HomeMy WebLinkAbout20173326.tiffRESOLUTION
RE: APPROVE CONSTRUCTION AGREEMENT FOR GOVERNMENTAL ENTITIES AND
ELECTRIC CONTINGENCY LIST FOR NUNN GRADER SHED AND AUTHORIZE
CHAIR TO SIGN - XCEL ENERGY
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Construction Agreement for
Governmental Entities and Electric Contingency List for the Nunn Grader Shed between the
County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, on behalf of the Department of Buildings and Grounds, and Xcel Energy, commencing
upon full execution of signatures, with further terms and conditions being as stated in said
agreement, and
WHEREAS, after review, the Board deems it advisable to approve said agreement, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Construction Agreement for Governmental Entities and the Electric
Contingency List for the Nunn Grader Shed between the County of Weld, State of Colorado, by
and through the Board of County Commissioners of Weld County, on behalf of the Department of
Buildings and Grounds, and Xcel Energy be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said agreement.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 25th day of September, A.D., 2017.
ATTEST:
W,deltet) addo:„k.
Weld Cour} y Clerk to the Board
unty Attorney
Date of signature: 2O 7
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
A. Cozad, Chair
EXCUSED
Steve Moreno, Pro-Tem
cat( ,CTT/SCE)
Pt.1 tort/t7
2017-3326
BG0019
DEPARTMENT OF BUILDINGS AND GROUNDS
PHONE: (970) 304-6531
FAX: (970) 304-6532
WEBSITE: www.co.weld.co.us
1105 H STREET
P.O. BOX 758
GREELEY, COLORADO 80632
September 19, 2017
To: Board of County Commissioners
From: Toby Taylor
Subject: XCEL Service to New Nunn Grader Shed Construction Bid #B1700098
B&G is in the process of construction of the Nunn Grader Shedwhich was Bid #B1700098. Part of this
construction requires a new electrical service from XCEL to be provided to the site. XCEL has performed
a site assessment and provided the standard construction agreement for governmental entities to provide
this electrical service. The amount of the agreement is for $42,780.66. Therefore, Buildings & Grounds is
recommending approval of this agreement to provide electrical service to the new site.
If you have any questions, please contact me at extension 2023.
Sincerely,
Toby Taylor
Director
2017-3326
3C,p0I9'
Xce/Energy'
CONSTRUCTION AGREEMENT FOR GOVERNMENTAL ENTITIES
CONTRACT NO. 587730
This Construction Agreement for Governmental Entities, "Construction Agreement", is between Public
Service Company of Colorado, a Colorado corporation, d.b.a. XCEL ENERGY, hereinafter referred to as
"Company" and Weld County Government, a Governmental Agency hereinafter referred to as "Applicant". This
version of Construction Agreement is specifically designed for Applicants which are governmental entities. The
Applicant has requested the Company construct and install the necessary Electric Distribution Line Extension,
hereinafter referred to as "Extension", to provide Plan A — Permanent Service or, under limited conditions, Plan B
— Indeterminate Service, to serve 17065 County Road 96 in the City of Nunn in the County of Weld in the State
of Colorado. This Construction Agreement is subject to the Company's Distribution Extension Policy, as stated in
the Company's tariffs, available for inspection at the Colorado Public Utilities Commission and on the
Company's website, and such policy and tariffs are incorporated herein by this reference. Any capitalized term in
this Construction Agreement that is not expressly defined herein shall have the meaning set forth in our policy
and tariffs.
The Company has completed the engineering design and cost estimate to provide the Extension based
upon the information Applicant has provided and the service requirements that you have requested. The
estimated total Construction Cost to provide the requested Extension is $42,780.66. Based upon the information
provided, the Company's design for the Extension includes 1 meters and/or 0 N/A service. Your
potentially awardable Construction Allowance for such number of meters, and/or demand for Electric service,
based on the rate schedule as applicable for the Electric service for which the Extension is being constructed, is
$1,380.00. Your estimated Construction Payment is $41,400.66. If the Applicant elects to have the Company
advance the Construction Payment for the duration of the construction period, Applicant will be billed by the
Company in accordance with the Company's tariffs, within 30 days after the construction of the Extension is
complete. The Applicant will have 90 days thereafter to pay such bill. If the Applicant does not elect to have the
Company advance the required Construction Payment, the Applicant shall pay the Company the Construction
Payment before approval of this Extension Agreement and commencement of construction.
