HomeMy WebLinkAbout20171784.tiffRESOLUTION
RE: APPROVE CONTRACT FOR VICTIM WITNESS ASSISTANCE UNIT FUNDING AND
AUTHORIZE CHAIR TO SIGN - VICTIM'S ASSISTANCE AND LAW ENFORCEMENT
(VALE) BOARD
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Contract for Victim Witness Assistance
Unit Funding between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the 19th Judicial District Attorney's Office, and the
Victim's Assistance and Law Enforcement (VALE) Board, commencing July 1, 2017, and ending
June 30, 2018, with further terms and conditions being as stated in said contract, and
WHEREAS, after review, the Board deems it advisable to approve said contract, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Contract for Witness Assistance Unit Funding between the County of
Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on
behalf of the 19th Judicial District Attorney's Office, and the Victim's Assistance and Law
Enforcement (VALE) Board be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said contract.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 14th day of June, A.D., 2017.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST:d�,d; )
Weld County Clerk to the Board
BY l/`d2o"to rTh .
puty Clerk to the Board
APP' • . : AS TO
ounty ' tt. ney
Date of signature: Co(30(
EXCUSED
Julie A. Cozad, Chair
EXCUSED
Steve Moreno, Pro-Tem
c_,
Sean P. Conway
k� Freeman
1
Acting C air
Pro -
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2017-1784
DA0026
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW/ WORK SESSION REQUEST
RE: Authorization to approve 2017-2018 VALE Grant Contract
DEPARTMENT: Victim Witness Unit of the District Attorney's Office DATE: 6-2-17
PERSON REQUESTING: JoAnn Holden, Director of Victim Services
Brief description of the problem/issue:
The County Commissioners approved submission of the 2017-2108 VALE Victim Services Grant Application
for funding of positions in the Victim Witness Assistance Unit. This approval was granted at the February 27,
2017 County Commissioners Meeting. VALE Application 2017-0604(2) was approved for full funding of
$136,182.00 by the 19`^ JD VALE BOARD at their May 19, 2017 meeting. No match is required. This is the
largest funding source for VW Unit after Weld County Government.
We are asking for the authorization of the grant to be placed on the agenda for acceptance of the contract
without a Work Session.
What options exist for the Board? (Include consequences, impacts, costs, etc. of options)
Approve or not approve grant to be placed . - e age ' a without a Work Session.
Recommendation:
Julie Cozad, Chair
Steve Moreno
Barbara Kirkmeyer
Mike Freeman
Sean P. Conway
Work Session Other/Comments'
.r.da c)
2017-1784
Please set on County Commissioner's Agenda any date but June 12, 2017.
From: JoAnn Holden
Sent: Monday, June 05, 2017 12:06 PM
To: Esther Gesick <egesick@weldgov.com>
Cc: Chloe Rempel <crempel@weldgov.com>; Stephanie Frederick <sfrederick@weldgov.com>; JoAnn
Holden <jholden@weldgov.com>
Subject: RE: Question - WORK SESSION FORM
Thanks Esther, I'll bring the packets tomorrow on my way into work. DA Rourke cannot do Monday
June 12`h. I'll put a note on the packet indicating this conflict.
JoAnn
From: Esther Gesick
Sent: Monday, June 05, 2017 11:58 AM
To: JoAnn Holden <jholden@weldgov.com>
Cc: Chloe Rempel <crempel@weldgov.com>; Stephanie Frederick <sfrederick@weldgov.com>
Subject: RE: Question - WORK SESSION FORM
Hello JoAnn,
Now that you have completed the Pass Around process you will need to proceed with compiling your
original packets and submit them to our office so we can prepare them for the next Agenda on Monday,
June 12th. The submittal deadline is 5:00 p.m. this Thursday, June 8th.
Thank you,
Esther E. Gesick
Clerk to the Board
1150 O Street'P.O. Box 758'Greeley, CO 80632
tel: (970) 400-4226
Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to
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recipient is strictly prohibited.
