HomeMy WebLinkAbout20170701.tiffRESOLUTION
RE: APPROVE VICTIM ASSISTANCE LAW ENFORCMENT (VALE) GRANT APPLICATION
FOR VICTIM SERVICES UNIT AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Victim Assistance Law Enforcement
(VALE) Grant Application for the Victim Services Unit from the County of Weld, State of Colorado,
by and through the Board of County Commissioners of Weld County, on behalf of the Sheriffs
Office, to the Victim Assistance Law Enforcement (VALE) Board, commencing upon the full
execution of signatures, with terms and conditions being as stated in said application, and
WHEREAS, after review, the Board deems it advisable to approve said application, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Victim Assistance Law Enforcement (VALE) Grant Application for the
Victim Services Unit from the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, on behalf of the Sheriffs Office, to the Victim Assistance
and Law Enforcement (VALE) Board, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said application.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 8th day of March, A.D., 2017.
BOARD OF COUNTY COMMISSIONERS
WELD CO �, TY, COLORADO
ATTEST: dV .:�.C,.o;c4.
Weld County Clerk to the Board
BY: Q� ci
.71;1\10.,...e._
uty Clerk to the Board
APPROV. D AS 1S FOR
County Attorney
Date of signature: 3(09/( 7
C G SO C'TO) , C eC,)
Julie A. ozad, Chair
Steve Moreno, Pro-Tem
Sean P. Conway
ike Freeman i/
(iJiiuyiJ
arbara KirkmeyOrr
2017-0701
SO0038
BOARD OF COUNTY COMMISSIONERS
PASS -AROUND REVIEW
RE: Authorization to submit VALE grant application
DEPARTMENT: Sheriffs Office DATE: 02/27/2017
PERSON REQUESTING: Jennifer Oftelie, Budget Manager
Brief description of the problem/issue:
Each year, the Sheriffs Office applies for a State VALE grant to cover approximately 50-60% of the salaries in
the SO's Victim Services Unit. The VALE grant application is due in March, and the Sheriff's Office is asking
for permission to submit the grant application. The percentage requested is 60% of salaries and fringe, based on
the 2017 budget for the unit. The increase from last year's grant request is to account for the COLA increase
and Step increases from the current grant award.
The Victim Services Unit increased from 2.0 FTE to 3.0 FTE in 2017 with the addition of a position paid by the
new federal VOCA grant. This State VALE grant is also used as a match for the federal VOCA grant. The
2017/2018 grant request reflects a $4,685 increase — bringing the grant request total to $76,323. The remaining
salaries and operating expenses of this unit are covered by the General Fund and contributions from
municipalities within the County, based on MOUs signed in 2016.
What options exist for the Board? (Include consequences, impacts, costs, etc. of options)
Approve the request to submit the grant application. Any issues based on the awarded amount will be addressed
before an award is signed, however, there are no significant changes from the 2016-2017 grant application.
Request a work session to discuss changes or recommend a different approach to funding this unit.
Deny the request to submit the grant, leading to added liabilities to the General Fund for the continuation of this
program.
Recommendation:
Approve the request to submit the grant application.
Approve
Recommendation
Sean P. Conway
Julie A. Cozad, Chair
Mike Freeman
Barbara Kirkmeyer
Steve Moreno, Pro -Tern
Schedule
Work Session
Other/Comments:
2017-0701
2017-2018 VALE ASSISTANCE FUNDS
19th Judicial District, Weld County Application
July1, 2017 through June 30, 2018
REFER TO APPLICATION INSTRUCTIONS TO COMPLETE THIS APPLICATION CORRECTLY.
SECTION A - AGENCY INFORMATION:
1. APPLICANT AGENCY: Weld County Sheriff's Office
Program Name: Weld County Law Enforcement Victim Services Unit
Street Address (if not confidential):
1950 "O" Street Greeley, CO 80631
Mailing Address (if different):
Phone: 970-356-4015
Fax:
E -Mail: dcalvin@co.weld.co.us
2. CONTACT PERSON: Debbie Calvin
Title: Director of Victim Services
Phone: 970-397-5935
Fax: 970-304-6468
E -Mail: dcalvin@co.weld.co.us
VALE USE ONLY
Grant it:
3. Agency Status ® governmental nprivate-non-profit n private -for-profit
NOTE: If you are claiming non-profit status and if you have not previously provided documentation supporting this claim
to the VALE Board, then you must provide sufficient documentation concerning your agency's non-profit status with this
application.
4. PROJECT TITLE:
Weld County Law Enforcement Victim Services Unit and Weld County Jail post sentencing Victims' Services
5. Give a problem statement that is specific to the community the project will serve.
Residents of Weld County who fall victim to crime or involved in a critical incident need assistance and
resources. The Weld County Victim Services Unit provides immediate crisis counseling and follow up
services to all victims of crime and critical incidents for the Sheriff's Office and the 7 police departments
they serve. Additionally. in accordance with C.R.S. 24-4.1-301, victims of crimes that are classified as
VRA have rights afforded to them. The Victim Services Unit reviews open cases for VRA compliance in
an effort to ensure these rights and develops and implements protocol in accordance with statute and
best practices throughout the state to support these efforts. Victims in Colorado have the option of
continuing VRA post sentencing upon written request. It is important that there are systems in place at
the Weld County Jail to ensure these rights are afforded to the victims of VRA crimes who have opted in
and their offender has been sentenced to Weld County Jail; as of January 2017, the Weld County Victim
Services unit has been charged with supporting the Weld County Jail VRA program.
