HomeMy WebLinkAbout20173997.tiffdeinfl MAO)
Aht
em AIWA
2017-3997
e., oft$5'
WELD 911 EMERGENCY TELEPHONE
SERVICE AUTHORITY BOARD
P.O. Box 758
Greeley, Colorado 80632
Phone (970)400-4245
November 21, 2017
Division of Local Government
1313 Sherman Street
Room 520
Denver, CO 80203
Dear Sirs:
Enclosed please find the following documents relating to the Weld County 911 Emergency
Telephone Service Authority
Certification of 2018 budget copy
2018 Budget Message
< Description of Service
< Budgetary Accounting Basis
< Lease/Purchase Agreements
< Summary of Resources and Estimated Expenditures
< Line Item Revenue, Operating Expenses and Capital Equipment
Affidavit of Publication
Resolution to Adopt 2018 Budget
2018 Resolution to Appropriate Sums of Money
Because the authority is supported by a telephone surcharge, no property tax is levied or
authorized. If you have questions please do not hesitate to contact me or Don Warden, Director
of Finance and Administration, at (970) 400-4218.
Very truly yours,
4r.),7(
Ian Caldwell
Secretary/Treasurer
911 Emergency Telephone Service Authority
Budget Message
Service:
Prior to 1990, many jurisdictions in Weld County had limited 911 service. Some jurisdictions had
no method to report emergencies using the telephone system. To serve the public welfare and
the best interests of all citizens in Weld County, 41 government entities within Weld County agreed
to form the Weld 911 Emergency Telephone Service Authority to implement enhanced 911
emergency telephone capabilities for every telephone in Weld County.
Currently E-911 is a telephone system utilizing the single three -digit number 911 for reporting
police, fire, medical, or other emergency situations. A call on the E-911 system automatically
displays the location of the caller's telephone number, address for the telephone, and other
supplemental information of the calling party's location at a Public Safety Answering Point (PSAP).
There is a single PSAP in the Weld County Regional Communications Center serving 18 law
enforcement agencies, 20 fire districts, and four EMS services. Individual response personnel for
each jurisdiction are notified of the emergency from the PSAP.
The Weld 911 Emergency Telephone Service Authority is a separate legal entity responsible for
the administration of the E-911 emergency telephone service program for all of Weld County,
except the Town of Erie. The Authority Board is authorized to collect an emergency telephone
charge not to exceed seventy cents per month. The Authority Board must determine the
surcharge rate each year, no later than September 1st, and fix the new rate to take effect
commencing with the first billing period of each telephone customer on, or following, the next
January 1st.
Funds collected from the surcharge must be spent to pay for dispatch and computer support staff,
equipment costs, installation costs, the monthly recurring charges, and, if moneys are available
after such charges are fully paid, such funds may be expended for emergency medical services
provided by telephone. Any funds collected and unexpended at the end of the budget year are
carried over to the next succeeding year to be used in supplying E-911 emergency telephone
service.
With the new era of smart phones the public's expectation will be that citizens should be able to
call for emergency help and engage with their government service organizations in the same ways
they communicate every day. Next Generation 911 (NG 911) is the initiative aimed at improving
public emergency communications services to support the modern, mobile communication
revolution. NG 911 systems will be comprised of Emergency Services IP networks, hardware,
software, operational policies and procedures which will enable the public to transmit voice, texts,
images, and videos to a 911 emergency call center (PSAP). The PSAP of the future will also be
able to receive data from advanced automatic collision notification systems, medical alert
systems, and environmental sensors. NG 911 PSAP's will be able to issue emergency alerts to
wireless devices in the area via voice, or text messages and highway alert system.
