HomeMy WebLinkAbout20171928.tiffRESOLUTION
RE: APPROVE MEMORANDUM OF UNDERSTANDING FOR 1451 COLLABORATIVE
MANAGEMENT PROGRAM AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a 1451 Memorandum of Understanding
for the Collaborative Management Program among the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Human Services, and the Colorado Office of Children, Youth and Families, Division of Child
Welfare, and various other agencies, commencing July 1, 2017, and ending June 30, 2018, with
further terms and conditions being as stated in said memorandum of understanding, and
WHEREAS, after review, the Board deems it advisable to approve said memorandum of
understanding, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Memorandum of Understanding for the 1451 Collaborative
Management Program among the County of Weld, State of Colorado, by and through the Board
of County Commissioners of Weld County, on behalf of the Department of Human Services, and
the Colorado Office Children, Youth and Families, Division of Child Welfare, and various other
agencies, be and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said memorandum of understanding.
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2017-1928
HR0088
RE: MEMORANDUM OF UNDERSTANDING FOR COLLABORATIVE MANAGEMENT
PROGRAM
PAGE 2
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 28th day of June, A.D., 2017.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLODO
ATTEST: ditAitiv jd&A,k,
Weld County Clerk to the Board
BY;
APP
Cou orney
Date of signature: -1 f 19/
Lad z
Juli . C Chair
Steve Moreno, Pro-Tem
rbara Kirkmeye
2017-1928
HR0088
e047MGe t eiai3
PRIVILEGED AND CONFIDENTIAL
MEMORANDUM
N T Y'
DATE: June 21, 2017
TO: Board of County Commissioners — Pass -Around
FR: Judy A. Griego, Director, Human Services
RE: Weld County Department of Human Services'
Youth & Family Connections 1451 Collaborative
Management Program (1451 CMP) Memorandum
of Understanding
Please review and indicate if you would like a work session prior to placing this item on the
Board's agenda.
Request Board Approval of the Department's Annual Youth & Family Connections 1451
Collaborative Management Program (1451 CMP) Memorandum of Understanding (MOU).
The Colorado General Assembly has determined that a collaborative approach to the delivery of
services to children and families may result in more appropriate and effective service delivery. It
was also noted that such collaboration would allow agencies providing treatment and services to
do so within existing consolidated resources, thus focusing on positive and direct outcomes for
child welfare families and children.
The current 1451 CMP consists of ten (10) mandated and eight (8) non -mandated partners who
have been asked to enter into this MOU pursuant to Colorado Revised Statutes (C.R.S.), Section
24-1.9-101. The mandated partners by statute include:
• Weld County Department of IIuman/Social Services (WCDHS)
• 19th Judicial District
• Weld County Department of Public Health & Environment
• Weld County School District 6
• North Range Behavioral Health
• Colorado Access dba Access Behavioral Care (Behavioral Health Organization)
• Division of Youth Corrections
• Signal Behavioral Health Network (Managed Service Organization)
• A Woman's Place, Inc. (Community Domestic Abuse Program)
The term of the MOU is July 1, 2017 through June 30, 2018. The MOU requires partner
signatures and must be returned to the State by June 30, 2017. WCDHS' total in -kind
services and/or contributions is $623.12.
Pass -Around Memorandum; June 21, 2017 — ID 1213 Page 1
oto/7- /49021
PRIVILEGED AND CONFIDENTIAL
Weld County's total in -kind services and/or contributions equal $2,492.48 ($623.12 per
participating Weld County partner). For purposes of this MOU, the County is defined as the
Weld County Department of Human Services, the Weld County Department of Public Health
and Environment, the Weld County Board of County Commissioners, and the Weld County
Sheriffs Office.
WCDHS is willing to sign the current MOU, however, we are requesting to meet with other
mandated partners to redesign the scope of work and develop a new MOU for the 1451 CMP for
SFY2018-2019. This will allow 1451 CMP to better meet the original intent of HB05-1451,
which is to focus on a multi -agency and collaborative approach with mandated partners to
positively and directly impact outcomes for child welfare families and children.
I do not recommend a Work Session. I recommend approval of this Memorandum of
Understanding and Director signature.
Sean P. Conway
Julie A. Cozad, Chair
Mike Freeman
Barbara Kirkmeyer
Steve Moreno, Pro-Tem
Approve
Schedule
Recommendation Work Session
Other/Comments:
Pass -Around Memorandum; June 21, 2017 — ID 1213 Page 2
COLLABORATIVE MANAGEMENT
MEMORANDUM OF UNDERSTANDING
SFY 2017-2018
This Agreement is made between the following Mandated Partners and Non -Mandated Partners,
each of which may herein be referred to individually as a "Party" or collectively as the "Parties":
MANDATED PARTNERS
1. WELD COUNTY DEPARTMENT OF HUMAN/SOCIAL SERVICES (WCDHS)
("Social Services"), located at 315 N. 1 1 th Avenue, Greeley, CO, 80631;
2. 19TH JUDICIAL DISTRICT PROBATION DEPARTMENT ("Probation"), located
at 934 9th Avenue, Greeley, CO 80631;
3. 19TH JUDICIAL DISTRICT ("Judicial"), located at 915 10th Street, Greeley, CO
80631;
4. WELD COUNTY DEPARTMENT OF PUBLIC HEALTH & ENVIRONMENT
("Health"), located at 1555 N. 17th Avenue, Greeley, CO, 80631;
5. WELD COUNTY SCHOOL DISTRICT #6 ("School District"), located at 1025 9th
Avenue, Greeley, CO, 80631;
6. NORTH RANGE BEHAVIORAL HEALTH MENTAL HEALTH CENTER
(NRBH) ("Mental Health"), a non-profit corporation whose principal place of business
is located at 1300 N. 17th Avenue, Greeley, CO;
7. BEHAVIORAL HEALTH ORGANIZATION ("BHO"), called Colorado Access dba
Access Behavioral Care located at 10065 E. Harvard Ave, Suite 600 Denver, Colorado
80231;
8. DIVISION OF YOUTH CORRECTIONS ("DYC"), located at 3997 S. Valley Drive,
Suite 200, Longmont, Colorado 80504;
9. DESIGNATED MANAGED SERVICE ORGANIZATION FOR THE PROVISION
OF TREATMENT SERVICES FOR ALCOHOL AND DRUG ABUSE PURSUANT
TO SECTION 27-80-107, C.R.S. ("MSO"), called Signal Behavioral Health Network
located at 6130 Greenwood Plaza Blvd, #150, Greenwood Village, CO 80111;
10. COMMUNITY DOMESTIC ABUSE PROGRAM PURSUANT TO 26-7.5 C.R.S.
IF REPRESENTATION FROM SUCH PROGRAM IS AVAILABLE, called A
Woman's Place Inc. located at P.O. Box 71, Greeley, CO, 80632.
MOU 1 of 37
COLLABORATIVE MANAGEMENT
MEMORANDUM OF UNDERSTANDING
NON -MANDATED PARTNERS
SFY 2017-2018
Each non -mandatory partner signatory to this agreement is referred to as a "Party" or collectively
as "Parties".
1 1. WELD COUNTY BOARD OF COUNTY COMMISSIONERS ("Commissioners"),
located at 1150 O Street, Greeley, CO, 80631;
12. THE WELD COUNTY CHIEFS OF POLICE ASSOCIATION, located at the
Greeley Police Department, 2875 W 10th Street, Greeley, CO, 80634;
13. 19th JUDICIAL DISTRICT ATTORNEY ("District Attorney"), located at 915 10th
Street, Greeley, CO 80631;
14. WELD COUNTY SHERIFF'S OFFICE ("Sheriff's Office"), located at 1950 O Street,
Greeley, CO, 80631;
15. COMMUNITY MEMBER & FAMILY ADVOCATE, Margie Gomez, located at 2835
W. 10th Street, Greeley CO 80634;
16. COMMUNITY MEMBER, Rebecca Koppes Conway, located at 801 11th Avenue,
Greeley, CO, 80631;
17. UNITED WAY OF WELD COUNTY ("United Way"), located at 814 9th Street,
Greeley, CO 80632;
18. WELD COUNTY JUVENILE ASSESSMENT CENTER DBA YOUTH & FAMILY
CONNECTIONS (Youth Services Organization), located at 2835 W. 10th Street,
Greeley CO 80634;
WHEREAS, Colorado Revised Statutes (C.R.S.), Section 24-I.9-101, authorizes the county
department of human services/social services to enter memorandums of understanding with
specific agencies for the purpose of promoting a collaborative system of local -level interagency
oversight groups and individualized service and support teams to coordinate and manage the
provision of services to children and families who would benefit from integrated multi -agency
services; and
WHEREAS, the undersigned desire to enter into an agreement for the collaboration of services
to families and children who would benefit from integrated multi -agency services; and
WHEREAS, the undersigned agencies include all of the agencies required by statute.
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COLLABORATIVE MANAGEMENT
MEMORANDUM OF UNDERSTANDING
SFY 2017-2018
NOW THEREFORE, in consideration of the premises and mutual promises and covenants herein
contained, and for their mutual benefit, the Parties agree as follows:
Term of the Agreement. This MOU shall be effective beginning July 1st, 2017 and shall expire
June 30th, 2018.
Renewal of MOU. The Parties may renew this MOU annually subject to mutual agreement.