6. FUNDS REQUESTED TOTAL: $76,323
1
ato/7-07ot 6)
ITEMS 1 - 6 MUST REMAIN ON THIS PAGE
SECTION B - NARRATIVE SUMMARY
7. Agency description:
The Weld County Victim Services Unit is law enforcement based and operates as a unit of the Weld
County Sheriff's Office. The Victim Services Unit serves all of unincorporated Weld County and the
incorporated communities of Mead, Severance, Keenesburg, and Garden City. The Victim Services
Unit also provides services for the following police departments: Dacono, Firestone, Fort Lupton,
Frederick, Lochbuie, Hudson, and Platteville.
The Victim Services Unit's primary responsibility is to provide 24 -hour crisis intervention, resource
information and referrals to supporting agencies for Victims' Rights Act related incidents. The victim
services unit supports Law Enforcement compliance with the requirements outlined in the Colorado
Revised Statutes 24-4.2 for cases listed in CRS title 24 Article 4.. In addition, the Victim Services
Unit provides support to citizens during emotionally traumatic events when requested. The non-VRA
responses by staff are at approximately 9% prior to the large addition of VRA only post sentencing
cases from the Weld County Jail project.
Beginning January, 2017, the Weld County Victims Services Unit is taking on the additional project
of supporting VRA compliance for post sentencing. This project will have a significant impact on the
unit and will ensure that victims who register will be enrolled in the appropriate notification program
and the inmates' file accurately documents VRA required tasks. This portion of the unit will be
serving the entire 19Th judicial district where a VRA conviction resulted in a sentence to be served as
a Weld County Jail inmate.
8. Project Description for which the funds are being requested.
The primary objective of the Weld County Victim Services Unit is to continue serving the citizens of
Weld County by providing immediate crisis intervention and follow up service to all victims of crime
and those who are experiencing a critical incident. The unit intentionally supports served agencies'
compliance with the victims' rights act as defined in title 24 and identified as a law enforcement
responsibility. The Victim Services Unit is dedicated to providing people with the resources and
assistance they need to successfully move forward. The Victim Services Unit continues to provide
training to all Law Enforcement agencies regarding the importance of serving victims and maintaining
compliance with title 24 of the Colorado Revised Statutes.
The Weld Law Enforcement Victim Services unit has added the additional project of supporting
post sentencing VRA compliance for the Weld County Jail to include advising on policy and completing
registration to appropriate notification programs on behalf of VRA victims who have opted in to post
sentencing VRA and who's suspect has been sentenced to the Weld County Jail as a result of their
case. The unit will be developing and maintaining a web based registration for victims who choose to
opt in. This system will send the information to the director of victim's services who will ensure the
proper VRA notifications are made.
2
SECTION C - GOALS AND OBJECTIVES:
(Goal 1, objectives 1 and 2, are mandatory for all applicants.)
9. GOAL 1 (standard): This project will provide direct services that assist crime victims with emotional
and physical needs to stabilize their lives, provide a measure of safety and security, and/or enhance
victims' experience with the criminal justice system.
OBJECTIVE 1 (standard): To provide services to the following estimated unduplicated number of crime
victims during the 12 -month grant period.
Although a person may be a victim of multiple crimes in one criminal episode, they can be counted
only once using the predominant crime.
Definitions:
Victims: primary and secondary victims
Primary victim: The person against whom the crime was committed, except in the case of homicide, and DUI/DWI
deaths where the primary victims are the survivors of the victim. In domestic violence crimes, children of the primary
victims (who are receiving services) are also considered to be primary victims.
Secondary Victims: Persons other than primary victims receiving services because of their own reaction or needs
resulting from a crime.
Unduplicated Count: New and continuing victims served by the project. Continuing victim is a person served in the
prior grant year who is continuing to receive services in the new grant year.
EST. NO.
VICTIMS
TYPE OF CRIME
EST. NO.
VICTIMS
TYPE OF CRIME
60
Child Physical Abuse
0
Adults Molested as Children
100
Child Sexual Abuse
25
Survivors of Homicide
10
DUI/DWI - Victims of vehicular assault or
vehicular homicide, DUI/DWI crashes or
careless driving resulting in death.
10
Robbery
450
Domestic Violence
100
Assault
30
Adult Sexual Assault
30
Other violent crimes such as hate and
bias crime, gang violence (specify).
10
Elder Abuse (including economic
exploitation and fraud crimes)
700
Other:
Not reported due to post sentencing vw se vlfgs
r non -I ste V Err mes (menacing stal mg,
egret urglary)
TOTAL UNDUPLICATED VICTIMS ESTIMATED TO BE SERVED DURING THE 12 -MONTH PERIOD
1495
3
OBJECTIVE 2 (standard): To provide the following types of services to the following estimated number of
unduplicated victims during the 12 -month grant period.
Number of Victims Receiving Each Type of Service: Estimate the number of victims who will receive
each type of service during the grant period. A victim may receive the same type of service more than
once (i.e. counseling), but the type of service can be counted only once during the grant period. An
individual service category cannot exceed the total number of victims listed in table A.
EST. NO.
VICTIMS
SERVICES
EST. NO.
