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Home My WebLink About20171361.tiffRECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO MAY 15, 2017 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, May 15, 2017, at the hour of 9:00 a.m. ▪ ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Julie A. Cozad, Chair Commissioner Steve Moreno, Pro-Tem Commissioner Sean P. Conway Commissioner Mike Freeman Commissioner Barbara Kirkmeyer Also present: County Attorney, Eruce Barker Acting Clerk to the Board, Amanda Petzold Controller, Barbara Connolly ▪ MINUTES: Commissioner Moreno moved to approve the minutes of the Board of County Commissioners meeting of May 10, 2017, as printed. Commissioner Conway seconded the motion, and it carried unanimously. IR READ ORDINANCE BY AUDIO: Commissioner Conway moved to read Code Ordinance #2017-04 by audio. Commissioner Moreno seconded the motion, which carried unanimously. ▪ AMENDMENTS TO AGENDA: There were no amendments to the agenda. • CONSENT AGENDA: Commissioner Freeman moved to approve the Consent Agenda as printed. Commissioner Kirkmeyer seconded the motion, and it carried unanimously. PROCLAMATIONS: IE 1) MENTAL HEALTH MONTH — MAY, 2017: Chair Cozad read the proclamation into the record. Larry Pottorff, Executive Director of North Range Behavioral Health, introduced his staff and thanked the Board of Commissioners for recognizing the importance of mental and behavioral health and for supporting the mission of North Range Behavioral Health. He expressed how proud he is of his staff and of the partnerships North Range Behavioral Health of Greeley has with agencies within Weld County, such as, Sunrise Community Health and Island Grove Regional Service Center. He stated these partnerships enhance the services provided, allowing both mental and behavioral health to be evaluate and treated. Each Commissioner expressed thanks for the support North Range Behavioral Health provides to the public. Fri Commissioner Moreno commented on recent news coverage regarding /85/@Ot"1 Minutes, May 15, 2017 Page 1 2017-1361 BC0016 suicides in the Metro Area, and the testimonies reflect the importance of the support provided by Mr. Pottorff's staff. El Commissioner Kirkmeyer thanked Mr. Pottorff for aid in getting the Child Care Bill passed, and stated she is proud of the long-standing working relationship North Range Behavioral Health and the County have developed. Commissioner Freeman commented on the importance of the partnerships they have developed which have added to their success. Commissioner Conway stated he has witnessed testimony from citizens who have benefited from their services. Chair Cozad stated this proclamation month brings communication and further awareness to the mental health issues within the community. (Clerk's Note: The meeting was paused for a photo.) • PUBLIC INPUT: No public input was given. BIDS: 1) APPROVE BID #B1700093, CERTIFIED ELECTRONIC VOTING SYSTEM - CLERK AND RECORDER'S OFFICE: Trevor Jiricek, Director of General Services, stated a single bid was received, and the Clerk's Office recommends awarding to Dominion Voting System, Inc., for the amount of $496,496.74. He advised the Democracy Suite 5.2 Voting System Acquisition Approval Form was received from the State of Colorado. Commissioner Moreno clarified he previously reviewed the equipment with the Pilot Elections Review Committee (PERC) and not with the Clerk and Recorder's Office. Commissioner Kirkmeyer ensured the bid amount is projected and estimated to cover all expenses and costs for the 2020 Election. Carly Koppes, Weld County Clerk and Recorder, stated she does not foresee any amendments in regards to the projections for the 2020 Election. Commissioner Conway moved to approve the recommendation. The motion was seconded by Commissioner Kirkmeyer, and it carried unanimously. Chair Cozad commented on the work session being very helpful, and thanked everyone for all the work put into this item. • 2) APPROVE BID #61700091, MATERIAL HAULING - DEPARTMENT OF PUBLIC WORKS: Mr. Jiricek stated three (3) bids were received, and staff recommends awarding to the low bidder, Melvin Geib, Inc., for a rate of $80.00 per hour. Jay