Each Party reserves the right to elect not to renew the MOU after expiration of the current term.
If any Party intends not to renew the MOU, it should give notice of such intent at least thirty (30)
days prior to expiration of the Agreement.
I. Oversight Group. The Parties agree that there is hereby created an interagency oversight
group (IOG) as mandated by C.R.S 24-1.9-102(1)(d), that is identified locally as the Youth &
Family Connections 1451 Collaborative Management Program (1451 CMP), whose membership
shall be comprised of a local representative of each Party to this MOU. Membership
requirements, the status of each Party as a voting member or advisory member, procedures for
election of officers, procedures for resolving disputes and procedures for the development of
subcommittee groups can be found in the By-Laws/Procedure Guide ("By -Laws" or '`Guide")
attached hereto as a labeled Appendix A, 1451 CMP Operating Agreement, as more specifically
identified below:
• Membership requirements: Appendix A, Section III Membership, Subsection 1
• Voting or Advisory Status: Appendix A, Section III Membership, Subsection 2
• Election of Officers: Appendix A, Section III Membership, Subsection 3
• Dispute Resolution: Appendix A, Section III Membership, Subsection 4
• Subcommittee Groups: Appendix A, Section III Membership, Subsection 5
II. Target Population. In recognition of the goals of the Collaborative Management Program
(CMP), children, youth and families across systems are identified and served according to their
contact with collaborative programs. The CMP target population consists of at -risk children and
youth ages birth through 21 years of age and their families who would benefit from a multi -
system integrated service plan or multisystem approach. An ISST includes two or more system
representatives that are present to assist a child/youth/family with developing an integrated
service plan directed by family need. The ISST identifies goals and facilitates collaboration and
is a family -driven model for service planning. The child/youth/family members are present at
and participating in the development of their plan. The 1451 CMP serves their target
population(s) through utilization of the following ISST models: Family Team Meetings, Team
Decision Making (operated through WCDHS), Trauma Informed Systems of Care (TISOC)
Wraparound Support, and the proposed Human Trafficking ISST (operated through YFC).
MOU / 3 of 37
COLLABORATIVE MANAGEMENT
MEMORANDUM OF UNDERSTANDING
SFY 2017-2018
The 1451 CMP may also include Multi -system Prevention Program(s) named: Multi -Systemic
Therapy (MST), Functional Family Therapy (FFT), COMPASS: Weld County Family
Support Team Program (operated through WCDHS), Assessment & Referral Program,
Weld County Restorative Justice Program, Truancy Response and Intervention Program
(TRIP), and the RITE Program - SMART Recovery. Prevention programs are mandated to
meet one of the following:
Multi -systemic approach;
Multiple disciplines were involved in the development or enhancement of the program;
Multiple agencies are involved in the delivery of the services;
Program was developed to reduce bifurcated services; and
How joint approach benefits children, youth and or families.
III. Services. The Parties agree to provide the following specific services, subject to the
availability of funds for which the collaborative has authority as specified below.
Services Defined: (please include descriptions as an Appendix)
• The CMP's ISST(s) are called Family Team Meetings, Team Decision Making,
(operated through WCDHS), Trauma Informed Systems of Care (TISOC)
Wraparound Support, and Human Trafficking ISST (operated through YFC). They
function as an integrated service planning model with specific policies and procedures.
Program brochure or description is located in Appendix C, Services, Section I.
• The 1451 CMP provides a multisystem approach prevention programming by
funding/staffing the following program(s).
o Multi -Systemic Therapy (MST) (NRBH),
o Functional Family Therapy (FFT) (NRBH)
o COMPASS: Weld County Family Support Team Program (WCDHS)
o Case Management Direct Services Program (YFC)
o Weld County Restorative Justice Program (YFC)
o Truancy Response and Intervention Program (TRIP) (YFC)
o RITE Program - SMART Recovery (UWWC)
o Teamwork Innovation, Growth, Hope & Training (TIGHT) Program (WCDHS)
These programs target multi -system involved youth in the Weld County system(s) by
providing prevention programming services. Please describe who provides the service;
what the program provides; how it is a multisystem approach that benefits children,
youth and families in a way that if CMP did not exist the results would be a bifurcated
system and a burden would be place on multiple systems. Please include an explanation
of how the CMP program(s) take a 2Gen approach in an effort to holistically serve
MOU / 4 of 37
COLLABORATIVE MANAGEMENT
MEMORANDUM OF UNDERSTANDING
SFY 2017-2018
Colorado's families. Program brochure or description added is labeled Appendix C,
Services, Section II.
IV. Authorization to Contribute Resources and Funding. Each Party represents that it has
the authority to approve the contribution of time, resources, and funding to solve problems
identified by the 1451 CMP in order to create a seamless, collaborative system of delivering
multi -agency services to children and families. The resources and funding to be contributed are
identified in Section VI: Funding Sources.
V. Funding Sources. Funding identified in this MOU may be a carryover from incentive
funding or savings, additional funding provided to the CMP program or any funds directed
towards CMP. Additional funding may become available during the term of this MOU and
parties agree to comply with any terms, conditions and restrictions on the funding made available
to them. The Parties agree to financial risk sharing where commitments to support programs
exceed the remaining monies available. The fiscal agent for The Weld County county/region
Collaborative Management Program is the Weld County Government, however, as an
independent 501(c)(3) and as the Interagency Oversight Group mandated by C.R.S 24-1.9-
102(1)(a), the Weld County Juvenile Assessment Center, D.B.A. Youth & Far ilyJConnections
assumes the financial risk associated with this MOU by signing here %
Executive Director agrees to assume financial risk. For this reason, the W
a conservative budget based on currently available resources.
d 1451 CMP projects
Table of Resource Pooling SFY 2017-2018
Party
IN -KIND
CASH
CMP Carry Over/Reserve Funds
$101,096
1. WELD COUNTY DEPARTMENT OF
HUMAN/SOCIAL SERVICES (WCDHS) ("Social
Services")
$623.12
$0
2. 19TH JUDICIAL DISTRICT PROBATION
DEPARTMENT ("Probation")
$623.12
$0
3. 19TH JUDICIAL DISTRICT ("Judicial")
$1,557.81
$0
4. WELD COUNTY DEPARTMENT OF PUBLIC
HEALTH & ENVIRONMENT ("Health")
$623.12
$0
5. WELD COUNTY SCHOOL DISTRICT #6
("School District")
$623.12
$0
6. NORTH RANGE BEHAVIORAL HEALTH
$934.68
$15,000
MENTAL HEALTH CENTER ("Mental Health")
7. BEHAVIORAL HEALTH ORGANIZATION
("BHO") called COLORADO ACCESS
$623.12
$0
MOE
17
COLLABORATIVE MANAGEMENT
MEMORANDUM OF UNDERSTANDING
SFY 2017-2018
8. DIVISION OF YOUTH CORRECTIONS
("DYC")
$934.68
$0
9. DESIGNATED MANAGED SERVICE
ORGANIZATION FOR THE PROVISION OF
TREATMENT SERVICES FOR ALCOHOL AND
DRUG ABUSE PURSUANT TO SECTION 25-1-
206.5, C.R.S. ("MSO") called SIGNAL
BEHAVIORAL HEALTH NETWORK
$1,500
$5,000
10. COMMUNITY DOMESTIC ABUSE
$623.12
$0
PROGRAM PURSUANT TO 26-7.5 C.R.S. IF
REPRESENTATION FROM SUCH PROGRAM
IS AVAILABLE, called A WOMAN'S PLACE
INC.
11. WELD COUNTY BOARD OF COUNTY
COMMISSIONERS ("Commissioners")
$623.12
$0
12. THE WELD COUNTY CHIEFS OF POLICE
$623.12
$0
ASSOCIATION
13. 19th JUDICIAL DISTRICT ATTORNEY
("District Attorney")
$623.12
$0
$623.12
$0
14. WELD COUNTY SHERIFF'S OFFICE
("Sheriff's Office")
15. COMMUNITY MEMBER & FAMILY
ADVOCATE
$623.12
$0
16. COMMUNITY MEMBER
$934.68
$0
17. UNITED WAY OF WELD COUNTY
("United Way")
$623.12
$0
18. WELD COUNTY JUVENILE ASSESSMENT
CENTER DBA YOUTH & FAMILY
CONNECTIONS (Youth Services Organization)
$623.12
$0
TOTALS
$13,962.46
$15,000
MOU / 6 of 37
COLLABORATIVE MANAGEMENT
MEMORANDUM OF UNDERSTANDING
Approximate total cash contribution = $ 15,000
Approximate total in -kind services/contributions = $ 13,962.46
Approximate total contribution = $ 28,962.46
VI. Reinvestment of Funds Saved.
SFY 2017-2018
County Department of Human/Social Services elects, for SFY 2017-18, to (select one):
✓ Participate in Surplus, distribution of Child Welfare Block Allocation, or
Participate in Savings distribution of Child Welfare Block Allocation.
Pursuant to this MOU, Savings/Surplus Realized by County Department of Human/Social
Services (select one):
✓ A portion of Savings Realized WILL BE reinvested. The amount will be determined
after the closeout process of the Child Welfare Block Allocation. The reinvestment will
be by the Parties to this agreement in order to provide appropriate services to children,
youth and families served in the child welfare system who would benefit from integrated
multi -agency services, or
A portion of Savings Realized WILL NOT BE reinvested. The amount will be
determined after the closeout process of the Child Welfare Block Allocation.