The NG911 era will cause the Weld 911 Emergency Telephone Service Authority Board to
examine its service priorities and funding requirements to meet these service priorities. Although
the funds collected from the surcharge can be spent to pay for dispatch and computer support
staff, equipment costs, installation costs, the monthly recurring charges, and emergency medical
services provided by telephone the increased costs of the NG 911 system will require the funds
to be spent on the primary mission of the authority, which is to provide a secure environment for
emergency communications ensuring the delivery of calls, messages, and data to the appropriate
PSAP and any other appropriate emergency entity. This new era will mean that funds must be
spent in the priority order of acquiring the necessary NG 911 equipment and technology,
installation and maintenance costs of the equipment and technology, the monthly recurring
charges for the system, and funding an appropriate replacement reserve. Then and only then,
when those essential system requirements are fully funded, can the authority board consider
funding additional items such as dispatch and computer staff costs, other services and supplies,
training, etc that have been funded in recent years as legislative changes have expanded the use
of the surcharge collections.
The Authority Board may do any act as may be necessary to continue operation of the 911
emergency telephone service including, but not limited to, the ability to negotiate with equipment
vendors and service suppliers to obtain the benefit of technological developments. These benefits
must improve or enhance the quality and efficiency of 911 emergency telephone service to the
users.
In September, 2014, Weld County took over the management of the Weld County Regional
Communications Center that provides E911 dispatch services to 18 law enforcement agencies,
20 fire districts, and four EMS services. The Weld County Director of Communications and Public
Safety has developed a 2018-2028 Capital Plan for E911 that will require $565,011 annually in
depreciation to support the capital needs and keep the Weld County E911 system at a state of the
art standard. With the capital needs satisfied the remaining annual revenue resources will be
contributed toward the operational costs of the Weld County Regional Communications Center.
In 2018 that amount will be $1,764,989. The estimated ending fund balance with depreciation
included will be $1,096,617, a very comfortable cash balance to deal with any emergency needs.
On April 15, 2014, the Weld 911 Emergency Telephone Service Authority Board adopted a fund
balance policy that there shall be a base fund balance amount determined annually which will
be retained for the three -percent (3%) TABOR reserve and other contingencies. That amount
for the current year and subsequent years until changed shall be $500,000. In addition to the
base fund balance amount the Weld County Director of Communications and Public Safety and
Weld County Director of Finance shall develop a Ten Year Capital Plan for E911 that will
calculate the necessary annually amount needed in depreciation to support the capital needs
and keep the Weld County E911 system at a state of the art standard. The Ten Year Capital
Plan for E911 shall show the necessary cash flow required to properly fund the Ten Year
Capital Plan for E911. With the base fund balance of $500,000, plus the capital needs satisfied,
the remaining annual revenue resources will be contributed toward the operational costs of the
Weld County Regional Communications Center. The excess fund balance from the prior fiscal
year shall be transferred in the current budget year once the audit of the prior fiscal year has
been completed. For example, the excess fund balance for fiscal year 2017 shall be transferred
in 2018 after the 2017 audit is completed. In 2017 no funds were transferred to the Weld County
General Fund in accordance with this policy.
The primary funding resource for E-911 service is the surcharge established in 1988, at fifty cents
per month, per telephone service. Beginning in 1998, the surcharge was also extended to
wireless phones. Effective January 1, 2009, the surcharge went up to seventy centers per month,
per telephone service. The revenue from the seventy cent surcharge and surplus revenues
carried forward from previous years will produce sufficient revenues in 2018 to fund expenditures
authorized by the intergovernmental agreement and current legislation, and transition to the NG
911 system.
Budgetary Accounting Basis:
The Basis of Accounting refers to when revenue and expenditures or expenses are recognized in
the accounts and reported in financial statements. The Basis for Accounting relates to the timing
of the measurements made regardless of the measurement focus applied.
Revenue and expenditures or expenses are accounted for using a modified accrual method. This
method recognizes revenue in the year in which it becomes both measurable and available as
net current assets or, when revenue is of a material amount, planned for but not yet received.
Revenue in the modified accrual method primarily consists of surcharges collected even though
the surcharge may not have yet been remitted by telephone companies in the service area.
Unbilled charges for services are recorded in the appropriate fund at year end. Expenditures are
generally recorded when the related fund liability is incurred.
The Board adopted a policy in the meeting on September 15, 1992, to fund an equipment reserve
by depreciating E-911 equipment, effective January 1, 1993. Equipment will be depreciated using
a straight-line method and a five-year life. This depreciation method results in an annualized
expense of $565,011.