VICTIMS
SERVICES
550
Crisis/Counseling Intervention (in person)
600
Victim Compensation Assistance
(required)
1200
Follow-up (includes crisis intervention by
phone)
400
Personal Advocacy
0
Therapy
1200
Telephone contact
0
Group Treatment / Support
0
Civil Legal Advocacy/Court
Accompaniment
0
Shelter / Safehouse
0
Forensic Exam
550
Information / Referral (in person)
40
Hospital/Clinic Response
350
Criminal Justice Support /
Advocacy/Court Accompaniment
60
Language Services (interpretation)
0
Emergency Financial Assistance
20
Transportation
0
Emergency Civil Legal Attorney
Assistance
0 Transitional Housing
800 Victim Rights Act Services
4
PROJECT -SPECIFIC GOALS AND OBJECTIVES:
Add at least one more goal with objectives but no more than three additional goals with no more
than three objectives per goal. Refer to Application Instructions, use format provided below.
GOAL 2: Support VRA compliance as defined as Law Enforcement responsibilities as well as post
sentencing Weld Jail responsibilities. In accordance with C.R.S. 24-4.1-302.5, the victim advocates
and volunteer victim advocates will provide, or confirm receipt of, Victims' Rights Act information,
resources, referrals, Victims' Compensation information, advocacy, education and crisis support service
to all victims of crime. This service will be provided for crimes reported to the Weld County Sheriff's Office,
and the Dacono, Firestone, Fort Lupton, Frederick, Lochbuie, Hudson and Platteville Police Departments.
Objective
(list title of person
responsible)
Intended
Outcome/Impact
Data Collection
Timeframe
1
The Victim Services
Specialists will provide
on scene crisis support
and referral information
to 550 victims of crime
Victims will have a
support system and
resources needed to
begin the process of
healing from the critical
event.
Excel spreadsheet and
CiviCore
July 1, 2017
to June 30,
2018
2
The VSU will continue
to increase VRA
required services with
less than 8% of cases
served to be crisis
response that is not
VRA eligible
The Victim Services Unit
staff will remain
available 24 hours per
day 7 days a week for
contact by
officers/deputies on all
Victim Rights Act crimes.
One of the bi-lingual
advocates will remain
available while on call
for direct service for
VRA crimes and will
respond additionally as
needed.
Victims of crime will
have access to a victim
advocate when needed.
Spanish speaking
victims will have more
access to an advocate
who is able to support
them more effectively.
The unit will be focused
on serving all Victims of
VRA crime and
ensuring those
obligations have been
met. Additionally, the
victims of VRA crimes
in which the offender
will be serving the
sentence at the WCJ
will have access to
safety plans,
notifications and crisis
intervention.
Google Calendar used to
identify on call advocates.
Excel spreadsheet tracks
mono -lingual Spanish
speaking clients served in
Spanish.
The CiviCore system will be
documenting VRA required
tasks. The excel
spreadsheet separates the
non-vra response needed
to calculate the percentage
of responses that fall under
the VRA.
July 1, 2017
to June 30,
2018
3
The Victim Services staff
specialists will review reports
provided from each agency on
a daily basis and attempt to
make a minimum of 1000
phone contact and additional
follow up phone calls to victims
of crime. They will also review
The unit will be able to
identify all victims of
crime, even in the event
that contact was not
made to the unit at the
time of the incident and
provide services to all
crime victims. VRA
CiviCore to track victim
contact information, VRA
requirements and assign
tasks
Arrest watch and vine
confirmation emails to be
entered into CIVCORE
July 1, 2017
to June 30,
2018
5
the following daily: new
victims who provide
warrants list, and daily calls for
written notice for
service and ensure all crime
notifications post
victims are registered in
sentencing will receive
appropriate notification
automatic notifications
system. Additionally, the WC
and the notifications will
VSU will receive notification of
any victim who opted in for
post sentencing VRA where a
suspect has been sentenced
to Weld County Jail and
be documented.
Ensure the victim is registered
for booking and release
notification.
GOAL 3: The Victim Services Unit will conduct training and have regular communication with the Law
Enforcement agencies that utilize the unit. Such education shall be focused on the law enforcement
responsibilities as defined in title 24 of the Colorado Revised Statutes and established protocol that
supports such compliance.
Objective
(list title of person
responsible)
Intended
Outcome/Impact
Data Collection
Timeframe
1
On a quarterly basis, the
Director of Victim
Services will make
contact with each
agency served.
Identify quality
assurance, challenges
and training needs for
the unit and agency
respectively
Protocol changes resulting
in conversations and notes
on calendar
July 01,
2017 -June 30
2018
2
Bi-Monthly, one staff
advocate or volunteer to
ride along with an
agency served
Maintain dialogue with
patrol officers and
increase awareness of
training issues and
expectations creating
an opportunity for more
effective response to
crime victims
Calendar and email
confirmation
July 01,
2017 -June 30
2018
3
The Director of Victim
Services will offer annual
VRA update training for
all law enforcement
agencies served to
include the Sheriff's
Office patrol, Sheriffs
Office booking and
command staff and all 7
municipalities.
Law enforcement will
be aware of current
legislative changes in
VRA and changes in
protocol to support VRA
compliance.
Command and booking
at the jail will
understand the
responsibilities of the
Maintain marketing efforts
for classes and track
attendance numbers for
classes
July 01,
2017 -June 30
2018
6
jail for post sentencing
notifications.
GOAL 4: Ensure there is a minimum of one staff advocate available at all times while utilizing well -trained
volunteers. All direct service providers shall be well versed in the requirements of VRA (see C.R.S. 24-
4.1-302.5). Maintain intentional efforts to ensure victims have access to resources for safety and
health, including making every effort to communicate victim's needs regarding court orders at first
appearance.