The Company will not approve this Construction Agreement unless and until the following two
requirements have been satisfied: 1) execution and return to Company of this Construction Agreement by
Applicant, and of any other Enclosures that are applicable and 2) receipt of one -line diagrams, load information
and any other necessary information requested by the Company in order to calculate the appropriate equipment
needed to determine the Company's estimate of the Applicant's load. The Construction Payment quoted above
shall be effective for sixty (60) days from the Contract Origination Date set forth below. Should this Construction
Agreement not be returned to, and accepted by, the Company within those 60 days the Construction Costs may be
re -estimated and this Construction Agreement may be terminated and replaced with a new Construction
Agreement.
A Construction Allowance will be calculated and awarded to Applicant as provided by this Construction
Agreement and the Company's aforementioned policy and tariffs. Construction Allowance will be awarded in a
one-time payment if the Company estimates a Permanent Service will be physically connected (ie. a permanent
meter will be set) within one year from the execution of this Construction Agreement or upon Company review
and acceptance of a final plat of the development or subdivision that has been approved by the governmental entity
having jurisdiction as applicable. If Construction Allowance is awarded in one payment under this Construction
Agreement, Applicant shall not be entitled to any future Construction Allowance or Refunds with respect to this
Extension. Unless and until a one-time Construction Allowance payment is awarded by the Company,
Construction Allowances will be calculated and awarded on a per -meter and/or volumetric basis, when new
Confidential Information - Required field (to be filled out b) the customer)
Revision July 19,'_(11'
1
CONTRACT NO.587730
permanent meters are set, in conformance with the aforementioned policies and tariffs. The one-time awardable
Construction Allowance may differ from the sum stated above if the final plat submitted contains different facts or
information from that which was originally provided by Applicant as the basis for this Construction Agreement.
Additional payments greater than this estimated Construction Payment may be required if customer
associated delays, obstructions, permit fees, or design changes in the field are encountered which are not included
in the original job or Construction Cost estimate. The Construction Cost stated above does not include special
items such as but not limited to frost or rock conditions. In the event the Company encounters any special items
during construction, the Company shall bill Applicant for such special items as a non-refundable contribution in
aid of construction.
This Construction Agreement does not include any Construction Cost of Service Lateral Extensions. Any
costs and payments with respect to Service Lateral Extensions will be calculated and contracted separately from
this Construction Agreement.
Applicant may not assign this Construction Agreement without the prior written consent of the Company.
Applicant agrees to execute the Company's standard right-of-way agreement granting, free of charge to
Company, any rights -of -way upon, over or under Applicant's property that may be required for Company to
accomplish the objective of this Construction Agreement, to obtain such other rights -of -way, free of charge and
on other terms satisfactory to Company, from other parties as may be required. Applicant recognizes the
Company's ability to perform under this Construction Agreement is contingent upon the obtaining any other
rights -of -way from other parties if required. The Company shall not be required to expend more than
commercially reasonable efforts to assist in the acquisition of any third party right-of-way.
If there is a possibility that other utilities or facilities will be installed jointly with the Extension,
Applicant must personally contact the local telephone company, the local cable TV company and/or any other
utility company to arrange for the installation and payment of any costs of their facilities.
If there is a possibility that the Extension will be constructed during frost conditions, Applicant shall
execute a Frost Agreement and return such with this Construction Agreement. Should Applicant not do so,
Applicant's project may be delayed until frost conditions have ceased and there is no further chance of
encountering frost. Please refer to the Frost Agreement for terms and conditions of that service.