Lease -Purchase Agreements:
The following supplemental data regarding lease purchase agreements involving real property
pursuant to Section 29-1-104(2)(d), C.R.S., 1973, as amended:
$ 0 A. The total amount to be expended during the ensuing fiscal year
for payment of obligations under all lease -purchase agreements
involving real property.
$ 0 B.
$ 0 C.
$ 0 D.
The total maximum payment liability of the local government
under all lease -purchase agreements involving real property
over the entire terms of such agreements, including all optional
renewal terms.
The total amount to be expended during the ensuing fiscal year
for payment obligations under all lease -purchase agreements
other than those involving real property.
The total maximum payment liability of the local government
under all lease -purchase agreements other than those involving
real property over the entire term of such agreements, including
all optional renewal terms.
Weld E-911
Emergency Telephone Authority
for the period
January 1, 2018 to December 31, 2018
Resources
Beginning Fund Balance
Estimated Revenue
Surcharge
Interest/Other
Total Resources
Estimated Expenditures
Operations
Personnel
Office Supplies
Small Items of Equipment
Computer Services
Other Supplies
Professional Services
Telephone Charges
Contract Payments
Meeting Expenses
Other Prof. Services
Transfers
Equipment
Equipment/Software
Depreciation
Contingency
Emergency Reserve
Total Expenditures
ENDING FUND BALANCE
ENDING FUND BALANCE
with Depreciation
and Contingencies
Actual
2016
$1,379,783
2,326,044
12,069
$ 3,717,896
$ 0
0
29,532
546,644
0
14,171
225,520
499,240
3,096
493,130
$ 0
$ 101,560
465,486
0
0
$ 2,378,379
$ 1,339,517
$1,339,517
Estimated
2017
$1,339,517
2,325,000
10,000
$ 3,674,517
$ 0
0
0
622,048
0
25,235
287,756
321,513
2,880
582,836
$ 0
$1,030,000
517,732
0
0
$ 3,390,000
$ 284,517
Proposed
2018
$ 802,249
2,325,000
10,000
$ 3,137,249
$ 0
0
0
725,890
0
25,235
106,906
385,733
3,024
523,201
$ 0
$ 270,643
565,011
100,000
100,000
$ 2,805,643
$ 331,606
Final
2018
$ 802,249
2,325,000
10,000
$ 3,137,249
$ 0
0
0
725,890
0
25,235
106,906
385,733
3,024
523,201
$ 0
$ 270,643
565,011
100,000
100,000
$ 2,805,643
$ 331,606
$ 802,249 $ 1,096,617 $ 1,096,617
Weld 911 Emergency
Telephone Authority
2018
7300- Emergency 2016 2017 2018 2018
22300 Telephone Operations Actual Estimate Proposed Final
6111 Personnel $ 0 $ 0 $ 0 $ 0
6210 Office Supplies 0 0 0 0
6220 Small Items of Eqpmt. 29,532 0 0 0
6225 Computer Software 546,644 622,048 725,890 725,890
6249 Other Supplies 0 0 0 0
6370 Professional Services 14,171 25,235 25,235 25,235
6367 Telephone Charges 225,520 287,756 106,906 106,906
6373 Contract Payments 499,240 321,513 385,733 385,733
6393 Meeting Expenses 3,096 2,880 3,024 3,024
6379 Other Prof. Services 493,130 582,836 523,201 523,201
751000 Transfers 0 0 0 0
Total Expenditures $ 1,811,333 $ 1,842,268 $ 1,769,989 $ 1,769,989
Weld 911 Emergency
Telephone Authority
2018
7300- 2016 2017 2018 2018
22300 Equipment Actual Estimate Proposed Final
6540 Depreciation $ 465,486 $ 517,732 $ 565,011 $ 565,011
6952 Equipment 101,560 1.030,000 270,643 270,643
Total Expenditures $ 567,046 $1,547,732 $ 835,654 $ 835.654
7300-
22300 Reserves
6940
CONT Contingency
6940
EMGY Emergency Reserve
Total Expenditures
2016 2017 2018 2018
Actual Estimate Proposed Final
$ 0 $ 0 $ 100,000 $ 100,000
0 0 100,000 100,000
$ 0 $ 0 $ 200,000 $ 200,000
