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Home My WebLink About20173356.tiffRECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO SEPTEMBER 27, 2017 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, September 27, 2017, at the hour of 9:00 a.m. ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Julie A. Cozad, Chair Commissioner Steve Moreno, Pro -Tern Commissioner Sean P. Conway Commissioner Mike Freeman Commissioner Barbara Kirkmeyer — arrived at 9:01 a.m. Also present: County Attorney, Bruce Barker Acting Clerk to the Board, Stephanie Frederick Controller, Barbara Connolly MINUTES: Commissioner Moreno moved to approve the minutes of the Board of County Commissioners meeting of September 25, 2017, as printed. Commissioner Conway seconded the motion, and it carried unanimously. AMENDMENTS TO AGENDA: There were no amendments to the agenda. CONSENT AGENDA: Commissioner Moreno moved to approve the Consent Agenda as printed. Commissioner Freeman seconded the motion, and it carried unanimously. PROCLAMATIONS: 1) ADULT EDUCATION AND FAMILY LITERACY WEEK - SEPTEMBER 25-30, 2017: Chair Cozad read the certificate for the record to encourage Weld County residents to invest in adult education. Commissioner Kirkmeyer emphasized the importance of Adult Education and the Bright Futures Program. Commissioner Conway stated Weld County has a strong history of supportive Adult literacy programs. (Clerk's Note: the Board paused the meeting for a photo opportunity.) PUBLIC INPUT: No public input was given. COMMISSIONER COORDINATOR REPORTS: = Commissioner Freeman announced he met with Commissioners from Morgan County. He also reported he will be handing out gas monitors at Eaton Town Hall on September 28, 2017, between 6:00 and 7:00 p.m. Commissioner Conway attended an Elected Officials Luncheon in Carbon Valley. He stated he and the other Commissioners attended the 1O/(O11? Minutes, September 27, 2017 Page 1 2017-3356 BC0016 City of Greeley Chamber of Commerce for the Leadership Weld County Group which encourages participants to take on a leadership role. Lastly, he attended the Grand Opening of the Gilcrest Library. Commissioner Moreno attended the Greeley -Weld Airport Board meeting and then attended the Upstate Board meeting with Commissioner Freeman. a Commissioner Kirkmeyer stated she was at the Energy Committee in Denver. She and Commissioner Conway and Chair Cozad attended the opening of the Evans Fire Station. She stated she met with the Town of La Salle to discuss ways to improve the safety of the U.S. Highway 85 Corridor. She reported she distributed gas monitors in the Town of Hudson and then she will go to the Town of Erie on Thursday. Lastly, she reported they are done negotiating the Memorandum of Understanding for the Colorado Works Program and the Child Care Program. Commissioner Kirkmeyer thanked Karin McDougal, Assistant County Attorney, and Jamie Ulrich, Department of Human Services, for their hard work on getting all the information. a Chair Cozad stated she distributed the gas monitors in the Town of Firestone. She thanked Karla Ford, Commissioners' Office Manager, and the Planning Staff for making sure that the residents receive gas monitors. She stated she will be at the Town of Milliken at the Front Range Fire Station, to distribute monitors. She attended the Freedom Parkway meeting. She spoke at a Regional Women's Conference, a group called Zanta addressed Domestic Violence and Human Trafficking issues. She also gave a hand-out to the Board regarding Preventing Substance Abuse. She stated she will continue to advocate for our County Veterans to work on getting a Veteran's Medical Clinic here in Weld County. Commissioner Conway expressed his appreciation to Maria Seacrest, representative of Senator Gardner's Office for arranging the conference call to address concerns about a Veterans Clinic. BIDS: kg 1) PRESENT BID #B1700133, PROXIMITY DOOR SYSTEM UPGRADE - DEPARTMENT OF BUILDINGS AND GROUNDS: Rob Turf, Department of Purchasing, presented the six (6) bids and stated staff will bring back a recommendation on