Upon the acceptance of the terms and conditions of this Construction Agreement, Applicant must return
all applicable documents and the Construction Payment (unless Applicant chooses to have the Company advance
the Construction Payment in accordance with its tariffs), payable to Public Service Company of Colorado, at the
address shown below. The Company is unable to accept checks with any sort of lien waiver because our tariffs do
not allow it, and Applicant agrees that any attempt to create a lien waiver in such a manner (including by any
printed or stamped lien waiver on a check) shall be ineffective and void. After an executed original of this
Construction Agreement, all applicable documentation and the Construction Payment (unless Applicant chooses
to have the Company advance the Construction Payment in accordance with its tariffs) is received and accepted
by the Company and all other prerequisites have been satisfied, a work order will be issued and released to
construction so the Extension can be scheduled. The Company's current lead-time to begin construction after
receiving the non-refundable payment (if applicable) and signed documents is approximately 8-10 weeks. You
will be notified of which week the Applicant's construction is scheduled to begin. If you have any questions
regarding this project, please call a Company representative at 303-437-7862.
The Company looks forward to being your energy provider.
Sincerely,
Chase Cronic
UC Synergetic
Chase
Cronic
Digitally signed by Chase Cronic
DN: cn=Chase Cronic, o, ou,
e ma i I=chase.t.cron is@xcelenerg
y.com, c=US
Date: 2017.09.18 07:20:28
-06'00'
Construction Agreement Origination Date: August 29, 2017
Confidential information - Rcyuired Field (to be filled out bt the customer)
Revision July 19, 201-
2
CONTRACT NO. 587730
Mailing address:
UC Synergetic
5245 Ronald Reagan Blvd Suite 104
Johnstown, CO 80534
Enclosures for this Construction Agreement are indicated below:
Contingency List
Concurrence Drawing
Frost Agreement
Customer Dug Trench Agreement
Non-refundable Quote Letter (if included, the amount on Extension Agreement(s) and Non-
refundable Quote Letter must be added for total cost of job.)
Applicant has reviewed and accepts the terms and conditions of this Construction Agreement. Applicant will
return a signed Construction Agreement and will pay the applicable Construction Payment amount of $41,400.66
within 90 days after construction is complete. Applicant will send an original signed copy of this Construction
Agreement with the any applicable agreements/documents.
Customer Account Number
payments)
5 3oo 1 I R3 $ 3o1 1 (10-13 Digit Number to use when making
Applicant: Weld County Governmentga Governmental Agency
* Signature: _
*Print Name: Julie A. Cozad
*Mailing address: 1150 "0" Street
Greeley, CO 80631
*Phone: (970) 400-4200
Company Representative
Date:
9/12/17
Name: Pat Kreager
Title: Manager Distribution Design
Signature:
° Confidential Information - Required Field (to be filled out by the customer)
Revision July 19, 2017
*Date:
*Title: Chair Count
ATTEST: dAleadki
Deputy r lerk to t * F:oard
aO I "7 - a3aCC C %)
OOI R
3
RE: XCEL SERVICES TO NEW NUNN GRADER SHED CONSTRUCTION BID #B1700098
APPROVED AS TO SUBSTANCE:
Elected Official or Department Head
APPROVED AS TO FUNDING:
Controller
TO FORM:
APPR VED A
County Attorney
Xcel Energy New Payment Options for Customer Requested Projects
We're pleased to offer our payment options to you. Xcel Energy is looking for ways to make our partnership with
you even more convenient. While our design department no longer accepts checks we have multiple payment
options for our customers and this tip sheet will get you started.
How to get started
Now that you've contacted us and worked with your local designer, here are your next steps:
• Review, sign and date the contract, and return it to your designer.
• Xcel Energy will then create a new billing account for this project and mail you an invoice with the amount
due.
• Upon receipt of this bill statement, you are now able to use the Customer Number on the quote letter to
submit payment.