The 1451 CMP has established a procedure to allow incentive funds received by the DHS, and
allocated pursuant to CRS 24-1.9-104, to be reinvested by the Parties to provide appropriate
services to children and families who would benefit from multi -agency services has been
approved by the head or director of each Partner, as documented in Appendix A, Section VII
Reinvestment of Moneys Saved and Earned Incentive Funds..
The 1451 CMP has established a procedure to allow any funds resulting from waivers granted by
the federal government and any state general fund savings realized as a result of the
implementation of services provided to children, youth and families who would benefit from
multi -agency services has been approved by the head or director of each Partner, as documented
in Appendix A, Section VII Reinvestment of Moneys Saved and Earned Incentive Funds.
VII. Collaborative Management Processes. Pursuant to section 24-1.9-102(1)(e)
The 1451 CMP has established a collaborative management process addressing risk sharing,
resource pooling, performance expectations, outcome monitoring, and staff training which can be
found in the By-laws/Procedure Guide attached hereto as Appendix A, Section IV, as more
specifically identified below:
• Risk sharing: Appendix A, Section IV, Subsection A;
• Resource pooling: Appendix A, Section IV, Subsection B;
• Performance expectations: Appendix A, Section IV, Subsection C;
• Outcome monitoring: Appendix A, Section IV, Subsection D; and
• Staff training: Appendix A, Section IV, Subsection F.
MOU / 7 of 37
COLLABORATIVE MANAGEMENT
MEMORANDUM OF UNDERSTANDING
SFY 2017-2018
VIII. Measures.
Pursuant to section 24-1.9-102(2)(i) the Parties hereby determine that they will attempt to meet
performance measures specified by the Colorado Department of Human Services, in conjunction
with the Collaborative Management Program State Steering Committee, and elements of
collaborative management in order to:
A. Reduce duplication and eliminate fragmentation of services provided to children,
youth and families who would benefit from integrated multi -agency services. The
Parties will reduce duplication and fragmentation of services by:
• Supporting collaborative management processes and team decision making
processes within Weld County;
• Providing support to projects and services throughout Weld County;
• Coordination and oversight of programs and services; and
• Conducting and coordinating assessments of community needs.
B. Increase the quality, appropriateness, and effectiveness of services delivered to
children and families who would benefit from multi -agency services, to achieve better
outcomes; Parties will increase the quality, appropriateness, and effectiveness of
services delivered through:
• Supporting collaborative management processes and team decision making
processes within Weld County;
• Providing support to projects and services throughout Weld County;
• Coordination and oversight of programs and services; and
• Sharing and establishing best practices and continuous quality improvement.
C. Encourage cost sharing among service providers. Parties will encourage cost sharing
through:
• Supporting collaborative management processes and team decision making
processes within Weld County;
• Providing support to projects and services throughout Weld County;
• Arranging for and/or providing technical assistance and cross systems
training; and
• Funding support and coordination.
Performance Measures. The 1451 CMP has determined how performance shall be measured
and has selected three (3) measures in which the Colorado Department of Human Services shall
determine incentive funding to the 1451 CMP in Appendix B, 1 451 CMP Outcomes.
Process Measures. Pursuant to section Code of Colorado Regulations 7.303.35 (A), the Parties
hereby determine that they will attempt to meet process measures in order to receive the
meaningful minimum portion of the collaborative management incentive funds.
MOU / 8 of 37
COLLABORATIVE MANAGEMENT
MEMORANDUM OF UNDERSTANDING
SFY 2017-2018
Counties will receive the meaning minimum (35% of total allocation) based on the two (2)
following criteria: 1) County size designated by the child/youth population of the county and; 2)
Meeting three (3) of the six (6) process measures of collaborative management.
Please select all the process measures that the CMP site will be striving for. Each CMP site must
select at least three (3).
✓ IOG meeting attendance (all partners signing MOU attending 75% of the time at 75% of
scheduled meetings);
✓ Family agency or member participation on the IOG as a voting member;
✓ Seventy-five (75%) percent of the agencies contribute resources at a service level, either
in -kind or actual funds;
Use of Evidence Based or Evidence Informed practices;
✓ Process of Continuous Quality Improvement used by the LOG [Processes include but are
not limited to MST, FFT, Motivational Interviewing, Wraparound, etc];
Evidence of cost -sharing.
IX. Data.
The Parties agree to use either the State provided Efforts to Outcomes (ETO) database or the
SACWIS (Statewide Automated Child Welfare Information System) for data collection for CMP
served clients. ETO shall be used for non -child welfare children, youth and families to track
participation. Trails or SACWIS database shall be used for all Child Welfare CMP served
children, youth and families.
The Parties agree by signing this MOU that the attestation statement shall be completed and The
Parties shall comply with Operational Memo #OM -C W-2015-0009 prior to receiving incentive
funds. The CMP site is responsible to ensure there is not duplication of clients entered into ETO
and/or Trails. Duplication is defined as a child, youth or family that is counted twice for the
same ISST meeting or prevention program and recorded in one (1) or more CMP data system(s).
A child, youth or family may be counted for multiple service episodes supported by several
multi -systems partnerships.
X. Confidentiality Compliance. The Parties agree that State and Federal law concerning
confidentiality shall be followed by the Parties and the 1451 CMP. Any records used or
developed by the 1451 CMP or its members or by the ISST that relate to a particular person are
to be kept confidential and may not be released to any other person or agency, except as provided
by law. The Parties have developed a release of information that addresses the confidentiality
needs of all Parties attached hereto as a labeled Appendix D, Confidentiality.
XI. Termination of MOU. The Parties acknowledge that withdrawal from this MOU of any
Mandated Party shall result in the automatic termination of this Agreement and termination of
the collaborative system of delivery of services developed hereunder. The withdrawing Party
shall assist the other Parties to achieve an orderly dissolution of the collaborative system with as
little disruption as possible in the delivery of services provided to children and families who
would benefit from multi -agency services.
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COLLABORATIVE MANAGEMENT
MEMORANDUM OF UNDERSTANDING
SFY 2017-2018
A. Withdrawal/Termination. Any Party may withdraw from this Agreement at any time by
providing 30 days written notice to all other Parties.
B. For Loss of Funds. Any Party may withdraw from this Agreement, or modify the level
of its commitment of services and resources hereunder, in the event of loss or reduction
of resources from its funding source identified herein. Any Party withdrawing due to loss
of funds will provide notice of withdrawal, in writing within 30 days.
C. Distribution of Funds. The Parties has established a collaborative management process
addressing the distribution of funds if the MOU is terminated as further described in
Appendix A, Section VIII Distribution of Funds.
IN WITNESS WHEREOF, the Parties hereto, through their authorized representatives have
executed this Memorandum of Understanding and commit to all elements describe above,
effective for the dates written above.
(Please note scanned and electronic signatures are acceptable)
Interagency Oversight Group Members
MANDATED PARTNERS
1. WELD COUNTY DEPARTMENT OF HUMAN/SOCIAL SERVICES
Name and Title: Judy Griego
Address: 315 N. 11th Avenue,
City/State/Zip: Greeley, CO, 80631
Phone: 970-352-1551 x6510
Email: griegoja@co.weld.co.us
Judy Griego, Director is designated to represent this organization on the Weld County
1451 Collaborative Management Program for SFY 2017-18.
Signature:inxOto
xtiti a
209TH JUDICIAL DISTRICT PROBATION DEPARTMENT
Name and Title: Jerry Green, Chief Probation Officer
Address: 934 9th Avenue,
City/State/Zip: Greeley, CO 80631
Phone: 970-475-2800
Email: jerry.green@judicial.state.co.us
Jerry Green, Chief Probation Officer is designated to represent this organization on the Weld County 1451
Collaborative Management Program for SFY 2017-18.
Signature:
MOU / I of 37
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SFY 2017-2018
3.1F19TH JUDICIAL DISTRICT
Name and Title: James F. Hartmann, Chief Judge
Agency: District Court
Address: 915 10th Street,
City/State/Zip: Greeley, CO 80631
Phone: 970-475-2510
Email: james.hartmann@judicial.state.co.us
is designated to represent this organization on the Weld County
1451 Collaborative Management Program for SFY 2017-18.
Signature:
4. WELD COUNTY DEPARTMENT OF PUBLIC HEALTH & ENVIRONMENT
Name and Title: Dr. Mark E. Wallace, MD, MPH, Executive Director
Address: 1555 N. 17th Avenue,
City/State/Zip: Greeley, CO, 80631
Contact Person:
Phone: 970-304-6410 Email: mwallace@weldgov.com
Debbie Drew is designated to represent this organization on the Weld County 1451 Collaborative
Management Program for SFY 2017-18.