Objective
(list title of person
responsible)
Intended
Outcome/Impact
Data Collection
Timeframe
1
The director of Victim
Services will maintain
the calendar and ensure
that there is at minimum
one staff scheduled for
on call service. The
director will take note of
any missed and
unreturned calls from
dispatch.
Victims of crime and
officers will always
have a trained staff
member available for
on scene response or
questions for VRA and
or crisis intervention
Weld VSU google Calendar
and tracking of missed calls
from dispatch that are not
returned within a
reasonable time frame
July 1, 2017 -
June 30 2018
2
VSU will be contacted
on all VRA crimes by
deputies and make
every effort to contact
the victim at the time of
the event. The advocate
shall ensure VRA was
complete, obtain the
victims position on bond
and protection order and
attend weekend all bond
hearings.
Confirmation and
documentation of VRA
on all cases with
intentional additional
support. Victims will
have access to the
tools we have to assist
in healing and safety.
The court on the
weekends will be aware
of the position of the
victims on cases served
by the WCVSU.
Incident reports, CiviCore
and Excel spreadsheet.
July 1, 2017 -
June 30,
2018
3
The Director of VSU will
communicate regularly
one on one with each
staff and each volunteer
to identify tools needed
for success, questions
and challenges. Director
shall make at least one
contact with the on duty
A volunteer team who
has open access to the
director of victim
services allowing for
support, and guidance
resulting in volunteer
retention.
The progress of the skill
level and training will be
Director to maintain records
to be kept in a confidential
file on behalf of volunteer
advocates.
July 1, 2017 -
June 30 2018
7
responder during every
measurable and
shift when the director is
documented and will
also on duty. All
encourage discussion
volunteer advocates will
as they learn and are
be tracked in writing
able to take on
regarding skill level and
additional
will be given skill
responsibilities.
assessments as they
progress.
10. QUALITY ASSURANCE PLAN: Describe the approach for evaluating the project in response
to the stated objectives, intended outcomes/impact and data collection.
The Weld County Victim Services Unit tracks data through the use of CiviCore and an excel spreadsheet.
CiviCore allows the director to track VRA contacts, access data for follow up, assign tasks to staff and
send out surveys to clients and to officers. Additionally, contact is made daily to each direct service
provider by a supervisor to discuss cases and actions taken by advocates on those cases. Regular
meetings with command staff identifies challenges and suggestions for protocol changes for the unit and
the director of victim services will regularly email requests to command at agencies for feedback on
quality and responsiveness of services. Records are maintained respective of and within the agencies to
document law enforcement responsibilities for the VRA as supported and identified by the Weld Law
Enforcement VSU. An online google calendar is maintained identifying the contact information for the
advocate responsible for direct service at all times. Each staff was given a written skill assessment at hire
and then provided the same written skill assessment to be completed "open -book" style to identify level of
understanding of the VRA, job duties and expectations as well as protocol. These tests were discussed
privately with each staff and entered into their employee file. Each staff will be evaluated quarterly by
their direct supervisor and offered the opportunity to identify personal goals. The director of victim
services regularly contacts victims as a courtesy follow up to ensure questions are answered and
resources given. There are several levels of Volunteers as the 2016 campaign was very successful.
Through each level, the volunteer must demonstrate mastery of specific tasks and pass a skill
assessment to be moved to the next level. With each level comes additional responsibilities and goals.
Each advocate has a training tracking file that documents clearly their progress.
All registrations for post sentencing VRA are sent to the director of victims' services and copied to the
upper command at the jail as well as booking staff. The director registers the victims in the appropriate
appriss notification system and a confirmation email is sent to all participating parties including the victim.
These registrations will be documented in the inmates file and the file will be flagged as VRA registered.
All notifications and confirmations of enrollment are sent to several people on the chain of command to
ensure compliance with protocol.
11a. Services as defined in the V.A.L.E. statute, 24-4.2-105 (4) (a — m) C.R.S.
Indicate YES for services which are indicated in the Goals and Objectives of this application, and
NO for services NOT indicated in the Goals and Objectives of this application.
YES
NO
Services: C.R.S. 24-4.2-105 (4) (a — m)
x
(a) Provision of services for early crisis intervention;
x
(b) Provision of telephone lines for victims and witnesses
assistance;
x
(c) Referral of victims to appropriate social service and victim
8
compensation programs and assistance in filling out forms for
compensation;
x
(c.5) Assistance programs for victims and their families;
x
(d) Education of victims and witnesses about the operation of the
criminal justice system;
x
(e) Assistance in prompt return of the victims' property;
x
(0 Notification to the victim of the progress of the investigation,
the defendant's arrest, subsequent bail determinations, anc the
status of the case;
x
(g) Intercession with the employers or creditors of victims or
witnesses;
x
(h) Assistance to the elderly and to persons with disabilities in
arranging transportation to and from court;
x
(i) Provision of translator services;
x
(j) Coordination of efforts to assure that victims have a secure
place to wait before testifying;
x
k) Provision of counseling or assistance during court appearances
when appropriate;
x
(1) Protection from threats of harm and other forms of
intimidation;
x
(m) Special advocate services
(7) (b) "Special advocate services" means the services offered to aid victims
who are children, including, but not limited to, court -appointed special advocate
(CASA) programs, sexual assault treatment and prevention programs,
community -based youth and family servicing programs, gang alternative
programs, school -based intervention and prevention programs, big brother and
big sister programs offering aid to children who are victims, restitution
programs, partners programs offering aid to children who are victims, and child
abuse treatment programs.
