HomeMy WebLinkAbout20170158.tiffBOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW/ WORK SESSION REQUEST
RE: Recind Award of bids B1700016 and B1700017 and award to low bidder RECEIVED
DEPARTMENT: Public Works DATE: 2/1/17
PERSON REQUESTING: Jay McDonald
FEB 08 2017
WELD COUNTY
COMMISSIO S
Brief description of the problem/issue: On January 25th, based on the best information we had at the time,
Public Works recommended to the BOCC to award the bids for 2 self primimg pumps to Wagner Rents who
was not the low bidder. The reasons, though not specifically stated in the bid documents, were reasonable and
were confirmed through our inquiries and investigation. The low bidder, Primax USA, protested stating our
reasons were not accurate. After further conversations with Primax, they produced documentation showing that
warranty, service, parts and repair is provided locally at Ft. Lupton, Colorado through Rain -for -Rent. This
information should have been provided up front and was initially in conflict with information provided to us
through our phone calls to Primax prior to the date of bid award.
What options exist for the Board? (Include consequences, impacts, costs, etc. of options)
1. Rescind the awards to Wagner Rents for the 2 pumps and award to Primax who is the low bidder and
who meets the requirements of the bid specifications.
2. Do not rescind the awards to Wagner Rents.
Recommendation: The total cost for both pumps from Primax is $54,450. This is a $17,550 savings over
Wagner Rents, or 24% less cost over the total price from Wagner. Public Works recommends option 1.
Julie Cozad, Chair
Steve Moreno, Pro -Tern
Sean Conway
Mike Freeman
Barbara Kirkmeyer
Approve Schedule
Recommendation Work Session
me
M:VAdminissmlion\Fornu\WorkSenion-pesaround2o 17.doc
Other/Comments:
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MEMORANDUM
TO: Board of Commissioners DATE: January 12, 2017
FROM: Jay McDonald, Director of Public Works
SUBJECT: 4"x4" Self Priming Trash Pump, Bid B1700016
The Public Works Department recommends awarding the bid to the second low bidder, Wagner Rents, for one
2017 Godwin CD100M 4" Dri-Prime Pump at a cost of $33,010.63. We would like Option 1 (three each — 20'
collapsible discharge hoses) at a cost of $143.00 each or $429.00 for three for a total price of $33,439.63.
The pumps bid by the lowest bidder, Primax USA, are built in Australia and assembled with local parts and
motor in North Carolina. Parts and Service locations are all in North Carolina with none in Colorado. There
will be service costs after the one-year warranty expires. Other companies that use trash pumps were
contacted and they indicated that parts for the Primax pumps are difficult to obtain.
There is $40,000 budgeted for this purchase
If you have any questions, please call me at extension 3761.
M: Eq uipmentspecs/2017equipmentmem os/m4in chselfprimi ngtras hpump.docx
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" THE PUBLIC WORKS DEPT IS REVIEWING THE BIDS AT THIS TIME.
Option 1: 3 each — 20 ' collapsible discharge hose with 4" aluminum female camlock and 4" aluminum male camlock per hose
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