• Allow 2 business days after making payment (5 business days when mailing) before contacting your
designer to confirm payment has been received and to schedule the project.
What's changed/Things to know
• If you want to send your payment overnight via Fed Ex, UPS or USPS, send the payment to the following
address:
Xcel Energy Attn: Remittance Processing
414 Nicollet Mall — 3rd Floor
Minneapolis, MN 55401-1993
• Check payment is no longer your only option. See payment options below for details
• An invoice will allow for clearer documentation for payment
• Your invoice will have a unique Customer Number that is different from your electric/gas account number.
• Your payment must be made using the unique Customer Number to ensure proper processing
• A tip about making payments: If you have more than one bill from Xcel Energy, please make a separate
payment for each individual bill. This will allow us to properly apply the payment to your project and avoid
any unnecessary delays.
Payment options
Credit/Debit Card Payment
You can pay with a credit or debit card via three methods:
1. By phone — call our partner, BillMatrix, at 1-888-747-1523. You may also call us at 1-800-895-4999.
2. Online - visit our website for a link to BillMatrix and enter the necessary information for the transaction.
3. Mobile device — visit our website for a link to BillMatrix and enter the necessary information for the
transaction.
The charge appears as XCEL ENERGY PAYMENT on your card statement. Please note that a $3.45
transaction fee applies. Xcel Energy does not benefit from this fee. The maximum payment allowed for each
credit/debit card transaction is $3,000.
Pay By Phone — Make your payment at no charge by phone from your checking or savings account by calling us
at 1-800-895-4999.
My Account/eBillTM — Register at XcelEnergy.com to view/pay your bill and access account information.
Pay Stations — Pay your bill in -person at a location near you. Visit our website for pay station locations. Please
note that a $1.50 transaction fee applies. Xcel Energy does not benefit from this fee
Pay By Mail — Return the bill stub with your check payment in the provided remittance envelope. Apply proper
postage. Do not combine this payment with any other Xcel Energy bill payment.
Any payment reference number you receive will assist us in confirming your payment. If applicable, please
provide this reference number to your Xcel Energy designer. Your designer will use this information to confirm
your payment and schedule your project.
Xcel Energy
Confidential Information - Required Field (to be tilled inn by the customer')
Revision July 19, 2917
5
Xcel Energy°
ELECTRIC CONTINGENCY LIST
*CUSTOMER: Weld County Government
ADDRESS: 17065 County Road 96
CITY: Nunn, CO 80645
DESIGN NO: 5
SIGNATURE
DATE 9/25/2017
Public Service Company of Colorado d/b/a Xcel Energy has completed the engineering design and cost estimate for
your electric distribution request. Public Service Company will install the facilities, as shown on the attached
engineering sketch, when all contractual obligations and customer -supplied conditions are met. The specified
conditions listed below were used to determine the most effective design to meet your request. If, for any reason, this
does not meet your request as intended, please review with Public Service Company's Engineering personnel.
Engineering will discuss any possible revision and will expedite any necessary revised costs in order to meet your
schedule as planned. (Please be aware that additional estimates may be subject to re -engineering charges.) Public
Service Company looks forward to completing the installation of these facilities for you and providing for any future
energy needs you may have.
GENERAL:
• All necessary easements and rights -of -way must be provided to Public Service Company at least ten (10) days prior
to the start of construction.
• The design and estimate are contingent upon Public Service Company acquiring the following permits and/or
approvals:
❑ Town Permit
❑ County Permit
❑ State Highway crossing permit
❑ Railroad Crossing permit
❑ Bureau of Land Management (BUM) approval
❑ Grading and drainage permit
❑ Water Board crossing
❑ Special permit
❑ Corps of Engineer's permit
• Developers are required to have curb and gutter installed prior to installation of electric distribution facilities.
• When construction consists of five or fewer sites, all sites must be ready. On larger projects, approximately 50%
of the sites must be ready.
• Property pins, necessary curve points, easements, proposed structures and facility equipment locations, as
determined to need staking by the Company, must be staked and visible in the field.