Only grants submitted by the Court Administrator's Office would check (2.5) (a) (I) below.
(2.5) (a) (I) The court administrator of each judicial district may apply for grants of moneys for the
purpose of collecting all moneys assessed by the courts, including moneys owed pursuant to this article, and
collecting and disbursing restitution owed to victims of crime;
Only grants submitted by the local Probation Department would check (2.5) (a) (II) below.
(2.5) (a) (I) The local probation department may apply for grants of moneys for the purpose of
implementing the right of victims.
9
11b. For each YES listed in 11 a), reference the Goal and Objective that relates to the service
provided with a brief explanation. DO NOT RESTATE THE GOAL OR OBJECTIVE.
List letter (a — m)
which refers to
question 13.a
List Goal and Objective(s) pertaining to the service provided in your GOALS and
OBJECTIVES.
a
Goal 2 objective 1 , 2 and 3 refers to crisis intervention at the time of the incident
or open VRA report. Goal 4 objective 1, 2, 3 ensures availability of well -trained
direct service providers. Goal 3 objective 1, 2, 3 efforts to maintain close contact
with all agencies we serve including identification of VRA cases and maintenance
of well trained staff and officers
c
Goal 2 objective 1, 2, and 3 at the time of crisis intervention, staff identify needs
for resources including the community resources available and assist with
application for Victim Compensation when appropriate
d
Goal 2 objective 1, 2, and 3 at the time of crisis intervention, staff identify needs
for resources including explanation of the first appearance and in the event that
the first appearance is on a Saturday or Sunday, Weld County VSU provides the
court support for crime victims and contacts all victims of VRA crimes identified as
within one of the agencies we serve, we make attempts to contact those victims
to communicate results of bond hearing
f
Goal 2 objective 3 The staff will be utilizing the new arrest watch system daily to
enroll victims who will need notifications for any suspect not in custody and VINE
for any inmate unless confirmed the booking desk has been instructed to notify at
initial arrest.
12. Will this project utilize volunteers and or interns? ® Yes n No
If yes, please answer the following:
10 Number of volunteers/interns which were utilized for last six months, July 1,
2016 through December 31, 2016.
In 2016, the total number of volunteers/interns was 4 who provided _ 1512 hours
to the agency.
10
SECTION D - SERVICE INFORMATION:
13. What is the population and geographic area targeted for service through this project?
a) How many crime victims have you served and will you serve?
VICTIMS SERVED
1 YEAR
July 1, 2014
Through
June 30, 2015
VICTIMS SERVED
1 YEAR
July 1, 2015
Through
June 30, 2016
PROJECTED VICTIMS
SERVED
July 1, 2016
Through
June 30, 2017
PROJECTION OF
VICTIMS TO SERVE
July 1, 2017
Through
June 30, 2018
1399
1204
1300
1495
b) What is the number of victims served July 1, 2016 through December 31, 2016? 613
c) Are there other community agencies currently providing like services to the targeted population?
No
If yes, explain how this project is not a duplication of services.
14. Document community support, coordination and networking by providing the following information:
a) List the top five agencies who your agency works most closely with in coordination and
provision of crime victim services and indicate how you work with them.
AGENCY
HOW YOU COORDINATE
1 Weld County DA Office VSU
Support victim transition to DA VWU, ensure communication is
effective regarding victims contact information, and support
communication on victims position on amount and type of bond.
Work collaboratively to identify any problems throughout the system
as well as solutions to those.
2 A Woman's Place
Refer many clients to A woman's place, collaborate training for law
enforcement as well as direct service providers
3 Weld DHS
Ensure training occurs for LE regarding the MOU, roles and
responsibilities and notifications. Ensure any case we serve that
meets the requirement for DHS notification is complete.
4 Catholic Charities
Utilize resources provided by Catholic Charities for victims in need
5 Colorado Victim Compensation
Provide victim comp information to all qualifying clients and assist in
filling out applications as often as possible. Ensure all advocates are
trained on Victim Compensation in Collaboration with the director of
the program in the 191h judicial.
11
b) Is your agency an active participant in Weld County's Coordinating Committee for Victims of Crime
(CCVC)? If "yes," provide the name(s) and position(s) of the CCVC participant(s) and their level of
involvement in that group.
Yes
NAME OF MEMBER
HOW THEY PARTICIPATE
Veronica Falcon-
Deleon
Meetings and additional projects as needed
Debbie Calvin
Meetings and additional projects as needed
b) Briefly describe any other agency actions that demonstrate its high priority for developing
community support, coordination, networking, and cooperation.
The Weld County Victim Services Unit has been very proactive in identifying challenges in
systems, protocols, and laws that jeopardize victim safety and healing. We take pride in being
an agent of change both at the local and state level. The most significant changes made
include the efforts with pre-trial services to consider the victim in offender monitoring plans,
development of protocol and reports that support the notification of victims upon arrest of their
offender, ensuring appropriate communications regarding victim position on bond and
protection order allowing for a smoother transition to the Das office VWU, active involvement in
the Legislative VRA committee at the state level, and identifying the extreme danger that
results from officers not having access to bond conditions and working with state law makers
and the government affairs division to develop a plan and solution so that the bond conditions
are entered into CCIC.