Signature:
4.E-tGLae-
5. WELD COUNTY SCHOOL DISTRICT #6
Name and Title: Deirdre Pilch, Superintendent
Address: 1025 9th Avenue,
City/State/Zip: Greeley, CO, 80631
Phone: 970-348-6012
Email: dpilch@greeleyschools.org
John Gates, Director of School Safety & Security is designated to represent this organization on the Weld County
1451 Collaborative Management Program for SFY 2017-18.
Signature:
(2,26#4,2 C37-Th-c-e-c-o
MOU / 1 1 of 37
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6. NORTH RANGE BEHAVIORAL HEALTH MENTAL HEALTH CENTER
Name and Title: Larry Pottorff
Address: 1300 N. 17th Avenue,
City/State/Zip: Greeley, CO 80631
Phone: 970-347-2373
Email: larry.pottorff@northrange.org
Rebecca Wyperd, Director of Youth & Family Services, is designated to represent this organization on the Weld
County 1451 Collaborative Management Program for SFY 2017-18.
Signature:
7. BEHAVIORAL HEALTH ORGANIZATION called COLORADO ACCESS
Name and Title: Dave Rastatter, NE Region Director
Address: 3001 8' Ave, Suite 120
City/State/Zip: Evans, Colorado 80620
Phone: 720-744-5290 Email: Dave.Rastatter@coaccess.com
is designated to represent this organization on the Weld County
1451 Collaborative Management Program for SFY 2017-18.
8. DIVISION OF YOUTH CORRECTIONS
Name and Title: Maria Campos NE Region Director
Address: 3997 S. Valley Drive, Suite 200,
City/State/Zip: Longmont, Colorado 80504
Phone: 720-584-1649 Email: maria.campos@state.co.us
Tyler Fittz, NE Region Program Manager is designated to represent this organization on the Weld County
1451 Collaborative Management Program for SFY 2017-18.
Signature:
MOUIl2of37
COLLABORATIVE MANAGEMENT
MEMORANDUM OF UNDERSTANDING
SFY 2017-2018
9. MANAGED SERVICE ORGANIZATION called SIGNAL BEHAVIORAL HEALTH
NETWORK
Name and Title: Daniel Darting, Chief Executive Officer
Address: 455 Sherman Street, Suite 455,
City/State/Zip: Denver, Colorado 80203
Phone: 720-263-4858
Email: ddarting@signalbhn.org
Larry Pottorff„ Executive Director NRBH , is designated to represent this organization on the Weld County
1451 Collaborative Management Program for SFY 2017-18.
Signature:
Name and Title: Karol Patch, Executive Director
Address: P.O. Box 71,
City/State/Zip: Greeley, CO, 80632
Phone: 970-351-0476
Email: director@awpdv.org
Karol Patch, Executive Director, is designated to represent this organization on the Weld County 1451
Collaborative Management Program for SFY 2017-18.
Signature:
NON -MANDATED PARTNERS
11. WELD COUNTY BOARD OF COUNTY COMMISSIONERS
Name and Title: Julie Cozad, Chair
Address: 1 150 O Street,
City/State/Zip: Greeley, CO, 80631
Phone: 970-336-7204
Email: jcozad@weldgov.com
Julie A. Cozad, Chair, BOCC is designated to represent this organization on the Weld County
1451 Collaborative Management Program for SFY 2017-18.
MOU / 13 of 37
'0/7- /9;ii
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12. THE WELD COUNTY CHIEFS OF POLICE ASSOCIATION
Name and Title: Jerry Garner, Chief of Police
Agency: Greeley Police Department
Address: 2875 W 10th Street,
City/State/Zip: Greeley, CO, 80634
Phone: 970-350-9665
Email: jerry.garner@greeleypd.com
GPD Police Chief Jerry Garner,_ is designated to represent this organization on the Weld County 1451
Collaborative Management Program for SFY 2017-18.
Signature:
13. 19TH JUDICIAL DISTRICT ATTORNEY
Name and Title: Michael J. Rourke, District Attorney
Address: 915 10th Street,
City/State/Zip: Greeley, CO 80631
Phone: 970-356-4010 x4750 Email: mrourke@co.weld.co.us
Kirsta Britton and Anthea Carassco is designated to represent this organization on the Weld County 1451
Collaborative Management Program for SFY 2017-18.
Signature:
00/44/#04
14. WELD COUNTY SHERIFF'S OFFICE
Name and Title: Steve Reams, Weld County Sheriff
Address: 1950 O Street,
City/State/Zip: Greeley, CO, 80631
Phone: 970-397-0534
Email: sreams@co.weld.co.us
Debbie Calvin is designated to represent this organization on the Weld County 1451 Collaborative
Management Program for SFY 2017-18.
Signature:
MOU / 14 of 37
COLLABORATIVE MANAGEMENT
MEMORANDUM OF UNDERSTANDING
SFY 2017-2018
15. COMMUNITY
& FAMILY ADVOCATE
MEMBER
Name and Title: Margie Gomez
Address: 2835 W. 10th Street,
City/State/Zip: Greeley CO 80634
Phone: 970-351-5472
Margie Gomez, Family Advocate, is designated
Email: coordinator@sb94-19.org
to represent this organization on the Weld County 1451
Collaborative Management
Signature:
Program
r
for SFY 2017-18.
16. COMMUNITY
MEMBER
Name and Title: Rebecca Koppes Conway
Address: 801 1 1 `h Avenue
City/State/Zip: Greeley, CO 8063 I
Phone: 970-405-2123 Email: koppesconwaylaw@gmail.com
Rebecca Koppes Conway, Community Member,_ is designated to represent this organization on the Weld
County 1451 Collaborative
Signature:
Management
Program
for SFY 2017-18.
44.4" -leas
•
17. UNITED WAY OF WELD COUNTY
Name and Title: Jeannine Truswell, Executive
Address: 814 9`h Street,
City/State/Zip: Greeley, CO 80632
Phone: 970-304-6161
Jeannine Truswell, Executive Director
Director
Email: jeannine@unitedway-weld.org
is designated to represent this organization on the Weld County 1451
Collaborative Management
Signature:
Program for SFY 2017-18.
-�,_„1/41A__.
MOU / 15 of 37
COLLABORATIVE MANAGEMENT
MEMORANDUM OF UNDERSTANDING
SFY 2017-2018
18. WELD COUNTY JUVENILE ASSESSMENT CENTER DBA YOUTH & FAMILY
CONNECTIONS
Name and Title: Kelly Schramm, Executive Director
Address: 2835 W. 10th Street,
City/State/Zip: Greeley CO 80634
Phone: 970-351-5475 Email: kschramm@youthandfamilyconnections.org
Kelly Schramm, Executive Director, is designated to represent this organization on the Weld County 1451
Collaborative Management Program for SFY 2017-18.
Signature:
MOU / 16 of 37
COLLABORATIVE MANAGEMENT
MEMORANDUM OF UNDERSTANDING
Appendix A
SFY 2017-2018
EXCERPT FROM THE BYLAWS OF
WELD COUNTY JUVENILE ASSESSMENT CENTER
DBA YOUTH & FAMILY CONNECTIONS
ARTICLE X
1451 CMP OPERATING AGREEMENT
This Operating Agreement is adopted by the Members of the Youth & Family
Connections 1451 Collaborative Management Program (1451 CMP) to set forth the expectations
and guidelines of the Members for working together in a collaborative effort.
Section 1. Purpose. The Board of the Weld County Juvenile Assessment Center dba Youth &
Family Connections shall function as the 1451 Collaborative Management Program, CMP for
Weld County. The 1451 CMP exists pursuant to state law to implement collaborative
management processes with respect to services to children and families who would benefit from
integrated multi -agency services. The collaborative management processes are intended to
reduce duplication, eliminate fragmentation of services, increase the quality, appropriateness and
effectiveness of services, achieve better outcomes and encourage cost -sharing among service
providers.
Under legislative HB04-1451, as defined in C.R.S. § 24-1.9-102 and 12 CCR 2509
Section 7.303.3, the Collaborative Management Program promotes the adoption of collaborative
management structures at the county level to achieve a variety of goals including: developing a
more uniform system of collaborative management that includes the input, expertise, and active
participation of parent advocacy or family advocacy organizations; reducing duplication and
eliminate fragmentation; and increase quality, appropriateness, and effectiveness of services
delivered to children or families who would benefit from integrated multi -agency services;
encouraging cost sharing among service providers and cost -reduction for services; and achieving
positive outcomes for children and families, particularly in the child welfare system in Colorado.
Section 2. Planning Goal. The 1451 CMP's planning goal is to intervene successfully
with families before they enter the judicial system through the child welfare and/or juvenile
justice systems; and upon their entry into these systems, to expedite the positive resolution of
their treatment or case plans. The 1451 CMP agrees to attain this goal through collaborative
processes which address: (i) risk sharing; (ii) resource pooling; (iii) development of performance
expectations; (iv) outcome monitoring; and (v) staff training and development.
Section 3. Membership. The Members of the 1451 CMP are the representatives of the
agencies who: (i) serve or have an interest in children and youth and Weld County families who
are in or at risk of being involved with the Juvenile Justice, Child Welfare, Education and/or
Mental Health systems; and (ii) have entered into a Memorandum of Understanding (MOU) to
engage in collaborative management processes. The MOU provides that the designees shall be
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policy and decision -making representatives of the agency who have the authority to approve
contributions of time, resources and funding to solve problems identified by the 1451 CMP.
Members should demonstrate the ability and commitment to:
(i) regularly attend and participate in the 1451 CMP meetings;
(ii) represent the interests and needs of their agencies and the populations they serve;
(iii) view services to children, youth and their families on a global level; and
(iv) understand the mandates and needs of other 1451 CMP agencies.