October 11, 2017. • 2) PRESENT BID #B1700134, CISCO SWITCHES - DEPARTMENT OF INFORMATION TECHNOLOGY: Ryan Rose, Director of the Department of Information Technology, presented the twelve (12) bids received and stated staff will bring back a recommendation on October 11, 2017. • 3) PRESENT BID #B1700135, FORTINET MAINTENANCE — DEPARTMENT OF INFORMATION TECHNOLOGY: Mr. Rose reviewed the seven (7) bids received and stated staff will bring back a recommendation on October 11, 2017 4) PRESENT BID #B1700136, FORTINET FIREWALLS — DEPARTMENT OF INFORMATION TECHNOLOGY: Mr. Rose presented the eight (8) bids received and stated staff will bring back a recommendation on October 11, 2017. NEW BUSINESS: • 1) CONSIDER 2018-2020 COMMUNITY SERVICES BLOCK GRANT (CSBG) APPLICATION AND PLAN PROPOSAL AND AUTHORIZE CHAIR TO SIGN: Judy Griego, Director of the Department of Human Services, reviewed the terms of the grant application for a three (3) year plan. She stated the funds are to assist low-income residents of Weld County. No public input was offered concerning this matter. In response to Commissioner Conway, Ms. Griego stated they obtained input from the community through the Human Services Committee Board, who represents both the low-income population as well as community agencies, and elected officials. Commissioner Kirkmeyer moved to approve said Community Services Block Grant and authorize the Chair to sign. Seconded by Commissioner Conway, the motion carried unanimously. Minutes, September 27, 2017 Page 2 2017-3356 BC0016 • 2) CONSIDER CONTRACT ID #1441 EXPENDITURE AUTHORIZATION FOR VARIOUS WORKFORCE DEVELOPMENT PROGRAMS AND AUTHORIZE CHAIR TO SIGN: Ms. Griego presented the Expenditure Authorization in the total amount of is $1,205,115.00, which supports Employment Services of Weld County. Commissioner Conway moved to approve said expenditure authorization and authorize the Chair to sign. The motion was seconded by Commissioner Kirkmeyer, and it carried unanimously. 3) CONSIDER CONTRACT ID #1442 EXPENDITURE AUTHORIZATION FOR MIGRANT SEASONAL FARM WORKER PROGRAM AND AUTHORIZE CHAIR TO SIGN: Ms. Griego presented the expenditure authorization for the total amount of $18,166.00, to provide support for the Migrant Seasonal Farm Worker Program. Commissioner Freeman moved to approve said expenditure authorization and authorize the Chair to sign. The motion, which was seconded by Commissioner Moreno, carried unanimously. • 4) CONSIDER CONTRACT ID #1443 AGREEMENT TO PURCHASE OUT -OF -HOME PLACEMENT SERVICES AND AUTHORIZE CHAIR TO SIGN - LUTHERAN FAMILY SERVICES ROCKY MOUNTAINS: Ms. Griego reviewed the details of the agreement for the negotiated rate increase. Commissioner Freeman moved to approve said agreement and authorize the Chair to sign. The motion was seconded by Commissioner Moreno, and it carried unanimously. 5) CONSIDER CONTRACT ID #1451 MEMORANDUM OF UNDERSTANDING FOR MEDICAID ELIGIBILITY DETERMINATIONS AT SCHOOL -BASED HEALTH CENTER AND AUTHORIZE CHAIR TO SIGN - SUNRISE COMMUNITY HEALTH: Ms. Griego presented the memorandum of understanding with Weld County School District 6 to provide eligibility determination functions at School Based Health Centers, supporting family health insurance needs at Sunrise Community Health. Commissioner Freeman moved to approve said memorandum of understanding and authorize the Chair to sign. Seconded by Commissioner Kirkmeyer, the motion carried unanimously. El 6) CONSIDER CONTRACT ID #1452 MEMORANDUM OF UNDERSTANDING FOR MEDICAID ELIGIBILITY DETERMINATIONS AT SCHOOL -BASED HEALTH CENTER AND AUTHORIZE CHAIR TO SIGN - WELD COUNTY SCHOOL DISTRICT 6: Commissioner Freeman moved to approve said memorandum of understanding and authorize the Chair to sign. The motion, which was seconded by Commissioner Kirkmeyer, carried unanimously. PLANNING: • 1) CONSIDER RECORDED EXEMPTION, RECX17-0136 - CHRISTOPHER AND KAREN BERG: Ryder Reddick, Department of Planning Services, presented the request from the applicant to divide Lot B into a two (2) lot Recorded Exemptions (RE) with one parcel being 10.28 acres and the other parcel 4.0 