The Weld VSU recently took on the additional large project of VRA compliance for the Weld
county Jail. This includes ensuring victims are registered for auto -notifications as well as
development of jail protocol in accordance with the VRA post sentencing obligations. This
required an intentional collaboration with jail command and IT to ensure the tools were in place
to accomplish such a large task for 2017. Additionally, the VSU will remain available for
victims of Crime whose offender is sentenced to Weld County Jail for crisis and safety
planning.
12
SECTION E — VICTIM COMPENSATION:
Provide the following information concerning your agency's involvement with the Crime Victim
Compensation Program:
15. a) Does your agency regularly inform victims about Victim Compensation and help them to apply
when appropriate? ® Yes No
How? On the VRA brochure and ALL victims are contacted by the staff, even when services declined.
WE address victim compensation with all victims a second time verbally.
b) Explain any major issues that hinder your agency in helping crime victims to understand Victim
Compensation eligibility requirements and to apply for benefits.
c) Date of the last Crime Victim Compensation training: Jan 2017
d) Person who conducted the training: Debbie Calvin
14 Number of Staff and Volunteers in your agency providing services to crime victims.
12 Number of Staff and Volunteers who attended the last Victim Compensation Training.
DO NOT INCLUDE VICTIM COMPENSATION BROCHURES WITH YOUR APPLICATION.
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SECTION F - VICTIM RIGHTS ACT:
16. Has your agency taken steps to assure that all staff and volunteers have read and understand the
GUIDELINES FOR ASSURING THE RIGHTS OF VICTIMS OF AND WITNESSES TO CRIMES:
Rights afforded to crime victims - C.R.S. 24-4.1-302.5; Procedures for assuring rights of victims of
crimes; C.R.S. 24-4.1-303; and Child victim orwitness— rights and services—C.R.S. 24-4.1-304
® Yes ❑ No
a) Briefly describe how your agency assures that all staff and volunteers are trained on VRA.
All of my staff and volunteers have completed the VAT 40 hour online training. Additionally, they all
have an excel spreadsheet documenting the advocate level they are on and each level movement
requires passing of a written skill assessment.
b) Does your agency have a statutory mandate to notify victims about their rights under VRA?
171 Yes ❑ No
c) Date of last VRA Training: January 2017
d) Person who conducted the training:
14 Number of Staff and Volunteers in your agency providing services to crime victims.
12 Number of Staff and Volunteers who attended the VRA Training.
e) How does your agency notify victims of their rights under VRA?
In writing on a VRA pamphlet available in both English and Spanish. Staff attempts contact and follow
up with every victim in a VRA case for all agencies served.
f) Does your agency have a brochure describing VRA? V Yes ❑ No
If "yes", list the languages in which your brochure is available. See SECTION I. ATTACHMENTS
Spanish and English
g) If you agency does not have a brochure describing VRA, please indicate if your agency utilizes
brochures from other agencies. See SECTION I ATTACHMENTS VRA brochures SHOULD be
included in the application (all languages). DO NOT INCLUDE VICTIM COMPENSATION
BROCHURES TO YOUR APPLICATION.
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SECTION G - BUDGETARY INFORMATION: All Budget pages MUST be completed. All
figures should be rounded to the nearest dollar.
17. Have you received 19th JD VALE Funding for this project? ® Yes ❑ No
GRANT YEAR
2016-2017
AMOUNT AWARDED
71638
AMOUNT OF FUNDS RETURNED
not used durin rant c cle
$0
2015-2016
68767.56
2014-2015
58442
$0
2013-2014
60828
$8930
18. What is the projected cost per client served (cost/benefit ratio)?
Funds requested divided by number of victims projected to serve = cost per client
$55.44
19. RESPONSIBLE PARTIES:
a) List the two individuals who are responsible for ensuring the grant is administrated as
proposed by the organization and approved by the VALE Board.
NAME
TITLE
PHONE
EMAIL
Debbie Calvin
Director of
Victims
services
970-397-5935
dcalvin@co.weld.co.us
Esparanza
Gomez
Lieutenant
970-400-2809
egomez@co.weld.co.us
b) Who (give name and title) in your agency is responsible for reviewing agency bank statements
against agency financial reports for accuracy of financial information?
Barbara Connolly -Controller
20. What controls and processes does your agency have in place for writing checks? The answer should
include information including: who in the agency is authorized to request a check, who is authorized to
write a check, who is authorized to sign a check, whether or not dual signatures are required on any
checks, and whether or not a person authorized to write a check could sign a check to themselves.
Each department can request a payment (check); the request is made to the finance
system with appropriate approval in the department. It then goes to accounting for final review.
The Chair of the Board of County Commissioners and the Clerk to the Board are authorized to
sign checks. Dual signatures are required on issued checks. A person authorized to write a check
cannot sign a check to themselves, because the check has to go through levels of approval
before it is issued or signed.
15
21. What process does your agency have in place to reconcile financial information with the quarterly
VALE Financial Report?
The Director of Victim Services receives a monthly spreadsheet from the county indicating total staff
liability for salaries and benefits. The expense for the FTE bi-lingual is deducted from the calculations
as that position is funded by VOCA exclusively.
Any overtime is identified and subtracted from the numbers and compared to the awarded grant and
reported accordingly.
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TOTAL
This page recaps your entire
picture of your agency's
Application.
Please indicate the
services.
