HomeMy WebLinkAbout20172602.tiffRESOLUTION
RE: APPROVE PROMOTING SAFE AND STABLE FAMILIES (PSSF) PARTNERSHIP
PROJECT AGREEMENT AND AUTHORIZE CHAIR TO SIGN - CATHOLIC CHARITIES
AND COMMUNITY SERVICES OF THE ARCHDIOCESE DENVER WELD REGIONAL
OFFICE
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Promoting Safe and Stable Families
(PSSF) Partnership Project Agreement between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Human Services, and Catholic Charities and Community Services of the Archdiocese Denver
Weld Regional Office, commencing April 1, 2017, and ending September 30, 2017, with further
terms and conditions being as stated in said agreement, and
WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Promoting Safe and Stable Families (PSSF) Partnership Project
Agreement between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, and Catholic
Charities and Community Services of the Archdiocese Denver Weld Regional Office be, and
hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair Pro-Tem be, and hereby is,
authorized to sign said agreement.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 26th day of July, A.D., 2017, nunc pro tunc April 1, 2017.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: ddrifaiv ...eito;e1
Weld County Clerk to the Board
BY:
APPRO
ou y Attorney
Date of signature: —/ l -7 l ( -7
EXCUSED
Julie A. Cozad, Chair
Steve Moreno, Pro -Tern
arbara Kirkmeyer
CG I-1SO Con- cc&c+
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2017-2602
HR0088
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PSSF Partnership Project Agreement
THIS AGREEMENT, made and entered intothisv((Oday of 2017, by and between the County of
Weld, State of Colorado, by and through the Board of County Corn sion s of Weld County, on behalf ofthe
Weld County Department of Human Services, hereinafter referred t as " Id County", and Catholic Charities and
Community Services of the Archdiocese Denver Weld Regional Office, also known as Catholic Charities, hereinafter
referred to as "CC."
WITNESSETH:
WHEREAS, Weld County and CC have identified a need for additional personnel resources in the areas of
prevention and education; and
WHEREAS, Weld County and CC are willing and able to commit personnel resources to the provision of
services according to the terms and conditions set forth herein.
WHEREAS, the Colorado Department of Human Services has awarded funding to Weld County and CC
through the Promoting Safe and Stable Families Program (PSSF), which is guided and funded by the Federal
Adoption and Safe Families Act, Title IV -B, Sub-Part2, and Weld County has funding available through Temporary
Assistance for Needy Families (TANF).
NOW THEREFORE, in consideration of the mutual promises and conditions contained herein, and for other
consideration of the sufficiency and receipt of which is hereby acknowledged, the parties hereto covenant and
agree as follows:
Protect Description
1. The services described herein will in part be known as the Weld County Promoting Safe and Stable Families
(PSSF) Partnership Project, hereinafter referred to as the "Project". The Project is a collaborative effort of
Weld County and CC to enhance the safety and well-being of at -risk families.
2. The Project consists of Family Support Services/Family Preservation Services that focus on stabilizing and
strengthening families through a case management model, and Kinship Support Services for kin families
including support, education and resource referrals.
3. "At -risk families" are defined as 1) families identified by community referrals and 2) homeless families who
reside at the Guadalupe Community Center (GCC).
4. The Project will be cooperatively implemented and facilitated by the CC Case Management/ Family
Advocate staff and the Weld County Community Case Manager/Liaison staff.
Personnel
1. Engagement. Weld County and CC have collaboratively identified a need for additional personnel resources
in the areas of prevention and education. Weld County and CC have agreed to partially fund a Weld County
Community Liaison staff, hereinafter referred to as the "Employee", through the PSSF Partnership Project
utilizing PSSF funding or TANF funding.
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2017-2602
2. Employment. The staff shall be an employee of Weld County. As such, the Employee will be subject to the
policies, rules, regulations, directives and orders of Weld County. The Employee will be subject to the
supervision of the Weld County Department of Human Services ("WCDHS"), and shall work thesame
scheduled hours as the WCDHS employees.
3. Standards. The Employee shall provide all services pursuant to this Agreement in accordance with applicable
state and federal law, and any performance standards jointly established by Weld County and CC. CC shall
provide information to the Employee regarding what is necessary to facilitate performance of its obligations to
CC under this Agreement. If the Employee is required to be licensed or to act under the supervision of a
licensed person or entity during job duties performed by the Employee for CC, CC shall be solely responsible for
verifying such licensure or providing such required supervision.
4. Workplace. CC will provide a confidential workspace and access to internet, phone, and office supplies, as may
be required for the Employee to adequately perform the job duties at CC. If the Employee is required, in the
course of the Employee's duties, to deal with confidential information, cash or any high value item, CC will
institute procedures to safeguard such items. It shall be the sole responsibility of CC to protect such valuables.