• ❑ If checked, customer has agreed to install sleeves at crossings.
• Water line, sewer lines septic systems, leach fields or any other underground obstruction must be staked, flagged
and installed prior to Public Service Company electric construction.
• All street/easements/service lateral routes are to be within plus or minus six (6) inches of final grade except for
transformer, switch cabinet locations, pedestal and other surface mounted equipment, which must be exact final
grade.
• Landscaping and pouring/paving of driveways must be delayed until after installation of facilities (services
excluded).
• Where slopes exist that prohibit trenching, the customer must provide temporary grade for trenching equipment.
• The construction route must be clear of all obstructions.
• Construction material must be cleared from route.
• Temporary trailers, buildings or other obstacles must be moved.
• Xcel Energy will trim/clear trees along the construction route. If the customer elects to trim/clear the trees
on his/her own property, will be deducted.
Revision December 15, 2016
aO1-33CpC')
5&0019 %q
Confidential Information
• Public Service Company is required to provide the following trench specifications:
❑ Wheel Compaction feet of trench
❑ 85% Standard Proctor Compaction feet of trench
❑ 95% Standard Proctor Compaction feet of trench
❑ 950/0 Modified Proctor Compaction feet of trench
❑ Bore feet of trench
• Public Service Company will not be responsible for the repair or replacement costs resulting from damages to
items, which are not marked prior to beginning this installation.
• Customer will be responsible for replacement of existing sod, shrubs, trees, etc. and repairing existing paving, at no
cost to Public Service Company.
• The customer must- insure that all Public Service Company facilities remain accessible at all times for routine
maintenance purposes.
• All roof drains are to be directed away from Public Service Company equipment in a manner to prevent damage
and/or settling of facilities.
• The area on the door side of transformers and/or switch cabinets is to remain clear of obstructions for ten (10) feet
minimum distance at all times for maintenance purposes.
• If transformers/switch cabinets need bumper protection, the customer is responsible for the installation and cost
of installing the protection. Contact the design engineer for bumper protection clearance requirements.
• If there are known contaminants on the property it is the owners responsibility to remove these prior to Public
Service (PSCo) installing our facilities. If contaminates are encountered that were previously unknown, all work
will be stopped until owner remediates the site to ensure Public Service Company's Crews are working in non -
contaminated soils and that all facilities are setting on or buried in non -contaminated soils.
• The developer/owner shall be responsible for all federal, state law(s), and local ordinances of any soil and or debris
excavated from the property that is contaminated with hazardous substances, wastes, petroleum, etc. The
developer/owner shall be responsible for environmental conditions and the costs that result in PSCo causing or
exacerbating a release of hazardous substances or that will require PSCo to adopt greater or different procedures
for utility installation than its standard business practices when dealing with clean, uncontaminated soils.
• If you prefer to avoid frost charges by waiting until frost depth is six inches (6") or less, you must notify Public
Service Company at the time of your application for service installation. Otherwise, please complete and return the
Frost Agreement.
METER AND SERVICE INFORMATION
• The permanent address must be attached to the building before the permanent meter will be set.
• Multiple unit structures must have each meter housing permanently identified before the meter will be set.
• Multiple unit structures with banked metering require separate trenches for am customer -owned facilities.
• No customer -owned facilities will be allowed in any easement granted by the property owner to Public Service
Company.
• Customer is responsible to provide required clearances for all electric and gas metering equipment (see the "Xcel
Energy Standard for Electric Installation and Use", aka Blue Book).
• Public Service Company will install all residential underground electric services (see the "Xcel Energy Standard for
Electric Installation and Use").
• All commercial electric underground services, complete to transformer, pedestal or terminal pole shall be installed,
owned and maintained by the customer.
• Adequate conduit under concrete, decks or other obstructions shall he the responsibility of the customer.
• Overhead to underground conversion of meters and risers, including all wiring and building repairs, shall be the
responsibility of the customer.
Revision December 15, 2016
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