FUNDING
AMOUNT
BUDGET
AGENCY
Victim Service Agency
funding sources and
sources for ALL
INFORMATION
VICTIM SERVICES
Budget. This recap
percentage of funding being
funding your agency
provides an overall
requested in the VALE
receives for victim
END DATE
Month/Day/Year
START DATE
Month/Day/Year
VALE Grant (if applicable)
$71,638
07 / 01 / 16
06 / 30 / 17
DCJ (Ex: VOCA, VAWA)
$64,490
01 / 01 / 17
12 / 31 /17
Other Victim Services
Grants received from other
/ /
/ /
VALE Judicial Districts
Other Grants
/ /
/ /
Other: MOU with
$31,500
01 / 01 /17
12 / 31 /17
Municipalities
Other: Weld County
$46,199
01 / 01 /17
12 / 31 /17
Government
TOTAL
$213,827
Please specify the source of "Other" funds (other grants, government funds,
city funds, donations, fund-raising, etc.) "Other" funds should reflect hard
dollars and NOT in -kind contributions (office space, phones, etc)
HOW WILL FUTURE FUNDING NEEDS BE MET?
Any additional staff or hours to implement the mandatory VRA for post sentencing at the
jail would be at the direction of the Sheriff and with approval from the commissioners.
The amount requested is reflective of the minimum possible to continue services while
adding the mandated program for VRA; in the event that VALE does not provide the
requested amount, the unit would need to reduce overhead in other areas compromising
safety of staff, volunteer recruitment and services available to victims.
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VALE PROJECT BUDGET
PROJECT FUNDS REQUESTED BUDGET:
Continuation Applicants fill out Columns 1, 2, and 3.
New Applicants fill out Column 2 only.
INFORMATION
ROUND TO NEAREST DOLLAR
Continuation Applicants
ALL APPLICANTS
Continuation
(Column 1)
2016 - 2017
(Column 2)
2017 - 2018
Applicants
(Column 3)
Current Grant Award
Requested Budget
Increase or
Decrease
PERSONNEL
PERSONNEL
(+ / -)
Job Position
Job Position/NAME
Director, Debbie Calvin
31,350
Director, Debbie Calvin
32,547
+1,197
Staff Specialist, Tonia
Agnew
11,400
Staff Specialist, Tonia Agnew
12,534
+1,134
Staff specialist
11,400
Staff Specialist TBD
12,534
+1,134
Fringe Benefits
17,488
Fringe Benefits
18,708
+1,220
Subtotal
71,638
Subtotal
76,323
+4,685
EQUIPMENT
EQUIPMENT
(+/ -)
Subtotal
Subtotal
SUPPLIES AND OPERATING
EXPENSES
SUPPLIES & OPERATING EXPENSES
(+ / -)
Subtotal
Subtotal
IN -STATE TRAVEL
IN -STATE TRAVEL
(+ / -)
Subtotal
Subtotal
PROFESSIONAL SERVICES
PROFESSIONAL SERVICES
(+ / -)
Subtotal
Subtotal
TOTAL FUNDS: $71,638
TOTAL FUNDS REQUESTED: $76,323
+ $4,685
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VALE PROJECT
BUDGET DETAIL AND JUSTIFICATION
A. PERSONNEL:
List each job position, include the name of the employee, if available. If two individuals have the
same job title, list it twice.
Indicate FTE of individual (EX: 1 FTE; .5 FTE; .75 FTE)
TOTAL COST - Show the total amount of salary and fringe benefits of the position
(SALARY and FRINGE BENEFITS are to be shown separately.)
VALE % - Show the VALE percent requested for the total cost of the position
VALE Funding - Calculate the VALE funding request based on the TOTAL COST and VALE %.
Other Funding Source(s) - Indicate how the position is paid for other than VALE funding. If the
position cannot be funded (because 100% VALE Funding) indicate this.
Title of Job
Position\Name
FTE
Total
Cost
VALE
%
Requested
VALE
Funding
Requested
If THIS grant funding will not pay for
the entire position, what other SOURCE
will be used to pay for the rest of the
position
Director of Victim
Services /Debbie
Calvin
I
$81,108
60%
$48,665
Weld County
Staff Specialist,
Tonia Agnew
.5
$23,048
60%
$13,829
Weld County
Staff Specialist,
TBD
.5
$23,048
60%
$13,829
Weld County
Veronica Falcon-
DeLeon
1
$58,410
0%
$0
VOCA and Weld County
Debbie Calvin
Director
$54,245 + $26,863
COST: $81,108
Tonia Agnew
Staff specialist
$20,890 + $2,158
COST: $23,048
TBD
Staff specialist
$20,890 + $2,158
COST: $23,048
Veronica Falcon -Deleon
Bi-lingual FTE Staff specialist
$40,950 + $17,460
COST: $58,410
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B. EQUIPMENT REQUEST: None
C. SUPPLIES AND OPERATING REQUEST: All supplies and operating requests must be
specific, itemized costs related to victim services. None
D. IN -STATE TRAVEL REQUEST: Itemize travel expenses of project personnel by purpose
none
E. PROFESSIONAL SERVICES REQUEST: List consultants or independent contractors who
will provide victim services under the grant.
None
F. DIFFERENCES FROM LAST YEAR'S REQUEST: Continuation Applicants only for
Victim Services requests: If this is an application for continuing funding, explain any changes
from last year's awarded funding for Victim Services requests and this proposed funding.
For the 2017-2018 VALE grant, the Weld County Victim Services is respectfully requesting a small
increase in funding which is specifically related to standard increases in staff expenses as a result of changes in
benefits offered by the county, the cost of living increases, and required step increases in accordance with
agency policy.