The 1451 CMP will meet at least monthly, as set out in the Bylaws of Weld County
Juvenile Assessment Center, Inc. dba Youth & Family Connections Article IV, Section 3.
Members who miss a meeting are responsible for taking necessary steps to apprise themselves of
the content of the meeting.
Membership requirements:
1. Designate a policy and decision -making representative or designee;
2. Attend and actively participate in regularly scheduled meetings;
3. Assume personal responsibility in oversight of the project by reading reports,
making recommendations and managing conflict in a professional, problem -
solving manner;
4. Assume solution focused responsibility for oversight of the financial status of the
project;
5. Participate in both short and long-term planning and goal setting;
6. Provide input and recommendations; and
7. Assume personal responsibility to help assure the project remains mission -driven.
Section 3.1. Voting or Advisory Status. All Mandated and Non -Mandated partners listed
on the 1451 CMP MOU are considered to be full voting members of the 1451 CMP. Additional
voting and advisory members may be added to the 1451 CMP membership by a majority vote of
the current slate of voting members.
Section 3.2. Election of Officers: Officers, Appointment, Term of Office and
Qualifications will be as set out in the Bylaws of Weld County Juvenile Assessment Center, Inc.
dba Youth & Family Connections Article V, Section 1. Appointment, Term of Office and
Qualifications. One person may hold two of said offices. In addition, the officers shall serve as
the Executive Committee of the 1451 CMP, shall develop the agenda for each meeting and shall
perform such other tasks as are appropriate or requested by the 1451 CMP. No instrument
required to be signed by more than one officer shall be signed by the same individual in more
than one capacity.
Section 3.3. Dispute Resolution: Procedures for resolving disputes are set out in the
Bylaws of Weld County Juvenile Assessment Center, Inc. dba Youth & Family Connections
Article XI Dispute Resolution.
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Section 3.4. Subcommittee Groups. The following process shall be used for creation of
subcommittee groups.
(i) The Board determines an issue that requires the creation of a new subcommittee.
(ii) Once deemed necessary by the Board, the Board Chair will ask for voluntary
participation by existing 1451 CMP members.
(iii)Nonvoting members from other community representatives may be included in
the subcommittee groups for purposes of input, evaluation and recommendations
to the 1451 CMP.
The following are existing subcommittee groups within the 1451 CMP:
1. Executive: Sets Agenda for regular board meetings, conducts performance
evaluations of Directors, Acts on behalf of the YFC Board, subject to the
authority of the whole board. The executive board also develops and presents
annual budget, 1451 Incentive Fund investment and utilization.
2. Evaluation: To make recommendations concerning data sharing, including
identification, collection, analysis and use of various types of data to further
collaboration. To make recommendations regarding the establishment of
outcomes and outcome monitoring.
3. Resource: Creates a fund development plan, engages in fund raising activities &
evaluates revenue streams. The fund development committee also develops
community relations to promote community involvement and support.
4. Truancy Reduction Planning Committee: A committee made up of multiple Weld
County School Districts (in addition to the voting members of this MOU), the
19th Judicial District, and other community partners to identify and create
protocols that can be adopted and conformed to Weld County for the reduction of
truant behavior in Weld County's youth. Planning is needed to integrate and build
on previous work for the Truancy Response Workgroup and the School District's
dropout prevention efforts. The partners and existing resources are in place for
this to be a successful model for other districts in the county as well as districts in
other communities.
5. Trauma Informed Systems of Care (TISOC) Oversight: is made up of
representatives from NRBH, Youth and Family Connections, Weld County DHS
and Senate Bill 94 — Pre -Trial Services and works to manage the Weld County
Trauma Informed Systems of Care Implementation project, funded through Office
of Behavioral Health's Communities of Excellence Grant.
In the event that the 1451 CMP identifies a need for a different committee structure, the
process listed above shall be utilized for creation of such committees.
Section 4. Collaborative Management Process. The 1451 CMP has established the
following collaborative management process to be utilized by individualized service and support
MOU/ 19of37
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SFY 2017-2018
teams. The collaborative management process shall address the following in order to meet our
Performance -Based Measures.
Section 4.1. Risk -Sharing. The Weld County Juvenile Assessment Center D.B.A. Youth
& Family Connections has established a Board of Directors which is comprised of the Directors
(or their designees) of each CMP Partner agency. This Board acts as the Weld County 1451
CMP and provides oversight and direction for that program, including the reinvestment of
savings and/or earned incentive dollars. The Weld County JOG has agreed on the process for
addressing risk sharing to include understanding and identifying risks, exercising due diligence,
encouraging open and honest communication, welcoming requests for support, proposing
recommendations, determining appropriate actions (as feasible or required by statute), and
monitoring outcomes. The above mentioned Directors (or their designees) of each CMP Partner
agency are covered under the organization's general comprehensive and professional liability
insurance.
Section 4.2. Resource -Pooling. Any CMP MOU signing partner or organizations that
receive 1451 funding will determine any in -kind or matching dollars in each annual proposal to
the 1451 CMP. Any 1451 CMP organization can allocate funds toward any 1451 program,
service or activity. The 1451 CMP organizations can select to share and/or contribute any
financial or non -financial resources (office space, volunteers etc...) toward any CMP program,
service or activity. All CMP organizations indicated in the MOU are encouraged to work
together to improve outcomes for children, youth and families through resource pooling.
Section 4.3. Performance Expectations. Any 1451 partner organization providing
services to a CMP target population, as indicated in the 1451 CMP MOU, is expected to work
towards meeting performance measures as outlined in the 1451 CMP MOU. 1451 partner
organizations are expected to keep data on the number of children, youth, and families served
and enter data required into a common database as determined by the State. 1451 partner
organizations are expected to provide quarterly data and report to the Evaluation Committee, as
requested, throughout the year in order to complete necessary State reporting. Any challenges
and/or barriers to meeting any performance expectations by 1451 partner organizations are to be
addressed by the respective organization to the Evaluation Committee and/or the 1451 CMP
Board of Directors on no less than a quarterly basis.
Section 4.4. Outcome -Monitoring. Outcomes are monitored by the 1451 CMP
Executive Director and are reported to and reviewed by the 1451 CMP members through the use
of the monthly Board report. Outcome reports are supplied to the 1451 CMP Board of Directors
as needed by the Executive Director no less than once per year. The IOG regularly reviews
Performance Measures and Outcomes with CMP funded organizations throughout the year.
Section 4.5. Staff Training. When new 1451 CMP members are added to the Board of
Directors, the Executive Director and/or staff provides 1451 information on bylaws, MOU,
legislative declaration, roles and responsibilities of a 1451 CMP member. 1451 CMP members
who have secondary representatives from their organization attend 1451 CMP meetings are
responsible for ensuring that their representatives understand the responsibilities, roles,
MOU / 20 of 37
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SFY 2017-2018
expectations, and have read the bylaws. These representatives may contact the Executive
Director for help with staff training and orientation. 1451 CMP partner organizations are
encouraged to share available staff trainings to other partner organization staff when appropriate
and beneficial to the community.
Section 5. Decision -Making Process. The 1451 CMP will use a consensus decision -
making process by identifying and exploring the interests of all Members and reaching decisions
that satisfy these interests to the greatest extent possible. In the event consensus cannot be
reached, the decision will be made by a majority vote of the Members. However, no vote shall
compel the specific action or expenditure of monies by any agency if that agency determines that
it is contrary to its mandates, contract provisions, applicable statute or regulation, availability of
funds or best interest.
Section 6. Guidelines for Member Communications. The Members of the 1451 CMP
shall strive to comply with the following guidelines for their communications with one another:
1. Speak candidly, but respectfully.
2. Listen as an ally, not an adversary.
3. Share all relevant information.
4. Participate fully, but encourage and allow others to do so also.
5. Not interrupt or engage in side conversations.
6. Avoid personalizing issues.
7. Check for understanding; ask questions.
8. Not dwell on things that did not work in the past.
9. Confine comments to the topic under discussion.
10. Show a willingness to think about new ideas.
Section 7. Reinvestment of Moneys Saved and Earned Incentive Funds. The 1451 CMP
has created the following procedure to allow any moneys resulting from waivers granted by the
federal government and any state general fund savings realized as a result of the implementation
of services provided to Recipients pursuant to this MOU to be reinvested by the Parties to this
agreement in order to provide appropriate services to Recipients.
A. Weld County Department of Human Services chooses to participate in surplus
distribution for general fund allocations, unless otherwise designated by the Weld County
Department of Human Services in the 1451 CMP MOU.
B. The 1451 CMP's evaluator will assist the 1451 CMP in the development of a definition
of savings that would be incorporated into this Agreement as agreed to and approved by
the 1451 CMP.
C. Weld County elects to have any realized savings from the implementation and
continuation of its 1451 Collaborative Management process to be reinvested back into the
1451 program. It is the intent of the 1451 CMP to use any savings to further expand and
build upon the principles of the 1451 process. Individualized agency savings will be kept
MOU / 21 of 37
COLLABORATIVE MANAGEMENT
MEMORANDUM OF UNDERSTANDING
SFY 2017-2018
by the individual agency and used to support staff participation and in -kind contributions
to the 1451 process.
The 1451 CMP agrees to reinvest earned incentive monies, first for the development and
continuation of integrated staffing processes and secondly, depending on the payout
amount, for promoting program development for meeting gaps in services as identified
through valid needs assessment and planning processes.