McDonald, Director of Department of Public Works, advised Melvin Geib is a new vendor with the County, and he met with him last week to review the expectations of contractors who serve the County. Mr. McDonald stated Melvin Geib, Inc., has met all specifications of the bid. Commissioner Freeman moved to approve staff recommendation. The motion was seconded by Commissioner Conway, and it carried unanimously. le 3) APPROVE BID #61700096, GRADER BLADES - DEPARTMENT OF PUBLIC WORKS: Mr. Jiricek stated seven (7) bids were received, and staff recommends awarding to the low bidder, Valk Manufacturing, for the amount of $133,020.00. Commissioner Conway moved to approve staff recommendation. The motion was seconded by Commissioner Moreno, and it carried unanimously. • 4) PRESENT BID #61700085, PANASONIC CF -31 TOUGHBOOKS - DEPARTMENT OF INFORMATION TECHNOLOGY: Sam Penn, Department of Information Technology, stated Weld County Information Technology and Public Safety Information Technology have been working together on this bid recommendation. He stated staff received six (6) qualified bids, and will review and bring back a recommendation on May 24, 2017. (Clerk's Note: Commissioner Conway acknowledged today being Mr. Jiricek's last day with the County. Chair Cozad and Commissioner Conway expressed their appreciation to him and stated they look forward to celebrating him on Wednesday.) Minutes, May 15, 2017 Page 2 2017-1361 BC0016 NEW BUSINESS: El 1) CONSIDER AGREEMENT FOR PROFESSIONAL SERVICES AND AUTHORIZE CHAIR TO SIGN — PEEK LAW FIRM: Bruce Barker, County Attorney, stated this agreement began in January and goes through December 31, 2017. He stated the cost is approximately $9,200.00 per month, which is a savings of $200.00-$300.00 per month, compared to a full-time person being hired. He advised the rate of $150.00 per hour is the same as the previous contract year. Commissioner Conway commented on the hard work Amanda Peek has done in the past. Commissioner Kirkmeyer recommended a longer term contract next time for the agreement, since the arrangement has continued to work in the past. Chair Cozad commented on Ms. Peek's strong working relationship with the Department of Human Services. Commissioner Kirkmeyer moved to approve said agreement and authorize the Chair to sign. The motion was seconded by Commissioner Conway, and it carried unanimously. 2) CONSIDER CONTRACT ID #888 MEMORANDUM OF UNDERSTANDING AND AUTHORIZE CHAIR TO SIGN - REALITIES FOR CHILDREN CHARITIES: Mr. Barker stated this contract has no fiscal impact and allows the County to access emergency funds donated to the Realities for Children Charities, which are specifically designated for Weld County. Commissioner Kirkmeyer moved to approve said memorandum of understanding and authorize the Chair to sign. The motion, which was seconded by Commissioner Conway, carried unanimously. El 3) CONSIDER RENEWAL APPLICATION FOR HOTEL AND RESTAURANT LIQUOR LICENSE AND AUTHORIZE CHAIR TO SIGN - RINN VALLEY, LLLP, DBA OLE HICKORY SMOKEHOUSE AND TAVERN: Frank Haug, Assistant County Attorney, stated there are no concerns for the tavern, but advised the Sheriff's Office has reported calls made regarding the hotel. Though the tavern is located within the hotel, Mr. Haug stated the Sheriff's Office does not have any concerns regarding the tavern, and staff recommends approval. Commissioner Conway moved to approve said renewal application and authorize the Chair to sign. Commissioner Freeman seconded the motion, and it carried unanimously. 4) CONSIDER INSTALLATION OF TRAFFIC CONTROL DEVICES ON CR 98 AT CR 29: Janet Lundquist, Department of Public Works, stated a request from a citizen was received to install a Stop sign at the intersection, which is currently uncontrolled. She advised the Stop sign will be placed on County Road (CR) 98, in the east -bound direction. Ms. Lundquist stated the traffic volume on this road is low, the Town of Nunn has no concerns, and she outlined the ways the public is notified of the added Stop sign and change in traffic pattern. The motion to approve said traffic control installation, which was made by Commissioner Moreno, and seconded by Commissioner Conway, carried unanimously. El 