' VICTIM'S ASSISTANCE &
LAW ENFORCEMENT BOARD
Nineteenth Judicial District
Post Office Box 1167 — 915 Tenth Street — Greeley, CO 80632 - (970) 356 -4010 -FAX (970) 352-8023
19TH JUDICIAL DISTRICT
VICTIM ASSISTANCE
AND LAW ENFORCEMENT (VALE) BOARD
CONTRACT
Pursuant to the Assistance to Victims of and Witnesses to Crimes and Aid to Law Enforcement
Article 4.2, Title 24, C.R.S., the Victim Assistance and Law Enforcement Board of the 10 Judiciiaa'
District has made the following award:
Grantee Agency: District Attorney's Office, 19th Judicial District
Grant Number: 2017-5 VS —o
Project Title: Victim Witness Assistance Program
Grant Period: July 1, 2017 through June 30, 2018 c
Amount of Grant Award: $136,182.00
IT IS HEREBY AGREED:
1. All award disbursements are contingent upon the availability of local VALE funds.
2. The contents of the grant application will become contractual obligations of the grantee
agency and are incorporated into this contract as if fully set forth herein.
3. The grantee agency is required to submit four quarterly Financial Reports by
October 31, 2017, January 31, 2018, April 30, 2018 and July 31, 2018. Each quarterly
report is cumulative and the final report must reflect the financial activities of the entire
contract period. Financial Reporting Forms will be provided by the local VALE Board.
Grant recipients are required to use these forms.
4. The grantee agency is required to submit four quarterly Narrative Program Reports by
October 31, 2017, January 31, 2018, April 30, 2018 and July 31, 2018. , These
reports must address any special conditions that are listed in this contract. The final
report must be cumulative and reflect the activity of the entire contract period. Narrative
Program Report forms will be provided by the local VALE Board. Grant recipients are
required to use these forms.
5. The Victim Services will be paid in 4 quarterly installments of $34,045.50. The 1St
payment in July 2017 after the signed contract is received, and 2', 3rd and 4th payments
after receipt and acceptance of the required quarterly Financial Report and Narrative
Program Report due October 31, 2017, January 31, 2018, and April 30, 2018
6. Failure to comply with the reporting requirements may result in the Board's termination
of this grant, return of awarded funds, and/or suspension of the grant. Failure to comply
with reporting requirements may also jeopardize future funding to this grantee agency.
7. SPECIAL CONDITIONS for the award that have been stipulated between the local
VALE Board and the grantee agency are as follows:
0,13/ 7:-/ 74N-(2)
a. Grantee agency must notify the 19th JD VALE Board if the agency has obtained
funding for a specific 19th JD VALE grant funded position which totals more than
100% of the total cost for that position. The grantee agency must resolve the
allocation of funds to the satisfaction of the 19th JD VALE Board.
b. Grantee agency must notify the 19th JD VALE Board immediately in writing, via e-
mail or regular mail, of any 19th JD VALE grant funded personnel changes or
position that is vacant for 45 days, or any change of an official and/or employee who
is listed as a responsible signatory on this 191h JD VALE grant funded project.
c. Agency staff to attend VRA Training.
d. Agency staff to attend 19th JD Crime Victim Compensation Training.
8. Any proposed change in the use of grant funds must be submitted in writing and
approved by the local VALE Board prior to any such change.
9. In the event all of the monies paid to the grantee agency are not expended within the
contractual period, the local VALE Board, in its discretion, may enlarge the time period
of the contract or request that monies not used be repaid to the Board. The grantee
agency shall submit written notification to the VALE Board by June 4, 2018 if the
grantee agency will have any remaining funds at the end of the grant period and wishes to
use the funds in the current grant cycle. Such requests shall include the following
information:
• The amount of remaining funds;
• How the funds will be used;
• When the funds will be expenses; and
• Why the funds were not expended during the grant period.
The local VALE Board will make a decision as allowing use of the funds by June 30,
2018 and will advise the grantee agency in writing as to their decision.