Earned incentive monies will be housed at Youth & Family Connections, acting as the
Fiscal Agent for the Interagency Oversight Group for the Weld County Collaborative
Management Program and will be utilized to fund and support the development of
infrastructure, programs and services to support children, youth and families, with
priority given to:
1. One-time program development, rather than ongoing, program expenditures,
2. Programmatic consultation and/or community training,
3. Providing start-up funds to programs and/or services that will become self-sustaining,
4. Programs, services or infrastructure that:
a. Positively impact one or more 1451 MOU target populations or outcomes.
b. Involve two or more 145 I member organizations or community groups.
c. Leads to improved outcomes for the target populations.
d. Leads to a reduction in dependency on services.
e. Increases process or cross system efficiencies.
f. Leads to a reduction in the costs of providing services, or reduces the
amount of dollars being spent outside of Weld County for the provision of
comparable services.
g. Priority will also be given to programs that meet the criteria of being
Evidence Based, Best Practice, or Promising Practice programs.
The 1451 Collaborative Management Program (1451 CMP) of Weld County, which is
comprised of the designees of each member agency, makes the final decision on the
reinvestment of moneys saved, incentive moneys and on any new grants/funding sources
that are pursued.
Section 8. Distribution of Funds.
Section 8.1. Distribution of 1451 Incentive Funds Upon LOG Dissolution Due to
Mandatory Member Resignation. In the event the YFC 1451 Collaborative Management
Program (1451 CMP) is dissolved due to the departure of a mandatory member, as defined by
statute, an emergency meeting of the remaining lOG members will be called within 30 days to
vote upon distribution of remaining funds. Distribution of remaining funds will be decided upon
by a majority vote of 51% of the remaining IOG members.
MOU / 22 of 37
COLLABORATIVE MANAGEMENT
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SFY 2017-2018
Section 8.2. Distribution of 1451 Incentive Funds Due to Dissolution of the Youth &
Family Connections' Organization. In the event of the dissolution of the Youth & Family
Connections' organization as a whole, as defined by the bylaws of Weld County Juvenile
Assessment Center, Inc. dba Youth & Family Connections Article XI Section 1, upon
dissolution, after payment of all debts, no part of the remaining assets may be distributed to any
Director, member or officer of the corporation but shall be distributed in accordance with law,
provided, however, that the distribution must be to another organization exempt under the
provisions of Section 501 (c)(3) of the United States Internal Revenue Code or to the United
States, or a State or local government, for a public purpose. Any assets not so disposed of shall
be disposed of by a court of competent jurisdiction of the country in which the principal office of
the corporation is then located, exclusively for such purpose.
MOU / 23 of 37
Child Welfare Domain
Appendix B 1451 CMP Outcomes
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MOU / 24 of 37
COLLABORATIVE MANAGEMENT
MEMORANDUM OF UNDERSTANDING
Appendix C
SFY 2017-2018
YOUTH & FAMILY CONNECTIONS
1451 COLLABORATIVE MANAGEMENT PROGRAM
SERVICES
This Services Agreement is adopted by the Members of the Youth & Family Connections 1451
Collaborative Management Program (1451 CMP) to set forth the specific services provided by
the parties, subject to available funds, hereby identify the following funding sources for the
provision of such services. (Services provided may include but are not limited to prevention,
intervention, treatment, family preservation, family stabilization, out -of -home -placement,
services for children at imminent risk of out -of -home placement, services for children with
mental illness, public assistance, medical assistance, child welfare.) All programs and services
listed below follow the 2Gen Model approach. In addition to assessing and meeting the needs of
the youth served, these services also assess the needs of the parents and family and work to
address those needs, ultimately improving outcomes for the youth and their families.
I. INDIVIDUALIZED SERVICE AND SUPPORT TEAMS
The following collaborative team meetings shall be reviewed to determine if it would be
appropriate to include them as collaborative ISSTs under this MOU: Family Team Meetings,
Team Decision Making, and Trauma Informed System of Care -Wraparound Team Meetings.
Only team meetings with multi -systems involvement (defined as involvement of 2 or more
agencies) will be counted towards the ISST outcomes for this MOU.
The Target Population Served for the following services, according to the populations under
CMP MOU Section III, Target Population, is "Children and/or youth served through
designated ISST or multi -system involved team ".
1. WCDHS — Family Team Meetings and Team Decision Making
The Weld County Department of Human Services (DHS) operates two different ISSTs,
or family engagement processes: Family Team Meetings (FTM) and Team Decision
Making (TDM). The meetings serve two purpose, the TDM is focused on child safety
and where can that child be safe in the least restrictive setting to include remaining at
home or coming into out of home care. The FTM's are focused on case progress, service
coordination and service planning with an emphasis on permanency for children. FTM's
are held every 90 days until case closure or permanency has been achieved. TDM's are
held at any time there is going to be a placement move for children. Both of these family
teaming models used by the Department, use a 2Gen approach encompassing the entire
family, to discuss safety, risk, strengths, worries/needs, brainstorm ideas and suggestions
as equal members of the decision -making team in order to develop a clear and concise
integrated plan of action for all participants in the meeting.
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FTM/TDM's are requested/required on all open and new cases, when a placement
evaluation is requested by the court, or when there is a placement change, or
reunification. Any team member can also request a FTM/TDM at any time they feel it is
needed in a case. The following people are always invited to the FTM/TDM meeting:
the family, special respondents, GAL, CASA, Probation/Parole, School staff, mental
health provider, DHS caseworker(s), DHS supervisor, family supports, Guardian ad
Litem, facilitator, foster care coordinators, kinship coordinators and any other
service/support providers. FTM's are a family meeting and are scheduled around the
family's availability. TDM's are a Department meeting and are scheduled around the
Department and family's schedule.
It is anticipated that these,family engagement processes will impact 150 families through
multi -systems involvement. Funding is from Core services and Child Welfare funding.
2. Youth & Family Connections — Trauma Informed Systems of Care (TISOC)
Wraparound Support
The Trauma Informed System of Care (TISOC) model is an approach that improves and
integrates services and supports for children with serious behavioral health challenges
and their families. The TISOC program focuses on children with serious behavioral
health issues from ages nine through seventeen, who are in, or at imminent risk of, out of
home placement. These children and adolescents are involved in multiple systems such
as child welfare, education, behavioral health, and juvenile justice. The system of care
framework encompasses all child -serving agencies and approaches the service and
support needs of families and youth holistically.
Each family that works with System of Care has an individualized team that they choose.
This is where there is a divergence between the current collaboration efforts (TDMs,
staffings, etc.) and System of Care. System of Care staff will encourage family members
to identify various providers they work with and invite them to be a part of the process
but the ultimate team composition is up to the family. Through our TISOC Wraparound
Support, YFC follows a 2Gen Approach by assessing the needs of the youth and their
family to determine what services and supports the entire family needs and then we work
collaborative with the members of their wraparound team to address those needs.
Wraparound efforts emphasize on skill building for both the youth and their caregivers as
well as developing empowerment and self -advocacy skills for both.
The Trauma Informed Systems of Care Oversight Group is made up of representatives
from NRBH, Youth and Family Connections, Weld County DHS and Senate Bill 94 —
Pre-trial Services who work together to manage the Weld County Trauma Informed
Systems of Care Implementation project, funded through Office of Behavioral Health's
Communities of Excellence Grant.
The number of youth and families to be served through TISOC is 15, annually, due to the
program 's intensive nature. Program funding is provided through the Communities of
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Excellence Statewide System of Care Expansion and Sustainahility Grant and 19`h
Judicial District Senate Bill 94 Pre -Trial Services funds.
3. Youth & Family Connections — Human Trafficking ISST
Youth & Family Connections is exploring the possibility of creating a human trafficking
individualized service and support team to address multi -systems needs for youth who are
or are at risk of becoming victims of human trafficking. This approach will follow the
required 2Gen approach.
The planned number of youth and families served through the Human Trafficking ISST
for fiscal year 2017-18 is set at TBD dependent on development of the process.
II. MULTISYSTEM APPROACH PREVENTION PROGRAMMING
The following prevention programming provides a multisystem approach and targets multi -
system involved youth in multiple Weld County systems by partner agencies providing the
following services and prevention programming. All youth served through the following
multisystem approach prevention programming are referred from, or served through, 1451
CMP partner agencies.
The Target Population Served for the following services, according to the populations under
CMP MOU Section III, Target Population, is "Children and/or youth served through
multisystem approach collaborative management prevention programs ".
1. WCDHS - COMPASS: Weld County Family Support Team Program
Compass: Weld County Family Support Team Program follows a 2Gen approach while
working with families and their youth, ages 5-18 who are experiencing family conflict.
Compass case managers work closely with families to build an alliance in order to
develop goals and tasks that will help change unwanted behaviors by addressing
unresolved trauma issues. Family Service Planning is individualized to the needs of each
youth and their parents and each case is staffed by the entire Compass team to provide a
continuum of services and expertise.