This request is about 41% of the total staff expenses and 36% of the total budget. In 2016, 91% of the cases
served were VRA cases; the percentage will increase in 2017 due to the Weld Jail addition being exclusively
VRA.
We have grown significantly in the past year with only minimal effect on the funds necessary from VALE.
This includes going from 2 service providers to 14 service providers (4 staff 10 volunteers), starting a bi-lingual
English/Spanish community service unit, and adding the large project of Weld Jail post sentencing VRA. We
have sought, and been successful in, identifying alternative financial resources in accordance with the
expectation of the VALE board.
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VALE Grant Application Signature Page
Applicant Agency: Weld County Sheriff's Office
Project Title: Victim Services Unit
Grant Period: July 1, 2017 through June 30, 2018
We hereby certify that the information contained herein is true and correct to the best of our
knowledge and belief. The following signatories understand and agree that any grant received as a
result of this application shall incorporate and be subject to the statements made within the above
described VALE Grant Application (The Application). Furthermore, the signatories certify that
they have each read The Application and are fully cognizant of their duties and responsibilities for
this project.
Original signatures of each party to this application (i.e., Project Director, Financial Officer and
Authorized Official) are required. Please use BLUE INK to distinguish the original documents
from copies. Refer to Application Instructions for definitions for the signing authorities.
Project Director:
Name: Debbie Calvin
Position/Title: Director of Victims Services
Agency (including Division or Unit): Weld County Sheriffs Office
Mailing Address: 1950 "O" St, Greeley, CO 80631
Phone: 970-397-5 Fax:
Signature. Date: ))
Financia[O'fficer:
Name: Barbara Connolly
Position/Title: Controller
Agency (including Division or Unit): Weld County Government
Mailing Address: 1150 O Street, Greeley, CO 80631
Phone: 970-400-4445 Fax:
E-Ma'l: dcalvin@co.weld.co.us
E -Mail: bconnollyco.weld.co.us
Signature:Q Date:
OAP/ /
Authorized Official:
Name: Julie Cozad Position/Title: Board of County Commissioners Chair
Agency (including Division or Unit): Weld County Government
Mailing Address: 1150 O Street, Greeley, CO 80631
Phone: 970-400-4200 Fax:
E -Mail: jcozad(&,co.weld.co.us
Signature: I$Lv
)�f Date: MAR 082017
In accordance with the Colorado Revised Stat es 24-72-202.6, information supplied in this application is considered a public record.
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gp/T. D7oj6-;
SECTION H- ATTACHMENTS:
Attach to original and all copies of the grant applications:
EQUIPMENT REQUESTS documentation of cost of equipment showing comparison pricing.
_x_ blank Client Survey
A list of ALL of your agency's board members which delineates the Board of Directors, (private
non-profit).
Attach to ONLY the original grant application:
_x_ A signed copy of the attached Grant Applicant Memorandum of Understanding Concerning the
Rights Afforded to Crime Victims (page 20)
Two copies of your agency's VRA brochure OR the VRA brochure your agency utilizes (ALL
languages) DO NOT INCLUDE VICTIM COMPENSATION BROCHURES TO YOUR APPLICATION.
Include a copy of agency's most recent audit report or financial review. * If agency is not subject to
audit, explain how proper management and disbursement of funds is monitored. (Only one copy of the
audit or financial review is required.)
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ATTACHMENT
VICTIM ASSISTANCE AND LAW ENFORCEMENT BOARD
GRANT APPLICANT MEMORANDUM OF UNDERSTANDING
CONCERNING THE RIGHTS AFFORDED TO CRIME VICTIMS
As provided in C.R.S. 24-4.2-105 (4.7), Colorado law requires the following:
A REQUESTING AGENCY OR PERSON SHALL ACKNOWLEDGE IN WRITING THAT
SUCH AGENCY OR PERSON HAS READ AND UNDERSTANDS THE RIGHTS
AFFORDED TO CRIME VICTIMS PURSUANT TO SECTION 24-4.1-302.5 AND THE
SERVICES DELINEATED PURSUANT TO SECTION 24-4.1-303 AND 24-4.1-304.
SUCH WRITTEN ACKNOWLEDGMENT SHALL BE ATTACHED TO SUCH
REQUESTING AGENCY'S OR PERSON'S APPLICATION FOR MONEYS PURSUANT
TO THIS SECTION. THE BOARD SHALL NOT ACCEPT FOR EVALUATION ANY
APPLICATION FOR A GRANT OF MONEYS PURSUANT TO THIS SECTION UNTIL
THE REQUESTING AGENCY OR PERSON PROVIDES THE BOARD WITH SUCH
WRITTEN ACKNOWLEDGMENT.
The prospective grantee certifies to the VALE Board, by submission of this completed Grant
Applicant Memorandum of Understanding Concerning the Rights Afforded to Crime Victims,
that the agency or person described herein has read and understands the rights afforded to crime
victims as required by C.R.S. 24-4.2-105 (4.7).
PROJECT DI.RECTOR: Deborah Calvin
TITLE: Director
PROJECT: Weld County Law Enforcement Victim Services Unit and Weld County Jail post
sentencing Victim Services
AGENCY: Weld Count Sheriffs Office
ADDRESS: 1959 O Stree ,Greele CO 80631
SIGNATURE DATE:
313H
COPIES OF THE STATUTES DESCRIBED WILL BE PROVIDED TO PROSPECTIVE
GRANT RECIPIENTS UPON REQUEST.
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