5. Qualification and Selection. The Employee will be selected by Weld County in accordance with Weld County
Human Resource qualifications. Weld County will verify skills and references with respect to the employment
of the Employee subject to this Agreement.
6. Employee Costs. Weld County shall be responsible for direct payment to the Employee of all personnel costs
associated with the Employee, including, but not limited to, salary, benefits, employment taxes, and insurance.
7. Compliance with Laws and Record Maintenance. Weld County shall be responsible for compliance with all laws
concerning employee benefits and compliance with Immigration Reform and Control Act of 1986. In addition,
Weld County shall be responsible for completion, reporting and maintenance of payroll and benefit records,
and Weld County will be the W-2 Employer for purposes of record keeping.
8. Compliance with the Fair Labor Standards Act ("FLSA"). Each party agrees to maintain records of actual hours
worked by the Employee during each pay period. Each Party agrees to comply with the FLSA.
9. Reimbursement of Costs. Weld County shall reimburse CC for actual costs per month, not to exceed
$34,966.00 for the term of this Agreement. Allowable expenses are noted in Exhibit C, Approved Budget.
10. Big. CC shall issue an invoice on or before the 10th day of the month to Weld County for actual costs
incurred in the previous month. Weld County agrees to pay the invoice in full within ten (10) calendar days of
the date of the invoice.
11. Excluded Parties List. For all contracts more than $25,000, Weld County or its associated entity shall obtain
from CC a certification that neither CC nor any of its principal employees are listed on the General Services
Administration's List of Parties Excluded from Federal Procurement or Nonprocurement Programs.
12. Worker's Compensation Insurance. Weld County and CC will furnish and keep in force and effect during the
term of this Agreement workers compensation insurance as may be required by law and asmay concern the
Employee. Upon written request, each party shall furnish a Certificate of Insurance verifying coverage for
workers' compensation.
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13. Liability Insurance. Weld County and CC shall exchange evidence of insurance showing general liability
coverage in the minimum as set forth in the Colorado Governmental Immunity Act.
14, Contact Persons. The Contact Person for CC and the Contact Person for Weld County are each set forth on
Exhibit B attached hereto and incorporated herein. The designated Contact Person for each party may be
changed from time to time so long as notice of such change is provided to the other party, following the
procedure for Notices as set forth in this Agreement. Unless a formal notice is required as set forth in
paragraph 29, any requirement of communication between the CC and Weld County shall be satisfied if such
communication is provided to the other party's Contact Person.
15. Periodic Meetings. During the term of this Agreement, arrangements shall be made for periodic meetings
between the Contact Persons of Weld County and CC to promote understanding of and adjustments to any
operation or activity involved herein.
16. CC Board Members. CC shall maintain, at its own expense, insurance for CC Board Members.
17. Compliance with HIPAA. Each party hereby expressly agrees to comply with any rules, regulationsand policies
implementing HIPAA requirements whether now or hereafter existing. CC and Weld County agree to execute
Business Associates Agreements as may be determined to be necessary.
18. Compliance with ADA. Each party hereby expressly agrees to comply with any rules, regulations and
policies implementing the Americans with Disabilities Act requirements whether now or hereafter
existing.
19. Term. The term of this Agreement shall be from April 1. 2017, through September 30, 2017.
20. Termination. Weld County or CC may terminate this Agreement upon giving the other party thirty (30) days
prior written notice. In the event of termination, CC shall promptly provide to Weld County all information
necessary for payment of any outstanding compensation. Neither party shall have any further obligations
after the effective date of termination, except for such obligations that (i) accrued prior to the effective date of
termination, or (ii) are expressly stated herein to extend beyond the effective date of termination.
21. Default. Except in situations when termination is the appropriate action pursuant to paragraph 24, each party
shall promptly notify the other party of actions that have caused, in the notifying party's opinion, a default or
breach of any term or provision of this Agreement. If such default or breach is not cured within 30 days after the
delivery of such notice, the notifying party may, at its election, declare this Agreement terminated, or proceed
to seek any remedies to which it may be entitled under the law, or both. Any waiver by either party of any
term or provision of this Agreement at any one time shall not constitute a waiver of any other or all
provisions. Any waiver of any part or provision of this Agreement at any one time shall not constitute
a waiver for alltimes.
22. Parties' Relationship. The parties to this Agreement intend that the relationship between them contemplated
by this Agreement is that of independent entities working in cooperation. CC employees or agents are not to
be considered Weld County employees for any purpose and said persons may not hold themselves out as
employees or agents of Weld County or otherwise make any representation or commitment on behalf of
Weld County. With the limited exceptions as stated in this Agreement, Weld County employees or agents are
not to be considered employees of CC for any purpose and said employees may not hold themselves out as
employees or agents of CC or otherwise make any representations or commitments on behalf of CC. Except
for the payments as stated in this Agreement, neither party shall be in any way required to provide any
3
pecuniary benefits, salaries, wages orfringe benefits to employees of the other party.