Compass is a collaborative effort comprised of professionals from many community
agencies who have expertise in and represent: mental health/substance abuse, public
health, public education, social services, and faith -based programs. The following
agencies contribute resources to the Compass Program: North Range Behavioral Health,
Weld County Department of Public Health, Fort Lupton RE -8 School District, Life
Bridge Church, Greeley -Evans School District 6, St. Vrain Valley School District and
Weld County Department of Human Services. The overarching goals of the program are
to develop autonomous families who know how to access community resources and to
prevent youth from entering or re-entering the juvenile justice or child welfare systems.
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It is anticipated that this collaboration will empower youth from 150 families through
contacts, follow-up and case management services. Total federal, state and county
funding is provided through Core Services funding.
2. YFC — Case Management Direct Services Program
YFC's mission is to provide youth and families resources and alternatives that lead to a
successful life. YFC, as a 501(c)(3) organization, is a coordinated, multi -agency site,
offering solutions to low risk high needs youth engaged in at -risk behavior, which may
include criminal conduct, substance abuse, chronic run away, truancy and defiant youth
or youth who are out of parental control.
Services are designed around the best practice model of Assess & Refer and include
comprehensive assessments, connection to appropriate community based services, case
management support and group education classes- Anger Management, Life Skills and
others as needed. YFC follows a 2Gen approach when working with at -risk youth and
their family/guardians by bringing the parent/guardians together with the youth
throughout the intake, assessment, and service planning process. This creates a holistic
service plan encompassing the entire family. Case Management staff also provide
service coordination and direct collaboration with schools and partner agencies in order
to create an integrated service plan for each youth and their families that best suit their
needs and facilitate positive youth development and family function. Use of motivational
interviewing, high fidelity wraparound techniques, and trauma informed care processes
assist the case managers in developing integrated service plans for their clients.
Police "drop off' service is available to all 16 Weld County law enforcement agencies.
Our goals are to help youth remain in school and graduate with a high school education
or equivalent; and, keep youth from entering or further penetrating the Juvenile Justice
system. Collaborative partners include 16 Weld County law enforcement agencies, 12
Weld County School Districts, and many other community partners. There is no cost to
youth/families accessing YFC services.
The number of at -risk youth anticipated to be served through the Case Management
Direct Services program in 2018 is 600. This number includes 400 TRIP youth. Funding
for this program is provided through YFC Operational funds. These funds consist of local
and county contributions and grant awards.
3. YFC — Truancy Response and Intervention Program (TRIP)
The TRIP Program provides an assessment of needs, focusing on the causes for truant
behavior, individualized intervention plans, structured access to appropriate community
based resources and case management services. The TRIP program, as an integral part of
YFC, follows a similar 2Gen Approach as listed under Case Management Direct Services
above.
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TRIP evolved out of a partnership between Youth & Family Connections (YFC) and the
19th Judicial District Attorney's Office Truancy Diversion program in January 2007 to
provide access to services, case management and support for truant youth ordered to
participate in the program by the Truancy Court. In July 2008, YFC assumed
responsibility for TRIP, which was modified into a multi -tiered intervention program
designed to facilitate open communication with relevant community partners and increase
youth success with the program. Case managers work closely with the Truancy Court and
school districts in Weld County to help youth stay in school and remain engaged in the
education process.
Individual intervention plans with TRIP, if court ordered, carry the weight of the Truancy
Court to enhance participation and compliance with program protocols. This program is a
valuable component of the truancy intervention efforts currently in place for Weld
County.
It is anticipated that YFC will serve 400 youth referred from Weld County school districts
and the truancy court for Truancy assessment and intervention services for FY 2017-
2018. Funding for the TRIP Program is provided through YFC Operational Funds. These
funds consist of local and county contributions and grant awards.
4. YFC — Weld County Restorative Justice Program
Weld County Restorative Justice (RJ) is a Youth & Family Connections program/service,
developed in partnership among the 19th Judicial District Attorney's office, Youth &
Family Connections, 16 municipal police agencies, the Weld County Sheriff's Office,
and concerned community volunteers. It is designed to resolve conflicts and restore
relationships. This program is based on a strong foundation of integrity, honor and
respect for all participants.
The overall purpose of the Weld County Restorative Justice Program is to develop an
effective process and referral network that specifically responds to the needs of the
victims and offenders in Weld County; facilitate restorative justice practices; and provide
data to assess the efficacy of restorative justice to: reduce recidivism (an anticipated 80-
90% non -recidivism rate); repair the harm caused to victims in the community; increase
victim satisfaction with the process and perception of safety; reduce costs associated with
juvenile justice processes; and ensure accountability while allowing juveniles to avoid the
collateral consequences associated with criminal charges and convictions.
The Weld County Restorative Justice program utilizes the 2Gen approach by bringing the
youth offender and their family together to develop a plan (or contract) to repair the harm
caused by the youth's actions to the victim and community. This often includes a multi -
generational restorative process that affects not only the youth and their parents but the
entire family system as a whole.
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It is anticipated that the Weld County Restorative Justice Program will serve 150 youth
in FY 2017-2018. Total funding for the Weld County Restorative Justice Program is
provided through State Funds authorized through Colorado HB 13-1254, 19th Judicial
District Senate Bill 94 Pre -Trial Services funds, and YFC Operational funds.
5. United Way of Weld County — RITE Program SMART Recovery
United Way of Weld County works to improve the lives of people by mobilizing the
caring power of our community. Focus is on programs and solutions that provide
children with a good start; support increased graduation rates and youth success; assist
people through crisis; strengthen families and adults and help them achieve financial
stability and self-sufficiency.
The Realizing Independence Through Education (RITE) Program was developed by
multiple CMP partner agencies in response to our community's need to support
transitional age youth involved in multiple systems. The RITE Program helps ensure that
transitioning age youth, 13-22 yrs., possess the necessary skills to obtain safe housing,
adequate medical care, employment and educational opportunities; will know how to
manage financial resources necessary to maintain independence after emancipating from
system care; and will increased the number of transitioning youth who develop
connections in the community, allowing them to remain self-sufficient upon
emancipation.
The RITE Program serves youth through the following programs: Educational life Skills
Presentations are available to all youth between the ages of 13 and 22 residing in
Weld County and are held several times per month in specific locations that are
accessible to youth who would benefit the most from RITE's services; the Systems
Navigation component provides one-on-one case management to help youth set goals,
identify barriers, discover resources, and track overall progress; and their new addition,
SMART Recovery, is an evidence -based treatment program which focuses on
empowering teenagers and young adults through Rational Emotive Behavior Therapy in
order to better cope with addictive tendencies. The RITE program utilizes the 2Gen
approach during their Systems Navigation by encompassing the youth and their supports
while setting goals and planning.
It is anticipated that the RITE Program will serve 100 youth through their Educational
Life Skills presentations and Systems Navigator Program in FY 2017-2018. Funding for
the RITE Program is provided through a 1451 CMP Incentive Fund allocation and
United Way of Weld County Operational Funds consisting of local and county
contributions and grant awards.
6. WCDHS — Teamwork Innovation, Growth, Hope and Training (TIGHT) Program
The TIGHT Youth Corps Program engages adjudicated at risk youth in valuable service
projects that benefit the community; educational components designed to improve the
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SFY 2017-2018
members' functioning levels in reading and math and prepare them to re-enter school or
obtain their GED; and life skill development activities to prepare them for life after their
Corps experience. The goal of the TIGHT Program is to eliminate or delay the need for
confinement or out of home placement by exposing participating youth to a variety of
worthwhile projects within their communities. A therapeutic treatment model provides
the necessary family based services, treatment, and support that the youth need to remain
at home. Partners include: Weld County Department of Human/Social Services, Youth in
Conflict Program; and Probation, 19th Judicial District.
The TIGHT Youth Corps Program utilizes a 2Gen approach by engaging
parents/guardians and families in partnership with the TIGHT member and their
associated professional team. Opportunities to work with the family in a 2Gen approach
takes place at least monthly during routine member staffings. Staffings provide
opportunities to evaluate current activities, progress, address challenges as well as to
develop a plan to continue moving forward.
Participating youth and their families will average 35.
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MEMORANDUM OF UNDERSTANDING
Appendix D CONFIDENTIALITY
I,
SFY 2017-2018
WELD COUNTY INFORMED CONSENT TO RELEASE FORM
AUTHORIZING RELEASE OF CONFIDENTIAL INFORMATION
(Name) (Relationship to the child)
On behalf of myself and/or my children and/or wards,
(Name of child/ward) (date of birth)
(Name of child/ward) (date of birth)
(Name of child/w ard) (date of birth)
(Name of child/ward) (date of birth)
Authorize(s) the agencies listed below to release and share among themselves the following confidential
information:
Child Welfare Information, e.g., social worker case file; medical. psychological and education
consultation reports, court reports. relinquishment and adoption record
Juvenile Justice Information, e.g., arrest and criminal record, probation records, social and clinical
studies, court reports, law enforcement records in general
Mental Health Information, `-place check mark in box next to type(s) and format(s) of information to be
released: enrollment status; treatment goals; I brief report outlining progress in treatment: 'current
NRBH medical staff prescribed medication; psychological testing results Information may be shared:
Verbally DIA/ritten
Education Information, e.g., to include standardized test scores, grades, report cards, attendance,
'EP's, counseling, special education, learning disability and diagnoses related thereto, disciplinary, health, and
social work records and reports
Medical Information, e.g., records and reports of patient history, diagnoses, evaluations, treatment,
including those related to developmental disability (with the exception of HIV and AIDS -related information)
Vocational Rehabilitation Information, e.g., records and reports of disabilities, evaluations, and
recommendations
Confidential information authorized for release above may be shared by way of email
Other:
With the exception of the following:
The Consent to Release includes any health information or medical records which may be a part of the above
stated records, protected under the Health Insurance Portability and Accountability Act of 19% (HIPPA),
45 C.F.R. Pts. 160 & 164. I understand such records cannot be disclosed without my written consent, unless
otherwise provided for in the regulations. I understand that none of the agencies listed herein may condition
my treatment on whether or not I sign this form.