10. The grantee agency agrees that all funds received under this contract shall be expended
solely for the purposed stated in the grant and approved by the local VALE Board. Any
funds not so expended including funds lost or diverted to other purposes, shall be repaid
to the local VALE fund.
11. The grantee agency agrees to comply with all applicable non-discrimination legal
mandates.
12. Non-compliance with any portion of the contract may result in termination of the grant,
withholding of funds, returning money to the local VALE fund, and/or other action as
deemed necessary by the members of the local VALE Board.
13. All grantee agency shall make available to the Board or its authorized designee, upon
request, all current records and other information, including audit/financial statements,
relative to the implementation of the grant.
14. Amendments of any terms of this contract shall have prior approval of the local VALE
Board. Requests to amend this contract shall be in writing.
15. The Grantee Agency certifies by signing this contract that it shall comply with the
RESTRICTIONS ON PUBLIC BENEFITS, set forth in CRS 24-76.5-103 et seq.
2
The grantee agency, through the following signatories, understands and agrees that any VALE
monies received as a result of the awarding of the grant application shall be subject to the terms of
this contract. Original signatures of each party to this application are required. Please use
BLUE INK to distinguish the original documents from copies
Project Director:
Signature:
tQvrA)a)— Date: bs- 16
Printed Name and Title: JoAnn Holden, Director of Victim Services Weld County DA's Office
Financial Officer:
Signature: ac Q
Date:
Printed Name and Title: Barbara Connolly, Controller Weld County
Authorized Official:
d���
Signature: '' �L( /� .1/(74U- Date: JUN 1 4 ZD17
Printed Name and Title:
ATTEST:
Weld
B
Deputy Cler,
APPROVED AS TO FUNDING:
Barbara Connolly, C
APPROVED AST RM:
Barbara Kirkmeyer, Acting
Chair Pro-Tem
Board of Weld County Commissioners
lerk to the Bo • rd
�unty Attorney
VALE Board
Signature:
t26,a-,40
BOARD OF COUNTY COMMISSIONE
WE D COUNTY, COL.RADO
4_.
Barbara Kirkmey-r
Acting Chair Pro-Tem
JUN 14 Z0a
APPROVED AS TO SUBSTANCE:
Michael J. Rourke ' ected Official
Ai/k
Director of General Services
Date:
Printed Name and Title: ay Drake, Chair of VALE Board
3
020 / 7- / 7P74(,-.)
VALE PROJECT BUDGET INFORMATION
PROJECT FUNDS REQUESTED BUDGET:
Continuation Applicants fill out Columns 1, 2, and 3.
New Applicants fill out Column 2 only.
ROUND TO NEAREST DOLLAR
Continuation Applicants
ALL APPLICANTS
Continuation
(Column 1)
_ 2015-2016
Applicants
(Column 2)
2016-2017
(Column 3)
Current Grant Award T
Requested Budget
Increase or
Decrease
(+ / -)
PERSONNEL
PERSONNEL
Job Position
Job Position/NAME
VW Director - Holden
43,111
VW Director - Holden
43,41 1
9
VW Assistant -Diaz
6,792
VW Assistant - Fix
6.792 I
VW Assistant - Guerrero
17,5.19
VW Assistant - Kim Rodriguez
17.54'
+280
VW Clerical - Rodriguez
17.628
VW Clerical — Latisha Rodriguez
17.94!3
V COMP Assistant - Gliva
19.576
V/COMP Assistant -Wilson
19.576
I rinLc Benefits
30,946
Frinic Benefits
30,946
Subtotal
135,902
Subtotal
136,182
+280
(+1-)
QUPMFNT
EQUIPMENT
Q
-280
Furniture for VW Waiting 280
Room
Subtotal ; 280
Camera
Subtotal
(+ / -)
SUPPLIES AND OPERATING
EXPENSES
SUPPLIES & OPERATING EXPENSES
Subtotal
Subtotal
IN -STATE TRAVEL
IN -STATE TRAVEL
(+ / -)
Subtotal I
�
Subtotal
(+ / -)
PROFESSIONAL SERVICES
PROFESSIONAL SERVICES
Subtotal
Subtotal
0
TOTAL FUNDS: 136,182
TOTAL FUNDS REQUESTED: 136,182 _
17
SECTION C - GOALS AND OBJECTIVES:
(Goal 1, objectives 1 and 2, are mandatory for all applicants.)