23. Indemnification. CC shall indemnify and hold Weld County harmless from all claims, actions, penalties,
liabilities, damages, or expenses, Including reasonable attorney's fees and other costs of defense or
settlement, legal or equitable, made against or suffered by Weld County arising out of or related to the
action or omission of any CC employee while performing services for or under the auspices of CC, or arising
out of or assumed by CC under this Agreement or CC's failure or alleged failure to perform such duties.
The indemnities and assumptions of liabilities and obligations herein provided for shall continue in full force
and effect notwithstanding the expiration or termination of this Agreement. Notwithstanding any provision in
this Agreement to the contrary, however, neither party waives any immunities to which they are entitled
pursuant to law.
24. Confidentiality. Subject only to statutory exceptions applicable to criminal investigations and proceedings,
Weld County or CC shall, during and after the term of this Agreement, keep confidential all information
relating to this Agreement and shall utilize their best efforts to prevent and protect such information from
unauthorized disclosure by their employees and agents. Weld County and CCshall further not use or allow
their agents or employees to use any information to the competitive disadvantage of or in any way which is
detrimental to either party.
25. Notices. All notices and other communications required or permitted under this Agreement shall be given in
writing and shall be delivered in person or sent by registered or certified mail, postage prepaid, return receipt
requested, as follows:
a. If to CC:
b. If to Weld County:
Larry Smith, President/Chief Executive Officer
Catholic Charities and Community Services of the Archdiocese Denver
Weld Regional Office
4045 Pecos Street
Denver, CO 80211
Judy A. Griego, Director
Weld County Department of Human Services
P.O. Box A
Greeley, CO 80632
26. Entire Agreement This Agreement constitutes the entire understanding and agreement between the parties
with respect to its subject matter and supersedes all prior agreements or understandings, whether written or
unwritten, with respect to the same subject matter.
27. Amendment. This Agreement may not be amended or modified except by a written instrument executed by
all parties to this Agreement.
28. Heading and Counterparts. The headings contained in this Agreement are inserted solely for the ease of
reference and shall not in any way affect the meaning or interpretation of this Agreement. This document may
be executed in two or more counterparts, each of which may be deemed an original. This Agreement will take
effect when a single original or counterpart copies are executed by each party.
29. Applicable Law. This Agreement shall be controlled, construed, and enforced in accordance with the laws of
the State of Colorado and the rules and regulations issued pursuant thereto. Any provision of this Agreement,
4
whether incorporated herein or not by reference, which provides for arbitration by any extra- judicial body or
person or which is otherwise in conflict with said laws, rules and regulations shall be considered null and void.
Nothing contained in any provision incorporated herein by reference which purports to negate this or any
other special provision In whole or in part shall be valid or enforceable or available in any action at law
whether by way of complaint, defense or otherwise.
It is further agreed by both parties that any causes of action arising out of this Agreement shall be vetted in the
courts of Weld County, Colorado, to the extent that those courts are reposed with subject matter jurisdiction.
Both parties agree to submit themselves to the personal jurisdiction of those courts.
30. Severability. If any term or condition of this Agreement shall be held to be invalid, illegal, or unenforceable by a
court of competent jurisdiction, this Agreement shall be construed and enforced without such provision, to the
extent that this Agreement is then capable of execution within the original intent of the parties.
31. Further Assurances. The parties shall, upon request, execute, deliver and/or furnish all such documents and
instruments, and do or cause to be done all such acts and things as may be reasonable to effectuate the
purpose and intent of this Agreement.
32. Assignment. This Agreement may not be assigned without first obtaining the consent of the non -
assigning party.
33. Compliance with Public Office Laws. The signatories hereto agree that they are familiar with Section 18-8- 301
C.R.S., et.seq., (Bribery and Corrupt Influence) and Section 18-8-401 C.R.5., et.seq. (Abuse ofPublic Office), as
amended, and that no violation of such provisions is present. The signatories hereto state that to the best of
their knowledge, no State employee has any personal or beneficial interest whatsoever in the service or
property described herein.
34. Required Approval This Agreement shall not be deemed valid until it has been approved by any and all
necessary and required entities.
35. Budget Constraints. Nothing in this Agreement shall be construed to require the Board of County
Commissioners for Weld County to provide funding not already budgeted for the applicable fiscal year.