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SFY 2017-2018
Purpose of Consent to Release: This Consent to Release is intended for the purpose of allowing the release of
information critical to allow certain agencies, part of the committee formed pursuant to 04 H.B. 1451 ("1451
Committee"), and pursuant to memorandums of understanding between those agencies and the Weld County
Department of Social Services, to coordinate and manage the provision of services to children and families who
would benefit from integrated multi -agency services. This Consent to Release authorized the sharing of
information among the listed entities, many or all of which are authorized to view such information pursuant to
applicable state or federal law.
This Consent of Release automatically ends one year from the date I sign this form, or when the sharing
of information is no longer needed to manage or provide services to me, my child(ren), or wards, or when
I revoke my consent, whichever is sooner, except to the extent that the program or person authorized to
Make the disclosure has already acted in reliance on this consent.
Signature of Parent, Guardian or
Authorized Representative:
Date of Birth: Date:
(Staff person facilitating this authorization)
Title/Agency
NOTE: If you choose to modify or revoke this Consent to Release, you must sign below and provide to the
appropriate agency(ies)
I hereby revoke this Consent to Release. I hereby modify this Consent to Release as shown.
Signed: Signed:
Date: Date:
2
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MEMORANDUM OF UNDERSTANDING
SFY 2017-2018
WELD COUNTY INFORMED CONSENT TO RELEASE FROM
AUTHORIZING RELEASE OF CONFIDENTIAL INFORMATION
Effective Date: January 1, 2005
School District RE -1
School. District RE -8
School District R2 -J
School District RE -11J
School District RE -5J
School District 50J
Div. of Youth Corrections Northeast Region
North Range Behavioral Health
Weld County Dept. of Human Services
Ault Police Department
Eaton Police Department
Firestone Police Department
Greeley Police Department
Lochbuie Police Department
UNC Police Department
Johnstown Police Department
Participating Agencies
List Revised: April 7, 2017
School District RE -7
School District RE -2
School District RE -10J
School District RE -4
School District 27J
School District 6
1913 Judicial District, District Attorney
Northeast Behavioral Health, LLC
19th Judicial Dist, including Probation Dept.
Colorado State Patrol
Erie Police Department
Frederick Police Department
Kersey Police Department
Milliken Police Department
Windsor Police Department
Weld County Sheriff
3
MOU/34ot37
School District RE -1J
School District RE -9
School District RE -3J
School District RE -12
School District RE -201
Senate Bill 94 PreTrial Services
Colorado Access
Centennial BOCES
Weld County DPHE
Dacono Police Department
Evans Police Department
Ft Lupton Police Department
LaSalle Police Department
Platteville Police Department
Gilcrest Police Department
United Way of Weld County
COLLABORATIVE MANAGEMENT
MEMORANDUM OF UNDERSTANDING
SFY 2017-2018
WELD COUNTY COMMON INFORMED CONSENT TO RELEASE FORM
AUTHORIZING FOR RELEASE OF CONFIDENTIAL INFORMATION
(Alcohol and Substance Abuse, Additional to the Treatment Referral)
(Name)
on behalf of myself and/or my children and/or wards,
(Name of child/ward)
(Name of child/ward)
(Name of child/ward)
(Name of child/ward)
hereby authorize the
(Relationship to the child)
(date of birth) (Last 4 Digits of Soc. Sec No )
(date of birth) (Last 4 Digits of Soc. Sec. No.)
(date of birth) (Last 4 Digits of Soc. Sec. No.)
(date of birth) (Last 4 Digits of Soc. Sec. No.)
(name of drug and/or alcohol treatment program)
to
authorize(s) the agencies listed below to release and share among themselves the following confidential information-
Alcohol/drug use history
Consultation reports
Transition plan
Treatment discharge summary
Court history and reports
Urinalysis results
Medical history and treatment summary
Other
Assessment/evaluation reports
Progress/compliance reports
Family history and social information
Alcohol/drug abuse treatment summary
Psychiatric history and treatment summary
(except HIV and AIDS -related information)
with exception of the following.
Confidential information authorized for release above may be shared by way of email.
The Consent to Release includes any health information or medical records which may be a part of the above -stated
records, including my alcohol and/or drug treatment records, are protected under the federal regulations governing
Confidentiality of Alcohol and drug Abuse Patient Records. 42 C.F R Part 2, and the Health Insurance Portability and
Accountability Act of 1996 (''HIPAA"), 45 C F R Pts. 160 & 164 I understand such records cannot be disclosed
without my written consent, unless otherwise provided for in the regulations. I understand that none of the agencies
listed herein may condition my treatment on whether or not I sign this form
Purpose of Release
To facilitate alcohol/drug treatment To comply with court -imposed conditions
To coordinate medical care To inform relative/friend of treatment status
To provide follow-up information To provide information to the Court
For interagency coordination and case management among those with a "need to know," to coordinate and
manage the provision of services to children and families who would benefit from integrated multi -agency services.
Other
I understand that my records are protected under the federal regulations governing Confidentiality of Alcohol and Drug
Abuse Patient Records, Part 2 of Title 42 of the Code of Federal Regulations I agree that this information may be re -
disclosed to all agencies listed if necessary to fulfill the purpose of the Consent to Release
MOU / 35 of 37
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MEMORANDUM OF UNDERSTANDING
SFY 2017-2018
This Consent to Release automatically ends one year from the date I sign this form, or when the sharing of
information is no longer needed to manage or provide services to me, my child(ren), or wards; or when I
revoke my consent; or until formal and effective termination or revocation of my release from confinement,
probation, parole or other proceeding under which I was mandated into treatment, whichever is sooner,
except to the extent that the program or person authorized to make the disclosure has already acted in
reliance on this Consent to Release
I understand I may revoke this authorization at any time by signing the revocation statement below and providing this
document to the agencies listed in this Consent to Release_ Agencies and providers who are listed in this Consent to
Release and request information under this release may use a copy or facsimile (FAX) of this form in place of the
original signed consent form. This Consent to Release authorizes the sharing of information among the listed entities,
many or all of which are authorized to view such information pursuant to applicable state or federal law
This Consent to Release has been explained to me. I have read it (or it was read to me) and understand its
provisions. I have been given a reasonable amount of time to ask questions and consider whether to permit
sharing of this information. I hereby willingly agree to share information as described above. I have received
a copy of this Consent to Release.
Dated Dated
I understand I will need to execute a separate release if I consent to have this information be shared with my
parent or guardian.
Signature of Youth or Adolescent
(Also need signature of Parent Guardian or
Authorized Representative if under 14 years of age)
Signature of Parent. Guardian or
Authorized Representative
Also known as- Also known as:
Last 4 Digits of Soc Sec No.
Date of Birth
(Staff person facilitating this Authorization) (Staff person facilitating this Authorization)
Title/Agency Title/Agency
NOTE: If you choose to modify or revoke this Consent to Releaseyou must sign below and provide to the
appropriate agency(ies).
I hereby revoke this Consent to Release. I hereby modify this Consent to Release as shown.
Signed. Signed:
Date. Date
Authorization of Additional Releases for Agencies:
, authorize the addition of the following
agency(ies) to this consent form.
Agency Name(s)-
Effective Date Date of Signature
Signature of Parent, Guardian or Authorized Representative:
Signature of Youth or Adolescent
Witness to signature:
Representing
2
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MEMORANDUM OF UNDERSTANDING
SFY 2017-2018
WELD COUNTY INFORMED CONSENT TO RELEASE FORM
AUTHORIZING RELEASE OF CONFIDENTIAL INFORMATION
Effective Date: January 1, 2005
School District RE -1
School District RE -8
School District R2 -J
School District RE -11J
School District RE -5J
School District 50J
Div. of Youth Corrections Northeast Region
North Range Behavioral Health
Weld County Dept. of Human Services
Ault Police Department
Eaton Police Department
Firestone Police Department
Greeley Police Department
Lochbuie Police Department
UNC Police Department
Johnstown Police Department
Participating Agencies
List Revised: August 3, 2016
School District RE -7
School District RE -2
School District RE -I 0J
School District RE -4
School District 27J
School District 6
19* Judicial District, District Attorney
Northeast Behavioral Health, LLC
191 Judicial Dist„ including Probation Dept,
Colorado State Patrol
Erie Police Department
Frederick Police Department
Kersey Police Department
Milliken Police Department
Windsor Police Department
Weld County Sheriff
3
MOU 137 of 37
School District RE -1J
School District RE -9
School District RE -3J
School District RE -12
School District RE -20J
Senate Bill 94 PreTrial Services
Colorado Access
Centennial BOCES
Weld County DPHE
Dacono Police Department
Evans Police Department
Ft Lupton Police Department
LaSalle Police Department
Platteville Police Department
Gilcrest Police Department
United Way of Weld County
Hello