Weld 911 Emergency
Telephone Authority
2018
7300-
22300
4410
4610
Revenues
Telephone Surcharge
Earnings on Deposit
Total Revenue
2016
Actual
$ 2,326,044
2017
Estimate
$ 2,325,000
12,069 10,000
$ 2,338,113 $ 2,335,000
2018
Proposed
$ 2,325,000
10,000
$ 2,335,000
2018
Final
$ 2,325,000
10,000
$ 2,335,000
RESOLUTION TO ADOPT BUDGET
A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES FOR THE
EMERGENCY TELEPHONE AUTHORITY FUND AND ADOPTING A BUDGET FOR THE
WELD 911 EMERGENCY TELEPHONE SERVICE AUTHORITY, FOR THE CALENDAR YEAR
BEGINNING ON THE FIRST DAY OF JANUARY, 2018, AND ENDING ON THE LAST DAY OF
DECEMBER, 2018
WHEREAS, the Authority Board of the Weld Emergency Telephone Authority has
appointed Alan Caldwell, Secretary/Treasurer, to prepare and submit a proposed budget to said
governing body at the proper time, and
WHEREAS, Alan Caldwell, Secretary/Treasurer, has submitted a proposed budget to this
governing body for its consideration, and
WHEREAS, upon due and proper notice, published or posted in accordance with the law,
said proposed budget was open for inspection by the public at a designated place, a public
hearing was held on November 21, 2017, and interested taxpayers were given the opportunity to
file or register any objections to said proposed budget.
NOW, THEREFORE, BE IT RESOLVED BY THE AUTHORITY BOARD OF THE WELD
911 EMERGENCY TELEPHONE SERVICE AUTHORITY:
Section 1. That estimated expenditures for the fund are as follows:
Emergency Telephone Authority Fund $ 2,805,643
Section 2. That estimated revenues for the fund are as follows:
From unappropriated surplus
From sources other than general property tax
From general property tax levy
TOTAL REVENUES
$ 470,643
2,335,000
0
$ 2,805,643
Section 3. That the budget, as submitted, amended, and summarized above by fund,
hereby is approved and adopted as the budget of the Weld 911 Emergency Telephone Service
Authority for the year stated above.
Section 4. That the budget hereby approved and adopted shall be signed by the Chairman
of the Authority Board and made a part of the public records of the Authority.
ADOPTED this 21st day of November, A.D., 2017.
ATTEST:
CRETARY/TREASURER CHAIR
AUTHORITY BOARD AUTHORITY BOARD
RESOLUTION TO APPROPRIATE SUMS OF MONEY
A RESOLUTION APPROPRIATING SUMS OF MONEY TO THE EMERGENCY
TELEPHONE AUTHORITY FUND, IN THE AMOUNT AND FOR THE PURPOSE AS SET
FORTH BELOW, FOR THE WELD 911 EMERGENCY TELEPHONE SERVICE AUTHORITY,
FOR THE 2018 BUDGET YEAR
WHEREAS, the Authority Board, on November 21, 2017, has adopted the annual budget
in accordance with the Local Government Budget Law, and
WHEREAS, the Authority Board has made provision therein for revenues in an amount
equal to, or greater than, the total proposed expenditures as set forth in said budget, and
WHEREAS, it is not only required by law, but also necessary, to appropriate the revenues
provided in the budget to and for the purposes described below, so as not to impair the operations
of the Authority.
NOW, THEREFORE, BE IT RESOLVED BY THE AUTHORITY BOARD OF THE WELD
911 EMERGENCY TELEPHONE SERVICE AUTHORITY:
That the following sums are hereby appropriated from the revenue of the Emergency
Telephone Authority Fund for the following purposes:
Emergency Telephone Authority Fund
Current Operating Expenses
Capital Outlay
Depreciation
Contingency
Emergency Reserve
TOTAL FUND
ADOPTED this 21st day of November, A.D., 2017.