9. GOAL 1 (standard): This project will provide direct services that assist crime victims with emotional
and physical needs to stabilize their lives, provide a measure of safety and security, and/or enhance
victims' experience with the criminal justice system.
OBJECTIVE 1 (standard): To provide services to the following estimated unduplicated number of crime
victims during the 12 -month grant period.
Although a person may be a victim of multiple crimes in one criminal episode, they can be counted
only once using the predominant crime.
Definitions:
Victims: primary and secondary victims
Primary victim: The person against whom the crime was committed, except in the case of homicide, and DUI/DWI
deaths where the primary victims are the survivors of the victim. In domestic violence crimes, children of the primary
victims (who are receiving services) are also considered to be primary victims.
Secondary Victims: Persons other than primary victims receiving services because of their own reaction or needs
resulting from a crime,
Unduplicated Count: New and continuing victims served by the project , Continuing victim is a person served in the
prior grant year who is continuing to receive services in the new grant year.
EST. NO.
VICTIMS
TYPE OF CRIME
EST. NO.
VICTIMS
TYPE OF CRIME
318
Child Physical Abuse
Adults Molested as Children
260
Child Sexual Abuse
10
Survivors of Homicide
60
DUI/DWI - Victims of vehicular assault or
vehicular homicide, DUI/DWI crashes or
careless driving resulting in death.
40
Robbery
1400
Domestic Violence
590
Assault
75
Adult Sexual Assault
275
Other violent crimes such as hate and
bias crime, gang violence (specify).
45
Elder Abuse (including economic
exploitation and fraud crimes)
100
Other, please specify
TOTAL UNDUPLICATED VICTIMS ESTIMATED TO BE SERVED DURING THE 12 -MONTH PERIOD
3748
Other violent crimes include: menacing: kidnapping: stalking; retaliation against a victim, witness,
judge, juror; tampering with a victim or witness: intimidation of a victim or witness: attempt, solicitation,
conspiracy or accessory to a VRA crime;
Other crimes include: burglary of a dwelling, bias motivated crime, human trafficking, theft $20,000 or
more
4
OBJECTIVE 2 (standard): To provide the following types of services to the following estimated number of
unduplicated victims during the 12 -month grant period.
Number of Victims Receiving Each Type of Service: Estimate the number of victims who will receive
each type of service during the grant period. A victim may receive the same type of service more than
once (i.e. counseling), but the type of service can be counted only once during the grant period. An
individual service category cannot exceed the total number of victims listed in table A.
EST. NO.
EST. NO.
VICTIMS
SERVICES
VICTIMS
SERVICES
165
Crisis/Counseling Intervention (in person)
3748
Victim Compensation Assistance
(required)
1600
Follow-up (includes crisis intervention by
phone)
125
Personal Advocacy
Therapy
2500
Telephone contact
Group Treatment / Support
Civil Legal Advocacy/Court
Accompaniment
Shelter / Safehouse
Forensic Exam
760
Information / Referral (in person)
Hospital/Clinic Response
775
Criminal Justice Support /
Advocacy/Court Accompaniment
150
Language Services (interpretation)
68
Emergency Financial Assistance
Emergency Civil Legal Attorney
Assistance
Transportation
Transitional Housing
3748
Victim Rights Act Services
5
PROJECT -SPECIFIC GOALS AND OBJECTIVES:
Add at least one more Goal with objectives but no more than three additional goals with no more
than three objectives per goal. Refer to Application Instructions, use format provided below.
GOAL 2: Provide direct assistance to victims of domestic violence by providing Victims' Rights
information and education, referral to community services, updates on the status of the
prosecution and support throughout the court process.