acres. He presented photos of the site and gave background on the RE. He stated the RE to divide it into Lot A and B was recorded on February 23, 2009, and Lot B was 14.28 acres. He reported the applicant stated there was no note on the plat advising they could not do another two -lot RE on Lot B, because it is under the 35 -acre requirement. He explained the applicant wants to divide Lot B, for his daughter to be able to build a future single-family home. Christopher Berg, applicant, thanked the Commissioners for taking the time to evaluate his request. In response to Commissioner Kirkmeyer, Mr. Reddick explained the property SPLIT met the intent of the RE requirements, in 2009. Mr. Berg stated he wants another home built on the lot with room for horses. In response to Commissioner Kirkmeyer, Mr. Berg clarified there is only a single-family home on Minutes, September 27, 2017 Page 3 2017-3356 BC0016 Lot A, and presented the history of the property. He stated, in 2009, they split off part of the parcel, sold it, and maintained the 15 acres. Commissioner Kirkmeyer explained there isn't a need for a RE to farm and lease ten (10) acres. She emphasized the intent of the RE process was not to be used to create subdivisions. Commissioner Conway clarified the applicant was not aware the requirements for a Recorded Exemption changed in 2010. • Bruce Barker, County Attorney, stated when a landowner leases out part of a parcel, it creates an interest and meets the definition of a Subdivision, according to the Weld County Code and clarified the definition of a land split, according to the State statute. • Commissioner Freeman stated the applicant's extenuating circumstances are that he was trying to save the parcel and he is not attempting to avoid the subdivision requirements. Commissioner Freeman stated he is in support of the recorded exemption. Commissioner Conway concurred with Commissioner Freeman. • In response to Commissioner Kirkmeyer, Mr. Berg stated there is a lease and already he submitted with his application. • Commissioner Kirkmeyer stated she feels that the applicant is evading the subdivision requirements and she doesn't believe there are extenuating circumstances. Commissioner Moreno stated he agrees with Commissioner Kirkmeyer. • Chair Cozad stated she is in support of the approval of the RE, because she believes there are valid extenuating circumstances, and read Code Section 24-8-20.A, which states the "Recorded Exemption is a land division process used to divide a lot into separate parcels." She stated there is an exisitng 40 -foot shared access. • Mr. Reddick indicated there will be a note on the plat that the lot will not be subdivided again. • Chair Cozad stated the extenuating circumstances are the landowner was not notified and there wasn't a note on the plat. Commissioner Freeman clarified Lot B can always be split, with extenuating circumstances. Commissioner Kirkmeyer addressed the notification process and referred to the process of the Code change that there should be a demonstration of extenuating circumstances. • Commissioner Conway moved to approve said Recorded Exemption, which was seconded by Commissioner Freeman. Upon a roll call vote, the motion passed three to two, with Commissioners Kirkmeyer and Moreno opposed. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the Consent Agenda. No Ordinances were approved Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Clerk to the Board. Minutes, September 27, 2017 Page 4 2017-3356 BC0016 There being no further business, this meeting was adjourned at 10:05 a.m. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: deadeto) Jp,g1 Weld County Clerk to the Board Julie A nth �2 ozad, Chair BY: ,Q Steve Moreno, Pro -Tern ORa9^e_ii•U `paM•Depuerk to the Board �..�_ EXCUSED DATE OF APPROVAL Sean P. Conway Minutes, September 27, 2017 Page 5 2017-3356 BC0016 SPEAKING? (Y/N) Z COUNTY OF RESIDENCE co) W cc C 0 'dam* n Q ' b le -., %:z -sc 34 s \a :1- ' '-q ---P =-',ii N. 1 �r v J 2 NAME - PLEASE PRINT LEGIBLY 3 c •� u<1;ld w E < • 0-) O Cs . 'S ,1 • L �6 j • d 4.- 4 E Hello