ATTEST:
$ 1,769,989
270,643
565,011
100,000
100,000
$ 2,805,643
ECRETARY/TREASURER CHAIR
AUTHORITY BOARD AUTHORITY BOARD
NOTICE OF WELD E911 AUTHORITY BOARD 2018 FINAL BUDGET HEARING
NOTICE IS HEREBY GIVEN that a proposed budget has been submitted to the Weld County
E911 Authority Board for the budget year of 2018. A copy of the proposed budget has been filed
in the Weld County Office of the Clerk to the Board, located at 1150 O Street, Greeley, Colorado,
where same is open for public inspection. The proposed budget for 2018 will be considered at a
regular meeting of the Board to be held in the Public Safety Communications Room, located within
the 1551 North 17th Avenue, Suite 2, Greeley, Colorado 80631, on November 21, 2017, at 12:00
p.m. Any interested citizen within such Weld County E911 Authority Board, which includes all of
Weld County, may inspect the proposed budget and file or register any objections thereto at any
time prior to the final adoption of the 2018 proposed budget.
WELD E911 AUTHORITY BOARD
WELD COUNTY, COLORADO
DATED: October 24, 2017
Published: October 27, 2017, in the Greeley Tribune
Affidavit of Publication
NOTICE OF WELD E911 AUTHORITY
BOARD 2018 FINAL. BUDGET HEARING
NOTICE IS HEREBY GIVEN that a proposed budget has been
submitted to the Weld County 6911 Authority Board for the budg-
et year of 2018. A copy of the proposed budget has been filed in
the Weld County Office of the Clerk to the Board, located at 1150
O Street. Greeley, Colorado, where same is open tot public in-
spection. The proposed budget for 2018 wit be considered at a
regular meeting of the Board to be held in the Public Safety
Communications Room, located within the 1551 North 17th Ave-
nue, Suite 2, Greeley, Colorado 80631, on November 21. 2017,
at 12:00 p.m. Any interested citizen within such Weld County
E911 Authority Board, which includes all of Weld County, may in-
spect the proposed budget' and file or register any objections
thereto at any time prior to the final adoption of the 2018 pro-
posed budget.
WELD 6911 AUTHORITY BOARD
WELD COUNTY, COLORADO
DATED: October 24, 2017
Published: October 27. 2017, in the Greeley
The Tribune
October 27. 2017
STATE OF COLORADO
County of Weld,
I Kelly Ash
of said County of Weld, being duly sworn, say
that I am an advertising clerk of
THE GREELEY TRIBUNE,
ss.
that the same is a daily newspaper of general
circulation and printed and published in the City of
Greeley, in said county and state; that the notice or
advertisement, of which the annexed is a true copy,
has been published in said daily newspaper for
consecutive (days): that the notice was published in
the regular and entire issue of every number of said
newspaper during the period and time of
publication of said notice, and in the newspaper
proper and not in a supplement thereof; that the
first publication of said notice was contained in the
Twenty -Seventh day of October A.D. 2017 and
the last publication thereof: in the issue of said
newspaper bearing the date of the
Twenty -Seventh day of October A.D. 2017 that
said The Greeley Tribune has been published
continuously and uninterruptedly during the period
of at least six months next prior to the first issue
thereof contained said notice or advertisement
above referred to; that said newspaper has been
admitted to the United States mails as second-class
matter under the provisions of the Act of March
3,1879, or any amendments thereof; and that said
newspaper is a daily newspaper duly qualified for
publishing legal notices and advertisements within
the meaning of the laws of the State of Colorado.
October 27, 2017
Total Charges: $8.33
Elat,
27th day of October 2017
My Commission Expires 2/14/2019
JERILYN L. MARTINEZ
NOTARY PUBLIC
STATE OF COLORADO
NOTARY ID 20074006708
MY COMMISSION EXPIRES FEBRUARY 14, 2019
Hello