5) CONSIDER INSTALLATION OF TRAFFIC CONTROL DEVICES ON CR 98 AT CR 27: Ms. Lundquist stated the other end of the intersection mentioned in the previous item is uncontrolled also, and staff recommends installation of a Stop sign at the opposite end on CR 27 to maintain consistency. The motion to approve said traffic control installation, which was made by Commissioner Conway, and seconded by Commissioner Moreno, carried unanimously. le 6) FIRST READING OF CODE ORDINANCE #2017-04, IN THE MATTER OF REPEALING AND REENACTING WITH AMENDMENTS, CHAPTER 2 ADMINISTRATION, OF THE WELD COUNTY CODE (BOARD AND COMMISSION APPOINTMENTS): Mr. Barker stated the first reading reflects changes to Code Section 2-1-100. A, which cleans up provisions and adds subparagraphs six (6) and seven (7). He stated part B of Code Section 2-1-100 does not have any changes to it. No public input was given. Commissioner Moreno moved to approve on First Reading. The motion, which was seconded by Commissioner Kirkmeyer, carried unanimously. Minutes, May 15, 2017 Page 3 2017-1361 BC0016 HEALTH: 1) CONSIDER SUSPENSION/REVOCATION OF COLORADO RETAIL FOOD ESTABLISHMENT LICENSE - TAQUERIA LA PASADITA, LLC: Debra Adamson, Department of Environmental Health, stated originally this item was to be presented to the Board as a suspension/revocation of the license; however, as of Friday, May 12, 2017, the Health Department was notified of a signed sale's contract to Carneceria Las Cuatros Americas, LLC, which is now the new owner of the establishment. Ms. Adamson advised the establishment is currently closed and will not reopen until the Health Department is assured all conditions have been met. She stated the new owner is aware of the past inspection history and the enforcement action currently in process. The new owner does understand she is required to undergo licensing inspection prior to opening and acquiring a license. Ms. Adamson stated the establishment is expected to open by next week. She outlined the requirements made from the Health Department to the new owner: 1) employ a certified food protection manager, 2) become contracted with an improved consultant for a minimum of three (3) months to ensure longevity of the business, 3) undergo the initial assessment and training, and then the bi-monthly unannounced inspections by the consultants, 4) provide food safety training for all employees, and 5) perform food services without a complex process of cooking, cooling, and reheating the food. Ms. Adamson further advised the refrigerators have all been serviced and now work properly, and proof of the sale has been submitted. She stated the Health Department will do an inspection prior to opening the establishment, and then two other inspections unannounced. Commissioner Kirkmeyer and Chair Cozad expressed concern over the staff accommodating the new owners so timely because of the message it sends. Ms. Adamson explained the past transfer of ownerships were between family members, but this new owner, who has another establishmet in Fort Collins, is not a family member. Bob Choate, Assistant County Attorney, clarified licenses are not transferable, and advised the previous owners canelled their license. He further stated staff has advised the previous owners there is no longer a license, and a Cease and Desist Order would be issued if the new owner were to operate prior to the issuance of a license. There was no action needed of the Board since the ownership was transferred. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the Consent Agenda. Code Ordinance #2017-04 was approved on First Reading. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Clerk to the Board. Minutes, May 15, 2017 Page 4 2017-1361 BC0016 There being no further business, this meeting was adjourned at 9:54 a.m. BOARD OF COUNTY COMMISSIONERS WELD CAUNTY, COLORADO ATTEST: dai jdo• Weld County Clerk to the Board BYO Clerk to the Board Steve Moreno, Pro - Sean P. Conway Mike Freeman EXCUSED DATE OF APPROVAL Barbara Kirkmeyer c) Minutes, May 15, 2017 Page 5 2017-1361 BC0016 4 ;.s-7). 8 , , CITY pi ,. _ ADDRESS 2 �-, r 2. Q Cn - .- EMAIL c; C 24 "- 573 A: 9 r 1, E NAME - PLEASE PRINT LEGIBLY c ,Q) t. -.c3 7 4 Th- i 2- Hello