$0.00
$28,264.35
Youth Projected Quarterly Expenditures - Cumulative
Youth
1st Quarter
2nd Quarter
3rd Quarter
4th Quarter
COST CATEGORY
July 1 to September
30, 2017
October 1 to December
31, 2017
January 1 to
March 31, 2018
April 1 to June 30,
2018
Administration
$6,700.00
$19,540.00
$36,100.00
$41,400.00
Out of School (75%)
$34,475.00
$170,565.00
$317,670.00
$402,286.00
In School (25%)
$11,950.00
$52,000.00
$95,295.00
$120,188.00
Total
$53,125.00
$242,105.00
$449,065.00
$563,874.00
Carry In/Carry Out
$ 147,000.00
N/A
N/A
$178,511
Youth Program Outcomes Chart- Cumulative
Youth
1st Quarter
2nd Quarter
3rd Quarter
4th Quarter
CATEGORY
July 1 to September
30, 2017
October 1 to December
31, 2017
January 1 to
March 31, 2018
April 1 to June 30,
2018
Total Participants*
107
132
200
223
Carry In
97
97
97
97
New Participants
10
35
103
126
Targeted Populations
22
55
93
109
% Employed/in Education or
Training at 2nd Quarter*
-
-
-
65.0%
% Employed/in Education or
Training at 4th Quarter*
-
-
-
56.8%
Median Earnings at 2nd Quarter*
Credential Attainment*
-
-
-
57.5%
*. Only those items with an ASTERISK * above will be formally monitored based on planned versus actual numbers. All
other items are for the purpose of reviewing program delivery strategies.
Local Area: WELD NFA# WE17-02 Entity Code: 5230 Exhibit C, Part 2
Section V. Budget and Program Outcomes Charts
Wagner Peyser Employment Service Projected Quarterly Expenditures - Cumulative
PY16 WP Employment Service
1st Quarter
2nd Quarter
3rd Quarter
4th Quarter
CATEGORY
July 1 to September
30, 2017
October 1 to December
31, 2017
January 1 to
March 31, 2018
April 1 to June 30,
2018
Program/2056
$0.00
$4,325.00
$8,655.00
$12,984.00
Total
$0.00
$4,325.00
$8,655.00
$12,984.00
PY17 WP Employment Service
1st Quarter
2nd Quarter
3rd Quarter
4th Quarter
CATEGORY
July 1 to September
30, 2017
October 1 to December
31, 2017
January 1 to
March 31, 2018
April 1 to June 30,
2018
Program/2057
$85,605.00
$228,840.00
$357,375.00
$515,691.00
Total
$85,605.00
$228,840.00
$357,375.00
$515,691.00
Carry In/Carry Out
$ 310,000.00
N/A
N/A
$252,139.00
Wagner Peyser Employment Service Program Outcomes Chart- Cumulative
PY16 WP Employment Service
1st Quarter
2nd Quarter
3rd Quarter
4th Quarter
CATEGORY
July 1 to September
30, 2017
October 1 to December
31, 2017
January 1 to
March 31, 2018
April i to June 30,
2018
Total Participants .
4,750
7,225
10,250
13,000
Entered Employment Rate* 1
-
-
-
52.5%
Employment Retention Rate* 1
-
-
49.2%
Median Earnings at 2nd Quarter*
1
$4,871
Total Employers Served
475
615
830
1100
Total Job Openings Received
795
1675
2405
2925
*. Only those items with an ASTERISK * above will be formally monitored based on planned versus actual numbers. All
other items are for the purpose of reviewing program delivery strategies.
1. COLE uses the ConnectingColorado ES9002 report to track planned versus actual for all items except Total Employers
Served. CDLE uses the Employers Served report found on Connecting Colorado -Reports -Other Queries to track planned
versus actual for Total Employers Served.
PY16 Employment Support Fund (ESF) Projected Quarterly Expenditures - Cumulative
SFY17 ESF
1st Quarter
2nd Quarter
3rd Quarter
4th Quarter
CATEGORY
July 1 to September
30, 2017
October 1 to December
31, 2017
January 1 to
March 31, 2018
April 1 to June 30,
2018
Program/2W27
$0.00
$4,325.00
$8,655.00
$12,984.00
Total
$0.00
$4,325.00
$8,655.00
$12,984.00
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