Objective
(list title of person
responsible)
Intended
Outcome/Impact
Data Collection
Timeframe
1
Victim Witness
Assistants will provide
services to 915 primary
victims of misdemeanor
DV and 250 primary
victims of felony DV
Victims of domestic
violence (DV) provided
assistance, information,
and community
referrals as they move
through the criminal
justice process
Tracked using initial contact
sheets and compile for
quarterly reports
07/01/17 -
06/30/18
2
County Court Victim
Witness Assistants will
provide "Meaningful
consultation" to 70 % of
misdemeanor DV victims
prior to first hearing in
which a plea could be
offered and accepted by
the defendant
Victims of DV will have
the opportunity to
provide feedback and
participate meaningfully
in the criminal justice
process
Tracked using initial contact
sheets and compile for
quarterly reports
07/01/17 —
06/30/18
3
District Court Victim
Witness Assistants will
contact 70% of primary
victims of felony DV
victims prior to
defendant's Advisement
Hearin
Victims of DV will have
the opportunity to
provide feedback and
participate meaningfully
in the criminal justice
process
Tracked using initial contact
sheets and compile for
quarterly reports
07/01/17 —
06/30/18
GOAL 3: Provide victim and witness services: VRA notifications, court hearing call offs and Trial
support.
Objective
(list title of person
responsible)
Intended
Outcome/Impact
Data Collection
Timeframe
1
Victim Witness Staff will
send 22,000 VRA
Notification letters to
victims via mail or email
Victims will know about
victim rights and have
timely information of all
criminal stages
VW Staff document letter I
information and compile for
quarterly reports
07/01/17 -
06/30/18
2
Victim Witness Staff will
call off 2300 victims and
witnesses (non -officers)
Victims and witnesses
will avoid unnecessary
travel for continued or
resolved proceedings
WV Staff document call
offs as they occur and
compile for quarterly
reports
07/01/17 —
06/30/18
6
3
Victim Witness
Provides victims and
Victim Staff record
07/01/17 -
Assistants will provide
witnesses with
information on trial sheets
06/30/18
trial support for 151
guidance and support
and compile for quarterly
trials: 45 in District
Court, 94 in County
Court, 12 Juvenile trials
throughout the trial,
assists with the
efficiency and flow of
trial proceedings
reports
GOAL 4: Provide Crime Victim Compensation (CVC) Assistance.
Objective
(list title of person
responsible)
Intended
Outcome/Impact
Data Collection
Timeframe
1
CVC program will
provide assistance to a
total of 800 crime victims
Victims will have
access to services and
possible funding to help
them heal from the
criminal incident
CVC Staff enter new
applications into CVC
database and compile for
quarterly reports
07/01/17 —
06/30/18
2
CVC program will
provide assistance to
260 victims in which a
criminal case is not filed
in the court system
Victims unable to move
through the criminal
justice process are still
able to seek assistance
and reach a more
whole and balanced
situation with CVC
CVC Staff enter new
applications into CVC
database and compile for
quarterly reports
07/01/17 —
06/30/18
3
CVC program will
provide emergency
assistance to 70 crime
victims, 50 being victims
of domestic violence
Those who need help
paying for emergency
needs can access
services to ease the
financial burden of the
criminal incident
CVC Staff enter approved
emergency requests into
CVC database and compile
for quarterly reports
07/01/17 —
06/30/18
10. QUALITY ASSURANCE PLAN: Describe the approach for evaluating the project in response
to the stated objectives, intended outcomes/impact and data collection.
Designated VW Unit Staff are responsible for tracking and recording statistics according to grant specific
goals and objectives outlined in this application. Statistics are tracked on appropriate forms on a daily
basis, and are tallied and provided to the program director on a quarterly basis. Guidelines for non -
duplication of services and category definitions are provided to designated VW Unit Staff and the Project
Director reviews all submissions for accuracy.
The Project Director compiles statistics quarterly and reports to the VW Staff on the progress of the
intended outcomes/impact of the data collection. This discussion provides insight into any unintended
changes or outcomes and identifies for VW Staff the status of the projected timeframe goals.
7
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