36. Governmental Immunity. No term or condition of this contract shall be construed or interpreted as a
waiver, express or implied, of any of the immunities, rights, benefits, protections or other provisions, of
the Colorado Governmental Immunity Act 4424-10-101 et seq., as applicable now or hereafter amended.
37. No Third Party Beneficiary Enforcement. It is expressly understood and agreed that the enforcement of the
terms and conditions of this Agreement, and all rights of action relating to such enforcement, shall be strictly
reserved to the undersigned parties and nothing in this Agreement shall give or allow any claim or right of
action whatsoever by any other person not included in this Agreement. It is the express intention of the
undersigned parties that any entity other than the undersigned parties receiving services or benefits under
this Agreement shall be an incidental beneficiary only.
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day first written above.
COUNTY;
ATTEST:
Weld
By:
sdrity v• ;el
erk to the Bo. rd
Deputy Cle ' to the
6
BOARD OF COUNTY COMMISSIONERS
WELD C,OjJNTY, COLORADO
Steve Moreno,
CONTRACTOR:
JUL26VW
Catholic Charities and Community �S�wces of the
Archdiocese Denver Weld Regiog4l Oc
4045 Pecos Street
Denver, CO 80211
By:
Date:
Larry Smith
President/Chief Executive Officer
6/2?h7
do /7 ,zio. Dom.
EXHIBIT A
SCOPE OF SERVICES
A. Types of Services to be Provided
The Employee and CC Case Management/Family Advocate staff will cooperatively
provide Family Support Services as follows:
1. Assist families in accessing benefit programs such as SNAPS, TANF, and Care Support.
2. Assist with benefit/resource navigation.
3. Provide employment assistance.
4. Provide transportation support.
5. Provide classes that address mental health, communication, anger management, child
development, and parenting.
6. Assist with enrollment of children in school and/or childcare, including referrals for
immunization needs, well -child visits, illness, and general health care needs.
7. Provide coordinated mental health services and substance abuse treatment including
referrals to educational groups.
B. Provide comprehensive case management services that include weekly, if not more often,
goal -focused case management services.
9. Provide crisis intervention services.
10. Assist families with searching for, and acquiring, sustainable housing.
11. Assist families with transitional planning for re -integration back into the community.
B. Additional Services
Weld County and CC will jointly provide Kinship Support Services through:
1. A monthly kinship support group that provides support, education, and resource referrals.
2. Crisis intervention services through CC.
C. Service Time Frames
The Employee's time will be split 75/25; 75% at Weld County and 25% at CC,
D. Tr kin
The PSSF database will be utilized to track the services provided and to track the success of families
receiving support the Project.
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EXHIBIT B
CONTACT PERSONS
For this Agreement, the individuals identified below are hereby designated representatives (Contact Persons in
accordance with paragraph 14) of the respective parties. Either Contact Person may from time to time designate in
writing a new or substitute representative(s):
For Weld County:
For CC:
Heather Walker
Child Welfare Division Director
315 A. N. 11th Ave
Greeley, Co 80631
(970)352-1551,e#.6218
walkerhd@weldgov.com
Enita Kearns -Rout, Regional Director
Catholic Charities and Community Services of the
Archdiocese Denver Weld Regional Office
1442 North 11th• Avenue
Greeley, CO 80631
(970) 347-8721
ekearns-hout@ccdenver.org
8
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Weld County Department at Human Services
Apo 1. 1017 September 30. 2017
Promoting Safe and Stable Families
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J Community Case Manager and Sopersasor requirement for database entry
Reimbursement for part nt staff cell phones so they are reachable aRer•hours
yawl Child DVD Iflt,, Tenn DVD IOC i eve & logic Training
atdminrstratbre indirect Costs for the contractor
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Casemanager 7artial salary - provides Outreach and rase management for at
risk families who have keen referred from either Child Protection or the
community. Provides information on available commundy resources and
other Weld County OHS prevention programs to help 'ami lies in need in
order tc prevent entry into the Child WePare System. Fringe includes
medical. dental. & retirement.
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Total Amount
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TOTAL FAMILY PRESERVATION FOR FAMILY STABILITY -I S 18,790
III TOTAL FAMILY SUPPORT FOR FAMILY STABILITY S 25.034
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Total Percentage*
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MODIFIED TOTAL DIRECT COSTS (MTDCII $ - I S • I S 16,176 I S 18,790 TB 25,034
Indirect Cosh
Oast to exceed 10% unless Negotiated 'Sancti %direct Cast rate or Negotiated Stab Indirect Cat rate Is attached]
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PERCENTAGE OF BUDGET BY PROJECT.
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TOTAL ADMOGS1RAT®NJ $
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TOTAL ADOPTION PROMOTION AND
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PERCENTAGE OF BUDGET BY PROJECT
Natoli Projection /RpdAad {PaSOEISES t-'-0011
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